Questions and Answers.pdf

1. Is this Solicitation a Small Business Set Aside? As stated in the FAACO posting, this is a full and open competition

2. Does FAA charge a membership fee for fitness center membership? If so can you specify how much and if contractor responsible for collections of any fees? No

3. How is attendance and utilization currently being tracked? Sign-In sheet

4. Do you have membership goals/quotas for the fitness center? No

5. Can you please provide the current group fitness schedule for the site? One is not available to be provided.

6. Of the current classes taught, how many classes are taught by in house team members (FT manager for example), and how many classes are taught by outside instructors (Part Time per

Class Staff)? Unknown

7. What classes are the most popular? Unknown

8. What is the average group fitness attendance? Unknown

9. How many members participate in the quarterly incentive programs? Unknown

10. For the incentive programs is the contractor responsible for the cost of any associated prizes or giveaways? If so, is the cost reimbursable through the contract? I have never seen an incentive or prize listed on the flyers, if there are any I don’t know about them. This is a Firm Fixed Price

Contract.

11. Is the Contractor allowed to offer/charge for personal training services? I think these services are provided for in the solicitation, unless they are thinking of something dramatically extended.

Instruct all center clients in the proper use of the facility and equipment. Provide individual client assistance with training plan and on proper equipment use, per individual request basis.

The manager/personal trainers will work with members one-on-one or in groups and provide fitness testing, health screening and exercise prescriptions.

12. We did reach out to our legal for and they provided this response: A lot depends on the details and how it is packaged. If done correctly, it should be allowable.

13. Are there membership agreements and liability waivers currently in place? These forms are property of the current vendor? There is a liability insurance requirement in the solicitation.

14. Please provide the amount that the Government is paying for current services under existing contract. This information is not being provided.

15. Is there currently check-in software? No

16. Are there additional personal trainers? No

17. How many are full time vs part time staff are there? 1 Full Time; All class instructors are part time

18. Is the facility ever unsupervised? Yes the Facility is available to employees after hours and weekends.

19. Massage Services: How often is this service provided (monthly estimates)-It used to be once or twice a week. It has varied

20. Towels for cleaning – How many towels are being used per month for cleaning? Unknown

a. -Is there a towel service for the members to use? If so: Yes

21. How many towels do they use per month? Unknown

22. Are there hand towels? Yes. How many used per month (what size)? Unknown

23. How many bath towels used per month (what size)? None, employees use their own

24. Is the contractor responsible for paying for the towel amenity? Yes. If so, what vendor is currently being used to manage the towel amenities. The current vendor takes the towels to a laundry up the street.

25. Are we allowed to sell personal training packages to members? (Outside of fitness testing) per legal-depending on how it is packaged, it may be acceptable

26. Are additional personal trainers currently assisting with health screens and fitness testing (outside of the front desk manager). The current vendor has brought in additional experts if a health fair is held

27. Please provide equipment list (Attachment 1 was not found on the RFO) Attachment of equipment has been posted

28. How many cardio pieces do you have and how many of each? See equipment attachment

29. Do we need to provide a vendor for equipment preventative maintenance? No the FAA pays for all equipment repair

30. Does Janitorial clean locker rooms? Yes

31. Do they clean equipment as well? No, the vendor cleans the equipment

32. Would it be possible to have a copy of the Seattle Consolidated Office Building Emergency

Procedures Plan? This plan is currently being updated. The operator has no responsibility for anyone other than themselves, FAA floor wardens and or first responders verify the evacuation of the space.

33. What is the CFDA number assigned to the contract funds? Not Provided

34. Is this a source sought notice or full RFP the FBO posting is unclear? The FAA does not use FBO but our announcement do go onto the FBO site incorrectly. That is why it is stated to view the solicitation on the FAA Contracting Opportunities website. This is a

Request for Offer (RFO).

35. Who is the current incumbent and what is the current contract number and contract price?

The incumbent is Total Sports/Wellness Concepts under contract DTFAWN-14-C-00132.

Pricing is not provided.

36. How many personnel is the government requiring the vendor to staff on this project? The

SOW only mentions a Fitness Center Manager, are there additional key personnel requirements? The Fitness Manager is required and additional personnel it requires an offeror to accomplish the requirements of the SOW.

37. Is the contractor responsible for collecting of any membership fees. dues or revenues? No

38. How is this contract funded, ie. by membership dues collected or by FFP federal funding?

This will be a FFP award

39. If the contract is funding by membership fees what is the current fee revenue collection, per month? per year? See above

40. How many of the following for the fitness center:

a. Current # of members UNK

b. Current # of classes per week UNK

41. Is personal training currently offered? Does the vendor charge for this or is it free to members? The CO does not have this information.

42. WIll the government provide an extension to the due date of one week once these answers are posted. At this time No. There will be a week from when the Q & As are posted to close. In the event of a shutdown, an extension will be executed prior to midnight on Friday February 15, 2019.