Scope of Work.pdf

SEASONAL MAINTENANCE

STATEMENT OF WORK

GROUNDS MAINTENANCE , SNOW REMOVAL ,

AND SANDING SERVICES

FOR THE

FEDERAL AVIATION ADMINISTRATION (FAA)

Denver ARTCC Facility 2211 17th Ave.

Longmont, CO 80501

AND

Junior Jets Child Development Center 2175 17th AVE

Longmont, CO 80501

The purpose of this SOW is to obtain seasonal maintenance services at the Federal Aviation Administrations (FAA) Denver Air Route Traffic Control Center (ARTCC) and the Junior Jets Child Development Center (JJDC) sharing the same plot of ground owned by the FAA. This Statement of Work is divided into 2 requirements sections listed as Grounds Maintenance Services and Snow/Ice Removal & Sanding Services.

A. Contractor shall provide the CO/COR after notice of award with a complete list of contractor and subcontractor personnel including last four (4) digits of their social security number, date of birth, and city of residence. The list shall be kept current during contract work.

No Contractor employees, associates, or other representatives shall be permitted access to the ARTCC grounds until that person's name and information has been provided and the appropriate security investigation has been completed by an FAA security officer for approval of access to the site with specified restrictions, if any. The FAA security officer may refuse access to the site to any employee, associate or other representative at any time for any reason.

B. Contractor and subcontractor personnel may be subject to a security investigation by the FAA. The Contractor shall promptly complete and return applicable security forms furnished with the contract document for each employee as required. Forms must be completed and returned to the CO prior to subject employees working in the facility.

C. Contractor's personnel shall report to the FAA Security Guard at the front security gate and submit proper identification to obtain a FAA badge which will be worn on an outside garment at all times while on the ARTCC premises. The badge is a “clip-on” type; this badge shall be returned daily to the security guard when such personnel leave the ARTCC premises.

This badge MUST be worn at all times.

D. For contracts with long durations (i.e. 6 months or more), the site superintendent, as well as prime contractor and sub-contractor key personnels must get approval for a NACI badge.

This badge requires forms to be filled out on line, visiting the FAA offices in Longmont, CO for electronic fingerprinting and pictures, and an approval process that will take 30 days or longer.

Once approved a blue photo ID badge will be issued and the NACI badged individual will need to escort subcontractors and deliveries. The NACI badged individual shall retain this badge until the end of the project or the badge expiration date (whichever is sooner). It is contractor’s responsibility to escort their personnels.

E. Work shall be arranged so that Contractor's personnel can be escorted when required by the FAA, in certain areas which are considered to be restricted. No Contractor employee, associate, or other representative shall have any visual, audible, or physical access to any area marked as a "closed area". Any persons gaining access to any "closed area" shall report the access to the COR who will coordinate with the FAA security office for de-brief. Contractor's personnel shall not violate any security regulations pertaining to the ARTCC facility. Violators may be removed from the premises with the right to re-enter revocable. Contractor's day-to-day work schedules in the restricted areas shall be so arranged to allow for minimum escort.

F. Current procedures at FAA facilities include the "right to search". Access to the site constitutes consent to search. If in the judgment of the FAA Security Guard a cause to search a vehicle or the person of personnel exists, such search will be made.

G. Contractor shall not take any pictures without COR’s approval and presence. Upon project completion, all the pictures shall be handed over to CO and/or COR.

Security Requirements

1.0 Grounds Maintenance Services

Section 1

The Contractor must furnish all labor, supervision, equipment, and materials necessary to provide grounds maintenance services in accordance with the requirements specified herein.

The facility consist of approximately 12 acres of automated sprinklered turf areas, 4 acres of natural vegetation area, 5 acres of asphalt parking lots and driveways, and approximately 3,000 feet of sidewalks and pedestrian walkways. The operations to be performed must include cutting grass, edging, fertilization, collection and disposal of litter and trash, vegetation cutting and removal, underbrushing, grassing, sodding, erosion control, tree and shrub pruning, tree and stump removal, irrigation, and other miscellaneous services as described herein. All operations will be performed pursuant to Executive Order 13693 and the FAA Strategic Sustainability Performance Plan. As such, the Contractor must use environmentally preferable products and services. These program elements include, but are not limited to: products and services that are energy-efficient, water-efficient, bio based, non-ozone depleting, contain recycled-content, and non-toxic or less-toxic alternatives; diversion of non-hazardous waste and construction and demolition debris from landfills, including composting; alternative fuels use and fuel efficient vehicles and equipment, and reduced greenhouse gas emissions.

2.0 Duration

November 1st 2019 through October 31st 2020 with option years if exercised.

3.0 Requirements

3.1 Work Outside Regular Hours

Except as may otherwise be specified, all work must be performed during regular hours. If the Contractor desires to carry on work on Saturday, Sunday, holidays, or outside regular hours, he/ she must coordinate and obtain approval from COR.

3.2 Management

The Contractor must manage the total work effort associated with the grounds maintenance services required herein to assure fully adequate and timely completion of these services.

Included in this function will be a full range of management duties including, but not limited to, planning, scheduling, report preparation, and quality control. The Contractor must provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices.

3.3 Work Control

The Contractor must implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor must plan and schedule work to assure labor, equipment, and material are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and status reports must be provided when requested by the Government Representative.

3.4 Herbicides and Pesticides

The Contractor must manage pests and invasive and noxious weeds via the least toxic means available. The Contractor must also use bio-based products (designated BioPreferred by the U.S.

Department of Agriculture). Herbicide and pesticide controls must be formulated to target specific pests and must be implemented only when pests have reached aesthetic or health thresholds verified by the COR. The Contractor must not perform regularly scheduled, periodic pesticide or herbicide applications except in situations where no other approach or technology is available to protect personnel or property of high value. If herbicides or pesticides are to be used, the application must occur during unoccupied hours and the Contractor must be licensed by the applicable State agency to provide pesticide application in the categories specified in this contract. All work must be under the superintendence of a certified, responsible individual, and in accordance with Federal, State, local laws and requirements. The Contractor must submit Safety Data Sheets meeting the requirements of 29 CFR 1910.1200(g).

3.5 Control Methods

The Contractor must utilize only herbicides registered by the Environmental Protection Agency.

Use must be in strict compliance with label directions for the control of the target weeds.

Herbicides selected, application rates, and application techniques must have the prior approval of the COR.

3.6 Trash, Litter, and Vegetative Debris Collection and Disposal The Contractor must collect trash, litter, and vegetative debris (e.g., natural vegetation, such as leaves, pine straw, limbs, and stumps) in all grassed areas, plant and shrub beds, wooded areas, sidewalks, streets, and curbs in all mmaintenace areas (further described below) at the frequency specified and dispose of it in the appropriate waste, recycling, or composting receptacles. In accordance with EO 13693, FAA is required to divert from landfill or incineration facility disposal a minimum of 50% of the non-hazardous waste generated as a result of its operations. In support of meeting this requirement, the Contractor must divert from landfill or incineration facility disposal a minimum of 50% of the non-hazardous waste generated as a result of the Contractor’s work, to the maximum extent feasible. In doing so, the Contractor must appropriately utilize their own existing waste, recycling and composting program. If no such program exists, the Contractor must develop and operate, at its own expense, a comprehensive waste, recycling, reuse and/or composting program for non-hazardous solid waste and vegetative debris resulting from its grounds maintenance operations. The Contractor must report non-hazardous waste diversion rates on a regular basis. All trash, liter, and vegetative debris must be removed off the activity the same day as collected.

3.7 Contractor's Superintendent

During the execution of all work involving the handling and/or use of herbicides, the Contractor must give the job his personal supervision or must have on the job a responsible and competent representative with the authority to speak and act for him. The whereabouts on the activity of the supervisor must be made known to the Government Representative at all times when work is performed.

3.8 Uncertified Personnel

Uncertified personnel who apply pesticides must have been employed in weed control for a minimum of 30 days and have received training in:

a. Selection, application, and evaluation of appropriate control procedures.

b. Safe and effective application techniques, and the calibration and use of all equipment required.

c. Handling, storage, and transfer of pesticide materials as required.

d. Reading, interpreting, and following herbicide label instructions.

e. Use and maintenance of all required safety equipment.

f. The consequences of preparing a herbicide to be given or sold to an individual other than an authorized employee of the Contractor or regulatory official.

g. Procedure for handling herbicide spills, including reporting procedures.

h. The security of vehicles and equipment.

3.9 Pesticide Use Records

The Contractor must prepare, submit, and maintain daily records of herbicide usage. This record must be filled out daily as weed control operations are performed, and all entries must be completed within 24 hours of chemical usage. Completed records must be made available upon request for inspection, and must be forwarded to the COR with the monthly invoice for each month following the month of operation. Records which are rejected by the COR due to improper preparation must be resubmitted by the Contractor at no additional cost to the Government.

3.10 Continuity of Services.

To ensure continuity of essential services, the successful bidder must be prepared to fully commence work on the start date of this contract, and should not assume that Government or previous Contractor employees will be available to guide, direct, or specifically orientate each Contractor employee.

3.11 Turf & Natural Grass Areas

The Contractor must provide grounds maintenance services in turf areas within the security fencing to include the Child Care Facility, and areas outside of the perimeter fence including any easements. The boundary of the property is bounded on the North by 17th ave, East by Linden Ave., South by 16th Street and residential property fence-line, West by retail shopping area property line. The security fencing contains perimeter intrusion detection (PID) cabling that must not be damaged from mowing operations. Extreme caution not to damage this equipment is necessary when turf cutting along the fence. Contractor will be liable to damage caused by mowing operations to the PID cabling.

3.12 Grass (Turf) Cutting

All grassed areas located within this maintenance level must be cut to a uniform height between 3 and 5 inches at frequencies necessary to provide a neat and well maintained appearance. If any bare ground within the limits of an area becomes vegetated with grass, weeds, or other similar growths through natural spread, i.e., not artificially planted, it must be maintained as part of the basic contract. Prior to cutting, any trash, paper, or other debris that would detract from the finished appearance of the cut or present a safety hazard must be disposed of in the appropriate waste, recycling, and/or composting receptacles. Such debris includes but is not limited to paper, cans, bottles, limbs, pine cones, rocks, and other such objects within the turf area, and must include trash, paper, dead leaves, and other debris lodged in shrubs, hedges, fences, and along foundation and other walls. Debris must be disposed off the activity the same day as collected. Grass cutting is to be accomplished free of scalping, rutting, bruising, and uneven and rough cutting. Cutting equipment must have sharp cutting edges which produce a neat, clean, even cut.

trimmer" type equipment, or by herbicide treatment. Trees and shrubs must not be damaged by trimming operations. Trimming with herbicide treatment must be confined to an area extending l2 inches from the object being trimmed. Grassed areas, trees, or shrubs which are killed or damaged as a result of Contractor's work must be repaired or replaced by the Contractor at no cost to the Government. Trimming operations must be considered a part of grass cutting and must be accomplished concurrently (same day) with grass cutting operations. Grass cutting will not be considered complete until all trimming operations are accomplished. Grass clippings and trimmings must be removed from sidewalks and other paved areas the same day the grass is cut.

Use of cutting equipment which is out of adjustment, thereby causing streaks or irregularities, uneven cutting, plowing, or gouging of the soil must not be permitted. Ground speeds and mower speeds must be synchronized to assure effective cutting action. After cutting, grass must have a uniform height. Grass clippings must not be windrowed or allowed to be deposited in piles or clumps. Grass clippings must be uniformly distributed over the mowed area. Grass areas close or adjacent to buildings, hydrants, parking lots, manholes, fences, trees, hedges, and shrubs are included in mowing requirements, and may require hand mowing. Trimming around trees, shrubs, flower/shrub beds, cultivated areas, poles, walls, valves, and other similar objects must be accomplished to match the height and appearance of the surrounding mowed grass. Trimmings that spill over onto adjacent sidewalks and parking lot surfaces must be swept or blown clean. Turf areas adjacent to the buildings, used as picnic areas, and in playground areas must be mowed and collected with a non-mulching machine.

Satelite images of Turf Areas

Note: Images are an approximation of acreage and not to scale. Contractor to verify prior to bid

3.13 Natural Grass Areas

The Contractor must brush cut all weeds, grasses, and small trees less than one inch in diameter at ground at a height of less than 8 inches from the ground level. All such materials will be cut from edge of the natural grass area to the wood line , brush line, or structure. Work must be accomplished at a frequency to maintain a height of less than 18 inches or by city ordnances whichever is less. Weed control shall be applied in early spring to prevent obnoxious weed control in accordance with local ordnances and from spreading to neighboring properties.

Natural Grass Area location

3.14 Edging

All sidewalks, driveways, street edges, curbs, other paved areas, and shrubbery areas located within turf area must be edged in accordance with the frequencies necessary to maintain a neat and well maintained appearance. Edging must create a l/2 inch wide and l inch deep clear zone immediately adjacent to the paved surface. All edging must be by mechanical means. The edging operation must include removal of grass and other vegetation which has encroached onto street and other paved surfaces from adjoining grassed areas. Where driveway or street pavement edge is not discernable due to grass encroachment, a straight and even line approximating the edge of pavement must be established and maintained. The edging operation must produce neat, clean lines along the sides of sidewalks and other areas edged, and must be accomplished free of scalping, rutting, bruising, uneven and rough cutting. All vegetation growing in the following areas must be removed during the edging operation:

1. Sidewalk and driveway expansion joints and cracks.

2. Street/driveway curbing expansion joints.

3. Cracks between curbing and street/driveway pavement.

For continued maintenance of vegetation growing in cracks and expansion joints, herbicide treatment may be utilized to reduce the amount of mechanical work. The use of herbicides must not be allowed for the purpose of eliminating or reducing normal mechanical edging along straight paved edges (sidewalks, etc.). Debris generated by edging operations, which falls on or is thrown on sidewalks, on curbs, in gutters, streets, or is thrown on nearby sod, causing an unsightly appearance, must be removed from the site the day of the edging operation and disposed of properly.

3.15 Plant and Shrub Pruning

Shrubs, bushes, hedges and cultivated plants must be pruned to maintain a neat appearance. All clippings and debris must be removed from the site the same day and disposed of, recycled, or composted off the site.[see Section 3.2.3.2 for waste management requirements]. Pruning services should be conducted at a time and frequency to maintain a uniform appearance applicable to the industry standards based on the species. Pruning services expected are:

1. Evenly form and balance the shrub, bush, or plant in order to shape it according to its natural growth habits. "Box" or "circular" shaping is not acceptable, except with hedges.

Hedges must be sheared or pruned, as appropriate, to maintain their established shape and appearance.

3.16 Cultivation and Mulching of Shrubs, Hedges, and Flower Beds Shrubs, hedges, and flower beds must be cultivated and mulched at a frequency to maintain a neat and clean appearance. Cultivation includes weeding of shrubs, hedges, and flower beds.

Cultivation must be extended a sufficient distance from bases of shrubs to ensure their protection from damage by lawn mowers, and trimmer/edgers, and to provide proper care for the plants, but in no case less than l8 inches where allowed. Cultivation must be extended to a depth of 2 inches, care being taken that the roots of the plants are not damaged. Removal of grass, weeds, rocks, and debris encountered during cultivation must be considered part of cultivation. All edges must be worked to a neat and true line. All timber, brick, concrete, aluminum, or plastic bed edging must be realigned or replaced as needed. Mulch in bed areas such as wood bark chips, pine straw, etc., must be well groomed after removal of weeds, rocks, etc. Additional mulch, of the same type as existing, must be provided and placed around all shrubs and flower beds as required to maintain a minimum depth of three inches.

3.17 Fertilization

Fertilizers must be used only if determined necessary by the COR, in order to minimize environmental impact. Synthetic chemical fertilizers must not be used. When fertilization is necessary as determined by the COR, fertilizer must be comprised of either recovered organic material or bio-based material. Fertilizer comprised of recovered organic material must conform to the EPA’s Comprehensive Procurement Guidelines (https://www.epa.gov/smm/ comprehensive-procurement-guidelines-landscaping-products). Bio-based product listings are obtainable from the U.S. Department of Agriculture (USDA) (http://www.usda.gov). Fertilizer must be applied only when grass blades are free of moisture. Ground cover plants and shrubbery beds must be fertilized concurrently with lawn application, at the same rates. The Contractor's monthly work schedule must reflect planned fertilization dates which are normally applied in the spring and fall at a minimum.

3.18 Trash and Litter Collection and Disposal.

The Contractor must collect trash and litter in all grassed areas, plant and shrub beds, wooded areas, sidewalks, streets, fence lines, parking lots,and curbs and dispose it in the appropriate waste, recycling, or composting receptacles [see Section 3.2.3.2 for waste management requirements]. Trash and litter does not include natural vegetation, such as leaves, pine straw, and limbs. All trash and liter must be removed off the activity the same day as collected.

2. Remove dead, damaged or diseased wood. If the entire shrub should die, replace the shrub with same species. If the same species is not available or likely not to survive because of habitat, obtain approval from the COR for replacement. The hole and any other surface damage caused by removal must be filled with topsoil, fertilized, raked and seeded if applicable.

3. Remove vines, tree sprouts or any other extraneous vegetative growth from under or on the shrubbery.

4. Prune or remove growth in front of windows, over entrance ways or walks, or where vision is obstructed at street intersections.

3.19 Raking

Includes the raking and removal of leaves, pine straw and pine cones, limbs, and other debris from the raked area. All debris must be disposed off the activity the day of collection.

3.20 Tree Removal

Trees, their stumps, and above ground roots must be removed to a depth of six inches below normal ground elevation. All debris must be disposed of the activity the day of removal [see Section 3.2.3.2 for waste management requirements]. The stump hole and any other surface damage caused by removal must be filled with topsoil, fertilized, raked, and seeded.

3.21 Stump and Above Ground Root Removal

Stumps and above grounds roots must be removed to a depth of six inches below normal ground elevation. Stump removal operations must avoid unnecessary soil excavation and ground disruption. All debris must be disposed off the activity the day of removal. The stump hole and any other surface damage caused by removal must be filled with topsoil, fertilized, raked, and seeded.

3.22 Grassing

Bare and slightly eroded areas (areas which vary in size from l0 to l000 square feet and can be repaired with the placement of four inches or less of topsoil) must be filled with topsoil, raked, fertilized, seeded, and watered to establish a healthy grassed covering. Establishment must include providing the necessary care to firmly establish new grass growth. The Contractor must water and otherwise care for new grassed areas sufficiently to ensure proper development.

Grassed areas which die or fail to develop noticeable growth for a period of one year after seeding must be re-grassed by the Contractor at no additional cost to the Government.

3.23 Erosion Control

Soil erosion damage must be repaired by filling in washed out/bare areas with soil or approved fill to within four inches of normal ground elevation. This fill will be compacted to prevent further washouts. Top soil will then be placed to return the area to normal ground elevation; raked;

fertilized; seeded; covered with straw, matting, or other material suitable to reduce the effects of erosion; and watered to establish a healthy grassed covering. Repaired areas must be watered and otherwise cared for until grass is firmly established. Repaired areas on which grass dies or fails to develop noticeable growth, or which again erode within one year must be repaired and re-grassed by the Contractor at no additional cost to the Government.

3.24 Underbrushing

All brush, weeds, and small trees (three inches and below in diameter at ground level) must be cut back to within one inch of ground level, removed from the site, and disposed off the activity.

Any material to be saved will be marked by the ACO prior to starting work. Any debris (i.e., limbs, dead trees, trash, etc.) found in the underbrushing area must be removed from the site and disposed off the activity.

3.25 Tree Pruning

Trees must be pruned within the first year of award of this contract and in accordance with the following guidelines the remainder of the contract to selectively remove unwanted growth and encourage trees to grow or respond in a desired manner. All tree pruning must be accomplished under the supervision of an individual furnished by the Contractor, who is trained, experienced, and otherwise qualified in proper tree pruning techniques. Verification of such training, experience, and qualifications must be acceptable to the COR prior to initiation of any tree pruning or tree pruning work.

The Contractor must propose a pruning plan for each tree for the approval of the COR.

Trees must be pruned according to their natural growth habit to evenly form and balance the tree, to promote proper health and growth, to respond to damage inflicted by natural or human causes, and to prevent interference with pedestrian and vehicular traffic. All clippings and debris must be removed and disposed off the activity the same working day.

Pruning must be accomplished in a manner so as to:

1. Remove dead, damaged, or diseased wood, or structurally weak limbs that may cause a safety hazard or unsightly appearance, including the removal of dead or rotted trees.

2. Remove branches that extend over buildings and endanger roofs, eaves, and windows, or hang within eight feet vertically of sidewalks, parking lots, and driveways.

3. Provide clearance for buses, moving vans, and similar vehicles along streets.

4. Cut back branches that overhang or grow into powerlines. Anticipate the effects of wind on branches which might fall on powerlines. Shape the entire tree rather than notch the top.

5. Remove growth of small trees in front of windows, over entrance ways or walks, and those which will obstruct vision at street intersections.

6. Remove sprouts which grow from the trunk. Remove sprouts to the height of the first major lateral limb.

7. Branch stubs must not be allowed. All branches must be pruned (removed) back to the next major limb or the tree trunk. Pruning cuts must be performed in a manner which leaves the branch collar exposed (with no stub beyond the branch collar).

3.26 Irrigation

Irrigation involves the artificial application of water to promote proper health, growth, color, and appearance of lawns and vegetation. Contractor must be WaterSense knowledgable, and provide training documentation if required by COR. Seasonal turning on and blowing out of the branch lines each spring and fall is the responsibility of the contractor. The Sprinkler heads, time clocks and wiring to additional time clocks were installed in 2015 by the government.

Replacement parts should reflect the construction documentation provided by the FAA for reference. Grassed areas, shrubs, trees, and ground cover plants must be irrigated in accordance with the following directions. The diagram below is reference for the ARTCC sprinkler system prior to the project completion in 2015 and is only for bidding purposes. All zones on the irrigation system are now controlled by a time clock. The Child Development Center irrigation system is not shown.

a. Sprinkler control systems, wiring, time clocks, sensors, relays, and riser connections and sprinkler heads must be maintained, repaired, or replaced by the Contractor as necessary to eliminate obstructions, leaks, and other defects which would prevent proper operation, at no additional cost to the Government.

Sprinkler heads must be replaced as an identical replacement or approved by COR.

b. The Government will provide all other required maintenance to installed sprinkler systems due to normal wear and tear, to include, dual check irrigation valve systems, and underground piping up to, but not including the sprinkler riser connection and sprinkler heads. Any damage to such systems caused by the Contractor must be repaired or replaced by the Contractor at no expense to the Government (such as water hammer). The Contractor must promptly report damage to or malfunction of any sprinkler system to the COR.

1. Care must be exercised by regulating time and equipment to prevent wasting of water. Watering must be accomplished in a manner that avoids erosion, run-off, or ponding due to excessive quantities or rate of application. The minimum amount of water to sustain growth and maintain healthy lawns, and planted areas must be programmed in the respective time clock for each zone used per application. Irrigation operations should consider:

duration, amount of zones operating, time, and system zone supply pressure to prevent evaporation due to watering during the daytime hours, misting or lack of coverage caused by improper pressure.

It is desirable to conduct watering operations between sunset and sunrise. Irrigating along sidewalks and pedestrian areas should be done at times of minimal foot traffic and parked vehicles.

2. The Contractor will be held responsible for any damage to plants, lawns, or buildings caused by careless handling of irrigation equipment. Sprinklers must not be set in such a position as to throw water into doorways, windows, porches, parked cars, parking areas, or to impede vehicular and/or pedestrian traffic.

3. Water will be furnished by the Government from the most convenient existing source of water. All other required supplies must be furnished by the Contractor, except that Government owned and permanently installed sprinkler systems may be used where available. Where such installed sprinkler system equipment does not cover the area adequately, the Contractor must provide hoses and sprinklers to irrigate the entire area uniformly.

4. The Contractor must abide by any local, state, or other water agency regulations or controls in force at the time of this contract.

5. Irrigation Applications:

a. Government System Application. When irrigation is required in an area covered by a Government owned, permanently installed sprinkler system, the Contractor must be required to turn on or otherwise open and close valves as necessary to uniformly apply water to the area. Minimal irrigation must be applied to prevent browning or dying of the irrigated areas unless a specific application time is specified by the COR. As stated previously, in areas where the installed sprinkler system does not cover the area adequately, the Contractor must provide hoses and sprinklers to irrigate the entire area uniformly at no additional cost.

b. Contractor System Application. When irrigation is needed in an area which is 100 feet or less from a Government provided source of water, the Contractor must provide hoses, sprinklers, and/or other equipment as required to irrigate the entire area uniformly.

c. Site Specific Application. When irrigation is required at a point of application (such as an individual tree or shrub) the Contractor must provide hoses and/or other equipment as required to provide necessary water for the application period.

d. Distant Site Application. When irrigation is ordered at a point of application (such as an individual tree or shrub) which is more than 100 feet from a Government provided source of water, the Contractor must provide water and equipment as required to transport and provide ample amount of water at the specified site. The Government will furnish water from existing outlets, as specified by the COR.

3.27 Ditch Cleaning

All wood and brush cuttings, trash, and debris must be removed and disposed off the activity the same day of cleaning. Mouths of ditches, inlets, and outlets must be cleared of sediment, vegetation, and debris to allow unrestricted flow of water. Where ditch bottoms are paved, all mud and debris must be removed from the paved surface and disposed off the activity the same day of cleaning. Where ditch bottoms are not vegetated and have intermittent water flow, woody and aquatic vegetation must be removed or chemically treated. Approved herbicides for vegetation control will be permitted.

3.28 Tree and Shrub Establishment

Establishment must include providing necessary care to firmly establish the new plantings. All plants must be nursery grown and must bear certification indicating species, common name, and grade. Plants must be healthy, living specimens which are considered to be number one grade stock. Native plants and/or plants suited to the climate must be established, in order to minimize the need for irrigation and maintenance. Planting procedures must be in accordance with accepted nursery standards. The Contractor may invoice and payment will be made when initial planting is complete; however, the Contractor must water and otherwise care for new plants sufficiently to ensure proper development. All plants which die or fail to develop noticeable growth within one year of planting, must be replaced by plants of like size and type by the Contractor, at no additional cost to the Government.

3.29 Trees

Trees established must be of same species as being replaces, with trunk diameters (measured 4.5 feet up from the ground) of at least 3 inches. Trees must be planted in accordance with accepted nursery standards, including fertilization, mulching, and watering. Trees must be guyed and staked in at least three directions.

3.30 Shrubbery

Shrubbery established must be of the same species as being replaced and of the three gallon class size. Shrubs must be planted in accordance with accepted nursery standards, including fertilization, mulching, and watering.

3.31 Severe Shrub Pruning

Severe pruning of shrubs must consist of removal of all or a major portion of the total growth of the shrub. The extent of pruning will be indicated by the COR, but generally must consist of pruning large shrubbery to a level approximately one to three feet above ground level. Debris resulting from the pruning process must be disposed off the activity the same day of pruning.

3.32 Vegetation Removal

Vegetation removal must consist of the removal of grass, weeds, trees (less than an inch in diameter at ground level), and all other vegetative growth to ground or pavement level within 3 feet on both sides of fence lines. Mechanical methods of vegetation removal must be used. If mechanical methods are not feasible, chemical methods may be used with approval by the COR.

If chemical methods are approved, the Contractor must submit Safety Data Sheets meeting the requirements of 29 CFR 1910.1200(g) for any hazardous chemicals to be used.

Debris generated by vegetation removal operations must be removed and disposed of off the activity the same working day [see Section 3.2.3.2 for waste management requirements].

3.33 Sodding

Sod must be the same species as current lawn where replaced. It must be dense, uniform, weed free, be certified to be free of disease, insects, and nematodes, have minimum thatch, and good sod strength. Strength will be assessed by lifting a piece by one end with no tearing and little stretching. It must have been mowed to a height of one to two inches within 24 hours of lifting.

It must have soil depth of 0.5 to l.25 inches. Sod must not be allowed to become dry and when stacked it must not be allowed to heat up above l00 degrees F. Soil must be moist just prior to laying sod on well graded surface free of vegetation and properly prepared for accepting the sod.

Sod blocks must be placed in rows butting each piece firmly against the last. Joints in successive rows must be staggered. Slopes must be sodded by beginning at the bottom and laying sod in rows across the slope. Sod on slopes steeper than 2:l must be held in place with wooden pegs.

Immediately following placing, the sod must be rolled to provide firm contact with soil. Cracks must be filled with topsoil. As soon as this process is complete, sodded area must be irrigated by uniform application of one half inch of water. No more than 60 minutes should elapse from the time sod is placed until it has been irrigated. The Contractor must provide the necessary care to firmly establish new grass growth and must water and otherwise care for sodded areas sufficiently to ensure proper development. All grass which dies or fails to develop noticeable growth within one year of sodding must be replaced by the Contractor at no additional cost to the Government.

4.1

4.3

4.4

4.5

4.6

SNOW/ICE REMOVAL & SANDING SERVICES

Section 2

Scope of Work: Provide snow removal and sanding services for two (2) Federal Aviation Administration (FAA) facilities in the form of snow plowing vehicular entrances, driveways, and parking lots, Snow clearing of walkways, building entrances, ramps, loading docks, smoking area, and egress exits. Ice melt/Sand application of all walking surfaces and parking lots. See section paragraph 5.23 for snow removal area delineation.

Services shall commence upon an accumulation of one inch (1”) of snow and completed on a job basis.

Location of Work: FAA Child Care Facility, know as "Junior Jets Child Development Center”, located at 2175 17th Ave. Longmont, CO. and the FAA Denver ARTCC Facility located at 2211 17th Ave. Longmont, CO.

Duration: November 1st 2019 – October 31st 2020, with option years if exercised.

Point to Contact. It is imperative that snow removal services commence as required in Section 2, therefore, the Contractor shall provide contact telephone numbers to the Contractor Officer Representative (COR) so that notification can commence for services on a 24-hour, 7-day a week basis.

Certificate of Insurance. The Contractor to whom award is made will be required to furnish a Certificate of Insurance.

Snow Removal Funding Ceiling : A budget will be allocated each year to reflect the preceding 3 years total average cost of snow and ice events. The contractor will be responsible to notify both Contracting Officer and Contracting Officer’s Representative when total invoicing for snow removal and related snow costs approach within 20% of the current base or option year allocated snow removal budget ceiling. Between October 1st and May 1st, a monthly report will be submitted by contractor to COR with hours and current year (November 01- October 31) to date Snow removal costs.

The following deliverables are to be submitted email preferred:

1. Monthly reports of snow removal/ice treatment due on or before 5th of each month following services rendered (hours and cost per event and total) in the following format:

4.0

4.7

Event date_____________

Hours to complete task______

Total cost__________

Equipment and Personnel description _________

Significant events or items to note____________

(Above per each event)

Final totals all Events during Month of _______

Total Month’s Events Hours _________

Total Month’s Invoiced Costs $______________

2. 20% report:

Vendor will notify COR and Contracting Officer and confirm receipt via email within 24 hours of reaching 80% of annual budget ceiling as established in funding modification in November of each exercised base or option year.

Requirements

5.1

5.2

5.3

5.4

5.5

5.8

5.7

The Contractor shall commence work upon one inch (1”) of snow accumulation, or within two (2) hours after notification by a Government Representative such as NAS Operation Manager (NOM), Facility Operations Manager, or the Contracting Officer’s Representative (COR).

The parking lot, walkways, entrance, and emergency exits at Junior Jets Child Development Center (Child Care Facility) shall be clear of snow and ice and acceptable for children drop-off by 5:45 AM, Monday through Friday, except some federal holidays as listed in Section 4, paragraph 4.6. Critical walking paths identified in paragraph 2.21 should be kept clear and safe for pedestrians during the snow event. The child care facility may not observe all Federal holidays, delayed work due to a holiday observed by the childcare should be coordinated with the COR in advance and snow cleared by 5:45 AM the following work day.

The Child Care Facility may have materials used in the playground area known as pour-in-place rubber, that cannot withstand the use a snow blower or metal shovels.

Therefore, it is imperative that snow removed from the areas is done so by a plastic shovel or broom only. Coordinate with Facility Director or COR for proper snow removal of the playground before operations commence.

The parking lot, walkways, entrances, smoking area, and emergency exits at the ARTCC Facility shall be clear of snow and ice and safe for employees by 7:00 AM, or as soon as practicable given the weather event, 365 days of the year. Critical walking paths identified in paragraph 5.22 should be kept clear of snow and treated with ice melt during the duration of the snow event.

The contractor is responsible for coordination by the guards to alternate entering vehicles to a designated side of the parking lots (East or West). If a significant event is known, blocking off of a parking lot prior for ease of snow removal is the responsibility of the contractor.

Should circumstances require, holiday work is mandatory. For the purpose of this specification, the legal holidays are defined in section 7.6.

All fire hydrants located at both properties shall be kept clear of snow for a radius of at least six (6) feet in all directions. Piling of snow will not be permitted in front of the hydrant connections.

Sanding will be done when ice forms on the parking lots and walkways from snow or freezing rain, or upon notification by the Contracting Officer’s Representative (COR).

Sanding will also be done following the final snow plowing after each storm to prevent frozen build-up on the parking lots. Sand will be applied to ensure uniform distribution over all areas.

The rolling fence gates and tilt-away gates around the guard house at the ARTCC shall be cleared of snow and pilings. Removal of snow around the gate openings and mechanisms will be accomplished by hand shoveling or snow blower to prevent damage.

5.6

5.0

5.10 At the end of the winter season, all sand and ice melt application shall be cleaned from all parking lots, sidewalks, entrances, loading docks, stairwells, and driveways by means of sweeping or power washing. Power washing requires protection of government property where water damage could occur and all storm drains and catch basins are to be protected from debris/sand entering during the end of year cleaning.

5.11 Snow shall not be piled within five feet (5’) of any fence.

5.12 When snow piles begin to impact parking spaces, the COR will contact the contractor to move and/or remove the snow piles at the contractor’s expense.

5.13 Catch basins at both facilities will be kept clear of snow for a distance of at least five (5) foot beyond the edges of the catch basin cover at both facilities.

5.14 All drainage areas, at both facilities, shall be kept free and clear of snow and ice. The loading dock at the ARTCC shall be plowed and sanded, and ramp kept free of snow and ice.

5.15 Work and/or services performed under the contract will be subject to review by the COR to insure full compliance with the specifications. All areas not cleared and/or sanded in accordance with the specifications, as determined by the COR, will result in appropriate deduction being made from the monthly invoice if not corrected after notification.

The Contractor will not permit nor cause, as the result of operations, the piling or mounding of snow upon any planted or landscaped area. This includes bushes, trees, shrubs, and grass areas, The Contractor shall assume full responsibility for any and all damage for injury to persons, property, and equipment that result from any snowplowing or sanding operations. The Contractor will be held liable for any damages caused by himself, his employees, or his equipment to any other equipment, apparatus, or installed fixed or real property in any of the areas covered by these specifications in which work is performed.

a. The Contractor shall be responsible for fixing damage to lawn, pavement, shrubbery, trees, curbing areas, and fencing - other than grass damage in “Snow Disposal Areas.” Replacement of damaged shrubs and trees shall be of the same species and growth and shall be nursery grown.

b. The Contractor shall also be responsible for insuring that the plowed snow does not damage the fence and fence fabric located around the perimeter of the facility.

The Contractor is responsible for fixing any fence fabric which becomes untied as a result of the plowed snow.

5.16

5.17

Call-back sanding. If additional sanding is required, it shall be accomplished only when directed by the COR and on a per job basis.

5.9

5.18 The Contractor and his employees will exercise at all times, an operation which will not inhibit security, fire safety, hazard safety, vehicle and pedestrian traffic, and vehicle parking (except for planned closures to clear snow).

5.19 All misplaced property found by the Contractor's employees in the course of their work shall be turned over to the COR.

5.20 The Contractor, upon request of the COR, shall dismiss from the premises any employee of the Contractor who, in the opinion of the COR, interferes with the terms, conditions, or specifications of the contract.

5.21 All invoices must be submitted to the Contracting Officer (CO) with a copy to the COR for approval. Upon verification by the COR that the services being billed have been satisfactorily received and are in compliance with the specifications, the CO will certify the invoice correct and proper for payment. The invoice will then be forwarded to Accounting in Oklahoma for payment.

5.22 Critical Walking Paths MAP

5.23 Snow Removal Area MAP

EQUIPMENT REQUIRED

6.1

6.2

The contractor shall furnish and supply all labor, vehicles, equipment, tools and supplies necessary to plow, sand and remove snow to the disposal areas as designated in Section 2.

In order to assure expeditious plowing/sanding of snow/freezing rain, the Contractor shall be required to have available for use, at minimum the following types and quantities of equipment:

a. One truck – four-wheel drive, with a plow having a minimum width of seven feet

(7’).

b. Sanding equipment. The type of equipment utilized shall provide for an expeditious, even distribution of sand to the widest extent possible, and at the same time operated in such a manner as not to cause possible damage to any personal/real property in the vicinity of operation.

c. Tractor with blade/blower or snow blower and shovels for clearing walkways, entrances, and emergency exits at the ARTCC and Junior Jets Child Development Facilities.

d. Plastic shovel or broom for clearing Child Care Facility emergency walkway through the playground (if required).

6.3 The use of vehicles having tires equipped with chains may be used only when severe snow and ice conditions warrant them. The use of metal tracked equipment is prohibited.

6.0

7.0 Definitions

Section 1

a. Where "as shown", "as indicated", "as detailed", or words of similar import are used, it must be understood that reference is made to this specification and the drawings accompanying this specification unless stated otherwise.

b. Where "as directed", "as required", "as permitted", "approval", "acceptance", or words of similar import are used, it must be understood that direction, requirement, permission, approval, or acceptance of the ACO is intended unless stated otherwise.

c. Contracting Officer (CO). The individual designated by the Contracting Officer to administer the contract. Throughout this contract, the term CO will be used to refer to the individual designated to administer the contract or his/her designated representative. See the "DEFINITIONS" clause, Section I.

d. Contractor. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor must ensure that his/her subcontractors comply with the provisions of this contract.

e. Contractor Representative. A foreman, superintendent, or manager assigned in accordance with the "CONTRACTOR EMPLOYEES" clause, Section H.

f. Contract Discrepancy Report (CDR). A report issued by the CO to the Contractor when performance is unsatisfactory. The Contract Discrepancy Report requires the Contractor to explain, in writing, why performance is unsatisfactory, how performance will be returned to satisfactory levels, and how re-occurrence of the problem will be prevented in the future.

g. Debris. Debris includes, but is not limited to, paper, cans, bottles, limbs, pine straw and pine cones, leaves, rocks, and other similar items.

h. Diameter at Breast Height (DBH). Diameter at Breast Height, as measured 4.5 feet above ground level.

i. Engineered Performance Standards (EPS). Engineered Performance Standards is a Department of Defense standard for determining man-hour requirements to perform various types of maintenance, repair, and housekeeping tasks.

j. Environmental Protection Agency (EPA). The Federal agency delegated with authority to enforce the Federal laws which are concerned with pollution of the environment.

k. Fertilization. Fertilization is the process of applying nutrient elements to the soil where the soil has become deficient in nutrients essential for proper plant growth.

h. Government Representative. The person(s) whom the CO will…