Seattle District Consolidate Statement of Work-updated.pdf

12/11/2018

CONSOLIDATED

STATEMENT OF

WORK FOR

Services at Multiple Seattle District

Facilities

1. SCOPE: This document outlines the requirements for janitorial service, including the supply of trash dumpsters and trash removal services, at Federal Aviation Administration (FAA) buildings and offices in multiple locations. Some locations will also include Landscape Services. The requirements for landscaping will be listed under Section 14 for the specific site(s).

1. Seattle ARTCC (janitorial and landscaping)

2. Seattle ATCT (janitorial and landscaping

3. Yakima ATCT

4. Pasco ATCT

5. Bellingham ATCT (janitorial and landscaping)

6. Seattle TRACON (janitorial and landscaping)

7. Walla Walla ATCT

8. Everett Paine Field ATCT (janitorial and landscaping)

9. Moses Lake ATCT

10. Olympia ATCT

11. Twin Falls ATCT

12. Boise SSC

13. Northwest Oregon SSC (weed control-multiple facilities See Section 14)

**Facilities may be added or removed upon mutual agreement of the Government and Contractor.

2. GENERAL INFORMATION

Period of Performance: The period of performance shall be for one (1) Base Year and four 12-month option years. The Period of Performance reads as follows:

Base Year: March 1, 2019-Feb 28, 2020*

Option year 1: March 1, 2020 through Feb 28, 2021

Option Year 2: March 1, 2021 through Feb 28, 2022

Option Year 3: March 1, 2022 through Feb 28, 2023

Option Year 4: March 1, 2023 through Feb 28, 2024

Please note that some facilities will be added April 2019, July 1, or October 1, 2019 for the Base Year all ending on February 28, 2020.

The Government reserves the right to extend the term of this contract at the prices set forth in Section B of the Contract in accordance with the terms and conditions contained in clause 3.2.4-34 Option to

Extend Services.

Type of Contract: Firm Fixed Price

Quality Control (QC): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. A draft Quality Control Plan will be provided with the offer and once selected for award, the contractor will provide the final plan within 30 days after award. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

Interference with Government Business: The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, customer discomfort, etc.

Protection of Government Property: During execution of the work, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces from materials not intended. Accidental splashes shall be removed immediately. The Contractor shall return areas damaged as a result of work under this contract to their original condition, to include painting, refinishing, or replacement, if necessary.

Safety and Fire Prevention: The Contractor shall be responsible for instructing their employees in appropriate safety measures. Housekeeping employees must not place mops, brooms, machines and other equipment in traffic lanes or other locations in such a manner as to create safety hazards.

Appropriate, neat appearing, well-kept signs shall be provided by the Contractor to indicate, “Danger

Hazardous Floors, Walk Left or Walk Right”, as applicable, and approved by the COR prior to use.

Such signs shall be displayed at all times in all areas where cleaning operations are in progress that necessitate use of any equipment or supplies such as buckets, wires, ladders (fiberglass only), water, wax, etc., which may impose a traffic obstruction or personnel hazard. Contractor's employees will be required to interrupt their work to allow passage of personnel, equipment, or carts. When cleaning of a public traffic area (i.e., lobbies or corridors) results in a temporary hazard of wet/slippery floors, housekeeping personnel will use parallel wet mopping or cleaning procedures.

Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

Recognized Holidays: The contractor will not be required to perform services on these Holidays unless specified in section 14:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

Facilities: The Government will furnish or make available to the Contractor the facilities described in herein. The Contractor will be responsible and accountable for such facilities accepted for use and shall take adequate precautions to prevent fire hazards, odors, and vermin. Custodial services for Government furnished facilities will be provided by the Contractor. The Contractor will obtain written approval from the Contracting Officer prior to making any modifications or alterations to the facilities. Any such modifications or alterations approved by the Government will be made at the expense of the Contractor. At the completion of the contract, all facilities will be returned to the Government in the same condition as received, except for reasonable wear and tear. The

Contractor will be held responsible for the cost of any repairs caused by negligence or abuse on his/her part, or on the part of his/her employees.

Utilities: The Government will furnish utility services at existing outlets, for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: electricity, steam, natural gas, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the Contracting Officer Representative. The Contractor will provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work.

The Contractor will be responsible for instructing employees in utilities conservation practices.

The Contractor will be responsible for conserving utilities, which shall include, but not necessarily be limited to:

Lights shall be used only in areas where and at the time when work is actually being performed unless otherwise directed by the COR.

Mechanical equipment controls for heating, ventilation and air conditioning systems will not be adjusted by contract employees.

Water faucets or valves will be turned off after the required usage has been accomplished. To conserve water, only the minimum quantity of water needed for the required usage will be expended.

Janitorial Closets: Janitorial closets may be assigned, if available, to the contractor by the

Contracting Officer’s Representative for the storage of bulk supplies inside the building. No other supplies or equipment may be stored on site. The Government will not be responsible for loss and/or damage to contractor’s stored supplies, materials, equipment, or other personal belongings caused by fire, theft, accident, or otherwise. Failure to keep these facilities in a clean and orderly condition may result in the withdrawal of the use of such facilities.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBLITIES

The Contractor will furnish all materials, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this Statement of Work.

a. The Contractor must furnish all supplies, including bathroom supplies, waste bin liners, toilet tissue, hand soap, hand sanitizer, paper towels, dishwashing powder or liquid, deodorizers, disinfectants, dish soap, dinner napkins, hand towels, and hand soap for the break room, in sufficient quantities necessary to meet the requirements of this contract and walk-off mats. The

Contractor is responsible for placing these items in their normal place of use. NOTE: ALL toilet tissue supplied under this contract must be no less than 2-ply. There will be a sufficient stock of supplies such as toilet tissue and paper towels to ensure the facilities does not run out, especially over a weekend or Holiday.

b. The Contractor must furnish all tools, equipment, and janitorial supplies, including cleaning compounds, soap, non-slip buffers, urinal floor drip mats, urinal screens, power industrial vacuum cleaners, buckets, polishing compounds, flashlight, disinfectants, shampoos, steel wool, mop buckets with ringer and casters, degreasers, wiping rags, lint free glass cleaning rags, glass cleaning products, rubber gloves, detergents, sponges, squeegees, of acceptable commercial grade and quality, and in sufficient quantities necessary to meet the requirements of this contract. Contractor-provided tools (i.e. vacuum cleaner, buffing machines etc.) must be commercial grade and must not generate excessive noise that disrupts the work in progress. Vacuum bags must be replaced on a weekly basis or sooner if needed. The Contractor must use cleaning agents of synthetic detergent that are odor counteracting and have germicide properties.

c. All power equipment and attachments, including power cable and extension cords, must be free from any defects. The Contractor must use only the FAA furnished power outlets designated by the COR or CO.

d. No contractor furnished or owned commodity must be kept on FAA owned or leased space or property without approval in writing by the COR or CO. The Contractor must keep pilferable items under lock and key at all times and must provide the COR with a key in the event of an emergency.

e. The Contractor will provide the COR and Facility a binder with the complete list of

Material Safety Data Sheets (MSDS) for ALL CHEMICALS being utilized to sanitize and clean the facility. The Contractor will also ensure that this list is updated whenever there are Chemical / Product changes.

5. CLEANING SERVICES: Performance requirements for cleaning consist of the following, each time an area is serviced.

a. Furniture or other equipment (including waste bins) moved while performing cleaning services must be returned to their original position.

b. Sweeping/Dust Mopping. Concrete/quarry tile, terrazzo, metal, wood, and resilient flooring must be swept or dust mopped to remove all loose dirt, dust, and debris.

c. Vacuuming Carpets and Rugs. Carpeted areas, rugs, and mats must be vacuumed free of all loose soil and debris.

d. Emptying Waste Bins. All waste bins must be emptied and plastic liners replaced. Any plastic liner with food wastes or that is soiled or leaking must be replaced with a new plastic liner.

Waste bins must be washed inside and outside utilizing a disinfectant as needed to remain free of odors. After washing, bins must be wiped dry and new plastic liners installed. All ashtrays and ash receptacles must be emptied and cleaned free of tobacco residue. Boxes, cans, bottles, and other items placed adjacent to waste bins and marked "TRASH" must also be removed and disposed of. All waste collected must be disposed of in the nearest outside trash collection point. Waste that falls on the floor and outside grounds during the waste removal must be picked up and disposed of by the Contractor. including cigarette butt receptacles, within the building and outside the building

e. Dusting/Cleaning. All furniture, partitions, radiators, equipment, hand railings in stairways, grills, horizontal ledges, and sills must be dusted. Walls, doors, and partitions must be wiped clean (including glass in partitions and doors) to a height of 7’0" above the floor level.

Electronic equipment must be dusted with an industry standard approved dusting tool. If present, chalk and marker trays, and erasers must be cleaned. The contractor must verify with the COR that the chalkboards and dry erase boards can be cleaned before cleaning. All dry erase boards must be cleaned with a cleaning solution designed for dry erase boards.

Corridor, lobby, and entrance walls and doors must be cleaned. Miscellaneous hardware and bright metalwork must be wiped clean. Drinking fountains/dispensers must be cleaned and disinfected. All surfaces of drinking fountains/dispensers must be free of stains, smudges, and scale.

f. Cleaning Walk-off Mats. Each time floors are swept/dust mopped or vacuumed, walk-off mats in that area must be cleaned. Soil and moisture underneath mats must be removed and the floor must be cleaned as appropriate along with the rest of the floor. The mats must be returned to their original locations afterwards. The Contractor must report, in writing to the Contracting

Officer (CO), all walk- off mats worn out to the point of being ineffective.

g. Damp Mopping. Prior to damp mopping, floors must be swept/dust mopped. Floors must be damp mopped with an industry standards cleaning solution to remove dirt, streaks, smears, and stains.

h. Spray Cleaning and Buffing. Prior to spray cleaning and buffing, floors must be damp mopped as specified above. Floors must be spray cleaned and buffed to remove traffic marks, heavy soil, etc. The material used for spray cleaning and buffing must contain a blend of detergents and polymers to emulsify surface soil and repair traffic areas. If loose residue is produced by buffing, it must be removed in a manner that must leave the floor clean without destroying the high gloss produced by buffing. When completed, a spray cleaned and buffed floor must have a uniform, high-gloss finish, free of scuff and heel marks. The floor finish must be uniform from wall to wall, including corners.

i. Waxing and Buffing. In the event that spray cleaning and buffing is not sufficient to maintain a uniform high-gloss finish, floors must be completely waxed and buffed. The Contractor must use a liquid wax system containing not less than 18% solids. The floors must be damp mopped as specified above immediately prior to application of wax. Floors must be buffed, if required, to a uniform gloss finish free from dirt, traffic marks, and stains.

j. Restrooms. Restroom fixtures, including water closets, urinals, lavatories, and sinks must be washed inside and outside utilizing a disinfectant, and must be free of stains and odors. Pumice sticks and toilet bowl cleaner must be used to remove stains from urinals and water closets.

Brushes, sponges, and cloths that have been used to clean any other part of the restroom

(including water closets, urinals, walls, floors, and partitions) must not be used to clean lavatories or sinks. Floors must be swept/dust mopped free of dirt and mopped with a disinfectant.

Wainscoting, partitions, walls, and doors must be cleaned free of dirt, stains, and graffiti. Mirrors must be cleaned and polished. All metal fixtures and hardware must be cleaned. Waste bins must be emptied, disinfected, and plastic liners replaced. If present, shower stall rooms and locker/dressing rooms must be considered part of the restrooms, and cleaned accordingly.

Restroom supply dispensers (paper towels, toilet tissue, soap, and hand sanitizer) must be replenished. The Contractor must stock restrooms with sufficient supplies to ensure that the supplies must last until the next scheduled service. If dispensers become empty before the next scheduled servicing, the Contractor must replenish them at no additional cost to the Government.

k. Stripping and Waxing Floors. Resilient flooring must be swept/dust mopped and stripped to remove all built-up wax and imbedded dirt prior to waxing. After application of wax, areas must be buffed (if required) sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor must present a clean appearance free from scuffmarks or dirt smears. Furniture or other equipment moved during floor stripping and waxing must be returned to their original positions.

l. Shampooing Carpets and Rugs. Prior to shampooing, carpets and rugs must be vacuumed free of all loose soil and debris. Carpets and rugs must be shampooed free of streaks, stains, and spots, and must have a bright uniform color. Shampooing must be done by the water extraction method. After drying, furniture or other equipment moved for the shampooing must be returned to their original positions.

6. TRASH SERVICES: Performance requirements for trash dumpsters and trash removal consist of the following.

a. Dumpsters:

1) The contractor must supply dumpsters at each facility identified below in the size and quantity indicated below. The CO or Contracting Officer’s Representative (COR) will advise of the location of each dumpster.

a. Seattle ARTCC –QTY 1 ea. 20 cubic yard dumpster

2) Dumpster must be kept in good repair. Any dumpster that is not kept in good repair will be replaced by the contractor.

b. Trash Collection:

1) The contractor must empty all dumpsters at the frequency listed below.

a. Seattle ARTCC –Once a week

2) The contractor must dispose of all trash in accordance with local city, county, and state regulations.

7. SPECIAL PRECAUTIONS: Some areas must be occupied by FAA employees performing official duties during the time contract work is being conducted. Therefore, the contractor must give special attention while conducting work in these areas. These areas contain critical and specialized power for the operation of equipment used by the FAA. At no time may the Contractor’s power-driven equipment be plugged into any electrical outlet used by FAA equipment or racks. Care must be exercised to prevent vacuum cleaners, buffers, mops, etc., from striking FAA electronics equipment and racks. The COR must assist the Contractor in working out the best and safest methods for the proper cleaning of these areas.

8. SERVICES TO BE PERFORMED ON A DAILY BASIS AT ALL LOCATIONS.

Daily will be either encompass 3, 5, 6 or 7 days. Section 14 will identify the days for each facility.

a. Wipe down all water fountains/dispensers, cooler fixtures and drain pans.

b. Empty all waste bins.

c. Vacuum all carpeting and sweep all non-carpeted floor space including hallways. Note: Due to the critical nature of Air Traffic Communications, all vacuuming in the Tower Cab must commence after coordination with the COR, who coordinates with the Air Traffic Shift Supervisor.

d. Clean all restrooms.

e. Clean all break rooms. Clean and wipe off all surfaces, including the top of snack machines, TV, tables, and counter tops with odorless disinfectant cleaning solutions. Clean and disinfect microwave ovens. Wipe chairs and/or brush off upholstered chairs. Replenish all paper towel dispensers with properly fitting towels.

f. Disinfect entryway door handles and push bar inside and outside, elevator doors, door tracks, buttons and all handrails.

g. Remove all trash, garbage, packing, crating, and other extraneous material from the premises and disposed of it in accordance with city, county, and state regulations. The contractor must maintain all refuse areas in a clean, orderly condition, free of flies and vermin. This includes emptying recycle bins.

h. Clean window frames to ensure they are free of dust and bugs

9. SERVICES TO BE PERFORMED ON A WEEKLY BASIS AT ALL LOCATIONS. Services must not exceed 7 days between each service.

a. Damp mop all non-carpeted floors including hallways and equipment room.

b. Sweep all stairways and landings and clean all ledges in tower stairwell.

c. Remove splash marks from walls around all water fountains/dispensers, coolers and sinks.

d. Dust all horizontal counters, equipment on counters, blinds, windowsills, and ledges.

e. Clean entrance and exit corridors. Wash inside and outside of entrance and exit corridor glass door until free of film, streaks, and stains. Wipe up all spills and drips.

f. Clean and disinfect elevator walls.

g. Restrooms. Clean and flush floor drains with disinfectant.

10. SERVICES TO BE PERFORMED ON A MONTHLY BASIS AT ALL LOCATIONS. Services must not exceed 30 days between each service.

a. Clean all refrigerators externally (if present).

b. Clean stairwells (including handrails and landings) between ground and junction floors.

c. Clean all air conditioning and heating vents.

d. Dust window shades to prevent scratching or damage to the shade finish.

e. Breakrooms. Clean stove and inside of oven (if present).

f. Spot clean all carpeting.

11. SERVICES TO BE PERFORMED ON A QUARTERLY BASIS AT ALL LOCATIONS:

Once per three-month period not to exceed 90 days between service, at a time to be coordinated with the COR.

a. Wax and buff all tile floors (except anti-static or slate floors).

b. Clean all glass and frames inside and out. All glass surfaces must be cleaned and left free of streaks and stains and must be wiped dry. All paint, putty, film, and foreign matter found on glass surfaces must be removed.

c. Wash, clean, and squeegee all window glass areas, inside and outside. This work is to be done during daylight hours only. Do not use abrasive or cleaners that may mar or spot the glass. All glass surfaces must be cleaned and left free of streaks and stains and must be wiped dry. All paint, putty, film, and foreign matter found on glass surfaces must be removed. This must be coordinated in advance with the COR.

12. SERVICES TO BE PERFORMED ON A SEMI-ANNUAL BASIS AT ALL LOCATIONS:

Once per six-month period, not to exceed 180 days between services, at a time coordinated with the

COR.

a. Strip and wax all tile floors in the building.

b. Clean and shampoo all carpet.

c. Clean and shampoo all cloth furniture.

d. Clean all light covers in towers and base buildings.

e. Clean all blinds and rehang.

f. Window Shade Cleaning: Polish shades using a soft cloth and liquid cleaning solution using a side to side motion, not circular. The cloth must be non-abrasive; the material is delicate and prone to scratching. The shades must be cleaned with a product, which is designed specifically for window film and shade material and has special antistatic properties. Impurities build up on the shades.

Proper maintenance must significantly prolong the visibility and lifespan of the shades. Contractor is responsible for ensuring shades are not scratched.

NOTE: Schedule variances and additional tasks that differ from above will be listed for each Specific

Site listed in Section 14.

13. SPECIAL INSTRUCTIONS:

a. The Contractor must provide the COR with a monthly work schedule. The schedule must include work hours, employees involved, and any special services to be performed during the monthly cycle, I.E. buffing floors, etc. The schedule must be submitted to the COR every fourth Tuesday of the preceding month for it to be effective. The Contractor shall provide the COR with a signed and dated checklist documenting the completion of the various services. Any changes to the schedule require prior approval of the COR. Tasks must not be scheduled using the fiscal year as a basis

(October through September). Tasks must not be scheduled during the last week of the month, last month of the quarter, or the last month of the semi-annual period.

b. The Contractor must arrange for satisfactory supervision of the contract work. The contractor or his/her supervisors must be available at all times. The name of the supervisor must be submitted in writing through the COR to the CO. Where weekly services are required, such supervisor must meet with the COR once each week to inspect contract performance. Where services are performed no more than biweekly (every other week) or monthly, such meeting must be conducted once each month.

c. Prior to the commencement of the contract, the CO/COR and the Contractor must meet and review the total workload and working methods proposed by the Contractor. The Contractor must submit prior to the contract starting date an annual schedule of all periodic work by dates and areas. The Contractor must be required to submit a work report of the periodic jobs performed for comparison with the schedule requirements.

d. Employee Training -The Contractor will be responsible for training his/her employees on the following subjects:

Proper use and handling specified and approved detergents, supplies, and equipment.

Care and maintenance of Contractor and Government furnished property.

Familiarization with fire prevention and safety procedures. This will include fall protection if applicable for cleaning in high areas and proper use of ladders.

Familiarization with applicable FAA policies/regulations and their effect on housekeeping services.

Documentation of this training will be made available to the Contracting Officer and/or their

Representative upon request.

e. The Contractor must ensure each employee completes the appropriate security forms required by

FAA, Western Personnel Security Division, in order to conduct local background checks and appropriate national agency checks. If the background security checks reveal the employee does not meet FAA’s suitability standards, he/she must not be allowed to work at the FAA facility. Security must notify the CO prior to notifying the Contractor to remove the employee from the facility. The

Contractor must submit to the COR a list of all employees by name who are to work at this facility not later than ten (10) days after receipt of contract award. The Contractor must likewise notify the

COR in writing of any deletions or additions of employees performing under this contract immediately. The Contractor and his/her employees must be subject to all rules and regulations relative to entering and leaving the buildings and grounds for security purposes.

f. Badges-All employees shall wear FAA supplied security badges above the waist, on the front of the body, and on their outermost clothing at all times while on the premises. Upon termination of employment, security badges shall be turned in to the Contracting Officer’s Representative

Special Badging is required at the sites below.

Moses Lake ATCT- Airport Operations Area (AOA) access Badge

g. Additional Airport Authority Insurance Requirements are required at the sites below.

No additional insurance requirements are required for any of the current sites listed

h. The contractor is responsible for all government-furnished keys and access cards. The contractor must bear the cost of replacement keys and re-coring and all applicable locks if the keys and/or access cards become lost or destroyed.

14. SERVICES SPECIFIC TO EACH LOCATION.

Please Note: Facility-specific requirements contained in this section are in addition to all other requirements contained in the SOW, and to the extent that there are any inconsistencies, the facility-specific requirements will take precedent.

a. Seattle ARTCC, 3101 Auburn Way South, Auburn, WA 98092

Janitorial Service to be Performed: Facility to be cleaned include 4 facilities: Main (comprised of ARTCC and OSW), Annex, Power Service, and Guard. These four buildings comprise a total of approx. 174,777 gross square feet (SF) overall. An allowance for areas that won’t be serviced as a result of this contract results in approximately 153,620 net square feet (SF) of cleanable space (162,810 gross – 5055 Storage – 4135 Excluded). Square footage provided is an approximation

Supervisor The contractor must designate a full-time supervisory janitor who will be responsible to act for the Contractor on all matters relating to the daily performance and operation of this contract. The Supervisor must be available as needed during normal administrative duty hours

(M-F 7:00 a.m. to 3:00 p.m.) to meet with the COR on matters relating to the performance and operation of this contract

Clean Light Fixtures and Air Diffusers Dust and clean all light fixtures with a Swiffer or equivalent material. Clean all air vents and air diffusers using vacuum cleaner or damp cloth and detergent cleaner. To include both elevator cars.

Properly cleaned light fixtures and air vents/diffusers are free of all dust, dirt, debris, spots, stains, cobwebs, and film, and have a uniformly bright appearance

Central Vacuum Clean and Service Clean filter bags by agitating the cleaning mechanism and empty collection receptacle. Replace plastic liner in collection receptacle.

Properly cleaned filter bags will be free of all dirt and debris and collection receptacle and liner will be free of all dirt and debris.

Water and Ice Dispenser Damp wipe the water/ice dispenser using any chemicals and/or

Admin Datacenter Equipment Restroom Storage Stair/Corridor Entryway Café/Break Excluded Control Room Exercise Break Room Grand Total

First Floor Gross S.F. 23,225 8,550 15,375 2,185 420 7,370 550 2,225 2,920 8,675 71,495

Net S.F. 22,925 7,025 12,640 2,185 420 7,370 550 2,225 2,920 6,125 64,385

Basement Gross S.F. 4,460 20,475 15,890 795 3,945 3,400 650 725 3,275 53,615

Net S.F. 4,469 17,175 14,264 795 3,945 3,350 650 675 3,275 48,598

Second Floor Gross S.F. 25,900 2,975 1,225 290 6,145 340 36,875

Net S.F. 27,260 2,200 1,225 290 6,145 340 37,460

Third Floor Gross S.F. 6,967 450 400 1,625 150 500 10,092

Net S.F. 6,967 450 400 1,625 150 500 10,092

Penthouse Gross S.F. 2,375 325 50 2,750

Net S.F. 1,900 325 50 2,275

Total Gross S.F. 60,552 29,025 36,615 4,655 5,055 18,865 550 2,875 4,185 8,675 3,275 500 174,827

Total Net S.F. 61,621 24,200 31,004 4,655 5,055 18,815 550 2,875 4,135 6,125 3,275 500 162,810 cleaning agents necessary to disinfect and remove stubborn stains and/or odors. Remove plastic directional chutes and clean and disinfect. Damp wipe all cleaned surfaces with clean water.

Polish exterior and hardware.

A properly cleaned water/ice dispenser is free of all fingerprints, smudges, streaks, stains, and has a uniformly bright appearance.

Spray Bottle Provide two labeled spray bottles in the Exercise room filled with a disinfectant type detergent cleaner such as Lysol or equivalent. Post MSDS adjacent to bottle locations.

Keep spray bottle filled and MSDS prominently posted

Ashcans Empty all ashcans and dispose of contents. Wipe exterior with a damp cloth to remove all stains and deposits. Replace sand as necessary. Contractor must ensure that when ashcans are emptied proper disposal methods are utilized to alleviate potential fire hazards.

A properly cleaned ashcan is free of all smoking materials, debris, and ashes and kept at least half full of sand so as to prevent any smoldering debris from starting fire.

Special Control Room Process

Special Procedures: Coordinate this activity in at least two weeks in advance with the COR and determine date and times for this activity. Work can only be performed between 12:00 A.M to

4:00 A.M. All work will be completed in a particular area before moving to a new area and will start at the ceiling and end at the floor working top to bottom. The facility personnel will remove all items prior to the scheduled date of this activity. The Contractor must not disturb any items that were not removed, but must communicate to the COR any work that could not be accomplished.

Dust and clean ceiling mounted air vents. Dust the tops of lighting fixtures. Dust the tops and angled back portion of the consoles. Dust the storage shelf and front of the console. Dust top and sides of small console screens and clean screen face with water and dry with a lint free cloth (A and D monitors only). Dust flight strip holders and adjacent horizontal surfaces. The facility personnel will dust and clean the large and recessed monitors (MDM and VDM) as well as the A, D, and R shadow boxes. Dust top, sides and face of large wall mounted monitors (ESIS). Vacuum upholstered chairs, clean arm rests, and dust chair bottoms. Dust and spot clean as necessary, all other horizontal surfaces in Control Room to include work surfaces, headset storage cabinets and fire extinguisher cabinets. Dust area supervisor’s desks and adjacent tiered shelving. Vacuum floor and shampoo the carpet as scheduled.

A properly cleaned Control Room is free of dust, debris, spots, and stains.

Central Vacuum systems. There are three central vacuum systems with outlets located throughout the facility. Multiple hoses and attachments for use with these systems have been provided

Clean up of Small Blood Spills and/or Bodily Fluids: Follow these procedures for cleaning up spills of blood and blood products. The same procedures can be used for cleaning up other body fluids.

STEP 1: REQUIRED PERSONAL PROTECTIVE EQUIPMENT

Prior to beginning the clean-up, don a pair of rubber, latex, PVC or similar type gloves.

For small blood spills no other PPE should be required. For larger spills where there is a possibility of contaminating your face or other parts of your body, call HazMat to perform the clean-up.

STEP 2: SPILL KIT EQUIPMENT

The following items may be needed in handling the spill:

o 10% bleach solution (or Lysol, virex or other EPA reg. Tuberculocidal) o gloves o clear plastic bags o biohazard labels o leak-proof sharps containers o brush & dustpan, or tongs or forceps for picking up sharps disinfectant wipes

STEP 3: SPILL DECONTAMINATION PROCEDURES

Cover the spill area with a paper towel and then pour freshly mixed 10% bleach and water solution. Allow solution to soak into the contaminated material. Work from the outside edges of the spill inward when applying the bleach solution.

Any glass, needles, or other sharp objects that may puncture the skin will not be picked up by hand. Only mechanical means such as a brush and dustpan, tongs, or forceps are allowed.

Wipe up bleached material with paper towels or absorbent pads. It may be necessary to use a scrub brush to remove the material if it impacted a hard porous surface such as concrete. If nonporous surfaces, such as a carpet have been contaminated, an outside vendor may be needed to clean the area.

STEP 4: DISPOSAL

Place bleached material, gloves and other disposable materials into a labeled biohazard bag and place into either another labeled biohazard bag or container. Ensure lids are firmly sealed on all waste containers when spill clean-up is complete and call EBM (206-335-1541).

STEP 5: DECONTAMINATE RE-USEABLE EQUIPMENT

Decontaminate with the bleach solution all potentially contaminated re-useable tools or protective equipment used in the cleanup. This includes dustpans, brooms, forceps, buckets, etc. Anything that cannot be effectively cleaned (bleach solution must be able to make contact with all surfaces) must be disposed as waste. After the contaminated area has been cleaned, use fresh water to remove bleach residue from all surfaces.

STEP 6: WASH YOUR HANDS.

If hand-washing facilities are not available at the job site use disinfectant wipes and then wash your hands as soon as possible.

BIOHAZARD EXPOSURE

If you believe you were exposed (skin puncture or splash to eyes or mucous membranes) to biohazard material that had not been decontaminated with the bleach solution follow these recommended steps:

Skin exposure: Vigorously wash affected skin with plenty of soap and water while removing contaminated clothing and shoes.

Eye exposure: Wash eyes for at least 10 minutes with copious amounts of water, lifting the upper and lower eyelids occasionally

Hours Service is to be Performed: The facility is in operation 24 hours per day, seven days per week including holidays (24/7/365). Janitorial services must also be provided 24/7/365. Unless otherwise noted, most janitorial services may be performed between the hours of 3:00 p.m. and

6:00 a.m. All work must be performed at the times specified except by mutual agreement between the Contractor and the Contracting Officer’s Representative (COR).completed. The contractor must provide a minimum of one trained and qualified employee per shift (assuming 3 shifts/24 hour day) to provide the required service coverage of 24/7/365.

1. Control Room Area: Services for the Control Room must be accomplished during periods of lowest activity, typically between 12:00 a.m. and 4:00 a.m. The contractor must ensure that operations in this area are not disturbed during peak activity periods. In the control room, scheduled tasks such as Special Control Room Cleaning or carpet cleaning may require additional

Contractor personnel so that work may be completed within the specified time.

2. All Other Areas: Services in all other areas of the facility may begin as early as 3:00 p.m. as long as the work does not interfere with government personnel operations.

Contractor personnel need to be aware of times when Air Traffic is particularly heavy and therefore, adjustment of hours may be required to perform the necessary work

Landscaping Service to be Performed: Facility to be cleaned encompasses approximately 12 acres.

FACILITY ACRES

Parking and Driveways 5

(Asphalt) and Sidewalks, Pads, Ramps (concrete)

Buildings 4

Turf 3/4

Non-Turf Landscaped 2

Herbicides and Pesticides: The Contractor must manage pests and invasive and noxious weeds via the least toxic means available. Dirt, moisture, clutter, foodstuffs, and building penetration must be controlled and baits and traps must be used in lieu of pesticides. The Contractor must also use bio-based products (designated Bio Preferred by the U.S. Department of Agriculture). Herbicide and pesticide controls must be formulated to target specific pests and must be implemented only when pests have reached aesthetic or health thresholds verified by the COR. The Contractor must not perform regularly scheduled, periodic pesticide or herbicide applications except in situations where no other approach or technology is available to protect personnel or property of high value. If herbicides or pesticides are to be used, the application must occur during unoccupied hours and the

Contractor must be licensed by the applicable State agency to provide pesticide application in the categories specified in this contract. All work must be under the superintendence of a certified, responsible individual, and in accordance with Federal, State, local laws and requirements. The

Contractor must submit Material Safety Data Sheets meeting the requirements of 29 CFR

1910.1200(g) and the latest version of Federal Standard No. 313 for all hazardous chemicals to be used. During the execution of all work involving the handling and/or use of herbicides, the

Contractor must give the job his personal supervision or must have on the job a responsible and competent representative with the authority to speak and act for him. The whereabouts on the activity of the supervisor must be made known to the Government Representative at all times when work is performed

Personnel who apply pesticides must have been employed in weed control for a minimum of 30 days and have received training in:

Selection, application, and evaluation of appropriate control procedures.

Safe and effective application techniques, and the calibration and use of all equipment required.

Handling, storage, and transfer of pesticide materials as required.

(d) Reading, interpreting, and following herbicide label instructions.

Use and maintenance of all required safety equipment.

The consequences of preparing herbicide to be given or sold to an individual other than an authorized employee of the Contractor or regulatory official.

Procedure for handling herbicide spills, including reporting procedures.

The security of vehicles and equipment

Control Methods: The Contractor must utilize only herbicides registered by the Environmental

Protection Agency. Use must be in strict compliance with label directions for the control of the target weeds. Herbicides selected, application rates, and application techniques must have the prior approval of the COR. Additionally, the Contractor must control pests using integrated pest management principles (http://www.epa.gov/pesticides/factsheets/ipm.htm).

Pesticide Use Records: The Contractor must prepare, submit, and maintain daily records of herbicide usage. This record must be filled out daily as weed control operations are performed, and all entries must be completed within 24 hours of chemical usage. Completed records must be made available upon request for inspection, and must be forwarded to the COR with the monthly invoice for each month following the month of operation. Records which are rejected by the COR due to improper preparation must be resubmitted by the Contractor at no additional cost to the Government

Trash, Litter, and Vegetative Debris Collection and Disposal: The Contractor must collect trash, litter, and vegetative debris (e.g., natural vegetation, such as leaves, pine straw, limbs, and stumps) in all grassed areas, plant and shrub beds, wooded areas, sidewalks, streets, and curbs and dispose of it in the appropriate waste, recycling, or composting receptacles. In accordance with EO 13514, FAA is required to divert from landfill or incineration facility disposal a minimum of 50% of the non-hazardous waste generated as a result of its operations. In support of meeting this requirement, the Contractor must divert from landfill or incineration facility disposal a minimum of 50% of the non-hazardous waste generated as a result of the Contractor’s work, to the maximum extent feasible.

In doing so, the Contractor must appropriately utilize the facility’s existing waste, recycling and composting (either onsite or offsite composting) program. If no such program exists, the Contractor must develop and operate, at its own expense, a comprehensive waste, recycling, reuse and/or composting program for non-hazardous solid waste and vegetative debris resulting from its grounds maintenance operations. The Contractor must report non-hazardous waste diversion rates on a regular basis. The Whole Building Design Guide (http://www.wbdg.org) outlines recommended practices for waste and debris removal. All trash, liter, and vegetative debris must be removed of accordingly the same day as collected.

Grass Cutting: All grassed areas must be cut to look well-manicured with a neat and professional appearance at all times. Grass will maintain a uniform height between 2-4 inches. If any bare ground within the limits of an area becomes vegetated with grass, weeds, or other similar growths through natural spread, i.e., not artificially planted, it must be maintained as part of the basic contract. Prior to cutting, any trash, paper, or other debris that would detract from the finished http://www.epa.gov/pesticides/factsheets/ipm.htm http://www.wbdg.org/ appearance of the cut or present a safety hazard must be disposed of in the appropriate waste, recycling, and/or composting receptacles. Such debris includes but is not limited to paper, cans, bottles, limbs, pine cones, rocks, and other such objects within the maintenance area, and must include trash, paper, dead leaves, and other debris lodged in shrubs, hedges, fences, and along foundation and other walls. Debris must be disposed of accordingly the same day as collected.

Grass cutting is to be accomplished free of scalping, rutting, bruising, and uneven and rough cutting.

Cutting equipment must have sharp cutting edges which produce a neat, clean, and even cut. Use of cutting equipment which is out of adjustment, thereby causing streaks or irregularities, uneven cutting, plowing, or gouging of the soil must not be permitted. Ground speeds and mower speeds must be synchronized to assure effective cutting action. After cutting, grass must have a uniform height. Grass clippings must not be windrowed or allowed to be deposited in piles or clumps. Grass clippings must be uniformly distributed over the mowed area. Grass areas close or adjacent to buildings, hydrants, parking lots, manholes, fences, trees, hedges, and shrubs are included in mowing requirements, and may require hand mowing. Trimming around trees, shrubs, flower/shrub beds, cultivated areas, poles, walls, valves, and other similar objects must be accomplished to match the height and appearance of the surrounding mowed grass. Trimming may be accomplished by hand clipping, by use of "weed eater" type equipment, or by herbicide treatment. Trees and shrubs must not be damaged by trimming operations. Trimming with herbicide treatment must be confined to an area extending l2 inches from the object being trimmed. Grassed areas, trees, or shrubs which are killed or damaged as a result of Contractor's work must be repaired or replaced by the Contractor at no cost to the Government. Trimming operations must be considered a part of grass cutting and must be accomplished concurrently (same day) with grass cutting operations. Grass cutting will not be considered complete until all trimming operations are accomplished. Grass clippings and trimmings must be removed from sidewalks and other paved areas the same day the grass is cut

Edging: All sidewalks, driveways, street edges, curbs, other paved areas, and shrubbery areas must be edged regularly to present a clean and uniform area. Edging must create an l/2 inch wide and l inch deep clear zone immediately adjacent to the paved surface. All edging must be by mechanical means. The edging operation must include removal of grass and other vegetation which has encroached onto street and other paved surfaces from adjoining grassed areas. Where driveway or street pavement edge is not discernable due to grass encroachment, a straight and even line approximating the edge of pavement must be established and maintained. The edging operation must produce neat, clean lines along the sides of sidewalks and other areas edged, and must be accomplished free of scalping, rutting, bruising, uneven and rough cutting. All vegetation growing in the following areas must be removed during the edging operation:

1. Sidewalk and driveway expansion joints and cracks.

2. Street/driveway curbing expansion joints.

3. Cracks between curbing and street/driveway pavement.

For continued maintenance of vegetation growing in cracks and expansion joints, herbicide treatment may be utilized to reduce the amount of mechanical work. The use of herbicides must not be allowed for the purpose of eliminating or reducing normal mechanical edging along straight paved edges (sidewalks, etc.). Debris generated by edging operations, which falls on or is thrown on sidewalks, on curbs, in gutters, streets, or is thrown on nearby sod, causing an unsightly appearance, must be removed from the site the day of the edging operation and disposed of properly.

Plant and Shrub Pruning: The contractor will prune/trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. All clippings and debris must be removed from the site the same day and disposed of, recycled, or composted accordingly.

Pruning must be accomplished so as to:

1. Remove new growth attaining a length of three inches.

2. Reduce the size and growth rate of each shrub by clipping approximately 20% to 30% of the total surface area approximately 3 to 6 inches inside the normal "pruned surface". This interior clipping (20% to 30%) must be uniformly distributed over the entire shrub. This procedure must be performed as a part of the normal pruning operation (when new growth is removed).

3. Evenly form and balance the shrub, bush, or plant in order to shape it according to its natural growth habits. "Box" or "circular" shaping is not acceptable, except with hedges.

Hedges must be sheared or pruned, as appropriate, to maintain their established shape and appearance.

4. Remove dead, damaged or diseased wood. If the entire shrub should die, remove the entire shrub to 6 inches below ground level. The hole and any other surface damage caused by removal must be filled with topsoil, fertilized, raked and seeded.

5. Remove vines, tree sprouts or any other extraneous vegetative growth from under or on the shrubbery.

6. Prune or remove growth in front of windows, over entrance ways or walks, or where vision is obstructed at street intersections.

Cultivation and Mulching of Shrubs, Hedges and Flower Beds: Shrubs, hedges, and flower beds must be cultivated and mulched to ensure proper growth and health of plants. Cultivation includes weeding of shrubs, hedges, and flower beds. Cultivation must be extended a sufficient distance from bases of shrubs to ensure their protection from damage by lawn mowers, and trimmer/edgers, and to provide proper care for the plants, but in no case less than l8 inches. Cultivation must be extended to a depth of 2 inches, care being taken that the roots of the plants are not damaged. Removal of grass, weeds, rocks, and debris encountered during cultivation must be considered part of cultivation. All edges must be worked to a neat and true line. All timber, brick, concrete, aluminum, or plastic bed edging must be realigned as needed. Mulch in bed areas such as wood bark chips, pine straw, etc., must be well groomed after removal of weeds, rocks, etc. Additional mulch, of the same type as existing, must be provided and placed around all shrubs and flower beds as required to maintain a minimum depth of three inches. Shrubbery without existing mulch must be mulched to a minimum depth of three inches with mulch that has been coordinated and approved by the COR.

Fertilization: Fertilizers must be used only if determined necessary by the COR, in order to minimize environmental impact. Synthetic chemical fertilizers must not be used. When fertilization is necessary as determined by the COR, fertilizer must be comprised of either recovered organic material or bio-based material.