Statement of Work.pdf

Statement of Work

1. GENERAL:

a. The scope of work under this contract consists of furnishing all personnel, material, supplies, and supervision to provide on-site management of a Fitness/Wellness Center that has the capacity to accommodate up to fifty (50) people at any given time.

b. The center is located on the ground floor to the Federal Aviation Administration Building, 2200 S. 216th Street, Des Moines, WA 98198. The facility is approximately 3056 square feet and includes an aerobic floor (approx. 719 SF) and an exercise equipment area (approx. 2337 SF) and two locker/shower rooms.

c. The fitness center manager is required to have the center staffed Monday through Friday (excluding holidays), from 9:30 a.m. to 6:00 p.m. The peak hours of operation are 11:00 a.m. - 1:00 p.m. and 3:00 p.m. - 6:00 p.m. Times include a 30-minute meal break that must be taken during non-peak hours of operation. The Government reserves the right to change the hours at any time during the term of the contract with at least five (5) workdays advance notice at no cost to the Government.

d. Holidays observed by Government employees during the term of this contract are as follows:

New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, Fourth of July, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, and Christmas Day.

e. The Contractor will only allow authorized persons to use the center. Authorized persons are FAA employees with full-time or temporary employment status, Military Representatives (MILREP) and MILREP-support employees assigned to ANM-900, employees of other federal agencies who are appointed, detailed, or assigned to and supervised by the FAA. The Contractor is not to allow friends or family of FAA employees, or Contractor employees, to use the equipment or facilities in the Fitness/Wellness Center at any time.

2. MATERIALS:

Contractor will furnish all supplies and materials necessary for performing contract work. These include, but are not limited to:

Standard office supplies Materials for class instruction and publicizing Materials for cleaning and maintaining equipment to include professional towel service, and disinfectant spray bottles.

3. EQUIPMENT:

The Government will provide fitness center equipment, which includes, but is not limited to, floor mats, exercise/weight equipment, television, telephone, desk, desk chair, lamp, and personal computer linked to the building local area network. The government is responsible for the costs of equipment repairs.

4. UTILITIES/SERVICES/PARKING:

a. Utilities will be provided by the Government. These include heat, electricity, water, sewage, and telephone service (restricted to local calls only).

b. Janitorial service, garbage disposal service, and utility systems maintenance will be provided by the Government. Janitorial service consists of daily after hours' cleaning that includes dusting, cleaning of floors, and emptying of trash receptacles.

c. The Contractor and his/her employees will be authorized to use the FAA parking lot. Permits will be issued by the by the FAA at no cost to the contractor.

5. LICENSES/PERMITS/CODES:

a. The Government is responsible for all state, city, and fire licensing requirements for the building.

b. The Contractor is responsible for complying with all state, city, and fire regulations for the facility.

c. The Contractor is responsible for all licensing/permit requirements for staff and/or sub- contractors. The Contractor shall ensure that all contract personnel are current on CPR, First Aid, and Aerobic Certifications. A copy of these certificates must be furnished to the Contracting Officer to retain in the contract file.

6. INSURANCE:

The Contractor must maintain, for the life of this contract, a minimum of $1.0 million liability insurance in which the Government is named as the additional insured. Proof of insurance must be furnished prior to commencing work under the contract. The insurance policy must state that the Insurance Company will notify the Contracting Officer in writing of any material change, expiration, or cancellation of any part of the insurance policy, not less than thirty (30) days before such change, expiration or cancellation is effective.

7. CONTRACT PERSONNEL:

a. The Contractor is responsible for all fitness center employees and/or sub-contractor, including hiring, firing, grievances, terminations, development, and training. The Contractor is to conduct and document pre-employment inquiries on all prospective center employees and/or subcontractors to establish each employee's suitability to work in the center.

b. The minimum qualification of the Fitness Center Manager/Assistant Manager (the individual who will provide on-site management of the Fitness/Wellness Center are:

(1) A four year degree from an accredited college or university with major study in the field of Fitness and Wellness; or

(2) Three years of documented experience in which the site manager candidate has demonstrated a knowledge of the goals, principles, methods, and techniques of fitness and wellness, and an understanding of the interests and motivations of individuals and groups equivalent to that which they would have gained through the education described in paragraph (1) above. This experience may have been gained in community, industrial, institutional, or other recreation programs, such as those sponsored by national youth organizations; or

(3) Any equivalent combination of paragraphs (1) and (2) above, provided that each year of education includes at least nine semester hours in the general field of Fitness and Wellness. Appropriate education may be substituted for experience on the basis of one year of academic study (comprised of thirty (30) semester hours or forty-five (45) quarter hours) for nine months of appropriate experience. The contractor will present to the Contracting Officer, prior to any employment, a resume and supporting documents prior to making a final decision for the hiring action.

c. The Contractor is to furnish the Contracting Officer with the name and credentials of an alternate Fitness Center Manager for approval by the Government. In the case of illness, the Contractor will have his/her approved alternate in place at the center during normal working hours on the days that he/she is absent. In the case of vacation/time off, the Contractor will make prior written arrangements with the Contracting Officer at least three

(3) days in advance of the planned absence to have an approved alternate in place during the absence.

d. Within four (4) calendar days after contract award, the contractor will submit to the Contracting Officer a list of names of his/her employees (including subcontractors) who will be working at this facility and the required completed security clearance forms. The list is to include a supervisor’s name appointed by the Contractor.

Thereafter, the contractor must notify the Contracting Officer of any additions or terminations within 24 hours of such action.

8. STANDARDS OF CONDUCT:

a. The Contractor and his/her employees will be subject to all rules and regulations relative to entering and leaving the site. The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor employees in performance of this work statement is the responsibility and prerogative of the Contractor; however, the Contractor must comply with the general intent and specific policies set forth in the performance work statement and in regulations of the FAA concerning conduct of employees as referenced herein. When the Government directs, the contractor will restrict the employment under the contract or remove from performance on the contract any person who is identified as a potential threat to the health, safety, security, or operation of the described facilities.

b. Neglect of duties will not be condoned; sleeping on duty, unreasonable delay or failure to carry out assigned tasks, conducting personal affairs during duty hours, or using telephone for other than official business.

c. Contractor’s employees will report fires, hazardous conditions, and items in need of repair, flickering or non-operating lights, leaky faucets, toilet stoppage, etc.

d. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions or fighting, or participation in activities that interfere with efficient Government operations, shall not be condoned.

e. While on duty, employees will not possess, sell, consume, or be under the influence of intoxicants, drugs, or substances which produce similar effects.

f. The Contractor will not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

(Note: The Contracting Officer (CO) can direct that the contractor remove any employee who the CO determines to negatively affect the health, safety and/or well-being of any FAA employee or the NAS)

9. SECURITY:

a. Contractor employees engaged in work under this contract are required to have at least a National Agency Check. The contractor will submit to the Contracting Officer the following forms for each employee no later than the first day the employee reports to perform contract work.

(1) A completed SF-85P, Questionnaire for Non-Sensitive Positions

(2) OF 612, Application for Employment.

(3) One FD-258 (Rev. 12/29/82), Applicant Fingerprint Card.

(4) One DOT Form 1681 (accessible on FAA’s Intranet site under Forms &

Publications (Tools & Resources).

b. Contractor personnel who receive favorable checks will be allowed to continue to perform work under the contract. Any individual who is found to be otherwise unsuitable will be removed from work under the contract.

c. Contractor personnel will be furnished an identification card by the FAA at no cost to the contractor.

10. FITNESS CENTER MANAGEMENT REOUIREMENTS:

a. Facility/Equipment Training:

(1) Instruct all center clients in the proper use of the facility and equipment.

Provide individual client assistance with training plan and on proper equipment use, per individual request basis.

(2) Provide and maintain on-file a current roster of all trained center clients.

(3) Inform center clients of any potential health or safety hazards.

(4) Actively observe the center clients on an ongoing basis to ensure the equipment is being used properly. Take immediate corrective training action if a center client is observed using equipment in an unsafe manner. (If a center client refuses to adhere to safety considerations, the center manager shall notify the Contracting Officer immediately and document the unsafe act and response.

b. Activities and Programs:

(1) The contractor/staff will plan, organize, and schedule all center activities and programs that will motivate and inspire members of all levels, ages and abilities. The manager/personal trainers will work with members one-on-one or in groups and provide fitness testing, health screening and exercise prescriptions. The Contractor/staff may also provide nutrition counseling and health risk appraisals.

He/she will monitor member progress and provide follow-up testing and adjust programs as needed.

(2) Group Exercise Program. The manager will coordinate all exercise and specialty classes and instructors based on center client preference, fitness levels and proficiency. Provide as a minimum two exercise classes each workday, at least 50 minutes in duration each, and offered during peak hours (i.e., lunch hour and early evening). Exercise classes may consist of: step and low impact aerobics, functional fitness, BOSU ball, flexibility and stability ball training, kick boxing, step, sculpt and toning, sports flexibility and core-conditioning. Specialty may classes include, but are not limited to: Yoga, Pilates, Tai chi, Relaxation therapy, sculpting and toning, strength training, and Zumba. Introductory sessions to various class formats are to be provided on a regular basis, at least once per quarter.

(3) Weight lifting instruction and programs. The Contractor/trainer will instruct members in the proper and safe use of the weight equipment and design individual strengthening programs for men and women of all ages individually or in groups and provide resistance and strength training workshops.

(4) On-site Massage Services: The contractor will provide at-cost licensed massage practitioners to provide on-site seated neck massages as an additional service that members will individually pay for.

(5) Provide, as a minimum, one wellness and two fitness programs per contract quarter (every three months). These can either be: two new programs or one new program and one repeated successful program. Fitness programs are physical and conditioning management programs. Wellness programs are fitness in conjunction with weight reduction, dietary management, stress management, smoking management, ergonomics, and other programs that promote overall good health.

(6) Classes and programs will be coordinated by the Contractor with the Contracting

Officer. The Contracting Officer shall make final decision on classes and programs.

(7) The Contractor must not direct or maintain any physical therapy/rehabilitation therapy programs or any program directed by an individual's physician.

(8) Publicize activities and programs by use of special flyers, flip charts, building-wide poster board campaigns, email etc., with the prior approval of the Contracting Officer.

(9) Evaluate ongoing classes/programs monthly and furnish the Contracting Officer with a written copy of the evaluation by the 15th of the following month.

c. Equipment Maintenance:

(1) Perform routine, daily preventive maintenance on all equipment, which includes, but is not limited to, lubrication, adjustment and visual inspection.

(2) Report to the Contracting Officer in-writing any equipment that requires more-than- normal routine daily maintenance within eight hours of being rendered inoperable.

(3) Identify equipment considered beyond-the-point of routine daily maintenance and that could present a potential hazard with a sign that states:

"DO NOT USE -

EQUIPMENT IS INOPERABLE AT THIS

TIME".

(4) Perform quarterly preventative maintenance for equipment listed on attachment 1.

(5) Maintain an equipment record on each piece of equipment. Record shall contain when the equipment became inoperable, when the Contracting Officer was notified, when the equipment was sent for repair or was repaired on-site, and when the equipment was rendered operable again.

(6) Research and propose equipment repair providers and supervise any equipment repair services.

d. Accident/Emergency Procedures:

(1) The Fitness Manager will comply with the roles, responsibilities, training, and procedures set forth in the Seattle Consolidated Office Building Emergency Procedures Plan.

(2) Should an accident/injury occur in the Fitness Center, the Fitness Manager is to evaluate the situation and call "911", the Regional Operations Center (ROC), that person’s supervisor, etc., as appropriate. A written report of the incident/accident is to be provided the Contracting Officer within 24 hours.

e. Miscellaneous

(1) Provide clients with assistance and or instructions on taking their blood pressure.

(2) Provide clients with assistance and or instruction on using the body composition testing machine.

(3) Be responsible for the orderliness/cleanliness of the center which includes, but is not limited to, cleaning Government-furnished equipment and having it ready for use, and monitoring the locker room, daily usage of the lockers, and biker lockers. The Contractor is to establish and maintain, for the life of this contract, a daily checklist, which must be made available to the Contracting Officer upon request. In the event the Contractor finds the fitness center in an unsatisfactory condition upon arrival for his/her shift the Contractor is to notify the Contracting Officer immediately of the condition.