Attachment 1- Statement of Work.pdf

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STATEMENT OF WORK

GREAT LAKES WELLNESS CENTER

1. INTRODUCTION

a. The Contractor must provide onsite instructor-led group fitness programs, equipment management training, and miscellaneous wellness activities during peak hours (11:00 am – 1:00 pm) at the Great Lakes Wellness Center.

b. The Center is located on the ground floor to the Federal Aviation Administration Building, 2300 East Devon Avenue, Des Plaines. IL 60018. The facility is approximately 4,400 square feet and includes an aerobic studio (approx. 1,000 SF) and an exercise equipment area (approx. 1,200 SF) and two locker/shower rooms.

2. DEFINITIONS

a. Wellness Committee (WC): FAA employees designated to consult and communicate with the Manager regarding fitness issues, Center operations, and program issues. NOTE: The WC does not have the authority to issue modifications to the contract or obligate the Government in any way.

b. Group Fitness Instructor/Center Manager: The Contractor who will provide on-site management of the Fitness/Wellness Center and provide group exercise classes.

c. Center Members: FAA employees with full-time or temporary employment status.

d. Contractor Quality Control: Those actions taken by the Contractor to control the performance of services so they meet the requirements of the contract.

e. Equipment Inspection: Routine daily visual inspection.

f. Inoperable Equipment: Any equipment that is considered beyond the point of routine daily maintenance and that could present a potential hazard.

3. CENTER OPERATIONS DESCRIPTION

a. Government Provided Utilities: The Government will provide, at no cost to the Contractor, all utilities, which include heat, electricity, water, and telephone service.

b. Government Provided Services: The Government will provide, at no cost to the Contractor, janitorial and trash disposal service, utility systems maintenance, and a laptop with printing capability.

c. Government Furnished Property:

1. Materials: The Government provided office supplies and materials include, but are not limited to, the following:

Normal desk, chair, desk supplies

Copier Copier paper

2. Equipment: The Government will provide and maintain fitness center equipment, which includes but is not limited to floor mats, exercise/ weight equipment, spin bikes, stereo, telephone, desk, desk chair, file cabinets, bulletin board, and personal computer. The

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Government is responsible for the costs of maintenance of all equipment. The Government is responsible for all repairs on all equipment except the Spin Bikes. The Contractor is responsible for incidental repairs (parts and labor) as needed for all nine (9) spin bikes.

d. Licenses/Permits/Code Requirements: The Government and contractor are responsible for complying with all state, city, and fire licensing requirements for the Wellness Center facility.

The Contractor is responsible for all licensing/permit requirements for their staff and/or sub-contractors. The Contractor must ensure all personnel have CPR and First Aid certificates and ensure all personnel maintain a current CPR and First Aid certificate. The certificates must be kept in the Center and are subject to review by the CO or COR.

e. Insurance: The Group Fitness Instructor/Center Manager and all subcontractors must maintain, for the life of this contract, a minimum of $1 million liability insurance. Insurance will be provided in accordance with clause 3.4.1-12. Proof of insurance must be furnished prior to commencing work under the contract. The insurance policy must state that the Insurance Company will notify the Contracting Officer in writing of any material change, expiration, or cancellation of any of the insurance policy, not less than thirty (30) days before such change, expiration or cancellation is effective.

f. Hours and Days of Operation: The Wellness Center is available for use Monday-Friday, excluding Federal Holidays. Fitness Center peak hours of operation are 11:00 am – 1:00

pm. The FAA requires the Contractor to have a minimum of two (2) 45-minute long classes Monday through Friday between the hours of 11:00 am and 1:00 pm. Additionally, the Contractor must be available a minimum of 2 hours per week, Monday-Friday, for office time between the hours of 10:00 am and 2:00 pm for customer assistance such as answering fitness questions and providing instruction on the proper use of equipment.

NOTE: The Government reserves the right to change the set office time hours any time during the term of the contract with at least 48 hours advance notice to the Contractor, at no cost to the Government.

4. CENTER MANAGEMENT RESPONSIBILITIES

a. Contract Personnel: The Contractor is responsible for all fitness center employees and/or subcontractors including hiring, firing, grievances, terminations, development and training. The Group Fitness Instructor/Center Manager must conduct and document pre-employment inquiries on all prospective center employees and/or subcontractors to establish each employee’s suitability to work in the center. The Group Fitness Instructor/Center Manager must present to the Contracting Officer, prior to any employment, a resume and supporting documents prior to making a final decision for the hiring action. The Contracting Officer may require, in writing, that the Group Fitness Instructor/Center Manager remove from the area of work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

b. Contractor: The Contractor must be located onsite at the Great Lakes Wellness Center. This individual (including alternate instructors) must hold a current certification in one or more group fitness classes, must be CPR and First Aid Certified, and must have a minimum of 2 years of group exercise experience. In the case of illness the Instructor must have, his/her approved alternate in place at the center during the normal working hours on the days that he/she is absent. In the case of vacation/time off the contractor must make prior written arrangements with

Page 3 of 5 Version 1.0, Dated 7-11-19 the COR at least three (3) days in advance of the planned absence to have an approved alternate in place during the absence.

The Contractor must establish, maintain, and submit to the Contracting Officer and Contracting Officer’s Representative (COR) the names of alternate group fitness instructors who will be working at this facility and the required completed security clearance forms. The initial list of employees and subcontractors must be submitted to the COR and CO within five (5) days of contract award. Thereafter, the contractor must notify the COR of any additions and terminations within 24 hours of such action. This list must be updated on a quarterly basis or when changes are made and submitted to the Contracting Officer and COR.

c. Activities and Programs: The Contractor must plan, organize and schedule all center activities and programs. This must include, but is not limited to, aerobic classes, spin class, weight training, yoga, pilates, core conditioning. Additional classes may be paid for by the membership upon concurrence of the,CO, COR, and WC All classes must be based on Wellness Center member preference, fitness levels, and proficiency. The current group exercise class scheduled is attached to the SOW and must be utilized. The final group exercise schedule, training programs, and special classes will be made by the government, in coordination with the contractor. The requirements for the group exercise classes to be provided is defined as follows:

i. Core Conditioning: A core-focused class using free weights, the body’s weight, and calisthenics to strengthen. The focus is on movement and proper form.

ii. Cycling: A “spin” type class with climbs, flats, and sprints

iii. Yoga: A class that links breath and body while increasing strength, flexibility, and coordination; a balance between body and mind.

iv. Pilates: A class of strength through the core of the body, back, hips, and abdomen. for increasing strength, flexibility, and cardiovascular health.

v. Gloves and Ropes: A class with a variety of exercises that incorporate heavy ropes, boxing gloves/pads, weighted balls, and gliding pads.

vi. Muscle Flex: A class using weights that focuses on each major area (arms, shoulders, legs, and abs) with an emphasis on numerous repetitions of moderate weight.

d. Facility/Equipment Training: The Group Fitness Instructor/Center Manager must:

(1) Maintain the 9 Government-furnished spin bikes in a safe operating condition. The

Contractor is responsible to pay for all repairs (parts and labor), as needed, for all 9-spin bikes and/or take the bike out of service until repaired. No additional funding will be provided for the repair of the spin bikes.

(2) Initiate waiver process with new members, as required.

(3) Provide guidance to all center members in the proper use of the facility and equipment.

(4) Provide individual member assistance

(5) Upon request of a member, develop fitness goal/training plan, instruct on proper equipment use, and provide fitness assistance.

(6) Inform Center members of any potential health or safety hazards.

(7) Actively observe the Center members to ensure the equipment is being used properly and take immediate corrective training action if a Center member is observed using equipment in an unsafe manner or abusing the equipment. If a member refuses to adhere to safety considerations, the Contracting Officer, COR, and WC will be notified immediately to document the unsafe actions and response.

(8) Provide weight lifting instruction and programs and instruct members, when necessary or requested, in the proper and safe use of the weight equipment.

(9) Arrange for the services, on a fee basis, for approved classes. The Contracting Officer and

Page 4 of 5 Version 1.0, Dated 7-11-19 the WC must first approve all additional services.

(10) Provide a monthly printed and electronic format (PDF) schedule to the WC.

(11) Provide monthly class participation numbers to the WC by the 7th calendar day of the next month.

e. WC/Manager Communications: During the contract period, progress meetings will be held as deemed necessary by the WC, and may be attended by the Contracting Officer, COR or designated representative and the Group Fitness Instructor/Center Manager. The WC will communicate with the Group Fitness Instructor/Center Manager regarding fitness/wellness issues, center operations and program issues. The purpose of the meetings will be to:

(1) Establish and maintain positive and ongoing communication.

(2) Develop systems for problem solving and conflict resolution.

(3) Provide a forum for program planning.

f. Equipment Inventory Management: The Group Fitness Instructor/Center Manager must:

(1) Report to the WC in writing any equipment that requires more than normal routine daily maintenance as soon as possible, after the equipment deficiency is identified. Routine maintenance is managed by building services.

(2) Report to the WC equipment considered beyond the point of routine daily maintenance and that could present a potential hazard

(3) Mark equipment considered beyond the point of routine daily maintenance with a sign that states: "DO NOT USE -EQUIPMENT IS INOPERABLE AT THIS TIME".

(4) Assist WC in assessing the need for and obtaining, as directed, consumables to be used in the conduct of group fitness classes, including but not limited to weights, exercise balls, bands, kettlebells and exercise mats. Final determination on obtaining consumables will be made by the WC in consultation with the Contracting Officer

g. Accident/Emergency Procedures: The Group Fitness Instructor/Center Manager and all employees must:

(1) Comply with the roles, responsibilities, training and procedures set forth in the Great Lakes Regional Office Emergency Action Plan.

(2) Should an accident/injury occur in the Wellness Center, the Instructor will evaluate the situation and call "5555" the Regional Operations Center (ROC), employee supervisor, COR, and WC. A written report of the incident/accident must be provided to the Contracting Officer within 24 hours.

5. EXCESS FUNDS

At the conclusion of the contract, any and all remaining funding will be used at the discretion of the WC.

Group Fitness Instructor/Center Manager may be requested to assist the WC and COR in assessing the need for and obtaining, as directed, additional services and/or equipment to be used in the conduct of group fitness classes, including but not limited to weights, exercise balls, bands, kettlebells, exercise mats, repair parts, etc. Final determination on obtaining services and/or equipment will be made by the Contracting Officer in consultation with the WC and COR.

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STATEMENT OF WORK

GREAT LAKES WELLNESS CENTER

Attachment 01- Group Exercise Class Schedule

MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY

6:15-7:00 Cycle/Circuit

10:30-10:45 Ab Express

11:00-11:45 Boxing Bootcamp Yoga Pilates Yoga Muscle Flex

12:00-12:45 Cycling (04/08 & 04/22 Core Conditioning Yoga Gloves & Ropes Cycling

12:45-1:00 Gliding Express Stretch Express Ab Express Stretch Express

1:30-2:0O

3:00-3:45