FY20 CONSOLIDATED MULTIPLE SERVICES FOR GUAM.pdf

FY20 CONSOLIDATED STATEMENT OF WORK

For

Multiple Services at Guam and Guam Cerap

1. GENERAL:

The combined services for the Federal Aviation Administration outlines the requirements for Vegetation Control, Landscape Service, and Janitorial Service for Guam & Guam Cerap facilities:

Vegetation Control, GUM (AJA NDB, GUM MALSR, GUM RTR, UNZ VOR) Landscape Service, ZUA CTRB Janitorial Service, ZUA CTRB & RTR

2. PERIOD OF PERFORMANCE: The period of performance shall be for a Base Year and four option years beginning:

Base Year: Oct 1, 2019 – Sep 30, 2020 Option Year 1: Oct 1, 2020 – Sep 30, 2021 Option Year 2: Oct 1, 2021 – Sep 30, 2022 Option Year 3: Oct 1, 2022 – Sep 30, 2023 Option Year 4: Oct 1, 2023 – Sep 30, 2024

PLEASE SEE THE INDIVIDUAL SSC LOCATION’S SCOPE OF WORK FOR

SPECIFIC INFORMATION.

Vegetation Control Scope of Work for:

Mt. Santa Rosa, Nimitz Hill and Tiyan

1. General

This section specifies the work required to provide vegetation control for the Federal Aviation Administration (FAA) Guam SSC, located at Building No. 3231 Hueneme Rd., Barrigada, Guam.

2. Scope of Work

The contractor shall furnish all supervision, labor, equipment, materials, supplies and tools required to maintain landscaping by pruning shrubs, plants and trees, mowing lawns, weed control at the Guam RTR Building # 3231 (fig 1), UNZ VORTAC (fig 4), AJA NDB (fig 5), two MALSR stations (fig 2) and the VOR access road (fig 3) by other methods specified in this specification.

Contractor shall also provide transportation to and from work site for contractor personnel, equipment, materials, supplies and tools required.

All vehicles, mowing and spray equipment or other machines that are equipped with sparkplugs shall be equipped with appropriate radio frequency (RF) suppression devices.

Weed control shall be controlled by herbicide. Dead weeds shall be removed and properly disposed of. The herbicide to be used will be "Rodeo" or approved equal, and shall be applied only during calm weather conditions and with the nozzle of any spray equipment used, adjusted or modified to prevent over‐spray. Herbicides shall be applied by trained personnel who are thoroughly familiar with this type of work. Any required pre‐treatment shall be performed in accordance with the manufacturer's recommendations.

All refuse and rubbish, such as fallen trees, pruned tree limbs, shrubbery, cuttings and leaves resulting from the contractor's work shall be removed from the property and hauled away to a proper landfill.

The Scope of Work includes, but is not limited to, maintaining landscape and irrigation system in accordance with the attached sketches and accepted practices of the trade.

3. Work Required

The work shall be accomplished in accordance with these specifications:

The following areas listed under paragraph (a), (b), (c), and (d) shall be mowed and trimmed every 14 days unless stated otherwise:

a. VORTAC: 13deg 27’15”N 144deg 44’2”E (FIG 1)

a. ACCESS ROAD: Cut vegetation, brush and overhanging branches on the east side of the access road (1.5mi) from the shoulder of the road to about 15ft back to include a 5ft fire break around the back side of the telephone poles (FIG 3).

b. COUNTER POISE and BUILDING: Outside the perimeter fence maintain a firebreak of 15ft, vegetation inside the fence and on the T‐PEE counter poise will be cut. DO NOT APPROACH THE T‐PEE OR ANTENNAS ON THE asphalt. (Fig 1).

c. Trees around the hillside of the counter poise will be cut and maintained below the counter poise level at all times so as not to cause interference to the radiated signal from the facility.

b. NDB: 13deg 27’12”N 144deg 44’12”E (FIG 2)

Cut brush and vegetation from the VORTAC gate on the east side of the access road encompassing an area approximately 7ft wide by 1000ft long, as shown on the sketch.

Cut brush and vegetation inside the fence, maintain a firebreak of 15ft outside the fence perimeter and remove all debris.

c. RTR BLDG 3231: 13deg 28’41”N 144deg 47’37”E (FIG 4)

a. Inside the fence vegetation will be mowed and all foliage, dried coconut palms and coconuts will be removed from the site. Work shall be performed during normal business hours.

b. Outside the main entrance gate: Cut vegetation along the fence line and in the triangle area.

c. Fence line in front of the NWS: Cut vegetation on both sides of the fence, maintain a firebreak of about 10ft on both sides.

d. Airport MALSR Lighting: 13deg 28’30”N 144deg 46’50”E (FIG 5)

Cut vegetation inside the fence area and 5ft outside the fence perimeter for all identified stations.

a. Station #16 orange pole runway 6 Right by the Mobil / Mac Donald gas station.

(FIG 5a)

b. Station #24 orange pole runway 6 Left across the street from Benson Hardware.

(FIG 5b)

4. Utilities

The Government will make available to the contractor from existing outlets all reasonably required amounts of power and water without charge. Utilities furnished the contractor without charge shall be carefully conserved.

5. Work Schedule All work shall be scheduled and performed during working hours (7:00am ‐ 4:00pm) except when prior approval has been obtained by an FAA COR (Contracting Officer's Representative). Work must be performed weekly between Mondays through Fridays. If work needs to be performed on the weekend, prior coordination with the COR is required.

6. The COR :

The Contractor and COR are to meet to review requirements prior to the start of the contract.

Note: In no case shall contractor place trash, grass clippings, shrubs or any other material from any other job location in the facility dumpsters.

GROUNDS MAINTENANCE SERVICE

SPECIAL PROVISIONS

1. Submittals: Within ten (10) days after contract award, the Contractor shall furnish the following for approval, to the COR:

A. A listing of all materials, equipment and supplies the Contractor proposes to use on the job site.

B. A complete set of Manufacturer's Material Safety Data Sheets (MSDS) as appropriate.

C. A list of equipment the Contractor proposes to use for approval prior to start of work whether owned or rented.

D. A complete schedule of intended work and proposed time of year specialty work will be accomplished.

2. Responsibilities of the Contractor:

A. Furnish all supervision, equipment, labor, mate1ials, and transportation required to maintain the facility grounds in a healthy and attractive condition.

B. Ensure that work is accomplished so as to guarantee no interruption of or interference with the proper execution of Government business.

C. Comply with all local laws, ordinances, and Federal regulations; and obtains and pays for any or all necessary permits and licenses.

3. Rights and Authority of the Government: The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with all other Contractors and the Government. The Contractor shall schedule work to accommodate such additional work as directed by the Contracting Officer. The Contractor shall not interfere with the performance of work by any other Contractor or by the Government.

4. Supplies and Equipment:

A. The Government will furnish at the Government's expense the following:

1) Electrical power at existing power outlets

2) Water for grounds maintenance

B. The Contractor shall provide all supplies and equipment required for the performance of this contract. The supplies and equipment required, but not limited to, are as follows:

1) Fertilizer, sprays, soil conditions, and all other commercial products required.

2) Any and all equipment required to accomplish the work described in the contract specifications.

5. Inspections: Bi‐monthly inspections of all areas will be made jointly by the Contractor and the

COR. Contractor shall be responsible for scheduling the inspections by coordinating with the FAA

COR.

6. Failure to Perform: If the Contractor fails to accomplish the work described in the contract specifications, the Government may elect to have that work done by other contractors. In that event, Paragraph 5 above will apply, and costs incurred will be deducted from the contract price.

7. Contract Administration: A Contracting Officer's Representative (COR) will be designated at the time of award, and his/her phone no. will be so annotated.

8. Correspondence: Proper routing and distribution of correspondence is required to ensure the Contracting Officer has knowledge of specific actions taken under the contract. The Contractor and the COR shall furnish the Contracting Officer a copy of all correspondence, including transmittal letters and submittals.

9. Invoicing: Invoices shall be submitted monthly to the COR for certification prior to payment.

The following information should be included on all invoices: remittance address, invoice number and date, Purchase Order (PO) number, type of service, service month, and amount.

Fig 1. UNZ VORTAC

Fig 2. AJA NDB

Fig 3. The start of the access road 1.5 miles left side of the road only plus a fire break around all the telephone poles.

Fig 4. GUM RTR building and grounds.

Fig 5. MALSR stations outside the AOA.

Fig 5a. MALSR stations outside the AOA

Fig 5b. MALSR stations outside the AOA

GUAM ZUA CERAP LANDSCAPE & IRRIGATION SYSTEMS MAINTENANCE SCOPE OF WORK

1. General This section specifies the work required to provide landscape maintenance of the Federal Aviation Administration (FAA) Guam ZUA CERAP, located at 1775 Admiral Sherman Blvd, Barrigada, Guam.

2. Scope of Work The contractor shall furnish all supervision, labor, equipment, materials, supplies and tools required to maintain landscaping by pruning shrubs, plants and trees, mowing lawns, irrigating, fertilizing, weed control, and maintaining the irrigation system at the Guam ZUA CERAP, and by other methods specified in this specification.

Contractor shall also provide transportation to and from work site for contractor personnel, equipment, materials, supplies and tools required.

All vehicles, mowing and spray equipment or other machines that are equipped with sparkplugs shall be provided with appropriate radio frequency (RF) suppression devices.

Weed control shall be controlled by herbicide. Dead weeds shall be removed and properly disposed of. The herbicide to be used will be "Rodeo" or approved equal, and shall be applied only during calm weather conditions and with the nozzle of any spray equipment used, adjusted or modified to prevent over‐spray. Herbicides shall be applied by trained personnel who are thoroughly familiar with this type of work. Any required pre‐treatment shall be performed in accordance with the manufacturer's recommendations.

All refuse and rubbish, such as fallen trees, pruned tree limbs, shrubbery, cuttings and leaves resulting from the contractor's work shall be removed from the property and hauled away to a proper landfill.

The Scope of Work includes, but is not limited to, maintaining landscape and irrigation system in accordance with the attached sketches and accepted practices of the trade.

3. Work Required The work shall be accomplished in accordance with these specifications:

A. Cutting of all grass on property shall be performed every two weeks. This includes all areas surrounding the building and parking areas as well as outside the fence that is across from the main entrance to the building. This area outside the fence across from the main entrance shall be kept cut / sprayed twenty feet out from the fence. Also included is the grass strip leading on the left leading up to the security building / FAA entrance. All weeds, shoots of grass and other growth shall be trimmed or pulled along the paved areas, walkways, curbs, and foundations, etc.

B. All grass and landscaped areas within the perimeter fence shall be fertilized in accordance with the attached FAA specifications.

C. The landscaped areas (flower beds) around and outside the facility building grounds shall be kept free of weeds and neatly trimmed.

D. All palm trees around the building grounds shall be pruned and trimmed neatly for shape on a quarterly basis. This will include the removal of all branches or any other debris from the trees. All debris will be removed from the FAA grounds and hauled away to be disposed of properly.

4. Utilities

The Government will make available to the contractor from existing outlets all reasonably required amounts of power and water without charge. Utilities furnished the contractor without charge shall be carefully conserved.

5. Work Schedule

All work shall be scheduled and performed during working hours (7:00am ‐ 4:00pm) except when prior approval has been obtained by an FAA COR (Contracting Officer's Representative). Work must be performed weekly between Mondays through Fridays. If work needs to be performed on the weekend, prior coordination with the COR is required.

6. The COR

The Contractor and COR are to meet to review requirements prior to the start of the contract.

Section I ‐ Maintenance Service

1. General: The intent of these specifications is that the Contractor provides care for and maintains a well‐kept and cared‐for appearance at all times. Overall results will be a major consideration in the acceptability of contractor performance.

2. Watering: The Government owns and operates the lawn sprinkling system and determines the amount of water necessary to assure adequate growth of all vegetation with due consideration for costs incurred by excessive runoff.

3. Mowing: Mowing of lawn areas will be done every 14 days to maintain grass at a minimum height.

Partial or patch mowing is not acceptable unless inclement weather prevents finishing work after it has been started. Work shall be accomplished in a timely manner, consistent with the regular maintenance intervals (within the biweekly period). Care will be taken to avoid damaging plants, lawns, and sprinkler systems. Any damaged sprinklers or irrigation lines will be repaired by the contractor at their expense.

4. Clippings: Clippings are to be picked up in the mowing operation or swept clean after mowing and are to be removed from the premises by the contractor. They are not to be left overnight nor swept back into the lawn.

5. Edging: Trimming of edges shall be done at each mowing to maintain a neat and uniform line separating the lawn from header boards, sidewalks, building, fences, and/or other obstacles. All edging will be done to retain the original size and shape of planter areas.

6. Pruning: Small trees and all shrubs are to be pruned each month to maintain existing shape and size and to remove all dead and/or diseased sections. All cuttings be removed from the premises by the contractor.

7. Drainage Catch Basins: The Contractor shall trim back ground covering blocking the drainage basins, drainage ditches and scuppers and shall remove all trash and debris from the top and inside of drainage basins on the to insure unimpeded water passage.

8. Tile and Concrete Areas: The Contractor shall power spray the tile and concrete sidewalks and areas in and around the main building and guardhouse on a quarterly basis. This includes the main front entrance and rear loading dock areas. Work shall be scheduled in advance with the

FAA COR.

9. Irrigation System: The Contractor shall maintain all sprinkler heads on lawn areas so that they operate correctly. Sprinkler heads shall be adjusted as needed and cleaned semi‐annually.

Broken sprinkler heads, while performing maintenance activities, and their replacement are the responsibility of the contractor.

Section II ‐ Fertilizing:

At least four (4) times a year, a weed‐free fertilizer and/or other soil abatement will be applied to all lawn areas (including ground cover areas, flowers, shrubs and small trees and plants) in accordance with the manufacturer's directions and recommendations. The fertilizing agent and the application schedule will be approved by and coordinated with the COR.

Section III ‐ Grounds Cleanup Bi‐Weekly

1. Sidewalks and driveways shall be swept clean.

2. Dead animals (rodents, toads, etc.) will be picked up and disposed of by the Contractor.

3. All debris and litter (including wastepaper, plant and tree leaves, nuts, seeds, etc.) shall be removed from the parking area, driveways, around front of the facility and grounds inside the perimeter fence, and hauled to an approved dumpsite.

Note: In no case shall contractor place trash, grass clippings, shrubs or any other material from any other job location in the facility dumpsters Section IV ‐ Weed Abatement and Control

All hazardous chemicals used on the job site will be submitted to the COR for approval prior to doing work.

Work under this section requires that all unwanted plant growth be controlled by approved chemical treatment methods and all remaining debris be removed from the facility premises at least twice a month:

1. Contractor will provide a complete list of Manufacturer's Material Safety Data Sheets (MSDS), as appropriate.

2. All lawns, planting beds, and non‐planted areas shall be cultivated, weeded, and/or treated as frequently as necessary to control weeds by preventing their growth and spread. Only recognized commercial herbicide products manufactured for this purpose and approved for use in the Territory of Guam shall be used. Application shall be done by the manufacturer’s recommendations with licensed and/or trained personnel doing the work.

3. In the 36" wide area adjacent and including the perimeter fence line, all weeds and other vegetation will be eliminated either by hand weeding or spraying. At no time will plants in this area be permitted to interfere with the security of the facility by restricting visibility beyond the fence, or by providing over‐the‐fence access to the premises.

4. At least twice each month, all unsightly vegetation (weeds, grass, etc.) shall be removed from parking islands, curbs, fence lines, between cracks in concrete and asphalt, etc.

5. All landscaped plants shall be examined for pests and diseases on a monthly basis. If any pests or diseases are found, an appropriate insecticide or remedy shall be taken. If the diseased plant must be removed, inform the COR. All debris will be removed from the FAA grounds and hauled away to the proper landfill.

GROUNDS MAINTENANCE SERVICE SPECIAL PROVISIONS

1. Grounds Data: There are approximately 2.4 acres covered by this contract, divided roughly as follows (see attached pictorial):

• Asphalt parking and driveways..………… 58,000 sq. ft.

• Concrete sidewalks, pads, etc. ….…………. 7,000 sq. ft.

• Ground cover …………………………………….. 19,000 sq. ft.

• Grass ……………………………………………………. 50,000 sq. ft.

• Building area ……………………………………... 18,000 sq. ft.

• Perimeter fence ……………………………………... 1,267 linear. ft.

2. Submittals: Within ten (10) days after contract award, the Contractor shall furnish the following for approval, to the COR:

A. A listing of all materials, equipment and supplies the Contractor proposes to use on the job site.

B. A complete set of Manufacturer's Material Safety Data Sheets (MSDS) as appropriate.

C. A list of equipment the Contractor proposes to use for approval prior to start of work whether owned or rented.

D. A complete schedule of intended work and proposed time of year specialty work will be accomplished.

4. Responsibilities of the Contractor:

A. Furnish all supervision, equipment, labor, mate1ials, and transportation required to maintain the facility grounds in a healthy and attractive condition.

B. Ensure that work is accomplished so as to guarantee no interruption of or interference with the proper execution of Government business.

C. Comply with all local laws, ordinances, and Federal regulations; and obtains and pays for any or all necessary permits and licenses.

5. Rights and Authority of the Government: The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with all other Contractors and the Government. The Contractor shall schedule work to accommodate such additional work as directed by the Contracting Officer. The Contractor shall not interfere with the performance of work by any other Contractor or by the Government.

6. Supplies and Equipment:

A. The Government will furnish at the Government's expense the following: 1) Electrical power at existing power outlets

2) Water for grounds maintenance

B. The Contractor shall provide all supplies and equipment required for the performance of this contract. The supplies and equipment required, but not limited to, are as follows: 1) Fertilizer, sprays, soil conditions, and all other commercial products required.

2) Any and all equipment required to accomplish the work described in the contract specifications.

7. Inspections: Bi‐monthly inspections of all areas will be made jointly by the Contractor and the COR.

Contractor shall be responsible for scheduling the inspections by coordinating with the FAA COR.

8. Failure to Perform: If the Contractor fails to accomplish the work described in the contract specifications, the Government may elect to have that work done by other contractors. In that event, Paragraph 5 above will apply, and costs incurred will be deducted from the contract price.

9. Contract Administration: A Contracting Officer's Representative (COR) will be designated at the time of award, and his/her phone no. will be so annotated.

10. Correspondence: Proper routing and distribution of correspondence is required to ensure the

Contracting Officer has knowledge of specific actions taken under the contract. The Contractor and the COR shall furnish the Contracting Officer a copy of all correspondence, including transmittal letters and submittals.

11. Invoicing: Invoices shall be submitted monthly to the COR for certification prior to payment. The following information should be included on all invoices: remittance address, invoice number and date, Purchase Order (PO) number, type of service, service month, and amount.

Scope of Work FAA Guam ZUA CERAP and RTR Janitorial Services

1. GENERAL

The contractor must furnish all labor, equipment, materials, supplies, and supervision necessary to provide complete janitorial services at the Federal Aviation Administration (FAA) Guam Air Traffic Control facility (ZUA CERAP) located at 1775 Admiral Sherman Blvd. Barrigada, Guam 96913 and the RTR building located at 3231 Hueneme Road, Barrigada, Guam 96913.

A. The total area of the Guam ZUA CERAP facility consists of approximately 15,000 square feet

(sq. ft.) of total floor space. This includes:

1. ZUA CERAP 1st and 2nd floors, approximately 12,500 sq. ft.

2. The Security Guard House is approximately 600 sq. ft., to include a bathroom

3. Air Traffic Control Tower (ATCT) has 6 levels, to include the stairwell, 5th floor restroom, ground and cab areas

4. Areas of exclusion from Janitorial Services are the basement, 2nd floor office, 4th and 5th floor equipment rooms.

B. The total area of the Guam RTR facility consists of approximately 3,500 sq. ft. of total floor space.

All areas as described by the contract may be categorized as: ADMINISTRATIVE AREAS, CERAP AIR TRAFFIC OPERATIONS, ATCT CAB OPERATIONS and CRITICAL/RESTRICTED AREAS.

2. COORDINATION AND ACCESS TO SITE

A. The work is at a critical facility which must remain operational 24 hours a day 7 days a week. The Contractor must not interfere with or disrupt air traffic operations.

B. Facility Access Badges: Contractor personnel shall be subject to a security investigation by the FAA and shall obtain FAA Identification Media Badge prior to start of on‐site work.

C. After award the Contractor shall provide the Contracting Officer with a list of contractor personnel who shall request FAA Identification Media Badge. The list shall be kept current during the entire duration of the Contract. The Contractor shall designate a representative to be the POC for inputting employee information into the Vendor Applicant Process (VAP).

The Contractor shall request from the Contracting Officer all necessary forms, including FD

258 Fingerprint Card, 1681 Application, OF 306, and I‐9. The Contracting Officer shall provide instructions for submitting forms.

D. Security Badge Process: Badging is a two stage process. The initial phase includes VAP entry and background check conducted by FAA security. Notification shall be provided by FAA Security of “Interim Suitability”. At that time, contractor employees will be notified to make an appointment at a FAA PIV Center. A FAA PIV Center is located on the grounds of the FAA facility. The badging process can take up to 60 days to complete. The timeframe varies based on filling out the forms timely and correctly, and scheduling appointments at the PIV Center promptly, etc.

E. Some areas in the facility are classified as controlled areas that require government escort of Contractor’s personnel. Contractor’s personnel must not violate any security regulations pertaining to the facility. The Contracting Officer has the authority to remove anyone from the site, including anyone who is determined to be a security risk. This authority extends to the entire complex, not just the buildings.

F. Facility Security Requirements:

1. Current procedures at FAA facilities include the “right to search”. Access to the site constitutes consent to search. If in the judgment of the FAA Security Guard a cause to search a vehicle or the person of personnel exists, such search will be made.

2. Contractor’s personnel shall not violate any security regulations pertaining to the FAA facility. Violators may be removed from the premises with the right to re‐enter revocable.

3. All persons entering or delivering to this federal facility must have valid government issued identification.

Valid issued government identification is:

a) ID issued by the federal, state, county, or city government or by the military.

b) Must have the person’s legal name.

c) Must have a unique ID number.

d) Must have an expiration date.

e) Must have a picture of the individual.

f) Must have the name of the agency issuing it.

(Examples: state issued driver’s license or IDs, passports, or military ID.)

4. Persons entering on to federal property (including visitor parking lot) are prohibited from having on their person or in their vehicle:

a) Guns.

b) Knives with blades over 3 inches except for valid tools.

c) Projection devices, bow and arrows, paint ball weapons, blow guns…etc

d) Clubs, batons, collapsible batons, or saps.

e) Stun guns or tazers.

f) Chemical agents, mace, or pepper sprays.

g) Martial arts weapons of any kind.

h) Weapons of any kind.

i) Alcohol.

j) Illegal drugs.

k) Animals with the exception of a verified service animal.

l) Family members, friends, children, minors, anyone not authorized on the

FAA visitor list.

G. The Contractor’s project manager or supervisor, or another responsible individual temporarily assigned to act as such, must be present on site at all times whenever services are rendered.

H. Contractor's use of premises: The Contractor must allow the Government complete access to all portions of the work site at any time.

I. Staging and parking: No parking or material storage will be allowed within 20 feet of any exterior fence.

2. SERVICE REQUIREMENTS

The ZUA CERAP facility areas will require service, per the attached schedules in Attachment #1. The RTR will be serviced three times a week (Tuesday, Thursday and Friday). Cleaning must take place between the hours of 8:00 a.m. and 1:00 pm for both facilities. The service schedule must be coordinated with the Contracting Officer’s Representative (COR), unless specified otherwise.

3. CONTRACTOR PERSONNEL

Project Manager/Supervisor: Contractor is to provide a Project Manager/Supervisor who will be responsible for the performance of the work. The name of this person and an alternate(s), who will be acting on behalf of the contractor when the manager is absent, is to be designated in writing to the COR prior to contract start date. The manager and alternate are to be knowledgeable and in complete control of the contract office files and records.

a. The Project Manager must have full authority to act on behalf of the contractor on all matters relating to daily functions of the contract.

b. The Project Manager or alternate must be available during normal duty hours to meet with the COR to discuss immediate problems. The Project Manager or alternate must respond within 2 hours after notification. The contractor must provide a telephone number for the Project Manager/alternate.

c. The Project Manager must be able to read, write, speak, and understand the English language.

4. STANDARDS OF CONDUCT

The contractor and his employees will be subject to all rules and regulations relative to entering and leaving the site. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor employees in performance of the work is the responsibility and prerogative of the contractor, however, the contractor must comply with the general intent and specific policies set forth in the Statement of Work and in FAA regulations concerning the conduct of employees as referenced herein. When the government directs, the contractor must restrict the employment under the contract or remove from performance on the contract any person who is identified as a potential threat to the health, safety, security, or operation of the described facilities.

All employees will be physically able to do their assigned work and is to be free of communicable diseases. Contractor employees will not disturb papers on desks, open desk drawers, or cabinets.

Negligence of duties will not be condoned: sleeping on duty, unreasonable delay, or failure to carry out assigned tasks, conducting personal affairs during duty hours, or using the telephone for other‐than‐ official business.

Contractor employees will report fires, hazardous conditions, and items in need of repair, flickering or non‐operating lights, leaky faucets, toilet stoppage, etc.

Contractor will assure that specified rooms are locked after cleaning and keys are returned to the designated recipient.

Contractor will assure that all articles found by employees are given to the COR.

Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting, participation in activities that interfere with efficient government operations will not be tolerated.

While on duty, employees are not to possess, sell, consume, or be under the influence of intoxicants, drugs, or substances that produce similar effects.

The contractor must not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

5. MATERIALS

Contractor will furnish all supplies, materials, and equipment necessary to complete contract work, including, but not limited to:

Air Freshener/Deodorants Paper towels (bathroom, kitchen and cab) Cleaners Plain rags Detergents Plastic liners for trash containers/sanitary napkin receptacles Dish soap (liquid) Polishes Disinfectants Receptacles Dust control cloths Tile cleaner Floor wax Toilet paper, unscented, two‐ply Hand soap (liquid) Toilet seat protective covers

All materials or methods not specified and that the contractor proposes to use must first be approved by the COR. It is not intended to preclude the use of new, accepted, and approved products or methods.

6. EQUIPMENT

Within 14 days after contract award, the contractor is to submit to the COR, for approval, a complete list of equipment to be utilized. Equipment used must be safe and in good working condition. Electrical appliances must be the most suitable for the purpose intended.

7. UTILITIES

Electrical power will be provided furnished by the government. Hot and cold water will be available for the contractor to utilize in order to perform contract work.

8. STORAGE SPACE / JANITOR’S CLOSET / LOCKER ROOMS

Space may be assigned to the contractor by the COR for the storage of bulk supplies and the equipment to be used in performance of the contract work. If space, closets, or lockers are assigned by the COR to be used by the contractor employees, any government furniture or equipment placed there, such as tables, desks, chairs, etc., may be used, but are to be returned to the government at contract termination in the same existing condition as was upon contract award, minus reasonable and ordinary wear and tear. These areas are to be swept daily and kept neat and clean.

Failure to keep any of the facilities described above in a clean and orderly condition may result in the withdrawal of their use.

The government will not be held responsible for damage and/or loss to contractor employees’ items occasioned by fire, theft, accident, or otherwise. Contractor must supply a cabinet suitable for storing flammable supplies. Material Safety Data Sheets are to be kept with the supplies, and a list of such supplies will be submitted to the COR.

9. WORK SCHEDULE

Within fourteen (14) days after receipt of contract award, the contractor will submit to the COR, for approval, a complete schedule of intended work, identifying both month and day when work is scheduled to be accomplished. A detailed schedule of intended work for the month will be submitted to the COR for validation on a monthly basis prior to invoicing. Tasks that have been performed daily will be initialed by the contractor on this schedule as proof that tasks were completed.

10. SAFETY PRECAUTIONS

Contractor will instruct his/her employees of appropriate safety measures and will not permit them to place mops, brooms, machines, or other equipment in trafficked areas or other locations in such a manner as to create a safety hazard. Appropriate signs are to be provided by the contractor to mark areas that are slippery due to cleaning or waxing operations. While in use, electrical cords for vacuums and other janitorial equipment must not, at any time, pose a tripping hazard.

The FAA CERAP, Air Traffic Control Tower, and RTR facilities support critical Air Traffic Control services. Personnel must exercise caution at all times to prevent any disruption to Air Traffic Operations. Personnel entering any operational spaces (Rooms 211, 218, and the ATCT Cab) must keep noise and distractions to the absolute minimum. Personnel must first get clearance from the floor supervisor or FAA personnel in these areas before commencing work, vacuuming, or performing any activity which might be considered disruptive.

11. COMBUSTIBLE MATERIALS

Rags, mops, brushes, waxes, and other materials which contain a residue of animal, vegetable, or mineral oils and are subject to spontaneous combustion, will be disposed of outside the building in an approved, tightly covered metal containers furnished by the contractor.

12. SANITARY CONDITIONS

Dirty water and cleaning solutions will be disposed of in slop sinks for floor drains designated by the COR. Floors and fixtures where water is obtained and disposed of will be kept clean, neat, and sanitary at all times

13. INSPECTIONS

Mandatory monthly inspections of all areas will be made jointly by the COR and the contractor.

Inspections will be documented on FAA Form 4665‐3, Contractor Performance Inspection form (available at www.gsa.gov).

14. REDUCTION IN PAYMENT

Upon receipt of written notification by the Contracting Officer regarding nonconformance of contractual services, the contractor will be given 24 hours to provide the required corrective action. If after 24 hours the corrective action has not been performed, the government reserves the right to have corrective work completed by another source. If such work obtained from another source, the amount will be deducted from the contractor’s monthly invoice payment.

Repeated failures to perform work as required by the Statement of Work and contract documents may result in termination of the contract.

15. REQUIREMENT STANDARDS FOR SATISFTACTORY PERFORMANCE

A. ADMINISTRATIVE AREAS: Administrative areas are all areas that are open to the general circulation of FAA employees, all offices and break rooms, stairwells and vestibules, elevator, corridors and lobbies. See later sections for additional descriptions of other areas.

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1. TRASH: All trash containers must contain liners and are to be replaced, as necessary. All waste, including paper, bottles, cups, garbage, packing material, and empty shipping containers, both loose and in waste containers, etc., are to be removed by the contractor daily. Trash containers are to be washed and disinfected when liners rupture or leak, or as needed. Contractor employees must not disturb papers on desks or open desk drawers or cabinets. No boxes are to be removed unless placed on top of or beside a trash container.

2. FLOORS: Carpet, vinyl, ceramic tile, sealed concrete, entry mats, runners, baseboards, and stairs.

a. Carpet – Vacuum all carpet with an agitating brush cleaner daily. Steam‐clean all carpet by spot cleaning, shampooing, and dry methods, using only products and methods recommended by manufacturer’s instructions and stain removal chart. Carpet is to be free of spots, stains, dust, and dirt. Scheduling of shampooing is to be coordinated with the COR.

b. Vinyl and ceramic tile – Sweep, mop, strip, and was floors. Floors must be free of swirls, streaks, scuffmarks, and greasy film. Floors are to have a uniform, glossy appearance.

c. Rubber tile – Sweep and mop floors. Do not use wax on rubber tiles.

d. Sealed concrete (stairs and most mechanical areas) – Sweep and mop floors with a mild detergent. Do not use wax on sealed concrete surfaces.

The contractor will notify the COR within 24 hours of 1) any cleaning which does not remove stains and/or 2) any encountered barriers to accomplishing contract requirements. The contractor is to recommend, for approval, an appropriate course of action to correct the problem.

3. LOW CLEANING – WITHOUT A LADDER: Walls and items which are part of the wall (such as switch plates), items installed against a wall (such as air handling units), partitions, doors, window sills, wainscoting, vents, fire extinguishers, venetian blinds, chalk/white boards, etc.

a. Walls are to be free of dust, fingerprints, spots, scuff, and other marks.

b. Formica cabinets and decorative woodwork is to be wiped clean and treated with furniture polish, resulting in surfaces free of dust, spots, fingerprints, scuffs, and other marks.

c. Unpainted metalwork, doorknobs, switch plates, hardware, and fire extinguishers, etc., are to be free of dust and polished.

d. Use stainless steel cleaner/polish on all stainless steel surfaces.

4. HIGH CLEANING – WITH A LADDER: Ceiling and items which are part of the ceiling (such as light fixtures) and those areas and items not covered in previous paragraphs; overheads, pipes, ducts, air discharge assemblies, tops of lockers and cabinets, windows and window ledges, exit signs, clocks, venetian blinds. ELECTRONIC EQUIPMENT IS EXCLUDED.

a. When dusting does not remove accumulated dirt and grime, contractor is to wash area with a suitable cleaner, resulting in dust‐free high areas.

b. Windows and other glass items are to be free of dust, fingerprints, streaks, and haze, both inside and outside.

5. FURNITURE: All furniture with fabric parts will be cleaned with a solution that will not damage the fabric. A suitable polish and cleaner is to be used on metal and wood furniture.

a. Furniture is to be free of dust, spots, stains, scuff and other marks that are removable without refinishing the furniture.

b. Waste containers, recycling bins, and ash receptacles are to be washed inside and outside and are to be free of trash, ash, spots, dirty marks, and odors. The ash receptacles are to be full of sand or appropriate material at all times to prevent fires.

c. Drinking fountains are to be wiped and polished and be free of spots, stains, scale, and other dirty marks. All stainless steel surfaces are to be polished with stainless steel cleaner.

6. RESTROOMS:

a. Toilets, floors, sinks, and shelves are to be free of scum, film, scuffmarks, water spots, and odors. Disinfectants and deodorizers are to be used in the restrooms.

b. Fixtures, dispensers, and visible plumbing are to be free of dust, film, watermarks, fingerprints, and other marks and disinfected. Polish all chrome by wiping surface with a clean dry cloth after washing.

c. All dispensers are to be filled sufficiently to assure constant, adequate supply. Soap dispensers are to be free from clogs.

d. Mirrors are to be free of spots, streaks, haze, and film.

e. Stainless steel surfaces are to be polished with stainless steel cleaner.

f. Abrasive‐type cleaners or abrasive cleaning materials, such as dry cleaner, “scotch bright” or similar‐type pads are not to be used. “Soft scrub” or similar products with a stiff nylon brush may be used. Cleaners that could stain or discolor surfaces are not to be used.

7. GLASS: Includes all glass partitions, interior and exterior glass doors, display cases, directory boards, tower windows (inside and outside curtain wall glass and cab glass), mirrors, and adjacent trim. Windows including frames, casings, and sills, are to be free of spots, dust, dirt, streaks, smudges, water deposits, and other foreign matter.

8. OUTSIDE GLASS: Incudes all exterior glass doors, tower and base building windows (inside and outside), and adjacent trim. Windows, including frames, casings, and sills, are to be free of spots, dust, dirt, streaks, smudges, water deposits, and other foreign matter.

9. BLINDS/SHADES: Mini‐blinds throughout the facility are to be cleaned so that dust does not accumulate.

10. REFRIGERATOR: Clean and deodorize the refrigerators. Clean the outside of refrigerators, removing handprints, dirt, and scuffmarks.

11. MICROWAVE OVENS & OVEN/RANGE: Interior and exterior of microwave oven and oven/range are to be clean and free of handprints, soil, and food particles.

12. COUNTERS, SINKS, AND FIXTURES: A commercial solution should be used to remove streaks, stains, smudges, etc. All stainless steel surfaces are to be cleaned/polished with stainless steel cleaner.

13. ELEVATOR: All plastic laminate and vertical surfaces are to be wiped down with a mild detergent solution. Stainless steel surfaces are to be cleaned/polished with stainless steel cleaner inside car and at car call buttons. Carpet on the elevator floor is to be vacuumed.

14. STAIRWELLS/VESTIBULES: All stairs and landings are to be swept, mopped or vacuumed, per the service schedule. Do not use wax on rubber treads (ATCT stairwell). All horizontal surfaces, tops of lights, handrails, and cove‐bases are to be washed with a mild detergent, as needed.

B. CERAP AIR TRAFFIC OPERATIONS: The CERAP Air Traffic Operations consists of the operations room (Rm 218) and the DYSIM (Rm 211). The applicable cleaning requirements are the same as areas as the administrative areas as described above with the following exceptions:

1. Rm 211 – DYSIM: Entry into this room will require escort by FAA personnel. All equipment and console areas are excluded. Contractors WILL NOT touch equipment surfaces. Cleaning will be performed weekly, per the attached cleaning schedule and is limited to vacuuming, emptying the trash and wiping/cleaning the entry door window). (See applicable sections above: 1, 2a, 3, 5 and 7)

2. Rm 218 – Operations room: Prior to any cleaning, coordination will be made with the floor supervisor. All equipment and console areas are excluded. Contractors WILL NOT touch equipment surfaces. Cleaning will be performed daily, per the attached cleaning schedule and is limited to vacuuming, emptying the trash and wiping/cleaning the entry door window). (See applicable sections above: 1, 2a, 3, 5 and 7)

C. ATCT CAB OPERATIONS: The ATCT CAB operations consists of the ATCT control cab, ATCT stairwell, the 5th floor restroom, (See section 1A(3)). The cleaning requirements in these areas are identical to the administrative areas as described above with the following exceptions:

1. Entry into the ATCT cab must be coordinated prior to entry and cleaning. An intercom for contacting controller personnel in the cab is located at the entry to the cab door on the fifth floor landing.

2. Cab glass cleaning includes all ATCT windows (inside and outside cab glass). Windows, including frames, casings, and sills, are to be free of spots, dust, dirt, streaks, smudges, water deposits, and other foreign matter. A hose bib is available on the walkway of the cab for rinsing glass and exterior frames.

3. Tower shades are to be cleaned and maintained per manufactures specifications. (See attached manufacturer maintenance procedures)

D. CRITICAL/RESTRICTED AREAS: These areas are considered critical areas and are restricted/off limits to contractors and non‐FAA personnel. These areas are excluded from this scope of work.

These areas include, but are not limited to:

a. ZUA CERAP 1st Floor

i. Rm 102 ‐ Electrical Room

ii. Rm 114 – TELCO/LAN Room

iii. Rm 124 – Equipment Room

iv. Rm 126 – Mechanical Room

b. ZUA CERAP 2nd Floor

i. Rm 207 – Electrical Room

ii. Rm 208 – Badging Room

iii. Rm 213 – COMSEC Room

c. RTR Building

i. Remote Transmitter/Receiver Equipment Room

ii. Warehouse

** Additional restricted/off limits areas will be identified by the COR, as needed.

FAA Guam ZUA CERAP, ATCT and RTR Facilities

TASK: FREQUENCY: REMARKS:

ADMINISTRATIVE AREAS

Empty Trash Daily Vacuum Floors Daily Sweep Floors Daily Mop Tile Floors Daily Carpet Clean/Shampoo Semiannually – Nov/May

Low Cleaning Weekly

High Cleaning Quarterly – Oct/Jan/Apr/Jul

Furniture Weekly

Restrooms Daily Glass Doors Weekly Mini‐blinds Quarterly – Nov/Feb/May/Aug Outside Glass Monthly Refrigerator Weekly

Microwave & Oven/range Weekly Counters, Sinks, & Fixtures Daily Elevator Biweekly Stairwells Weekly

CERAP AIR TRAFFIC OPERATIONS

Empty Trash Daily Vacuum Daily

Dusting Weekly Excludes ATC consoles Entry Door/Window Cleaning Weekly Carpet Clean/Shampoo Semiannually – Nov/May

ATCT CAB OPERATIONS

Empty Trash Daily Vacuum Daily Dusting Weekly Excludes ATC consoles Carpet Clean/Shampoo Semiannually – Nov/May Cab Window Cleaning Weekly – Sat Window Shades Polish/Dusting Month See attached instructions Window Shades Washing Yearly – Jan See attached instructions

RTR Building

JANITORIAL SERVICES SCHEDULE

JANITORIAL SERVICES SCHEDULE

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The following schedule outlines the Government’s plan for ensuring contract performance;

including maximum deductions which may be taken should deficiencies be found for the noted services. The Government may, at its option, require corrective action or take a deduction from the monthly invoice. The Contractor will be notified of any discrepancies found, and will have an opportunity to respond to the deficiencies. The Government has the right to inspect services at any time. Any random inspection will take into consideration the normally scheduled times and frequencies required for service performance. The Contractor is entitled to a joint monthly inspection each month. The Contractor is to coordinate with the Contracting Officer’s Representative (COR) when a joint inspection is needed. The COR may also initiate a joint inspection, which will be coordinated with the Contractor Quality Control Representative or his/her designee.

Upon request, the COR is entitled to review the results of the Contractor’s quality control program and internal inspections.

REQUIRED

SERVICE

PERFORMANCE

STANDARD

ALLOWABLE

DEVIATION

METHOD OF

SURVEILLANCE

MAX. DEDUCTION

FOR DEVIATION

Remove Waste

Per SOW and Frequency Schedule

5 defects per month

Random Sampling 6%

Wash Wastebaskets

Frequency Schedule

None

2%

Low Cleaning

5 defects per month

5%

High Cleaning

5%

Spot Clean Woodwork, Walls, & Partitions

5 defects per

Clean Light Fixtures

3%

Sweep Floors & Hallways

3% of area swept

Floor Maintenance

3% of area maintained

8%

Mop Floors

3% of area mopped

6%

Vacuum Carpet Per SOW and Frequency Schedule

3% of carpeted area

Random Sampling 6%

Shampoo Carpet

1% of carpeted area

100% Inspection

Clean/Refill Restroom Dispensers

3 defects per

7%

Clean Restroom Fixtures & Floors

Wash Restroom Walls & Doors

Glass Cleaning

Wash Windows

Clean Refrigerators

Clean Microwaves

Clean Oven/Range

Clean Counters, Sinks, & Fixtures

2 defects per

4%

Entrance/Entrance Mats Maintenance

1 defect per month