ATL Elevator SOW.doc

FEDERAL AVIATION ADMINISTRATION

APRIL 2019

TRACTION ELEVATOR MAINTENANCE - ATL

Appendix A Scope:

It is the purpose of this Appendix that the applicable elevator located at the address in the list below and identified in the contract documents shall be properly maintained with respect to performance, cleanliness, safety, wear, and appearance.

Background:

This document covers the maintenance requirements for the elevator located at the site below:

1106 MH Jackson Service Road Atlanta, Ga 30354

Maintenance Administration:

The Contractor shall assign an account manager to act as primary contact for all communications and correspondence between the Contractor and FAA personal, particularly between FAA’s Contracting Officer (CO) and the Contracting Officer’s Representative (COR). The account manager shall have the resources and authority to expedite response for emergency repairs and incidents of entrapments.

A Contractor’s elevator mechanic, with formal training to be a foreman, shall be assigned as primary lead technician for all maintenance performed on this elevator. Backup technicians shall be available to assist when circumstances require prompt service and additional expertise.

Maintenance Requirements: Traction

The Contractor shall make monthly inspections, examinations, and adjustments to maintain the efficiency, safety, speed, and operating characteristics as originally designed and installed by the manufacturers of the equipment, including acceleration, deceleration, contract speed with or without full load, floor to floor time, door opening and closing time and force, and leveling accuracy; and other Operational and Safety requirements set by ASME A17.1-2013, Safety Code For Elevators And Escalators and ASME A17.2-2014, Guide for Inspection of Elevators, Escalators, and Moving Walks.

The Contractor must be a member in good standing with the National Association of Elevator Contractors (NAEC) or be part of the elevator maintenance division of an international elevator manufacturer, e.g. ThyssenKrupp, Kone, Schindler, Otis, etc.

In the event certain repairs or adjustments are specified in the inspection reports following any of the periodic inspections (by others), such repairs or adjustments shall be accomplished by the Contractor, within 30 days or as negotiated with the FAA.

Maintenance shall consist of providing the following services for traction elevators:

1. The Contractor shall regularly and in accordance with the time intervals in the original manufacturer’s requirements and in ASME A17.1-2013, Safety Code For Elevators And Escalators and ASME 17.2-2014, Guide for Inspection of Elevators, Escalators, and Moving Walks, systematically inspect, examine, clean, lubricate, adjust, and when conditions warrant, repair or replace any failed, worn or damaged parts, using genuine original manufacturer’s parts or approved substitutions:

a. The Contractor shall keep guide rails clean.

b. The Contractor shall repair or replace control and traveling cables, when conditions warrant.

c. The Contractor shall furnish lubricants compounded to original manufacturer’s specifications.

d. The Contractor shall replace lamp signals, as required, during the course of regular examinations.

e. The Contractor shall keep the exterior of the machinery, and other parts of the equipment subject to rust or corrosion, properly painted and presentable at all times. The motor windings and controller coils shall be periodically treated with proper insulating compound.

f. The Contractor shall periodically inspect, examine, clean, lubricate, adjust, and when conditions warrants, repair or replace the following components and safety devices:

1) Hoist Motors and Ropes

2) Traction Machine Bearings and Sheaves

3) Deflector Sheaves

4) Machine Brake and Rope Gripper

5) Roller Guides for Car and Counterweight

6) PC Boards and Other Solid State Devices

7) Compensating Ropes and Chains

8) Electrical, Safety and Control Contactors

9) Interlocks and Door Operators/Closers

10) Buffers

11) Over-speed Governors

12) Car and Counter Weight Safeties

13) Limit, Landing and Slowdown Sensors and Devices

14) Door Protective Devices

15) Alarm Bells

g. The Contractor shall periodically clean and lubricate the ropes with every 250,000 starts or whenever the ropes or sheave grooves feel dry to the touch.

h. The Contractor shall equalize the tension in all hoisting ropes within plus-or-minus 10% and check the tension on a monthly basis for ropes less than 1 year in service and on a semi-annual schedule for ropes that have been in service over 1 year.

i. The Contractor shall gauge the ropes on a semi-annual basis and report any rouging to the site Contact or SSC manager.

j. The Contractor shall adjust the sheave alignment and location, to keep the rope alignment to within a 4-degree deviation.

k. The Contractor shall examine the groove profile on all sheaves on an annual basis. The contractor shall report any unusual wear or condition to the Contracting Officer’s Representative (COR).

l. The Contractor shall periodically inspect, examine, lubricate, adjust, and when conditions warrant, repair or replace the following accessory equipment:

1) Car Operating Panel and Hall Call Stations

2) Car and Hoist way Door Hangers and Tracks

3) Car and Counterweight Guide Shoes and Guide Rollers

4) Door Operating Linkages, Operating Devices and Equipment

5) Car Door Restrictor

6) Door Gibs and Fire Tabs

7) Car Exhaust Fan

8) Pit Sump Pump

9) Pit Emergency Sump Pump, if present

10) High Water Level Alarm, if present

m. The Contractor shall periodically clean the elevator hoist way equipment, including rails, structural attachments, inductors, tracks, related devices, switches, buffers and car tops.

2. The Contractor shall periodically dismantle the brake plunger assembly, examine all parts, replace worn parts, clean, lubricate, reassemble, and adjust as required for proper operation.

3. The Contractor shall on a monthly basis examine the rope gripper for proper adjustment. The pads shall be examined for excessive wear and replaced if necessary. Proper clearance shall be maintained between the pads and the ropes. The distance between the shoe and the micro switch shall be examined and adjusted if required.

4. The Contractor shall replace on a yearly basis the electric relay in the control panel that actuates the elevator brake. In addition, the replacement relay shall have a minimum of two (2) useable sets of contacts wired such that if one (1) set fails the other will operate the brake.

5. The Contractor assumes no maintenance responsibility for the following items which are not included in this Appendix:

a. Interior surfaces of the car that are damaged or worn due to normal wear and tear.

b. Car Walls, Floors and Ceilings

c. Main Power Switches, Main Power Fuses and Feeders to Motors and Controllers

d. Car Light Fixtures and Lamps

e. Emergency Power Generators (unless part of an automatic lowering or positioning system)

f. Telephone Systems

g. Card Readers and/or Access Control Devices and Components

h. Cover Plates for Signal Fixtures and Operating Stations

i. Smoke and/or Heat Detectors and Alarms

j. Communication, Intercom, Music or Surveillance System (unless part of a rescue system)

k. Cleaning of the Car Interiors and Exposed Sills

l. Hoist way Doors, Door Hinges, Frames, Gates or Sills

m. Car Doors, Gates and Removable Car Panels

n. Car Mirrors and Handrails

o. Air Conditioners and/or Heaters

p. Batteries (except those residing on control, circuit or PC boards that are part of the control system)

Advanced Communication and Digital Monitoring, Reporting and Control Technologies:

If the Contractor has the capability to offer remote monitoring, reporting and control technologies and/or services, then as part of the bid, provide line item pricing for each level of connectivity that will be available. FAA reserves the right to accept or reject these line items before or after contract award, and the contract amount will be adjusted accordingly.

Test Requirements:

The Contractor shall test all safety devices, governors, and other equipment at regular intervals, as required by the most recent edition ASME A17.1, Safety Code for Elevators and Escalators and A17.2, Guide for Inspection of Elevators, Escalators and Moving Walks. Any defects noted shall be corrected as soon as practicable. If inspection reveals unsafe operational conditions, the elevator shall be locked out of service and the facility manager, designated contact or COR notified immediately.

The Contractor shall be responsible for the Periodic Tests listed in Table N-1 of ASME 17.1 for Categories 1 (annual testing) and 5 (5 year, full-load testing). Labor and material for periodic inspections, as listed in Table N-1 of ASME 17.1, shall be the responsibility of the contractor. Elevator testing and inspection shall be witnessed by an independent third party elevator inspector provided by the FAA. After completing the one-year or five-year inspection and test requirements, the elevator inspector, in coordination with the maintenance contractor, shall furnish a certificate of elevator inspection and an elevator inspection report with any forms required by the codes. The maintenance contractor shall attach any seals or metal tags to any elevator components or devices as required by the codes. Any deficiencies, noted during or after the tests, shall be corrected by the Contractor in a timely manner.

The Contractor shall notify the (CO) and/or COR at least thirty (30) calendar days prior to the planned test date, so arrangements can be made to have an independent elevator inspector witness the tests.

Government Furnished Materials and Equipment:

There are no government furnished materials or equipment.

Basic Methods and Materials:

The Contractor shall submit product information, including MSDS sheets, for FAA approval regarding the methods and materials specified hereinafter and shall not use said products until approved. Note that some submittals are required to accompany the proposal.

General:

1. All wiring shall be copper. Wiring shall be installed in accordance with NFPA 70, these specifications and ASME 17.1. Wiring shall be contiguous between terminal blocks, connection points on circuit boards and inside controller cabinets and junction boxes. Splices will not be allowed.

2. Use of any of the substances specified in these specifications or performing any of the operations specified herein shall be conducted only in areas with adequate ventilation. The Contractor shall provide temporary portable ventilation equipment as required to exhaust any fumes, gases, particulates, etc. generated by the use of the subject substances or performing the processes specified herein. The ventilation system shall discharge the byproducts to a safe location outside the facility.

3. Workers that are using the substances or performing the operations specified herein shall use Personal Protective Equipment (PPE) as required by FAA, OSHA, EOSH or other authority having jurisdiction.

4. If any substance requires ventilation as described above, air-monitoring equipment of an approved type shall be furnished and employed by the Contractor to assure that the environment inside the facility is maintained in a safe condition for human occupancy. A baseline reading shall be taken before any substance is brought into the facility. Air monitoring shall continue for at least one (1) hour after completion of the task that required its use. If any detectable odors are observed, the monitoring and ventilation shall continue for a minimum of one (1) hour after the odor is not detectable. If any adverse readings are noted, the ventilation and monitoring shall continue for one (1) hour after the readings have returned to baseline values.

5. Workers that are using the substances or performing the operations specified herein shall use Personal Protective Equipment (PPE) as required by FAA, OSHA, EOSH or other authority having jurisdiction.

6. Use of any tools or equipment that are fueled by anything other than electricity is positively prohibited inside the facility. Hydraulically actuated tools and equipment will be permitted, provided that it is electrically or manually powered, or if the prime mover is located outside the facility a sufficient distance away to prevent any exhaust products from entering the facility.

7. Before any welding grinding, drilling, sawing, hammering or other noise and/or particulate and smoke generating operations are initiated, the Contractor shall notify the COR and obtain permission to commence with said operations. An estimate of the duration of these operations shall be given to the facility manager, so that AT can be notified. Should any of these operations interfere with the functioning of the facility or FAA personnel therein, the activities shall cease immediately and measures taken and put in place to abate the interference to an acceptable level. Care and attention shall be given to the possibility that the byproducts of said operations may interfere with the proper operation of sensitive FAA owned equipment, such as electronic devices, smoke detectors, heat detectors, etc. Care and attention shall also be given to the possibility that said byproducts may migrate into areas where FAA personnel and equipment are located. Proper ventilation and containment measures shall be in place before initiating any of the above-mentioned operations.

Soldering and Welding:

1. Solder shall be a lead free type for any work on piping systems that convey liquids or gases. Solder for electrical/electronic connections shall also be lead free, and shall be the rosin core type unless a different type of solder or a different procedure is specifically called for by the manufacturer of the pieces to be joined. Mechanically clean all the surfaces to be soldered. (Submittal required)

2. Welding shall be performed outside the facility to the maximum extent possible. Welds that cannot be accomplished outside the facility shall be done during periods, as determined by the facility manager, that present the minimum possible exposure to FAA personnel and possibilities of disrupting the operations within the facility. A hot work permit will be required to be completed before any welding procedures will be allowed.

3. Proper ventilation and monitoring of the area shall be in place as described above, before initiating these operations.

Painting, Gluing, Lubricating and Use Of Other Chemicals, Aerosols and Petroleum Products:

1. The use of paints, glues, adhesives, cleansers, lubricants, etc. shall be minimized to the maximum extent possible. Particularly those that are sprayed or are aerosols shall be limited to use in a well-ventilated area with proper containment. It is recognized that a substance may be perfectly safe, i.e. non-toxic, but may have an odor that is offensive or objectionable to some individuals. Therefore, these substances shall be treated as if they were toxic or dangerous.

2. The Contractor shall submit MSDS sheets for FAA review and approval in the first submittal package, and definitely before using any of the subject substances during the course of the work. These substances shall be, to the maximum extent possible, volatile organic compound (VOC) free or at least very low in VOC’s. If products containing VOC’s are used, the Contractor shall monitor the area with an approved monitoring instrument to ensure that the presence of VOC’s does not exceed recommended minimum threshold levels. Supplementary ventilation shall be used as specified above.

3. All of the subject substances shall be, to the maximum extent possible, “Green” biodegradable type substances. If the required substances are not biodegradable, they shall be disposed of in an approved manner in accordance with all federal, state, and local codes for hazardous materials.

Recommended Alternative Methods:

1. In lieu of using glues and mastics, the use of a combination of two-sided tapes such as 3M VHB or an approved substitution, and mechanical fasteners would be preferable. Use of this method would particularly be applicable inside the elevator car.

2. In lieu of aerosol lubricants, cleansers, paints, etc., the use of brushes, wipes, or manually operated dispensers would be preferable. Use of this method for degreasing, threading, cleaning, coating, and cutting would particularly be applicable.

Availability of Utilities and Storage:

Water, electricity, and sanitary facility are available for the contractor’s use, if available onsite. Telephone and internet services will not be available. At some sites, storage is limited to the machine room in contractor furnished metal locker or lockable boxes, at other sites there is no space for on-site storage.

Spare Parts The Contractor shall be able to provide parts for repair of each unit. Materials or parts to be used shall be original manufacturer’s renewal parts or an approved substitution. The Contractor shall maintain an up-to-date inventory of commonly replaced parts by part numbers.

Spare parts required for traction elevators shall be available as listed below to the extent these lists apply:

1. The following replacements shall be stocked at the Contractor’s facility or be available in the service van or truck for each type of elevator covered by these specifications. Some items listed may not be applicable:

a. Coils, minimum of one (1) for each type relay or contacts used.

b. Contacts; minimum of three (3) of each type used.

c. Motor brushes; minimum of one (1) set of each type used.

d. Supply of lubricants and hydraulic oil for each requirement.

e. Supply of fuses, minimum of two (2) of each capacity.

f. Interlock rollers and contacts; minimum of two (2) of each type.

g. Car and hoistway door hanger rollers; minimum of two (2) of each type.

h. Car and hoist way door gibs; minimum of one (1) set of each type.

i. Car and hoistway door closer parts (springs, linkages, etc.).

j. Door operator belts, chains and brushes.

k. Door operator drive blocks, clutch rollers and fingers; minimum of one (1) set of each type.

l. Photoelectric cells or tubes; minimum of one (1) of each type.

m. Landing switch equipment and magnetic inductors; minimum of one (1) of each type.

n. Solid-state timers and printed circuit regulator boards; minimum of one (1) of each type.

o. Safety edge pivot arm assembly and switch; minimum of one (1) of each type.

p. Signal fixture lamps; minimum of five (5) of each type.

q. Selector cams and contact assemblies; minimum of one (1) of each type.

r. Brake contact; minimum of one (1) of each type.

s. Normal renewal parts peculiar to equipment covered by this specification.

2. The following parts shall be available within two (2) hours:

a. Supply of selector tapes to handle highest rise.

b. Roller guides and gibs for car and counterweight.

c. Car door electric eye photocell replacement units.

d. Complete car door safety edge.

e. Transformers and rectifiers for all controller power supplies.

f. Door operator motors of each type used.

g. Door operator gear reduction units of each type used.

h. Controller and selector coils of each type used.

i. Car and hall buttons with contacts of each type used.

j. Replacement relays of each type used.

k. Selector drive motor.

l. Batter tender for backup power on T1 and T2.

3. The following replacement parts shall be available within twenty-four (24) hours:

a. Rotating electrical elements of each type and size used.

b. Stators of each type and size used.

c. AC motors of each type and size used.

d. Line contactors of each type and size used.

e. Printed circuit boards

f. Solid state components in VVVF drives

Maintenance Control Program As Required By ASME 17.1 Appendix Y:

The Contractor shall submit a copy of their Maintenance Control Program (MCP) for review and approval by FAA. The program shall preferably be software based for ease of keeping records and transmittal of results. An FAA MCP The Contractor shall maintain a complete, orderly and chronological file including drawings, parts lists, specifications, and copies of all reports as required by this Appendix and ASME A17.1-2013, Safety Code For Elevators And Escalators. A record of all callbacks and repairs shall be kept by the Contractor indicating any difficulty experienced and the corrective measures taken to eliminate these difficulties. This file shall be available for inspection, and a copy shall be forwarded to the FAA quarterly and immediately upon request.

The Records shall include as a minimum the following entries:

1. Nature Of Site Visit:

Routine, Initial Call, Callback, Failure, etc.

2. FAA Reason For A Call:

What was FAA’s reason initially

3. Time On Site

4. Name(s) Of Mechanic(s)

5. Condition Of Elevator As Found:

Running, Failed, Where in the hoistway?

6. Condition Of Controller:

Tuned Off, Tripped, Diagnostic Code

7. Parts Replaced:

Furnish detail, numbers, and cost.

8. Reason For Failure Or Replacement

9. List All Deficiencies Found

10. Remarks

A copy of each time ticket or other forms completed on-site shall be left at the site with the FAA contact person. An electronic copy of each time ticket shall be emailed to the site contact, the SSC manager, the District Manager and designated personnel in Ops Engineering as directed. If a monthly record includes any replacement of parts or major adjustments, a copy shall be sent to the FAA contact person and another copy to the Contracting Officer.

Hours of Service:

All maintenance and services provided shall be performed by qualified elevator service personnel directly employed and supervised by the Contractor. Except for emergency services, all work shall be performed during normal duty hours 0700-1630 of the facility served.

If the elevator must be taken out of service for regular maintenance, the FAA site point of contact shall be notified a minimum of twenty-four (24) hours in advance. FAA reserves the right to delay an outage for twenty-four (24) hours, provided that no damage or safety violations will result from the delay.

Emergency Service:

The Contractor shall be subject to a call by a representative of the FAA at any hour of the day or night, 365 days per year. The Contractor shall respond to emergency calls by arriving on site within the time frames listed in the paragraphs below.

The Contractor shall respond to the call by arriving On Site within two (2) hours, fully prepared to deal with the emergency. The responding Contractor’s personnel shall have all of the required parts listed in the paragraph titled Spare Parts, sub-paragraphs numbered 1 and 2. In addition, the Contractor shall dispatch sufficient personnel to initiate the repair in the minimum amount of time possible.

For all elevators, should an unexpected emergency occur, the following shall apply:

1. Entrapment calls shall be responded to within one (1) hour.

2. The Contractor shall have made prior arrangements with all support entities, such as machine shops, welding shops, crane companies, transportation companies, etc., that the Contractor uses or might use, for overtime and after hours support services as might be necessary, day or night on weekdays, weekends and all national, state, and local holidays.

3. The Contractor shall be prepared to work extended hours around the clock using overtime and multiple crews to accomplish the emergency repair in the minimum time possible upon approval by the Contracting Officer.

4. The Contractor shall keep the FAA contact person informed as to the progress and anticipated time the elevator will be placed back in service.

5. The Contractor shall provide to the FAA contact person and the Contracting Officer a written report with all the details of the emergency, analysis and cause of the event, and timeline from initial call to the restoration of service.

6. The contract shall have a billable threshold of $5,000 per occurrence of repair or restoration of service. Routine maintenance and work covered in the Maintenance Control Program (MCP) are considered as non-billable to this clause. Repair work (parts and labor) exceeding the threshold limit shall be billable for the difference of the $5000 threshold. Before or during the work, the Contracting Officer must approve any repairs that can be reasonably estimated to exceed the threshold.

7. Open order billing rates will be discounted by 20%.

The Contractor shall keep in their possession all of the failed parts and pieces, until a written release is issued by the Contacting Officer. All failed parts and pieces shall remain the property of FAA, in order to have additional testing, examination or analysis done on the failed items if necessary. Once a release is issued by the Contracting Officer, said parts and pieces shall become the property of the Contractor to dispose of as necessary, and in accordance with provisions herein.

Conditions of Service:

FAA will provide the Contractor with full access to the equipment to render service thereon.

The Contractor has the responsibility to make those replacements, adjustments, and repairs required under this Specification which are necessary due to ordinary wear and tear. When new or additional tests are required and when new devices or equipment become mandatory, the Contractor shall be directed by the FAA to perform the tests or install the equipment at a price to be negotiated between the FAA and the Contractor.

Inspection:

The FAA will make periodic inspections of the elevator systems with the assistance of an independent elevator inspector. The maintenance contractor, at no additional charge, shall provide all labor and materials for periodic inspection and testing as prescribed in ASME A17.1-2013. Any inspection by FAA does not relieve the Contractor from any responsibility regarding defects or other failures to meet the contract requirement. Defects found during the inspection shall be corrected without delay.

Warranties:

The Contractor shall warrant all parts, materials, equipment, and labor to install said parts, materials, and equipment under this contract. This warranty shall be for a period of two (2) calendar years beginning upon the date said parts, materials and equipment are installed. The warranty shall be unconditional and the Contractor shall furnish all labor and materials required to repair or replace defective or failed portions of the contract work. Any warranty repairs shall be mobilized and on-site within a maximum of the times specified herein above after notification by the FAA of an elevator service problem.

The Contractor shall furnish to the Contracting Officer and site Contact the manufacturer's certificate of this warranty stating the beginning and ending dates of the period of coverage. Also, guarantee that each piece of apparatus will have a capacity or performance of not less than that specified when the apparatus is operating under specified design conditions.

Contractor Responsibility:

The Contractor shall be responsible for any damage to FAA buildings or private property while rendering the services. At no time shall the service operations interfere with the operations of the FAA facility. All service operations shall be coordinated with the FAA facility staff.

Safety Regulations:

The Contractor shall comply with all safety regulations as set forth in FAA Order 3900.19A, Occupational Safety and Health, dated 7/82, copies of which may be obtained though normal distribution channels.

Disposal:

The Contractor shall dispose of all used, broken, or otherwise expended parts, lubricants, and fluids in accordance with all federal, state and local codes, ordinances and authorities having jurisdiction. In the case of any materials of a toxic, hazardous, or environmentally unfriendly nature, the Contractor shall keep a written record of its disposition and include it in the document required in the paragraph titled Records.

Codes and Ordinances:

All work performed by the Contractor shall conform to all local building codes and ordinances, and to the applicable portions of the National Electrical Code and to ASME A17.1-2013, Safety Code For Elevators And Escalators and A17.2-t12, Guide for Inspection of Elevators, Escalators, and Moving Walks and FAA standards, ( FAA-C-1217F, FAA-STD-019e).

END OF APPENDIX A

PERIODIC TRACTION ELEVATOR MAINTENANCE

APPENDIX B