Amendment 2 - Bid due date extended and Answers for Questions.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

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0002 02/22/2019

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

2200 S. 216TH STREET

DES MOINES WA 98198-6547

AAQ530ANM-AFN

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

697DCK-19-R-00156

1 copies to the issuing office.

02/22/2019

(x)

THE ABOVE REFERENCED SOLICITATION FOR THE CONSOLIDATED JANITORIAL FOR SLC ATCT AND ARTCC IS

AMENDED AS FOLLOWS:

BID DUE DATE HAS BEEN EXTENDED TO: April 4, 2019 at 1600 PT.

Questions and Answers for 697DCK-19-R-00156 SLC ARTCC & ATCT Janitorials

1Q. Has the scope of Work, under the new solicitation remained the same, decreased or increased compared to the current contract?

1A. Each individual site in this solicitation decreased.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Michelle J. Gunia

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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2Q. What is the total contract value of all option years, including the Base year for the current contract? (We are not giving out the breakdown of the price of the current contract.)

2A. Base Plus 4 option years total of current contract is:

1. SLC ATCT= Total amount: $504,000.00

2. SLC ARTCC = Total amount: $2,121,050.00

3Q. Who is the current incumbent?

3A. Ed’s Building Maintenance, LLC

4Q. What is the contract # of the current contracts?

4A. Listed below:

1. DTFAWN-14-C-00045 SLC ATCT

2. DTFAWN-14-C-00055 SLC ARTCC

5Q. In the last five years has the scope of work changed?

5A. Yes on both contracts.

6Q. Is there a labor union involved with this contract?

6A. No.

7Q. What is the current contract term (1 base year and 4 option years)?

7A. 1 base year and 4 option years

8Q. Is there a mandatory site visit?

8A. No. But strongly suggested. It has already passed.

9Q. Can you give the current employee count that are servicing the facilities for the current encumbent?

9A. 120

Continued ...

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10Q. Can you give us the current supply estimated cost, including paper products and chemicals?

10A. This contract doesn’t require the vendor to break out their cost. Previous vendors based it on the amount of people at the facility total and at any given time.

11Q. Can you give us an estimate of the daily population for each facility?

11A. Monday-Friday 6am-6pm 56

Monday-Friday 6pm-6am 24

Saturday-Sunday total for weekend 25

12Q. Did the current Vendor finish all contract terms?

12A. Yes.

13Q. SA 56, Evaluation Factors for Award &

Services. In the Technical Evaluation Criteria

Section, the Government says, “A prospective offeror must submit a complete technical and business proposal, which will encompass, but is not limited to, the content set forth herein. All technical proposal areas must be fully addressed.” Then below that, the Government says, “Proposals shall be evaluated as either acceptable or unacceptable on the basis of the following criteria: [Rate as Acceptable or

Unacceptable] Past Experience and Past

Performance.”

Is this the extent of the technical proposal areas or must the bidder address each area of the

Statement of Work (SOW)?

If we must address all areas of the SOW, where do we address them and how will that be evaluated?

13A. Please read Section L in the solicitation.

This section explains the Technical Proposal submittals required.

14Q. In Section 2 of the Consolidated Statement of Work for Services at Multiple Salt Lake City

Facilities, under subheading Quality Control, it states that "A draft Quality Control Plan will be provided with the offer and once selected for

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award, the contractor will provide the final plan within 30 days after award." In the solicitation document Section L Proposal Instructions, there is no requirement shown under with the Business

Proposal or Technical Proposal requirements.

Please clarify whether a QC plan is required as part of the offeror's response, and if so, in which volume should it be included?

14A. In the solicitation document Section L

Proposal Instructions, under Business Proposal, I am adding 6. Submit a draft Quality Control Plan with Offer.

15Q. In Section L Proposal Instructions, under the content requirements for the Business

Proposal, #4 lists Part IV, Section K -

Representations, Certifications and Other

Statements. If the offeror has completed

Representations, Certifications and Other

Statements in SAM and has no modifications is a statement to that effect sufficient, or does the

FAA require a completed set of Representations, Certifications and Other Statements in our response.

15A. Just fill out section K.

16Q. In Section L Proposal Instructions, under the content requirements for the Business

Proposal, # 3 requires Part I, Section B- Price

Schedule and additional Section B price Breakdown

Schedule (See Section J). Please clarify what is required for the additional Section B price

Breakdown Schedule as Section J does not appear to list a relevant attachment.

16A. Section L Proposal Instructions, under the content requirements for the Business Proposal, “# 3 asking for Part I, Section B- Price Schedule and additional Section B price Breakdown Schedule

(See Section J)” should be deleted. Your Price goes on page 2 and 3 of the Solicitation form.

17Q. Under “Hours Service is to be performed.

(page 8 of SOW)” what do you mean by All services must be conducted on a three (3) shift basis five

(5) days a week, Monday-Friday, and on a two (2) shift basis two (2) days a week, Saturday and

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Sunday. Days of week and time to be coordinated with COR. Contractor personnel need to be aware of times when Air Traffic is particularly heavy and therefore, adjustment of hours may be required to perform the necessary work.

a. Please clarify what you mean by shift basis?

[Are the shifts 8 hours a day?]

b. Does this mean you want services 3X/day

Monday-Friday, and 2X/day Saturday and Sunday?

17A.

a. Yes, shifts are 8 hours.

b. There are three 8 hour shifts Monday thru

Friday covering all 24 hours. And two eight hour shifts Saturday and Sunday, times to be coordinated with COR.

18Q. In the SOW, #9 (monthly services) under “a.

dust windows blinds and shades. This does not include tower cab windows.” “windows” is a typo.

18A. Should be “This does not include tower cab shades”.

19Q. In the SOW, under #11, (semi-annual services), under E. Clean all blinds and shades and rehang. Does this include TOWER CAB

WINDOWS?

19A. “Tower CAB Windows” is a typo. Should be, “Tower CAB Shades”. And this does not include

Tower CAB Shades.

20Q. There is a typo in the SOW, under #5.

Cleaning Services, items #s and #t. Both say, “This does not include Tower Cab Windows”.

20A. Item #s and #t should say “This does not include Tower Cab Shades.”.

21Q. Will there be a price page (excel) provided for vendors to use to submit price offer?

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21A. No excel price page. Prices to be entered on pages 2 thru 3 of the SIR.

22Q. Will this contract be based on task orders?

22A. No.

23Q. Is solicitation PWS expectations the same as current contract

23A. Services reduced.

24Q. Management team is asking if CPARS may be submitted in lieu of Attachment E - Customer

Performance Survey. There have been a number of

Attachment E-like requests and a couple customers expressed great dissatisfaction when data is available in Federal system or submitting CPARS.

24A. No, not on this solicitation.

25Q. Is there any office space available for the contractor?

25A. Space that can be considered an office space or break room space is provided at the

ARTCC only. Only janitorial closets are provided at the ATCT, janitors must use common break areas for a break.

26Q. Was this a previous consolidated contract?

26A. No.

27Q. Emergency Services: In the event that an emergency situation occurs, such as flooding, glass breakage, spillage of liquids, etc., prior to or after normal working hours, the Contractor shall be required to provide clean up services.

What is the response time requirement?

27A. There is only going to be up to 4 hour’s that does not have a janitor onsite and that is

Saturday and Sunday which is suffcient.

28Q. Is Emergency services included in monthly amount?

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28A. No, however the contract covers spot cleaning. Vendor should be aware of requirements covered under this scope.

29Q. Is there a frequency chart available with room numbers and floor type, example, tile, carpet?

29A. The frequency schedule identifies rooms not numbers. It also does not identify where tile or carpet is located.

30Q. To clarify the pricing is based on completion of cleaning during a 8 hour shift.

30A. A monthly invoice will be required for all hours worked in that monthly time frame.

31Q. If it takes 3 employees to clean the ARTCC

3 Site Buildings 5 to 6 hours a shift and everything is done properly before the 8 hours are up, are we in compliance?

31.A. No. You can have as many or as few employees as you need for the cleaning, but you are required to at least have 1 person on site for the total of the 8 hours a shift, all 24 hours.

ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED.

Period of Performance: 07/01/2019 to 06/30/2024

LIST OF CHANGES: