Washington District Snow Removal SOW 2025.pdf

DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION

DRAFT

STATEMENT OF WORK

FOR

SNOW REMOVAL SERVICES IN

THE WASHINGTON DISTRICT

PART I – SCOPE OF WORK / GENERAL PROVISIONS

A. SCOPE. These requirements outline the minimum requirements for Snow Removal Services for facilities operated by the Federal Aviation Administration in Leesburg, VA and Warrenton, VA. The snow removal will be required on sidewalks, parking lots, and roadways at both facilities.

B. RESPONSE TIMES. Once notified by CO/COR or Facility Point of Contact, response times will be as follows:

1. Vendor will wait on a phone call from the CO/COR or their Facility Point of Contact to respond to any type of salting or snow removal services anytime within a 24 hour day starting November 1 until March 31 of each year.

2. Sidewalk – Response time is 1 hour

3. Parking Lots/Roadways – Response time is 2 hours

C. SPECIAL WORK REQUIREMENTS.

1. It is a requirement of this contract that the contractor perform satisfactorily the services specified in the contract. Performance must be acceptable to the CO, COR or the Facility Point of Contact.

2. All contractor personnel will be required to sign-in and sign-out. The CO, COR or the Facility Point of Contact will determine the sign-in and sign-out method. Upon request, sign-in/sign-out logs will be made available to the COR.

D. SUPPLIES AND MATERIALS FURNISHED BY THE CONTRACTOR. The contractor will provide all necessary materials, supplies and equipment needed in the performance of this contract.

PART II -- PERFORMANCE REQUIREMENTS

A. To prevent damage to concrete curbs and gutters, the contractor, prior to the first snowfall, must mark the curb line to make them readily identifiable. The cost for marking the curb line must not be reimbursed by the Government. The type of marking is at the option of the contractor and will be supplied by the contractor. All damages to curb and gutters due to snow removal are to be repaired by the contractor at their own expense.

B. Furnish all equipment materials, supervision and labor necessary to provide snow removal and/or salting services to clear the sidewalks ice/snow from parking lot area to building entrances and guard house as frequently as needed to permit safe walking. Provide snow removal and/or salting services to clear the parking lots, roadway and loading dock area.

C. TIME OF PERFORMANCE

1. SIDEWALKS - The contractor must be available to provide ice/snow removal and/or salting within one

(1) hour of notification. NOTE: See Site Specific Information for facility hours of operation.

2. PARKING LOTS & ROADWAY - The contractor must be available to provide snow removal and/or salting services within two (2) hours of notification. NOTE: See Site Specific Information for facility hours of operation.

3. The CO, COR or the Facility Point of Contact must be furnished a telephone number(s) for purpose of notification.

4. The contractor will be provided the names of the facility employees authorized to request snow removal and/or salting services.

D. LOGGING IN AND OUT.

1. Within one (1) week of the contract award the selected contractor will provide the CO, COR or the Facility Point of Contact a clear copy of a valid US government issued REAL ID of each employee that will be working on the FAA property. Each contractor employee must register at the security building, provide the valid US REAL ID upon each arrival, and log out at each departure.

2. The time of arrival and time of departure of each piece of contractor equipment will be logged at the security building.

E. EQUIPMENT. Equipment storage is subject to the approval of the CO, COR or the Facility Point of Contact and is for the contractors convenience. Contractor assumes all risk of loss or damage to such stored equipment.

1. The contractor must, at a minimum, possess and utilize the following equipment for sidewalk snow removal and/or salting: snow blowers, shovels, brooms, brushes and mechanical spreaders.

2. The contractor must provide, at a minimum, the equipment listed in Sections i, ii, and iii below for parking lot and roadway snow removal and salting.. Units of the same general type, which exceed the minimum, will be acceptable. Units of a type not listed may be acceptable and will need to be approved by the COR before being utilized in the performance of the contract.

i. Light to Moderate Snow (less than 7 inches) - 4-wheel drive, 4-ton minimum capacity equipped with hydraulically operated snowplow blade.

ii. Heavy Snow (more than 7 inches) - Dump or rack body truck, 4-wheel drive. Minimum 2- Ton capacity equipped with hydraulically operated snowplow blade not less than 7 sq.-foot wide capacity.

iii. The contractor may be requested to provide additional equipment for removal of snow from parking lots, roadway and loading dock area if the severity of the storm warrants it.

Additional units are front-end bucket loader, 1-yard minimum capacity and dump truck, minimum 5-yard capacity.

F. SALTING.

1. Salt is to be provided by contractor. To prevent corrosion, vendor will use an appropriate ice- melt product.

2. Spreading salt by shoveling it off the back of the truck will not be permitted.

i. SIDEWALKS – Salt must be spread by means of mechanical spreader.

ii. PARKING LOTS & ROADWAY - Salt must be spread either by a rotary type salt spreader to be hitched to the vehicle and operated by PTO from the vehicle or by gears from its own wheels (which may not be less than 16" in diameter).

G. GOVERNMENT RIGHT. The government reserves the right to perform snow removal services as conditions warrant without recourse to snow removal contract.

H. SPECIAL CONDITIONS OFWORK.

1. A copy of the ice/snow removal diagram is available for inspection at the FAA Facility.

2. On-site inspection of the facility is advised. All damage to the sidewalks due to ice/snow removal is to be repaired by the contractor at their own expense.

3. To prevent corrosion, vendor will use a suitable ice melting product.

4. This contract does not require the removal of the snow from the premises.

Only after 10 inches or more of snow will it be necessary to provide follow-on work to remove snow from the snow storage areas. The COR must authorize such work.

I. SIDEWALKS: Ice/snow Removal

1. Primary area (all sidewalks from parking lot area to buildings main entrances and guardhouse will take priority).

2. Secondary area- This includes all other sidewalks and all building exits.

J. PARKING LOTS ANDROADWAY:

1. Snow must be removed simultaneously from the roadway and parking lots. The contractor must assure the snow plowed from the road is not thrown upon any sidewalks.

2. The contractor must not move or assist in the moving of any private vehicles stuck in the parking spaces. The contractor may move or assist in moving private vehicles only from roadway and then only at the express request of the owner of the vehicle and with approval of the COR. The facility assumes no responsibility for damages resulting from moving of private vehicles.

3. The contractor may store not more than two vehicles in the parking lot on premises in readiness for a call for service. Such storage is subject to the approval of the COR and for the contractors convenience. Contractor assumes all risk of loss or damage to such stored equipment.

K. Site Specific Information:

1. ZDC ARTCC LEESBURG, VA: Facility operates 24 hours, 7 days a week including holidays.

Snow removal will need to be accomplished at any hour based on CO/COR or Facility Point of Contact’s determination:

i. To prevent corrosion of aluminum stairs/walkways/ramp, vendor will us an appropriate ice-melt product.

ii. To prevent further corrosion of mortar joints at various locations (noted on facility drawing located on next page) hand spreading of ice-melt product is required.

110 DRAFT

2. Potomac TRACON/ATCSCC

i. Facility operates 24 hours, 7 days a week including holidays. Snow removal will need to be accomplished at any hour based on CO/COR or Facility Point of Contact’s determination.

ii. See facility map on next page (Sidewalks, Parking Lots and Roadways only).

7 DRAFT

Only after 10 inches or more of snow will it be necessary to provide follow-on work to remove snow from the snow storage areas. The COR must authorize such work.