Questions and Answers-RFI 10.23.25.xlsx
XLSX spreadsheet 19 KB Posted
- Solicitation number
- 6973GH-25-R-00TBD
About this file
This document is a Questions and Answers file for a Federal Aviation Administration (FAA) Request for Information (RFI) regarding Supply Chain Management-Enterprise Resource Planning (SCM-ERP) Solution Support. The RFI seeks expert services to advise on best practices for implementing and enhancing the FAA's IFS ERP system, with a focus on Supply Chain Management. Key details include the FAA's current IFS ERP implementation status across various modules such as Accounting Rules, Document Management, and Business Intelligence, with most modules either fully or partially implemented and expected to be enhanced.
The RFI is targeted at vendors with IFS ERP expertise, with the FAA explicitly stating they are not currently seeking an ERP replacement but are open to recommendations for process improvements. The contract is expected to be a Labor Hour type with multiple labor categories and performance locations across the United States. The FAA is interested in industry input on labor categories, best practices, and potential enhancements, including exploring AI-supported forecasting, predictive analytics, and potential integrations with systems like Microsoft Project and Primavera P6. The RFI response deadline is November 5, 2025, at 3:00 PM CT, and the FAA emphasizes that this is an information-gathering exercise and not a solicitation for proposals.
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Other files
| File | Type | Posted |
|---|---|---|
| Questions and Answers-RFI 11.04.25.xlsx | XLSX spreadsheet | |
| Questions and Answers-RFI.xlsx | XLSX spreadsheet | |
| Questions and Answers-RFI.xlsx | XLSX spreadsheet | |
| PWS -- CLMRS SCM-ERP Services Acqusition 2025 -- DRAFT.pdf | ||
| PWS -- IFS Services Acqusition 2025- DRAFT.pdf |
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Sheet1
| SCM-ERP Services - RFI/MS | ||
| Questions | Answers | |
| 1 | It is unclear if you'd like additonal information on the company responding (e.g. Who we are, short summary of our organziation)…. | The FAA does not want a 'company brochure' reply to the RFI. The FAA prefers vendors make their best effort in answering the questions. If there is additional company information the vendor thinks is pertinent to the scope of the RFI, you are welcome to include it, but the intention is to keep the total response in Section V within the 18-page limit while answering the questions as completely as possible. |
| 2 | In Section 1. Introduction/Purpose we are instructed to review the Draft PWS and propose appropriate Labor Categories for the requested services. It is unclear if we are to add that in addition to the items requested in section V; and if that needs to fall under the 18 page limit as well? | The 18-page limit is intended for the answers in Section V. Proposing the appropriate Labor Categories can be separate and incremental to the 18-page answers to the questions in Section V. |
| 3 | Is this an opportunity for new vendors (such as SAP) to win a replacement ERP award? Or is this related to Oracle and/or IFS related IT services? | At this time the FAA is not considering an ERP replacement but we are open to receiving information on other ERPs in the market. This specific RFI is targeted for companies that IFS ERP expertise and can the FAA with integrating it into our business processes. |
| 4 | Will the FAA conduct a Proof of Concept, pilot, or challenge session as part of any future solicitation to validate technical approaches or configurations? If so, could you share any anticipated timeframe or evaluation framework for that phase? | The FAA does not intend to conduct a "Proof of Concept, pilot, or challenge session" within the scope of this RFI and follow on acquisition process. The FAA does utilize Challenge Based Acquistion, but does not intend to do so for this acquisition. |
| 5 | Of the modules listed in Appendix A, which are fully deployed and operational versus configured but not yet in use? | The following represents the state of FAA implementation for the various modules: |
Accounting Rules - Implemented and FAA expects to Enhance Sustainability Management - Not Implemented. Not on Roadmap Lifecycle Management - Implemented and FAA expects to Enhance Document Management - Implemented and FAA expects to Enhance Business Intelligence - Implemented and FAA expects to Enhance Enterprise Operational Intelligence - Partially Implemented and FAA expects to Enhance Quality Management and Assurance - Partially Implemented and FAA expects to Enhance Process Models - Partially Implemented and FAA expects to Enhance Configuration and Extensibility - Partially Implemented and FAA expects to Enhance
| 6 | Are additional modules such as IFS Planning and Scheduling Optimization (PSO) or Asset Performance Management (APM) under consideration for inclusion in the IFS Cloud transition? | The FAA is not implementing new functionality as part of the upgrade from IFS App 10 to IFS vCloud. Beyond completion of the IFS vCloud upgrade, the FAA expects the vendor who is awarded this contract will help assess the FAA current state of processes (such as PSO, APM, forecasting, and inventory optimization), and provide recommendations for future state ehancements. |
| 7 | Is the FAA planning to enable or evaluate AI-supported forecasting and inventory optimization features within IFS Cloud or through third-party integrations? | AI can be a powerful tool, and the FAA is open to this and other modern solutions which will further optimize FAA's Supply Chain Management and align with industry best practices. It is important to understand the FAA application before jumping to a specific solution. The FAA expects the vendor who is awarded this contract will help assess the FAA current state of processes (such as PSO, APM, forecasting, and inventory optimization), and provide recommendations for future state ehancements. |
| 8 | Will predictive analytics play a role in the next phase of supply chain modernization? | Yes. |
| 9 | Does the FAA currently use constraint-based scheduling primarily for material planning, or does it also support workforce and technician deployment, such as TechOps Airway Transportation Systems Specialists? | The FAA may integrate systems and processes for planning both materials (parts) and the deployment of technicians. |
| 10 | If this functionality is planned, how will the FAA address workforce management and labor agreement considerations during system design? | Workforce management and labor agreements may be addressed outside the scope of this RFI. |
| 11 | The PWS references integrations with Microsoft Project, Primavera P6, and multiple business intelligence cubes. Is the FAA seeking modernization support to migrate these analytics components to IFS Cloud Analytics or Power BI? | The FAA is open to modern solutions which will further optimize FAA's Supply Chain Management, and align with industry best practices. It is important to understand the details of the FAA application before jumping to a specific solution. The FAA expects the vendor who is awarded this contract will help assess the FAA current state of processes (such as analytics and business intelligence), and provide recommendations for future state ehancements. |
| 12 | Are there plans to consolidate data from external systems such as financial, maintenance, or warehouse systems into a unified analytics layer? | Finance, Maintenance, and Warehouse / Inventory Management enhancements are all within the scope of FAA plans for enhancement. The FAA is open to modern solutions which will further optimize FAA's Supply Chain Management, and align us with industry best practices. It is important to understand the details of the FAA application before determining solutions. The FAA expects the vendor who is awarded this contract will help assess the FAA current state of processes (such as finance, maintenance, and warehouse management), and provide recommendations for future state ehancements. |
| 13 | Does FAA Tech Ops currently track outages or downtime attributable to component or parts failures, and will those metrics be available for vendors to inform forecasting or Asset Performance Management recommendations? | The FAA has downtime and repair data in systems outside of the IFS ERP which could be leveraged to support a collaborative analysis within the bounds of appropriate security protocols, etc. |
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