Amedment 697DCK-23-R-00036_0001_signed.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 31

0001 02/22/2023

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

1200 DISTRICT AVENUE

BURLINGTON MA 01803

AAQ510BOS-AFN

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

697DCK-23-R-00036

1 copies to the issuing office.

02/22/2023

(x)

AMENDMENT #0001 IS ISSUED TO INCLUDE THE FOLLOWING:

1. QUESTIONS AND ANSWERS (see attached)

2. REMOVE PNM AFSS LOCATION FROM SOLICITATION (see attached "Revised" Section B)

3. "REVISED" MSP ATCT-TRACON-GUARD HOUSE SITE SPECIFIC SOW - ATTACHMENT 3. EDITS TO

ADMINISTATIVE AREA IN "RED" page 15 (see attached SOW)

THE PROPOSAL DUE DATE HAS NOT BEEN EXTENDED. PROPOSALS ARE DUE 4/7/2023 AT 5:00PM EST.

ACKNOWLEDGEMENT OF THIS AMENDMENT MUST BE INCLUDED WITH YOUR PROPOSAL.

Change Item 00001 to read as follows(amount shown

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Renea Reddish

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 6

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

697DCK-23-R-00036/0001

is the obligated amount):

00001 BASE YEAR: (07/01/2023 - 03/31/2024)

MSP/ATCT-TRACON-Guard House & STP-FCM-MIC ATCT's

Janitorial Services, MN

Electronic & IT: 03

Period of Performance: 07/01/2023 to 03/31/2024

Change Item 00002 to read as follows(amount shown is the obligated amount):

00002 OPTION YEAR-1: (04/01/2024 - 03/31/2025)

MSP/ATCT-TRACON-Guard House & STP-FCM-MIC ATCT's

Janitorial Services, MN

Electronic & IT: 03

Period of Performance: 04/01/2024 to 03/31/2025

Change Item 00003 to read as follows(amount shown is the obligated amount):

00003 OPTION YEAR-2: (04/01/2025 - 03/31/2026)

MSP/ATCT-TRACON-Guard House & STP-FCM-MIC ATCT's

Janitorial Services, MN

Electronic & IT: 03

Period of Performance: 04/01/2025 to 03/31/2026

Change Item 00004 to read as follows(amount shown is the obligated amount):

00004 OPTION YEAR-3: (04/01/2026 - 03/31/2027)

MSP/ATCT-TRACON-Guard House, STP-FCM-MIC ATCT's

Janitorial Services, MN

Electronic & IT: 03

Period of Performance: 04/01/2026 to 03/31/2027

Change Item 00005 to read as follows(amount shown is the obligated amount):

00005 OPTION YEAR-4: (04/01/2027 - 03/31/2028)

MSP/ATCT-TRACON-Guard House, STP-FCM-MIC ATCT's

Janitorial Services, MN

Electronic & IT: 03

Period of Performance: 04/01/2027 to 03/31/2028

Questions & Answers for Solicitation #697DCK-23-R-00036 (MSP ATCT/TRACON-GUARD HOUSE & MIC-STP-FCM ATCT's Janitorial Services, MN)

Q1. Do you know roughly how many employees work in each facility?

ANSWER: The FAA does not have a set number of employees in the building each day. Numbers will fluctuate day to day for varying reasons: telework agreements, reassignments, union agreements, meetings etc. The site visit allowed each company to walk thru the office spaces to see the layout to assist all contractors in preparing a proposal. The SOW will provide you with the square footage of the facilities as well as the areas that would be cleaned: daily, weekly and monthly. ALL work is required in the SOW regardless of the number of employees in the facility on a daily basis.

Q2.Can you provide floor plans for each facility?

ANSWER: Yes floor plans can be provided for the awarded contractor.

Q3. Who is currently doing the window cleaning?

ANSWER: Answer will be provided when available

Q4. Does the window cleaning company have to union?

ANSWER: Answer will be provided when available

Q5. Who is the current company doing all the cleaning?

ANSWER: Allied National Services

"REVISED" Section B - Supplies or Services/Prices

NOTE: Offeror must provide a price on Base Period plus Option Years for all sites below in order to be responsive to this Request for Offer (RFO). The Government does not guarantee to exercise any of the option years under this contract.

TOTAL PRICEPER

MONTH

TOTAL PRICE

Janitorial Services at the following locations:

Period of Performance: BASE YEAR (07/01/2023 – 03/31/2024)

1.Crystal – MIC ATCT

2. Flying Cloud -FCM ATCT

3. Minneapolis – MSP ATCT/TRACON (M98) & Guard House

4. St. Paul – STP ATCT

BASE YEAR TOTAL: $

TOTAL PRICEPER

MONTH

TOTAL PRICE

Janitorial Services at the following locations:

Period of Performance: OPTION YEAR 1 (04/01/2024 – 03/31/2025)

1.Crystal – MIC ATCT

2. Flying Cloud -FCM ATCT

3. Minneapolis – MSP ATCT/TRACON (M98) & Guard House

4. St. Paul – STP ATCT

OPTION YEAR 1 TOTAL: $

TOTAL PRICEPER

MONTH

TOTAL PRICE

Janitorial Services at the following locations:

Period of Performance: OPTION YEAR 2 (04/01/2025 – 03/31/2026)

1.Crystal – MIC ATCT

2. Flying Cloud -FCM ATCT

3. Minneapolis – MSP ATCT/TRACON (M98) & Guard House

4. St. Paul – STP ATCT

OPTION YEAR 2 TOTAL: $

TOTAL PRICEPER

MONTH

TOTAL PRICE

Janitorial Services at the following locations:

Period of Performance: OPTION YEAR 3 (04/01/2026 – 03/31/2027)

1.Crystal – MIC ATCT

2. Flying Cloud -FCM ATCT

3. Minneapolis – MSP ATCT/TRACON (M98) & Guard House

4. St. Paul – STP ATCT

OPTION YEAR 3 TOTAL: $

TOTAL PRICEPER

MONTH

TOTAL PRICE

Janitorial Services at the following locations:

Period of Performance: OPTION YEAR 4 (04/01/2027 – 03/31/2028)

1.Crystal – MIC ATCT

2. Flying Cloud -FCM ATCT

3. Minneapolis – MSP ATCT/TRACON (M98) & Guard House

4. St. Paul – STP ATCT

OPTION YEAR 4 TOTAL: $

GRAND TOTAL (including ALL options): $

AUTHORIZED SIGNATORY (PRINT NAME & TITLE):

AUTHORIZED SIGNATORY (SIGNATURE):

DATE:

STATEMENT OF WORK

Federal Aviation Administration

Janitorial Services at Minneapolis District Air Traffic Control Towers (ATCT)

1. SCOPE: This document outlines the requirements for janitorial service at Federal Aviation Administration (FAA) buildings in five (5) Minnesota locations:

1. Crystal Air Traffic Control Tower (MIC ATCT) 5800 Crystal Airport Road, Crystal, MN 55429

2. Flying Cloud Air Traffic Control Tower (FCM ATCT) 10110 Flying Cloud Drive, Eden Prairie, MN 55347

3. Minneapolis Air Traffic Control Tower (MSP ATCT) & TRACON (M98), and Guard house 6311 34th Avenue South, Minneapolis, MN 55450

4. St. Paul Air Traffic Control Tower (STP ATCT) 514 Tower Road, St Paul, MN 55107

**Facilities may be added or removed upon mutual agreement of the government and contractor.

2. GENERAL INFORMATION:

Period of Performance: The period of performance must be for one (1) Base Year and four 12-month Option Years. The Period of Performance reads as follows:

Base Year: 07/01/2023 to 03/31/2024

Option Year 1: 04/01/2024 to 03/31/2025

Option Year 2: 04/01/2025 to 03/31/2026

Option Year 3: 04/01/2026 to 03/31/2027

Option Year 4: 04/01/2027 to 03/31/2028

The government reserves the right to extend the term of this contract at the prices set forth in Section B of the Contract in accordance with the terms and conditions contained in clause 3.2.4-34 Option to Extend Services.

Type of Contract: The government must award a single firm fixed-price contract.

Highlight

Quality Control: The contractor must develop and maintain an effective quality control program to ensure services are performed in accordance with this Statement of Work (SOW). The contractor must develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's quality control program is the means by which they assure themselves that their work complies with the requirement of the contract. A draft Quality Control Plan will be provided with the offer, and once selected for award, the contractor must provide the final plan within 30 days after award. After acceptance of the quality control plan, the contractor must receive the Contracting Officer's (CO) acceptance in writing of any proposed change to their QC system.

Interference with Government Business: The contractor must schedule and arrange work so as to cause the least interference with the normal occurrence of government business and mission. In those cases where some interference may be essentially unavoidable, the contractor must be responsible to make every effort to minimize the impact of the interference, inconvenience, customer discomfort, etc.

Protection of Government Property: During execution of the work, the contractor must take special care to protect government property including furniture, walls, baseboards, and other surfaces from materials not intended. Accidental splashes must be removed immediately. The contractor must return areas damaged as a result of work under this contract to their original condition, to include painting, refinishing, or replacement, if necessary.

Safety and Fire Prevention: The contractor must be responsible for instructing their employees in appropriate safety measures. Housekeeping employees must not place mops, brooms, machines and other equipment in traffic lanes or other locations in such a manner as to create safety hazards. Appropriate, neat appearing, well-kept signs must be provided by the contractor to indicate, "Danger, Hazardous Floors, Walk Left or Walk Right", as applicable, and approved by the Contracting Officer’s Representative (COR)/Facility Point of Contact (Fac.POC) prior to use. Such signs must be displayed at all times in all areas where cleaning operations are in progress that necessitate use of any equipment or supplies such as buckets, wires, ladders, water, wax, etc., which may impose a traffic obstruction or personnel hazard. Contractor's employees will be required to interrupt their work to allow passage of personnel, equipment, or carts. When cleaning of a public traffic area (i.e., lobbies or corridors) results in a temporary hazard of wet/slippery floors, housekeeping personnel must use parallel wet mopping or cleaning procedures.

Quality Assurance: The government must evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

A janitorial supervisory inspection shall be conducted by a supervisory contractor to insure that the scope of work is completed to the CORs/Fac.POCs satisfaction. This inspection shall be coordinated with the COR/Fac.POC and will occur once per month. The inspection must be scheduled in advance with the Fac.POC.

If for any reason, the contractor is unable to complete any requirement at the designated interval or date, due to circumstances beyond the contractors control, the contractor shall be required to notify the COR/Fac.POC in writing (email is acceptable) within twenty four hours. This notification will include the requirement not completed, and the reason the requirement was unable to be completed. If the contractor does not complete this notification, the contractor will be contractually accountable for the designated requirement.

Each fiscal year, the COR/Fac.POC will schedule a meeting to agree to a schedule for the services to be performed under the scope of this contract. At this meeting, the contractor shall provide the COR/Fac.POC with a written proposed schedule for all services being performed for the fiscal year.

Recognized Holidays: The contractor will be required to perform services on these Holidays at the Minneapolis Air Traffic Control Tower (ATCT). The contractor will not be required to perform services on these Holidays at the Crystal ATCT, Flying Cloud ATCT, and St. Paul ATCT.

New Year's Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth Day Christmas Day

Independence Day

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

Facilities: The government must furnish or make available to the contractor, the facilities described herein. The contractor will be responsible and accountable for such facilities accepted for use and must take all precautions necessary to prevent fire hazards, odors, and vermin. Custodial services for government furnished facilities will be provided by the contractor. The contractor must obtain written approval from the Contracting Officer prior to making any modifications or alterations to the facilities. Any such modifications or alterations approved by the government will be made at the expense of the contractor. At the completion of the contract, all facilities will be returned to the government in the same condition as received, except for reasonable wear and tear. The contractor will be held responsible for the cost of any repairs caused by negligence or abuse on his/her part, or on the part of his/her employees.

The government will not provide office space and operational facilities to the contractor. The contractor shall secure and maintain the necessary office space and other facilities required for the performance of this contract at his/her own expense.

Utilities: The government must furnish utility services at existing outlets, for use in those facilities provided by the government and as may be required for the work to be performed under the contract: electricity, steam, natural gas, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the COR/Fac.POC. The contractor must provide and maintain, at his/her expense, the necessary service lines from existing government outlets to the site of work.

The contractor will be responsible for instructing employees in utilities conservation practices. The contractor will be responsible for conserving utilities, which must include, but not necessarily be limited to:

• Lights must be used only in areas where and at the time when work is actually being performed unless otherwise directed by the COR/Fac.POC.

• Mechanical equipment controls for heating, ventilation and air conditioning systems must not be adjusted by contract employees.

• Water faucets or valves will be turned off after the required usage has been accomplished. To conserve water, only the minimum quantity of water needed for the required usage shall be expended.

Janitorial Closets: Janitorial closets/storage rooms may be assigned, if available, to the contractor by the COR/Fac.POC for the storage of bulk supplies inside the building. No other supplies or equipment may be stored on site. The government must not be responsible for loss and/or damage to contractor's stored supplies, materials, equipment, or other personal belongings caused by fire, theft, accident, or otherwise. Failure to keep these facilities in a clean and orderly condition may result in the withdrawal of the use of such facilities.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBLITIES

The contractor must furnish all materials, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this Statement of Work.

a. The contractor must furnish all supplies. The contractor is responsible for placing these items in their normal place of use. NOTE: ALL toilet tissue supplied under this contract must be no less than 2-ply.

There will be a sufficient stock of supplies (based on typical usage) including, but not limited to, toilet tissue and paper towels to ensure the facility does not run out, especially over a weekend or Holiday.

b. The contractor must furnish all tools, equipment, and janitorial supplies in sufficient quantities necessary to meet the requirements of this contract. Contractor provided tools must not generate excessive noise that disrupts the work in progress. The contractor must use cleaning agents of synthetic detergent that are low-odor, odor counteracting, and have germicide properties.

c. All power equipment and attachments, including power cable and extension cords, must be free from any defects. The contractor must use only the FAA furnished power outlets designated by the COR/Fac.POC or CO. See section 6 for further details.

d. No contractor furnished or owned commodity may be kept on FAA owned or leased space or property without approval in writing by the COR/Fac.POC or CO. The contractor must keep pilferable items under lock and key at all times and must provide the COR/Fac.POC with a key in the event of an emergency.

e. The contractor must provide the COR/Fac.POC and Facility a binder with the complete list of Material Safety Data Sheets (MSDS) for ALL CHEMICALS being utilized to sanitize and clean the facility. The contractor must also ensure that this list is updated whenever there are Chemical / Product changes.

5. CLEANING SERVICES: Performance requirements for cleaning consist of the following each time an area is serviced. Furniture or other equipment (including waste bins) moved while performing cleaning services must be returned to their original position.

a. Clean and Disinfect Drinking Fountains. The tops and sides of the drinking fountains must be cleaned.

The adjacent walls must also be cleaned. Surfaces shall be free of streaks, spots, or smudges.

b. Empty and Wash Waste Bins. All waste bins must be emptied and plastic liners replaced. Any plastic liner with food wastes or that is soiled or leaking must be replaced with a new plastic liner. Waste bins must be washed inside and outside utilizing a disinfectant to remain free of odors. After washing, bins must be wiped dry and new plastic liners installed. Boxes, cans, bottles, and other items placed adjacent to waste bins and marked "TRASH" must also be removed and placed in waste dumpster outside. All waste collected must be disposed of in the nearest outside trash dumpster. Waste that falls on the floor and outside grounds during the waste removal must be picked up.

c. Empty/Wash Recycle Bins. Remove all receptacles from recycle bins and place in appropriate outside recycle dumpster. Any plastic liner with food wastes or that is soiled or leaking must be replaced with a new plastic liner. Waste bins must be washed inside and outside utilizing a disinfectant to remain free of odors. After washing, bins must be wiped dry and new plastic liners installed.

d. Empty Paper Shredder. Clean and empty the receptacle and vacuum paper shaft from exposed surfaces.

e. Empty/Wash Ash Trays. Store butts and ashes in metal containers until it is safe to include in the trash or dumpster. Clean all pedestal receptacles outside of the building. All ashtrays and ash receptacles must be emptied and cleaned free of tobacco residue. Trays to be washed utilizing a disinfectant to remain free of odors.

f. Vacuum Carpets. Carpeted areas and mats must be vacuumed free of all loose soil and debris.

g. Sweep/Dust Mop. Concrete/quarry tile, terrazzo, metal, wood, and resilient flooring must be swept or dust mopped to remove all loose dirt, dust, and debris. Floors must also be mopped with a disinfectant.

h. Damp Mopping. Prior to damp mopping, floors must be swept/dust mopped. Floors must be damp mopped with an industry standards cleaning solution to remove dirt, streaks, smears, and stains.

i. Clean Restrooms. Restroom fixtures, including water closets, urinals, lavatories, and sinks must be washed inside and outside utilizing a disinfectant, and must be free of stains and odors. Brushes, sponges, and cloths that have been used to clean any other part of the restroom (including water closets, urinals, walls, floors, and partitions) must not be used to clean lavatories or sinks. Wainscoting, partitions, walls, and doors must be cleaned free of dirt, stains, and graffiti. Mirrors must be cleaned and polished. All metal fixtures and hardware must be cleaned. If present, shower stall rooms and locker/dressing rooms must be considered part of the restrooms, and cleaned accordingly. Restroom supply dispensers (paper towels, toilet tissue, soap, and hand sanitizer) must be replenished. The contractor must stock restrooms with sufficient supplies to ensure that the supplies last until the next scheduled service.

j. Dust Ledges/Counters/Other Flat Surfaces. All furniture, partitions, radiators, hand railings in stairways, grills, horizontal ledges, and sills must be dusted. Walls, doors, and partitions must be wiped clean (including glass in partitions and doors) to a height of 7'0" above the floor level. If present, chalk and marker trays, and erasers must be cleaned. All dry erase boards must be cleaned with a cleaning solution designed for dry erase boards. Corridor, lobby, and entrance walls and doors must be cleaned.

Miscellaneous hardware and bright metalwork must be wiped clean.

k. Clean Walk-off Mats. Soil and moisture underneath mats must be removed and the floor must be cleaned as appropriate along with the rest of the floor. The mats must be returned to their original locations afterwards. The contractor must report all walk- off mats worn out to the point of being ineffective.

l. Clean/Defrost Refrigerator. Need prior approval of each occurrence through the ATM, as the food will need to be removed and returned. Clean and defrost the refrigerators located in the break room. Clean the inside of the refrigerator. Clean the outside of the refrigerator removing handprints, dirt and scuff marks.

Only breakroom refrigerators are covered. Personal refrigerators in individual offices are not covered.

m. Clean interior and exterior of microwave oven to remove handprints, soil and food particles. Only breakroom microwaves are covered. Personal microwaves in individual offices are not covered.

n. Clean interior and exterior of the stove top, range hood and oven to remove handprints, soil and food particles.

o. Clean Kitchen Counters, Sinks, and Other Fixtures. A commercial solution shall be used to remove streaks, stains, smudges, food residue, and other obvious soils.

p. Spot Cleaning. Smudges, fingerprints, marks, streaks, etc. shall be removed with a germicidal detergent from washable surfaces of walls, furniture, hardware, partitions, lockers, doors, fixtures, elevator doors/panels/buttons, stairwell handrails/guards, panels and picnic tables. After spot cleaning, surfaces shall have a uniform appearance and be free of streaks, spots, and other evidence of removed soil. Dust and foreign matter shall be removed from the frames, casings, sills, and glass.

q. Clean Blinds and Shades. Blinds and shades shall be damp wiped to remove soil and dust, using a commercially approved cleaner. Blinds and shades shall be free of streaks and smudges. This does not include the Tower Cab shades. Shades in the tower cab must be cleaned by a professional, per manufacturer’s instructions.

r. Exterior Window Cleaning. All exterior windows, including administrative building, tower shaft, and tower cab, must be cleaned by a professional window cleaning company, subcontracted by the contractor.

Windows shall be washed using such instruments as to assure the cleaning is thorough. Windows shall be free of all traces of film, dirt, smudges, water deposits, and other foreign matter. Dust and foreign matter shall be removed from the frames, casings, sills, and glass.

s. Interior Window Cleaning. All windows and adjacent trim. Glass shall be thoroughly cleaned to keep it free of finger prints, smudges, streaks, and smears. The Tower Cab windows must be cleaned by a professional window cleaning company, subcontracted by the contractor.

t. Spray Clean/Strip/Buff/Wax/Grout Clean and Seal. Prior to spray cleaning, stripping, buffing, waxing, and grout cleaning/sealing, floors must be damp mopped. Floors must be spray cleaned and buffed to remove traffic marks, heavy soil, etc. The material used for spray cleaning and buffing must contain a blend of detergents and polymers to emulsify surface soil and repair traffic areas. If loose residue is produced by buffing, it must be removed in a manner that must leave the floor clean without destroying the high gloss produced by buffing. When completed, a spray cleaned and buffed floor must have a uniform, high-gloss finish, free of scuff and heel marks. The floor finish must be uniform from wall to wall, including corners. Resilient flooring must be swept/dust mopped and stripped to remove all built-up wax and imbedded dirt prior to waxing. After application of wax, areas must be buffed (if required) sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor must present a clean appearance free from scuffmarks or dirt smears. Furniture or other equipment moved during floor stripping and waxing must be returned to their original positions. Grout cleaner and sealer must be non-toxic with little or no odor.

u. Shampoo Carpets. Prior to shampooing, carpets must be vacuumed free of all loose soil and debris.

Carpets must be shampooed free of streaks, stains, spots, and must have a bright uniform color.

Shampooing must be done by the water extraction method. After drying, furniture or other equipment moved for the shampooing must be returned to their original positions.

6. SPECIAL PRECAUTIONS: Some areas must be occupied by FAA employees performing official duties during the time contract work is being conducted. Therefore, the contractor must give special attention while conducting work in these areas. These areas contain critical and specialized power for the operation of equipment used by the FAA. At no time may the contractor's power-driven equipment be plugged into any electrical outlet used by FAA equipment or racks and/or consoles. Care must be exercised to prevent vacuum cleaners, buffers, mops, etc., from striking FAA electronics equipment and racks. The COR/Fac.POC must assist the contractor in working out the best and safest methods for the proper cleaning of these areas.

7. SPECIAL INSTRUCTIONS:

a. The contractor must arrange for satisfactory supervision of the contract work. The contractor or his/her supervisors must be available at all times. The name of the supervisor must be submitted in writing through the COR/Fac.POC to the CO.

b. Employee Training -The contractor will be responsible for training his/her employees on the following subjects:

• Proper use and handling of specified and approved detergents, supplies, and equipment. This is including, but not limited to, personal protective equipment (PPE), biohazard clean up kits, etc.

• Care and maintenance of contractor and government furnished property.

• Familiarization with fire prevention and safety procedures. This must include fall protection if applicable for cleaning in high areas and proper use of ladders.

Documentation of this training will be made available to the Contracting Officer and their representative upon request.

c. The contractor must ensure each employee completes the appropriate security forms required by FAA Personnel Security Division in order to conduct local background checks and appropriate national agency checks. If the background security checks reveal the employee does not meet FAA’s suitability standards, they must not be allowed to work at the FAA facility. Security must notify the CO prior to notifying the contractor to remove the employee from the facility. The contractor must submit to the COR/Fac.POC, a list of all employees by name who are to work at this facility not later than ten (10) days after receipt of contract award. The contractor must likewise notify the COR/Fac.POC in writing of any deletions or additions of employees performing under this contract immediately. The contractor and his/her employees must be subject to all rules and regulations relative to entering and leaving the buildings and grounds for security purposes.

d. There may be additional badging requirements at certain locations. Additional badging requirements may include a second form of photo ID.

e. Additional Airport Authority Insurance Requirements may be required at the sites below.

f. The contractor is responsible for all government-furnished keys and access cards. The contractor must bear the cost of replacement keys and re-coring and all applicable locks if the keys and/or access cards become lost or destroyed.

8. OTHER

Policing Grounds: Paper, bottles, cans, and all other trash and refuse must be removed from all grounds, sidewalks, and interior courts within the facility property as needed. All removed items must be deposited in the nearest waste container.

Emergency Services: In the event that an emergency situation occurs, such as flooding, glass breakage, biohazard cleanup, spillage of liquids, etc., prior to or after normal working hours, the contractor must be required to provide clean up services.

Lost and Found Property: It is the contractor's responsibility to ensure that all articles of possible personal or monetary value found by the contractor's employees are turned in to an office designated by the COR/Fac.POC.

DEFINITIONS

As used throughout this contract, the following terms shall have the meaning set forth below.

Additional definitions are in the "DEFINITIONS" clause.

1. Where "as shown", "as indicated", "as detailed", or words of similar import are used, it shall be understood that reference is made to this specification and the drawings accompanying this specification unless stated otherwise.

2. Where "as directed", "as required", "as permitted", "approval", "acceptance", or words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the Contracting Officer is intended unless stated otherwise.

3. Clean. Defined as free of dirt, dust, spots, streaks, stains, smudges, litter, debris, and other residue.

4. Contracting Officer (CO). A person with the authority to enter into, administer, and terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

5. Contracting Officer’s Representative (COR). The government employee designated by the Contracting Officer to be responsible for monitoring of contractor performance.

6. Facility Point of Contact (Fac.POC). The government employee designated by the Contracting Officer to assist the Contracting Officer’s Representative and the Contracting Officer throughout performance and closeout.

7. Contractor. The term contractor as used herein refers to both the prime contractor and any subcontractors. The prime contractor shall ensure that his/her subcontractors comply with the provisions of this contract.

8. Contractor Representative. A foreman or superintendent assigned in accordance with the "CONTRACTOR EMPLOYEES" clause.

9. Disinfect. Cleaning in order to destroy any harmful microorganisms by application of an approved chemical agent.

10. Facility. An establishment, structure, or assembly of units of equipment designated for a specific function.

11. Frequency of Service.

a. Annual (A). Services performed once during each 12 month period of the contract at intervals of 345 to 385 days.

b. Semi-Annual (SA). Services performed twice during each 12 month period of the contract at at intervals of 160 to 200 calendar days.

c. Quarterly (Q). Services performed 4 times during each 12 month period of the contract at intervals of 80 to 100 calendar days.

d. Monthly (M). Services performed 12 times during each 12 month period of the contract at at intervals of 28 to 31 calendar days.

e. Semi-Monthly (SM). Services performed 24 times during each 12 month period of the contract at intervals of 14 to 16 calendar days.

f. Weekly (W). Services performed 52 times during each 12 month period of the contract at intervals of six to eight calendar days.

g. Twice weekly (2W). Services performed two times per week, such as Monday and Thursday or Tuesday and Friday.

h. Three times weekly (3W). Services performed three times per week, such as Monday, Wednesday and Friday.

i. Daily (D5). Services performed once each calendar day, five days per week, Monday through Friday, excluding holidays unless otherwise noted.

j. Daily (D7). Services performed once each calendar day, seven days per week, including weekends and National holidays.

k. Twice Daily (2D7). Services performed twice each calendar day, seven days per week, including weekends and National holidays.

12. Quality Assurance (QA). A method used by the government to provide some measure of control over the quality of purchased goods and services received.

13. Quality Control (QC). A method used by the contractor to control the quality of goods and services produced.

14. Response Time. Response time is defined as the time allowed the contractor after initial notification of a work requirement to be physically on the premises at the work site, with appropriate tools, equipment, and materials, ready to perform the work required.

Response times are designated in the appropriate technical clauses.

15. Space. A space is an area to receive custodial services which may or may not be considered a room by common definition. Examples of spaces are definable sections of hallways, stairwells, lobbies, offices, entrances, and elevators.

16. Spot clean. Wet clean identified spot with appropriate chemical cleaning agent.

17. Spot vacuum. Vacuum localized area affected by a dry spill.

18. Waste and Recycling Containers. Defined as trash receptacles, waste baskets, trash cans, wastepaper baskets, ash trays, or any container holding trash, paper, or other recyclables and refuse of any type.

SERVICES SPECIFIC TO EACH LOCATION.

Please Note: Facility-specific requirements contained in this section are in addition to all other requirements contained in the SOW, and to the extent that there are any inconsistencies, the facility-specific requirements must control.

3. Federal Aviation Administration, Minneapolis Air Traffic Control Tower (MSP ATCT) & TRACON (M98), Minneapolis-St. Paul International Airport, 6311 34th Avenue South, Minneapolis, MN 55450

Janitorial Service Facility (tower and TRACON) to be cleaned encompasses approximately 40,125 square feet, with 9 floors plus a basement, junction floor, and tower cab. There is also a Guard building which is approximately 176 square feet.

WORK PERFORMANCE: See Definitions on pages 9-11, and Frequency/Location Table on pages 30-35 for room number, floor type, and approximate square footage.

All services must be conducted during the following days/hours:

Seven (7) days per week, including holidays.

Contractor personnel need to be aware of times when Air Traffic is particularly heavy and therefore, adjustment of hours may be required to perform the necessary work.

NOTE: Due to the critical nature of Air Traffic operations, all cleaning in the cab area shall be coordinated with the Air Traffic Controllers in the cab. The contractor shall ensure that the janitor on-site is aware of and understands these requirements.

1. Tower Cab (TCT):

Floor Square Feet 1st 14,128 2nd 10,657 3rd 1,576 4th 766 5th 1,625 6th 1,416 7th 1,502 8th 1,960 Tower Cab 1,058 Basement 4,125 Junction 1,312 Guard building 176

Highlight

Requirements shall be cleaned between 8:15 a.m. and 8:45 a.m. Any which cannot be completed during this interval shall be completed between 11:00 a.m. and 11:30 a.m. The Operations Supervisor on duty may modify these times on a given day due to unique events, i.e. weather, that change the peak air traffic times in these areas.

The central vacuum must be used to clean these areas. Item 1.c.i. will be coordinated in advance with the Air Traffic Manager.

a. Daily D7

i. Vacuum carpet.

ii. Empty/wash waste and recycle containers, and insert clean liners as needed. In case of leakage, wash inside and outside of receptacle to remove all residue. Take garbage out to appropriate disposal bin.

b. Weekly

i. Vacuum and brush upholstered chairs. Spot clean upholstered chairs as needed.

ii. Spot clean carpet as needed.

c. Monthly

i. Wash and clean tower cab windows inside and outside, during daylight hours.

This must be done by a professional cleaning service that specializes in commercial window cleaning. This must be scheduled in advance with the Air Traffic Manager. The contracting company is responsible for escorting sub-contractors into and out of gated area, as well as inside and outside the facility at all times.

Use a method that neither streaks nor leaves a film. Towels shall be laid down on window ledges inside of the cab to catch drips and spills and protect sensitive tower equipment. The window washer and the Operations Supervisor, or the Controller-In-Charge (CIC) must sign-off that the job was done satisfactorily.

ii. Clean all tower cab shades. The cab shades must be cleaned by a professional cleaning service, according to the manufacturer's instructions. This must be scheduled in advance with the Air Traffic Manager. The contracting company is responsible for escorting sub-contractors into and out of gated area, as well as inside and outside the facility at all times.

2. TRACON (TCT):

Shall be cleaned between 10:45 a.m. and 11:15 a.m.

a. Daily D7

i. Wipe clean and disinfect kitchen sinks and counter tops in kitchenette area.

ii. Vacuum carpet.

iii. Empty/wash waste and recycle containers, and insert clean liners as needed.

In case of leakage, wash inside and outside of receptacle to remove all residue. Take garbage out to appropriate disposal bin.

b. Weekly

i. Vacuum and brush upholstered chairs. Spot clean upholstered chairs as needed.

ii. Spot clean carpet as needed.

3. Tower Cab & TRACON (TCT):

These requirements shall be performed between midnight and 4:00 a.m. to minimize impact to the operations. Due to the sensitive equipment in the Tower Cab and TRACON, the contractor must coordinate with the COR/Fac.POC or the ATM in advance. The COR/Fac.POC or ATM will arrange to have FAA personnel accompany the staff to ensure no equipment is disturbed. Cleaning solutions, devices, and techniques must be approved by the COR/Fac.POC or ATM to insure that they are not a detriment to operational equipment.

a. Quarterly

i. Clean underneath the consoles, around equipment, the ledges between the consoles and windows, and any other dust collection area not normally cleaned by janitorial staff.

ii. Clean ceiling fan and blades.

b. Annual

i. Thoroughly vacuum and spot clean acoustical wall covering in the TRACON.

ii. Clean/shampoo all carpet with cleaner approved for conductive carpeting

(ESD).

4. Break Rooms (BR) Daily services shall be performed between 7:00 a.m. and 11:00 a.m. or between 2:00 p.m. and 3:00 p.m. Weekly , monthly, quarterly, semi-annual, and annual cleaning can be performed at the designated interval, at any time except between 7:00 a.m.

and 3:00 p.m.

a. Daily D7 or D5 (refer to the Location/Frequency Table beginning on page 30)

i. Wipe clean and disinfect kitchen sinks, counter tops, tables and non-upholstered chairs.

ii. Sweep and wet mop non-carpeted floors using a disinfecting soap or detergent, removing all marks and stains.

iii. Vacuum and brush upholstered furniture. Spot clean upholstered furniture as needed.

iv. Vacuum carpet. Spot clean carpet as needed.

v. Replenish paper towels in dispensers. All dispensers shall be filled to capacity daily.

vi. Empty/wash waste and recycle containers, and insert clean liners as needed. In case of leakage, wash inside and outside of receptacle to remove all residue. Take garbage out to appropriate disposal bin.

vii. Wipe clean and disinfect the exterior of refrigerators, microwaves, pizza ovens, stoves, etc., on counter tops.

b. Monthly

i. Vacuum all ceilings in and around cooking areas.

ii. Vacuum and wipe down the headers above the windows.

iii. After scheduled wet mop of non-carpeted floors, spot wax high traffic areas to prevent floor finish from wearing through to the tile.

iv. Machine buff non-carpeted floors to a high gloss and assure all baseboards are free of wax and buffer marks.

v. Wipe clean and disinfect all kitchen cabinet surfaces.

c. Quarterly

i. Spot clean walls, doors, and woodwork.

ii. Thoroughly wash all intake/exhaust vents above cooking surfaces.

iii. After coordination with COR/Fac.POC or ATM, remove items from refrigerators, clean, and disinfect inside of refrigerators.

d. Annual

i. Pull out all refrigerators, sweeping and wet mopping the floor underneath.

5. Rest Room/Locker Room (RRLR) Daily services shall be performed between 7:00 a.m. and 3:00 p.m.

Weekly, monthly, quarterly, semi- annual, and annual cleaning can be performed at the designated interval, at any time except between 7:00 a.m. and 3:00 p.m.

a. Daily D7 or D5 (refer to the Frequency/Location Table beginning on page 30)

i. Sweep and wet mop all floors (including shower) using a disinfecting soap or detergent, removing all marks and stains.

ii. Clean and disinfect, inside and out: all toilet bowls, urinals, washbowls, door knobs/handles, and shower stalls.

iii. Clean all plumbing fixtures and mirrors.

iv. Spot clean all walls and partitions.

v. Furnish and maintain a constant supply of toilet deodorant, urinal deodorant pucks, toilet tissue (2-ply perforated), toilet seat covers, paper towels, and antibacterial hand soap. All dispensers shall be filled to capacity daily. Provide extra toilet tissue and paper towels in designated areas in all rest rooms to insure availability.

vi. Provide clean liners in all sanitary napkin receptacles and replenish sanitary materials in dispenser.

vii. Empty/wash waste and recycle containers, and insert clean liners as needed. In case of leakage, wash inside and outside of receptacle to remove all residue. Take garbage out to appropriate disposal bin.

b. Items i., ii., and vi. above require service 2 times per day/7 days per week (2D7).

Twice Daily (2D7) services will be performed once between 7:00 a.m. and noon, and a second time between noon and 3:00 p.m.

i. Sweep and wet mop all floors (including shower) using a disinfecting soap or detergent, removing all marks and stains.

ii. Clean and disinfect, inside and out: all toilet bowls, urinals, washbowls, door knobs/handles, and shower stalls.

iii. Provide clean liners in all sanitary napkin receptacles and replenish sanitary materials in dispenser.

6. Conference Room (CR) Daily services shall be performed between 7:00 a.m. and 3:00 p.m.

Weekly, monthly, quarterly, semi- annual, and annual cleaning can be performed at the designated interval, at any time except between 7:00 a.m. and 3:00 p.m.

a. Daily D5

i. Use appropriate cleaners to wipe down and remove all fingerprints and stains from table tops.

ii. Vacuum carpet.

iii. Empty/wash waste and recycle containers, and insert clean liners as needed. In case of leakage, wash inside and outside of receptacle to remove all residue.

Take garbage out to appropriate disposal bin.

b. Weekly

i. Wipe and clean eraser trays for dry erase boards. Wipe and clean dry erase boards with appropriate cleaner if empty.

ii. Vacuum and brush upholstered chairs. Spot clean upholstered chairs as needed.

iii. Spot clean carpet as needed.

7. Administrative Area (AA) Daily services shall be performed 7:00 a.m. and 3:00 p.m. with the following exceptions:

a. Room 237, 238, and 306: Daily services shall be performed before 6:30 a.m. or after 2:30 p.m.

8. Weekly, monthly, quarterly, semi- annual and annual cleaning can be performed at the designated interval, at any time except between 7:00 a.m. and 3:00 p.m.

a. Daily D7 or D5/Weekly/Monthly/Semi-Annual (refer to the Frequency/Location Table beginning on page 30)

i. Spot vacuum as needed.

ii. Sweep non-carpeted floors using chemically treated absorbent dusting tools or sweeping compound, such as Rex system or equal.

iii. Empty/wash waste and recycle containers, and insert clean liners as needed. In case of leakage, wash inside and outside of receptacle to remove all residue. Take garbage out to appropriate disposal bin.

iv. Empty all ashtrays and wipe with a damp cloth to remove all residue.

b. Weekly/Monthly/Semi-Annual (refer to the Frequency/Location Table beginning on page 30)

i. Vacuum Carpet. Spot clean carpet as needed.

ii. Dust all furniture and window sills, i.e., desk tops, chairs and bases, tables and bases, bookcases, file cabinets, telephones, floor and wall mounted heaters, and any other dust collecting areas.

iii. Wet mop non-carpeted floors using soap or detergent, removing all marks and stains.

iv. Dry erase boards: If empty, wipe and clean boards with appropriate cleaner, and clean eraser trays.

c. Quarterly (refer to the Frequency/Location Table beginning on page 30)

i. Dust the tops of all employee lockers.

ii. Vacuum/sweep under all employee lockers.

8. Corridor/Stairwell/Vestibule (CSV) Daily services shall be performed between 7:00 a.m. and 3:00 p.m. Weekly, monthly, quarterly, semi- annual, and annual cleaning can be performed at the designated interval, at any time except between 7:00 a.m. and 3:00 p.m.

a. Daily D7 or D5/Weekly/Monthly (refer to the Frequency/Location Table beginning on page 30)

i. Sweep non-carpeted floors using chemically treated absorbent dusting tools or sweeping compound, such as Rex system or equal.

ii. Vacuum carpet.

iii. Vacuum all entryway mats.

iv. Clean and disinfect drinking fountains. Polish unpainted metal surfaces.

v. Spot clean elevator walls, handrails, and control panels, using appropriate cleaner for stainless steel, leaving no streaks.

vi. Empty/wash waste and recycle containers, and insert clean liners as needed. In case of leakage, wash inside and outside of receptacle to remove all residue. Take garbage out to appropriate disposal bin.

b. Weekly/Monthly/Quarterly (refer to the Frequency/Location Table beginning on page 30)

i. Wet mop non-carpeted floors using soap or detergent, removing all marks and stains.

ii. Wipe stairwell ledges and handrails.

iii. Spot clean carpet as needed.

iv. Wash inside and outside of vestibules and corridor glass doors, windows, and ledges with cleaning materials that will not film, streak, or stain. Wipe up all spills or drips.

c. Monthly/Quarterly (refer to the Frequency/Location Table beginning on page 30)

i. Spot wax high traffic areas.

ii. Machine buff non-carpeted floors to a high gloss and assure all baseboards are free of wax and buffer marks.

iii. Clean elevator walls, handrails, and control panels, using appropriate cleaner for stainless steel.

9. Room B38 (CSV) Daily services shall be performed between 7:00 a.m. and 3:00 p.m.

a. Daily D7

i. May 1 through October 31: Wet mop non-carpeted floors.

ii. November 1 through April 30: Clean non-carpeted floors with commercial-grade machine and clean all entryway mats with commercial-grade extractor.

10. Security Shelter & attached vestibule

Daily services shall be performed between 7:00 a.m. and 3:00 p.m. Weekly, monthly, quarterly, semi- annual, and annual cleaning can be performed at the designated interval, at any time except between 7:00 a.m. and 3:00 p.m.

a. Daily D7 or D5/Weekly/Monthly (refer to the Frequency/Location Table beginning on page 30)

i. Empty/wash waste and recycle containers, and insert clean liners as needed. In case of leakage, wash inside and outside of receptacle to remove all residue. Take garbage out to appropriate disposal bin.

ii. Spot clean walls, doors, and handles using appropriate cleaner, leaving no streaks.

b. Weekly/Monthly/Quarterly (refer to the Frequency/Location Table beginning on page 30)

i. Sweep non-carpeted floors and tops of large chair pads to remove loose dirt, dust, and other debris, removing all small items resting on floor before sweeping.

ii. Wet mop non-carpeted floors and tops of large chair pads using soap or detergent, removing all marks and stains.

c. Monthly/Quarterly (refer to the Frequency/Location Table beginning on page 30)

i. Wash…