AAQ Performance Work Statement

(PWS)

Acquisition Services Contract

PERFORMANCE WORK STATEMENT

Acquisition Services Contract (ASC) for

FAA Acquisition and Contracting (AAQ)

Divisions 200, 300, 400, 500, 600, 700, and 900

9/3/2025

TABLE OF CONTENTS

1.0 INTRODUCTION

2.0 GENERAL REQUIREMENTS

3.0 GOVERNMENT PROVIDED PROPERTY AND SERVICES

4.0 DIRECTIVES/REFERENCES

5.0 LABOR CATEGORIES AND PERSONNEL QUALIFICATIONS

6.0 REPORTING

7.0 PERFORMANCE/SERVICE SUMMARY

8.0 CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

9.0 ATTACHMENT LIST

1.0 INTRODUCTION

This is a non-personal services contract to provide acquisition services and support as defined in this Performance

Work Statement (PWS). The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers are accountable solely to the Contractor who in turn is responsible to the Government.

1.1 Background

The FAA Acquisition and Contracting (AAQ) organization provides a wide range of acquisition services that enable

FAA lines of business to accomplish our shared mission of a safe and efficient National Airspace System (NAS).

Acquisition Services are required across the continental US. Services required, and the support thereof, include, but are not limited to, acquisition and administration of contracts for supplies, services, spares, repair and maintenance, research development and evaluation and construction in support of NAS facilities.

In addition, AAQ has a requirement for contract support to assist AAQ customers in preparing their up-front acquisition documentation in compliance with established acquisition policy and procedures. Contract support is also needed to provide Cost/Pricing Support for FAA Contracting Officers (COs) and Contract Specialists (CSs).

The purpose of this contract is to provide support to AAQ to facilitate the completion of the growing acquisition workload across the FAA. This PWS provides for professional acquisition support disciplines. This contract does not provide for Contractor employees to perform inherently governmental duties such as obligating funds or executing contractual documents.

The Contractor will be required to perform functions in accordance with (IAW) the FAA’s acquisition policies, guidance, and practices and unique FAA business processes subject to DOT/FAA policies, executive orders, organizational-level work instructions, and other applicable guidance and policies that impact the FAA procurement activities.

Both DOT and FAA orders govern policy and procedures inclusive and exclusive of the acquisition process.

AAQ provides acquisition services in support of all FAA activities, policies, guidance and practices. The organization is comprised of the following divisions in direct and indirect support of acquiring and administering supplies and services for the following organizations:

- AAQ-200 (Enroute & Terminal Contracts Division)

- AAQ-300 (Systems and Operations Contracts Division)

- AAQ-400 (Contracting for Services Division)

- AAQ-500 (Regional Acquisitions)

- AAQ-600 (William J. Hughes Technical Center for Advanced Aerospace & Information and Technology

Services Division)

- AAQ-700 (Aeronautical Center Acquisitions Division)

- AAQ-900 (Real Estate Contracting Division)

1.2 Objective

The objective of this contract is to support AAQ by obtaining qualified personnel to provide acquisition support services in the contract specialist/contract administrator and business & financial analyst disciplines. The services required are not inherently governmental functions. The skill set will be substantially similar to the skill set required of the civil service OPM 1102 and 0501series with competence roughly equal to at the GS-5 through GS-

Joshua D Huckeby Cross-Out

15 levels.

Some labor categories identified in this PWS may be bona fide professional labor and may be exempt from the Fair

Labor Standards Act (FLSA).

Contractor services will be performed using materials provided by the Government. Facilities may be Government provided or remote depending on different AAQ organizations’ practices.

The services performed must conform to this contract and the resulting work products must conform to all applicable Federal, FAA, state, and local regulations and policies including, but not limited to, the FAA's acquisition policies, guidance, and practices.

Program efforts, contracts, agreements, and other related projects to be supported under this contract will be assigned to the contractor by the FAA Technical Point(s) of Contact designated by the Division they support.

1.3 Definitions and Acronyms

AAQ – FAA’s organizational designation code for acquisition and contracting support and services Used in this

PWS to refer to all supported FAA organizations collectively.

ACQUISITION SERVICES CONTRACT (ASC) PROGRAM MANAGER – The FAA Program Manager (PM) assigned to this contract. The person authorized by AAQ to work on the requirements, funding justifications, and contract activities with the CO, the AAQ Division Managers, the Center POCs, and Managers. The FAA

PM works collaboratively with the Contractor PM to resolve issues and to clarify activity assignments.

BMX – Business Management X-Solutions. This is a system used to initiate, process, and store quality reviews for

AAQ procurement actions.

CAPITAL IMPROVEMENT PLAN (CIP) - A plan published by the FAA, generally on an annual basis, that reflects current system enhancements, modernization, and expansion requirements for facilities, equipment, and other capital needs of the agency. The plan is utilized for establishing detailed financial baselines for FAA projects and is located within the FAA SPIRE tool for managers.

CONTRACTOR – A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (CO) – The FAA Contracting Officer assigned to this contract. The person authorized on behalf of the Government to negotiate, award, administer, and modify the contract. The assigned CO is the only individual with the authority to direct the work of the Contractor and is the only individual who can legally bind the government.

CONTRACTING OFFICER’S REPRESENTATIVE (COR) – An employee of the U.S. Government appointed by the CO to administer the contract. Such appointment must be in writing and must state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. The COR is responsible for coordinating task orders, in writing, with the contract site supervisor.

CONTRACTOR PROGRAM MANAGER – The designated contract key personnel who manages the contract performance, financial management, and contract employee relations. The Contractor PM is the primary contact for the CO and the FAA Program Manager for contract management.

DEFECTIVE SERVICE – A service output that does not meet the standard of performance associated with the

PWS.

DELIVERABLE – Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

DELPHI - a web-based financial management system based on Oracle Federal Financials. Delphi is integrated with the new acquisition/procurement system (PRISM) and is the backbone of the FAA financial system and data.

DOT- Department of Transportation.

eDOCS – The electronic document management system that standardizes the storage of FAA documents.

FAA- Federal Aviation Administration.

FAA ALTERNATE WORK SCHEDULE (AWS) – The ability to perform duties during alternate hours separate from the typical FAA 0800-1630 workday but between 0600 and 1800.

FAA SECURITY SPECIALIST – The individual who initiates the background investigation for new contract employees after the Contractor processes the request. This individual coordinates with the FAA Program Manager for the appropriate accounting information to process the investigation request.

FEDERAL TRAVEL REGULATIONS- Prescribed by the General Services Administration, for travel in the conterminous 48 United States, available on a subscription basis from the: Superintendent of Documents, U.S.

Government Printing Office, Washington, DC 20402.

FEDERAL PROCUREMENT DATA SYSTEM (FPDS) – Single source for US government-wide procurement data. The federal government uses the reported data to measure and assess the impact of federal procurement on the nation’s economy, learn how awards are made to businesses in various socioeconomic categories, understand the impact of full and open competition on the acquisition process, and address changes to procurement policy.

GOVERNMENT PROPERTY – All property owned or leased to the Government or acquired by the

Government under the terms of the contract.

KSN – Knowledge Sharing Network. This is a shared network drive used by AAQ for organizational-level guidance and instructions.

NATIONAL AIRSPACE SYSTEM (NAS) – The equipment and facilities used by the FAA throughout the United

States and its territories for operational air traffic control.

PHASE-OUT – Periods used for transition or contract close-out. FAA CO will coordinate close-out or transition tasks as required. Negotiations will be conducted as required.

PHYSICAL SECURITY – Actions that prevent the loss or damage of Government property.

PRISM – PRISM is a comprehensive procurement management system. This system is integrated with DELPHI, DOT’s financial system.

PROGRAM OFFICE – The Program Office is responsible for centralized management and is the single accountable office for the planning, integration, coordination, and implementation of various components. The program office is responsible for establishing the necessary infrastructure to ensure timely and efficient program execution.

PROGRAM MANAGEMENT REVIEW (PMR) – Quarterly review of the technical, cost, and schedule-controlled activities under the contract. The PMR is facilitated by the Contractor Program Manager and details are described in the PWS Reporting Requirements.

QUALITY ASSURANCE – The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY CONTROL – All necessary measures taken by the Contractor to assure that the quality of an end product or service meet contract requirements.

QUALITY CONTROL OFFICER – Designated FAA representative who maintains the associated business process for work assignments.

SITE SUPERVISOR – The site supervisor coordinates with the FAA COR to ensure adequate communication and contract performance. The site supervisor is considered key personnel.

STAKEHOLDERS – Organizations or individuals who have influence over, or interest in, the product, service, or those who provide the product or service.

SUBCONTRACTOR – One that enters into a contract with a prime Contractor. The Government does not have privity of contract with any Subcontractor.

WORKDAY – The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK – Monday through Friday, unless specified otherwise.

1.4 Scope of Work

The Contractor must provide all qualified personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other non-personal services necessary to perform services as defined in this PWS, except for those items specified as government provided property and services. The Contractor must perform to the standards in this contract. The services include, but are not limited to, a wide variety of functions encompassing the entire spectrum of the acquisition process IAW any referenced documents and any other agency or locally developed policies and procedures. Below is a non-comprehensive list of tasks the Contractor will perform.

• Review and provide coordination (when applicable) for procurement request packages and supporting documents, i.e., specifications, plans, statements of work, Independent Government Cost Estimate (IGCE), Single Source Justifications (SSJs), planning templates, etc. to determine if they are complete and advise the customer of omissions and corrections when needed. Provide market research information and recommend appropriate small business set-aside concerns to enable the CO to determine proper acquisition strategy.

• Prepare and develop solicitation documents, such as Screening Information Requests (SIR), Request for

Proposals (RFP), Requests for Offers (RFO), and Request for Quotes (RFQ) as well as the appropriate contract award documents for CO’s signature. Effectively establish proposal and award criteria within Sections L and

M to include appropriate level of proposal details required by the vendor(s), appropriate level of technical analysis, establishing one of various trade-off evaluation techniques leading to the best value for the FAA based upon documentation provided by requiring organization (i.e. Technical Evaluation Plan, Cost/Price, Management, Source Evaluation Plans, etc).

• Perform analysis of quotes, offers, and proposals received. If adequate competition does not exist or single source acquisition has been approved, then must be able to provide effective negotiation skills. Recommends price fair and reasonable determinations to COs.

• Provide information to the CO for determinations regarding offeror proposal conformance to solicitation, contractor responsibility, and evaluation of proposals against solicitation criteria.

• Prepare all final required contract documentation for award by the CO.

• Assist COs with post award vendor performance ratings related to cost, performance, and schedule.

• Prepare amendments to solicitations or contract modifications to reflect the Government’s requirement.

• Monitor the progress of deliveries, initiating follow-ups and reporting findings of the facts causing delivery delays or otherwise affecting ordering terms and conditions to the CO, to include the review of invoices and other Contractor submittals.

• Distribute delivery and purchase orders and prepare responses to Contractor inquiries.

• Assist with cost and price analysis in accordance with applicable regulations and manuals.

• Prepare spreadsheets and pricing reports/memos in an easily understood, responsive and timely manner.

• Analyze salary and wage data submitted with proposals using pricing indices such as the Consumer Price

Index, Global Insight, and the Producer Price Index.

• Identify delivery and/or performance nonconformances and recommend corrective actions to implement resolution.

• Prepare contract files for closeout to include reviewing files for incomplete deliveries, determining requirements for close out audit, initiating all documentation/actions required for contract closeout.

• Prepare documentation for administrative contract actions including task orders, modifications, and exercise of options.

• Prepare and develop data and materials required for presentations, meetings, and technical reviews. Provide and/or participate in presentations/briefings as required and actively participate in meetings and technical reviews.

• Perform other acquisition-related, non-inherently governmental functions as required such as but not limited to assisting in Quality Review of SIRs, RFQs, Pre-Award Documentation, Procurement Planning

Documentation, Single Source Justification, and Post-Award Administration.

• Create and maintain working and official files for all procurement actions.

The services required will be provided for AAQ and its customers. The purpose of this PWS is to describe the technical requirements for the required services. Specific details regarding the required services are provided in

Section 5, Performance Requirements.

1.5 Task Requirements

The Contractor is responsible for providing qualified personnel in each of the functional areas that meet the minimum experience and educational requirements for the corresponding labor category prior to performance of services. The supported AAQ Divisions provide cross-organizational leadership to ensure that the operational programs supported by multiple lines of business are delivered on time, efficiently, and effectively.

1.5.1 Task: Program Management

The Contractor must manage the performance under this contract to ensure all the necessary cost, schedule and deliverable requirements as defined by this PWS are met. The Contractor must assign a full-time centralized and primary Program Manager (PM) for the base contract. Site Supervisors (SS) may be assigned at the individual or combined task order(s) level. These PM/SS must also coordinate to develop, communicate, implement, and execute agency-wide methodologies, processes and procedures described in each of the management plans listed in Section

6.0. The PM/SS must also monitor and report project status to the Government as described in Section 6.0. Program management tasks include but are not limited to:

- Interface on a regular basis with supported program offices and other supported FAA staff offices to coordinate all activities to ensure a smooth workflow between those offices and the contracts team.

- Support leadership by taking minutes of Senior Leadership Team Meetings, as well as ASRB and Volpe IAA

Board meetings. The minutes will include identifying action items, actions, due dates, etc. Also, assist in developing procedural documents for internal operations of the AAQ organization and ensure that these documents, minutes, briefing materials, etc. are accessible through a Government-provided website such as KSN.

- Managing the program for the Contractor.

- Developing and maintaining Contract Deliverable Requirements List (CDRL) plans, including the Project

Management Plan, Staffing Plan, Quality Control Plan and Transition-Out Plan.

- Serving as the primary point of contact for the supported CO and COR to resolve problems under the contract. The PM/SS must designate a representative as acting PM/SS whenever absent.

- Ensuring reports and other deliverables, to include CDRLs, are delivered on time.

- Maintaining the appropriate staffing levels to meet the Government’s performance expectations. The cognizant PM must obtain prior approval from the CO before filling vacant positions (does not apply to

1.5.1.2). When Government approved vacancies are not filled within 20 workdays, the PM/SS must provide a written statement to the CO and COR outlining the reason(s) for not meeting the placement criteria with stated corrective actions to timely meet future employee placements and address any trends of increased turnover within contract performance.

- Attending meetings pertaining to contract performance as required by the cognizant CO, at any time during the term of this contract.

1.5.1.1 Site Supervision

The PM and SS are both management-level positions and may share some responsibilities. The SS is responsible for site supervising duties of specific AAQ being supported. The SS is responsible for providing day-to-day supervision of employees performing under this contract. The PM/SS will be responsible for all quality assurance as specified in the Contractor’s Quality Control Plan (CDRL A0003). The PM/SS are the points of contact between the Contractor and the FAA COs/CORs. Site Supervisor Tasks may include, but are not limited to:

- Receiving, reviewing, signing, and accepting or rejecting Work Assignments from the cognizant CO or

COR.

- Providing written justification for not accepting work.

- Identifying, communicating and resolving delivery problems related to contracting activities especially in the Simplified Purchase area.

- Assigning work to individual employees.

- Monitoring to ensure work is completed timely and accurately including close out of purchase orders and contracts; and exercise of options to established contracts.

- All direct management activities such as resolving discipline problems with Contractor’s employees.

- Requesting overtime when needed.

- Resolving disputes with the COR or AAQ customer organization.

- Attending meetings pertaining to contract performance as required by the cognizant CO/COR.

1.5.1.2 Key Personnel

The Contract Program Managers/Site Supervisors (PM/SS) are considered Key Personnel. The Contractor must provide a Contract Program Manager who will be responsible for the performance of the work. The name of this person and an alternate who will act for the Contractor when the primary PM is absent will be designated in writing to the CO. The Contract Program Manager or alternate must have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. It is anticipated by the

FAA that contractor staffing will consist of one PM and one alternate identified for base contract administrative responsibilities, and an individual site supervisor for each task order; however, this management structure may be ordered differently at the task order level based on the needs and best interests of the FAA.

The PM and SS are subject to core working hours. The PM or alternate must be available between the hours, 0800 to 1630 Central Time, Monday through Friday. The SS must be available between the hours of

0800 to 1630 local time of the physical location of the AAQ supported. The exception to core hours is

Federal holidays or when the government facility is closed and contingency remote work is not authorized

(See Sections 2.1-2.3).

1.5.1.3 Contract Administration Services

In addition to the above listed PM/SS duties, the individual deemed to be the PM/SS will also be responsible for

Contract Administration Duties as listed in section 1.5.3 of the PWS.

1.5.2 Task: Simplified Purchase Services

1.5.2.1 Overview

The work outlined in this section will be performed primarily in support of the FAA Logistic Center acquisition requirements but may include other customers supported by AAQ organizations. The Contractor will be required to procure requirements valued at less than the current Acquisition Risk Threshold (ART) for such things as services, supplies, and repair of equipment. Utilizing simplified purchasing procedures, the Contractor will process all documentation required to award purchase orders, delivery orders, or call orders as required. Simplified purchasing requirements must be competed to the fullest extent practicable.

1.5.2.2 Task List

Major duties include but are not limited to the following:

- Receive initial procurement documents and Purchase Requests (PR). Evaluate for completeness in accordance with established contract file checklists and inspect for accuracy. Identify procurement history, vendor codes and any other information necessary to aid in the acquisition process.

- Obtain unit price, delivery time, FOB point and other terms and conditions by issuing a written request for quotation or by obtaining a verbal quotation on urgent requirements or other requirements that require a verbal quotation such as the FAA computer systems being offline.

- Ensure that necessary funds are available or take action to request an increase in funding as required.

- Complete all required documentation, including the simplified purchase summary, to document such things as type of procurement, basis for determining fair and reasonable price (including negotiations in single source environment), vendor qualifications and competition.

- Make telephone and/or email contact with vendors, item managers and other stakeholders as necessary.

- Accomplish order administration duties that include, but are not limited to reviewing, analyzing, and following up on delinquent orders; contacting vendors, accounting technicians and item managers by the most efficient means as required; timely accomplishment of invoice review including resolving discrepancies; and performing all necessary actions to resolve any discrepancies on orders issued.

- Reconcile open requisition listing on a weekly basis, providing status on open requisition listing to the site supervisor.

- Ensure electronic documents are properly created and maintained in the designated electronic filing system in accordance with current policy and guidance for each contract action.

- Ensure all entries into current contracting and reporting systems are accurate and that when notified of errors, corrections are made in a timely manner.

- Other tasks as assigned, not delineated in the previous bullet points, but that would be appropriate for individuals with the stated personnel qualifications, and which are neither inherently governmental functions nor performed as personal services.

1.5.3 Task: Contract Administration Services

1.5.3.1 Task Overview

The Specialist is to perform assignments including, but not limited to, the administration and oversight of contracts and orders. The AAQ Organization Managers will provide, through the CO/COR and the Contract Site Supervisor, administrative and technical direction with the assignment of projects given in terms of objectives, priorities, and deadlines.

The Specialist will keep the cognizant CO and/or COR apprised of work status on a continuing basis. Completed work is reviewed prior to signature to ensure appropriate factors have been considered. All documents, such as orders, modifications, and supporting documentation will be prepared for the cognizant CO’s signature. Skill level and qualifications of employees performing this workload must be consistent with the complexity of the workload they are assigned.

The CO may at any time require the Contractor to either increase or decrease the number of hours to be provided by the Contractor in any particular contract labor category or assigned to the contract as a whole. Funds availability, changes in workload levels, or changes in technical requirements may create a need for such changes. The

Contractor must obtain prior approval from the cognizant AAQ Program Manager (PM) and authorization from the cognizant CO before filling vacant positions (does not apply to task 1.5.2).

1.5.3.2 Task List

Major duties include but are not limited to the following:

Apply a practical working knowledge of principles, techniques, methods and procedures applicable to acquisition regulations, laws and concepts of government purchasing and contracts employed by the FAA.

- Apply proper interpretation of laws.

- Apply sound business judgment.

- Apply knowledge of the prevailing commercial market conditions.

- Utilize knowledge of purchasing methods such as competitive open market, Federal Supply Schedule, mandatory supply sources, Federal Prison Industries and sheltered workshops for all contract types and workload types including construction, supplies, and services.

- Apply analytical ability and judgment in interpreting and applying acquisition policies and guidelines to a variety of contract administration and termination situations.

- Assure Contractor compliance with specific contract/order provisions.

- Analyze, evaluate, and make recommendations related to purchase order/delivery order/task order/contract revisions, and other situations concerning a variety of procurement scenarios.

- Prepare documentation for administrative contract actions including modifications, exercise of options, etc.

- PM/SS will need to ensure Vendor Performance Evaluations are sent to appropriate AAQ Organization

Manager immediately after exercise of options and contract closeouts.

- Provide information to assist the CO in resolving problems with contract performance. Maintain records related to Contractor performance for CO’s use in evaluating Contractor’s performance.

- Prepare contract modifications to reflect changes to the Government’s requirement.

- Monitor the progress of deliveries, initiating follow-ups and report findings of the factors causing delivery delays, or otherwise affecting ordering terms and conditions to a CO.

- Timely accomplishment of invoice review including resolving discrepancies prior to recommending payment approval/disapproval to CO.

- Prepare spreadsheets and pricing reports/memorandums in an easily understood, responsive and timely manner. These reports/memorandums include such things as funding logs, modification logs, delivery order/task order logs, and invoice logs.

- Ensure electronic documents are properly created and maintained in the designated electronic filing system

IAW current policy and guidance for each contract action.

- Ensure all entries into contracting systems such as PRISM and FPDS are accurate and that when notified of errors, corrections are made in a timely manner.

- Ensure official Agency correspondence relating to contract award, performance, contract administration, and any other related correspondence to be issued by the FAA CO is prepared per Agency guidelines and CO direction.

- Prepare contract files for closeout. This includes reviewing files for incomplete deliveries, unpaid invoices, and identifying any remaining fund balances to include queries in DELPHI, prior to processing closeout action in PRISM. Additionally, when applicable, determine requirements for close-out audit, initiate actions for post completion inquiries, contractor release forms, and complete all actions required as identified on the FAA contract close-out checklist.

- PM/SS will need to ensure Vendor Performance Evaluations are sent to appropriate AAQ Organization

Managers immediately after exercise of options and contract closeouts.

- Other tasks as assigned, not delineated in the previous bullet points, but that would be appropriate for individuals with the stated personnel qualifications, and which are neither inherently governmental functions nor performed as personal services.

1.5.4 Customer Liaison for Front End Planning and Pricing Support

The services provided will include but are not limited to the following tasks:

- Assist AAQ customers and requiring organizations with procurement planning and preparation of complete procurement packages, which may include such items as: Procurement Plans, Market Analysis, Statements of

Work, Independent Government Cost Estimates, Technical Evaluation Plans, Evaluation Criteria, and Single

Source Justification etc.

- Act as a Liaison between the cognizant CO and requiring organizations in the finalization of a complete procurement package.

- Assist AAQ COs/CSs by performing price analysis and/or cost analysis on various types of acquisitions and contract actions.

- Perform other acquisition-related, non-inherently governmental functions as required such as, but not limited, to assisting in Quality Review of SIRs, RFQs, Pre-Award Documentation, Procurement Planning Documentation, Single Source Justification, Awards, Modifications, and Post-Award Administration. Acquisition methodologies will vary.

1.5.5 Task- Formal Acquisition Services

The FAA anticipates using Contractors for formal acquisition services beyond the Simplified Purchasing Services listed in para 1.5.2. These functions may include, but are not limited to:

- Receive initial procurement and requirements documents. Inspect for completeness and accuracy. Contractor employees are responsible for carefully reviewing such documents and resolving omissions, errors, and ambiguities before proceeding to solicitation development.

- Conduct Market research, review and provide coordination (when applicable) on procurement request, packages and supporting documents, i.e., specifications, plans, statements of work, statements of objective, contract deliverable requirements lists and data item descriptions, Independent Government Cost Estimate

(IGCE), Single Source Justifications (SSJs), planning acquisition or procurement templates, drafting Small

Business program coordinations etc.to determine if they are complete.

- Utilize SAM.gov, or the otherwise current official public portal, to draft pre-solicitation announcements, receive and file responses, verify active registrations and small business statuses, and identify any active

Government business exclusions of vendors therein. CO to review and release announcements.

- Ensure milestones plans are completed in PRISM and provide information to enable the CO to determine proper acquisition strategy.

- Prepare and develop for CO’s signature, solicitation documents such as: Screening Information Requests

(SIR), Request for Proposals (RFP), Requests for Offers (RFO) and Request for Quotes (RFQ). Ability to effectively establish proposal and award criteria within Sections L and M to include the appropriate level of proposal detail required by the vendor(s) and the appropriate level of technical analysis (i.e. Best Value, Lowest Price Technically Acceptable or Lowest Price) based upon documentation provided by the requiring organization (i.e. Trade Off or Lowest Price Technically Acceptable Source Evaluation Plans, etc.). Obtain

CO approval prior to release of any kind to interested vendors.

- Support the development of the Acquisition Strategy Review Board (ASRB) and Chief Financial Officer (CFO) packages including the preparation of Independent Government Cost Estimate (IGCEs) and Business Case

Analyses (BCAs)

- Perform analysis of quotes, offers, and proposals received. If adequate competition does not exist or single source acquisition has been approved, then must be able to provide effective negotiation strategies to support the Contracting officer and document determination of price fair and reasonable.

- Assist in the determination of best acquisition strategies to acquire goods and services such as Government-

Owned Contractor-Operated, managed service, leased service, government owned, etc.

- Provide information to the CO related to offeror responsiveness and responsibility, cost and pricing, overall proposals, to include past performance.

- Analyze prospective Contractor’s financial statements and prepare a report for use by the CO regarding the financial responsibility of any prospective Contractor (financial pre-award survey).

- Analyze salary and wage data submitted with proposals using pricing indices such as the Consumer’s Price

Index, the Producer’s Price Index, and Global Insight, etc.

- Prepare and develop data and materials required for presentations, meetings, and technical reviews including follow-up actions. Provide and/or participate in presentations/briefings as required and actively participate in meetings and technical reviews.

- Develop CDRLs and DIDs for Agile or waterfall development.

- Prepare all documentation and file requirements prior to contract award. Submit to CO for review prior to release of any kind.

- Ensure electronic documents are properly maintained in the designated electronic filing system IAW current policy and guidance for each contract action.

- Ensure all entries into contracting and reporting systems are accurate and when notified of errors, corrections are made in a timely manner.

- Ensure official Agency correspondence relating to contract award, performance, contract administration, and any other related correspondence is prepared according to the Agency guidelines and CO direction.

- Provide support with teaming agreements, reimbursable agreements, other transaction agreements, consulting agreements based on Federal Aviation Administration authorities, as well as non-disclosure agreements and other contract related documents.

- Develop and maintain spreadsheet tools to track and monitor contract values, funding, billings, delivery orders, etc.

- Review invoices/vouchers, and make recommendations for payment to the CO.

- Track expenditures to determine burn rates for cost projections. Correlate to EVM reports for contract.

- Track funding to include data on appropriation codes for separation of types of funds and year of funds, maintain contract databases, track undefinitized contract actions.

- Evaluate Earned Value Management System Reports and alert the CO of impending cost/schedule issues.

- Support the CO in coordinating activities among the Prime Contractor, program office, extended Government team.

- Analyze impact of DCAA/DCMA findings on contractor rates or Cost Accounting System compliance.

- Support CO(s) with in-plant contract administration functions as designated by the CO.

- Support CO(s) in understanding impact of the use of various contract type CLINS in hybrid vehicles.

- Other tasks as assigned not delineated in the previous bullet points but that would be appropriate for qualified

Contractor personnel and are neither inherently governmental functions nor performed as personal services.

1.5.6 Cost and Pricing Analysis Support

The FAA anticipates using Contractors for Cost and Pricing Analysis Support throughout pre-award and post-award tasks. These functions may include, but are not limited to:

- Support CO(s) in software lines of code (SLOC) cost analysis, this includes and is not limited to review of the software development metrics and cost algorithms, software maintenance estimates , integration and test estimates to ensure appropriate proposed labor and hours for the software build, resulting in FAA response for negotiations

- Assist with evaluation and analyzing contractor’s projected estimated costs for reasonableness, allowability, and allocability.

- Analyses include a detailed review of significant direct and indirect elements, such as labor, overhead, general and administrative expenses, facilities, special tools, packaging and packing, transportation, material, and other costs.

- Provide detailed documentation of the contractor's methodology in arriving at the proposed cost of each element and recommends agreement or disagreement with the proposed amount.

- Recommend final price negotiation position for such elements and costs.

- Review technical and audit reports, if available, for various cost elements such as material, labor, and profit to determine the reasonableness.

- Support the Contracting Officer (CO) with preparing a cost/price analysis report of conclusions reached for complex financial proposals.

- Assist with evaluating the Independent Government Cost Estimate (IGCE) or contractor's cost proposals, analyzing the contractor's historical costs of similar procurements, standards and/or other quantitative techniques in producing like or similar items.

- Obtain historical data or IGCE to support price comparisons, collect and verify cost or pricing data and conduct fact-finding of supplier quotes or proposals.

- Provide recommendation for acceptable cost and price and prepare and present cost analysis and price analysis report(s).

- Use existing pricing models and historical (trend) analysis to support supplier-contracting activities.

- Provide analysis on allowability and allocability of costs based on reviews of data, proration and aggregation of overhead costs, type of contract, and emergency conditions.

- Analyze budgets and prepare funding analysis spreadsheets for contract funding requirements.

1.5.7 Agreements Support

The Contractor must provide support for the full range of pre-award, proposal review, award, post-award and closeout activities for Agreements in accordance with FAA’s policies, guidance, and practices.

This support includes everything already covered under this PWS plus the following:

- Award and administer a mixed portfolio of Intragovernmental and Non-Federal Agreements.

- Maintain the status of all assigned work activities, on a weekly basis, utilizing Government furnished Excel spreadsheets.

- Draft, edit, and review various types of Agreements between the FAA and other Federal Agencies, and between the FAA and Non-Federal Entities. All documentation will be prepared and developed for the FAA

CO review and signature.

Additional invoicing requirements to include review and process of Military Interdepartmental Purchase Requests

(MIPRs), Intragovernmental Collection and Payments (IPACs), and standard invoices. In all cases, the contractor will be required to review the financial document against the Agreement and make a recommendation to the CO.

1.5.8 Contract Personnel Effectiveness

In performance of all tasks under the contract the Contractor must comply with the following standards of effectiveness:

- Effectively communicate with all stakeholders, in a professional and courteous manner.

- Keep the Government stakeholders advised on project status, potential problems, changes and other project activities.

- Ensure all correspondence, including “controlled” correspondence, is accurate, grammatically correct and accomplished in a timely and responsive manner.

- Ensure timeliness and accuracy of work products consistent with contractor’s Quality Control Plan (QCP)

CDRL 003.

- Conduct training of employees when needed to address common or recurring non-conformances or apparent lack of knowledge of FAA acquisition policies, guidance, practices and procurement process with contractor employees when identified by AAQ Managers or CO.

- Ensure electronic documents are properly maintained in the designated electronic filing system IAW current policy and guidance for each contract action.

2.0 GENERAL REQUIREMENTS

2.1 Hours of Operation

AAQ’s personnel observe a variable work schedule performed during the hours of 0600-1800, Monday through

Friday, for the local time of the office being supported. The Site Supervisor (SS) must be available daily 0800-1630

(local time of site supported), unless otherwise approved by the CO. The Contractor must provide continuous full-time (i.e. eight workhours per day), acquisition support services, Monday through Friday, unless otherwise requested and approved by the CO/COR, which can begin not earlier than 0600 and end not later than 1800. The

Contractor is neither required nor prohibited from participating in alternate work schedules utilized by AAQ

Organizations, consistent with meeting contract requirements as well as being coordinated and approved by the

CO/COR.

2.2 Observance of Legal Holidays and Facility Closures:

Contractor will not normally be required or allowed to work when their assigned facility is on holiday or closed.

During such periods, the Contractor will not be compensated for labor hours without 1) advanced direction by the

CO or COR or 2) the work being a response to a Government emergency. Following is a list of U.S. Federal holidays and potential reasons for facility closures:

a. New Year’s Day, January 1

b. Martin Luther King’s birthday, the third Monday in January

c. Washington’s birthday, the third Monday in February

d. Memorial Day, the last Monday in May

e. Juneteenth Day, June 19

f. Independence Day, July 4

g. Labor Day, the first Monday in September

h. Columbus Day, the second Monday in October

i. Veteran’s Day, November 11

j. Thanksgiving Day, the fourth Thursday in November

k. Christmas Day, December 25

l. Friday following Thanksgiving Day

m. Friday after Christmas when Christmas fall on a Thursday

n. Monday before Christmas when Christmas falls on a Tuesday

o. Any other day/time designated by Federal statute, Executive Order, or Presidential

Proclamation

When any such day falls on Saturday, the preceding Friday is normally observed and when any holiday falls on

Sunday, the following Monday is normally observed. The Contractor will not generally be permitted or required to work on Federal holidays.

The Contractor will not be paid for hours not worked under the T&M contract line item number (CLIN) of this contract.

2.3 Alternate Work Schedules

The Contractor is neither required nor prohibited from participating in alternate work schedule systems utilized at respective AAQ organizations, consistent with meeting contract requirements. Alternate work schedules for the convenience of the Contractor and its employees will not be utilized if there is an additional cost to the Government

(i.e. overtime premium or other pay differentials). Alternate Work Schedules must be coordinated with and approved by the CO/COR. The work schedules for current contractor employees must be provided as an attachment to CDRL A0010, Monthly Staffing Report.

2.4 FAA Facility Closures

Unless required under the terms of the contract or authorized by the CO, the Contractor will not work at any FAA facility, nor should any deliveries under this contract be made to any FAA facility on any federal holidays or other days when the FAA work site is closed.

In the event of inclement weather or other unanticipated closures, the Contractor will be expected to continue performance remotely in the same manner as Federal Employees when authorized to work off-site based upon respective FAA facility status.

2.5 Extended Workdays

The Government reserves the right to request work beyond a normal 8-hour workday on a case by case basis.

Requirements for extended workdays must include the period of estimated hours anticipated, labor support required, objectives to be accomplished. Upon approval from the FAA COR, the FAA CO will coordinate the requirement with the Contract PM and issue authorization for extended workdays to the COR. The Contractor must ensure CO authorization is issued prior to incurring extended hours and related costs for the support services.

2.6 Compensation Packages

The compensation packages must be the same for both the prime contractor’s employees and any employees that are under the management of subcontractors.

2.7 Off-site/Remote Work

The Government may, at the discretion of the supported AAQ organization at the task order level, and approved by

CO or COR, permit remote work when determined to be in the best interest of the Government in meeting work requirements. The contractor must have an established program subject to review by the Government, the program should reflect a Self-Certification Safety Checklist Secure Remote Work Checklist substantially the same as the

FAA’s Telework documents provided as an attachment to the PWS para 10.0. The Government will not reimburse the contractor for remote costs including, but not limited to internet service, telephone service, or hardware. The contract employee must be available online via the FAA instant messaging system and must respond within 10 minutes of initial contact during normal duty hours of the employee.

2.8 Contractor Identification

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by

Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

Contract personnel will be issued a contractor identification card identifying them as a contractor employee. The identification cards must be worn while performing services under this contract and at any time the individual is on

FAA property.

2.9 Non-Disclosure Agreements

To ensure the integrity of Government contracting and AAQ operations, all Contractor personnel must execute a

Non-Disclosure Agreement before each individual begins work on the contract. This requirement will be upheld for any Contractor personnel added to the contract after the beginning of the original period of performance. Non-

Disclosure Agreements are the responsibility of the Contractor and can be requested at any time for review by the

FAA.

2.10 Proficiency with Computer Applications

Contractor personnel must be proficient in the use of the latest computer applications including Word, Excel, PowerPoint, and Outlook, Adobe Acrobat, or any other applications in common use by the agency that replace them during the life of the contract.

This PWS refers to existing automated information systems which are used in support of AAQ in the FAA and across the Government. These systems include but are not necessarily limited to: PRISM (the FAA’s current automated procurement system), DELPHI and e-invoicing (the FAA’s automated financial management system), and the FAA’s current electronic contract filing system). Other regularly supported information systems include but are not limited to: SAM.gov, KSN, eFAST, GSA, SE 2025, eLMS, SBA, FAST, Zoom, and MS Teams.

Contractor support staff must utilize these systems to accomplish the performance requirements set forth in this

PWS.

Should the FAA upgrade or change any of these systems in the future, the CO will work with the Contractor to evaluate any impacts to continue to support all requirements of the PWS.

Appropriate access to Government systems needed to perform assigned work will be provided to Contractor employees. All of these systems are owned by and will be maintained by the FAA or cognizant Government agency and may be subject to various security protocols and/or background checks.

2.11 Standards of Conduct for Contract Personnel.

The Contractor is required to provide personnel who are physically and emotionally competent to perform the work required by this Contract. All persons assigned to perform work under this Contract must, at all times, be under the control and supervision of the Contractor. The Contractor is responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and for taking such disciplinary actions as are necessary if in violation of these standards. In addition, all personnel working on this contract must adhere to the FAA

Accountability Board standards and procedures relating to employee harassment and/or allegations of such behavior. These standards are defined by the FAA Accountability Board and can be found at:

https://my.faa.gov/content/myfaa/en/org/staffoffices/ahr/offices/accountability_board.html.html

2.12 Work Area Professionalism

The nature of the work on this contract may subject the Contractor and its employees to a variety of laws and regulations relating to ethics, conflicts of interest, corruption, and other criminal or civil matters relating to the award and administration of Government contracts.