16 Attachment 1 SOW Rev 1.pdf

STATEMENT OF WORK

DAB LLWAS Station Repairs - FY2022

Daytona Beach, Florida (DAB)

February 23, 2022

1. GENERAL:

This performance-based acquisition task order sets forth the requirements for prioritized, LLWAS Station Repairs at the Daytona Beach International Airport, Florida (DAB). More specifically, six of the nine existing DAB LLWAS Stations require immediate repair, including Stations 0/1 Bellevue Avenue, 1/2 Golfview Drive, 2/3 Pine Street, 6/7 Clyde Morris (Bellevue Avenue Extension), 7/8 Orange Avenue, and 8/9 Airport Parking (see DAB LLWAS Station Map for additional information).

The purpose of this contract is to provide turnkey, fast-track design-build support, furnishing all labor, materials, tools, equipment, and other related services necessary to complete this repair work (please note, JCN:

21005486 supersedes previous JCN 20014530).

The Contractor shall comply with the terms and conditions of this Statement of Work and direction by FAA including requirements from applicable local, state, and federal regulations governing air traffic, best management practices, and other applicable codes and standards for projects at FAA facilities.

Specific services shall include directives specified herein with associated attachments (when applicable). Final price proposal deadline to be negotiated with contracting officer and acquisitions department.

These services shall be in accordance with the following:

a) FAA Orders, Advisory Circulars, Operational Risk Management (ORM) requirements, and other

Guidelines and referenced codes contained within the “Terminal Facilities Standard Designs, A/E Project Manual” (June 2016 Edition).

b) Existing as-built documents, operation manuals, and technical specifications.

c) Florida Building Code, Sixth Edition, 2017.

Contractor shall incorporate the most efficient and cost-effective (i.e. simplified details, minimized equipment and material cost, reduced construction timelines, etc.) approach to accomplish all technical requirements outlined in the Description of Work herein. Contractor shall notify Contract Officer (CO) and Project Manager (PM) if any items in this Description of Work may be accomplished in a more efficient and cost-effective manner prior to submitting the final bid.

2. EXPLORATION:

During bidder conference, contractors shall perform an initial site survey and refine project scope with sufficient level of detail necessary to complete the work and general execution of this project. If deemed necessary, subsequent site visits may be further arranged to accomplish this critical task. Immediately report any additions, changes, and/or modifications to this scope to the designated Local FAA Facilities Representative(s) before finalizing bid.

3. SCOPE:

The following list summarizes key elements of the work. It is provided for the purpose of revealing the general nature of the work involved and should not be used solely as a basis for contractor’s bid proposal. The contractor is responsible for accomplishing all items of work in accordance with the site conditions, applicable drawings (as-builts), previous reports/specifications, building codes, industry standards, and general conditions of the contract. Any additional labor, materials, equipment, and/or appurtenances not specifically detailed or specified, but required to complete the project, shall be provided by the contractor as an integral part of the work scope specified. This work must include; but not be limited to the following:

General Conditions:

a) Contractor is responsible for any Federal, State or Local permits required for this work. Submit all necessary information and/or documentation to the FAA prior to and during proposed execution of this work scope.

b) Contractor shall provide detailed construction estimate and confirmed project schedule outlining all phases, sub-phases, and key milestones of the work and their impact on the facility. All work will need to be scheduled and performed in such a manner as to minimize the impact to the facility. Work hours and days affecting access/escort shall be coordinated with local FAA facilities personnel.

c) Contractor shall provide general construction services, including; but not necessarily limited to: proper tools, equipment, site superintendent, dumpster/disposal services, barriers/barricades, protection of work and property, general product and equipment submittals, construction cleaning and closeout procedures, interim life safety measures for facilities under construction, and general requirements for work.

d) Contractor shall locate and avoid underground (unforeseen) site utilities and infrastructure (not in scope or contract) as deemed necessary. Manually excavate sensitive areas near existing utilities and infrastructure.

e) Construction noise, fumes, dust and debris must not interfere with the operations of the facility.

f) Contractor shall maintain a clean site and remove temporary equipment from site if obstructing/disrupting operations. This includes immediate containment and/or removal of any debris that may become washed out, wind borne, or site hazard of any kind.

g) Contractor shall submit to the FAA a proposed plan regarding precautions for properly containing loose particles/dust/debris generated during construction (when applicable), demolition/removal, and general cleaning before commencing work.

h) Contractor shall repair any damages caused by work performed at no additional cost to the government and further covered by minimum locally required liability insurance.

i) Contractor shall provide heavy equipment (Crane Services) plan with current supporting documentation and associated operator certifications at least one week prior to any heavy equipment mobilization.

j) As a minimum, crane services are required for lowering the LLWAS poles, which may entail temporary adjacent road closure. Contractor shall coordinate and permit (if necessary) with local DOT as required.

k) Contractor shall field verify dimensions affected by the work. Remedial actions based on contract documents.

l) The facility shall remain in full operation during the entire duration of work. Special consideration of construction phasing and impact shall be given on all user activities, particularly for brief utility outages and/or cutoffs concerning construction impacts to existing utilities and infrastructure.

m) Hazardous Material Requirements: Design and construction shall address the requirements for properly assessing/identifying, worker notification, abatement and disposal of hazardous materials including; but not limited to: asbestos, lead-based paint, heavy metals (arsenic, barium, cadmium, chromium, lead, selenium, silver, hexavalent chromium) and PCB’s.

Design:

a) Contractor shall provide shop drawings and manufacturer’s cut sheets for all proposed construction materials and equipment.

Construction:

a) A Pre-construction Conference will be conducted at the project site.

b) Contractor shall coordinate mobilization and staging procedures with the COR. Subject activities shall impose minimum disruption to facility operations.

c) Construction staging, deliveries, storage, and handling of materials shall be field coordinated with COR and local facilities personnel.

d) For each LLWAS station, the following minimum repair services shall include:

• Replacing each (3) cable lift assembly

• Installing new 3/16”, 7x19 stainless steel lift cables & lift cable transition assembly

• Providing wire rope grips, adjustment nuts, and guide shafts

• Installing new ring hardware, springs, clips, & guides

• Lowering the winch cable system and replacing the 5/16” stainless steel wire rope

• Replacing the jaw and eye assemblies

• Replacing the seat indication flags and corresponding hardware

• Replacing the aluminum head cover dome, painted international orange

• Replacing the Antenna Pipe (2” OD Schedule 40 – HDG Steel)

• Replacing the PVC Bump Roller 2-1/8” W x 1-1/2” Dia. and HDG Steel Base

• Replace Safety Chain & Hooks

• Replace Transition Plate

• Replacing the ½” x 48” solid copper air terminal rod and corresponding hardware

• Replace Lightning Protection Down Conductor

• Stabilizing/replacing guy wires and corresponding hardware

• Replacing spring arm (round) retaining clamps

• Replacing equipment ring stainless steel U-bolts including nuts, washers, & counterweights

• Replace Mounting Arm Assembly consisting of sensors and counterweights

• Replacing U.L. Rated NEMA 4x Electrical Panelboard w/ 20 Amp, Single Pole Circuit Breakers (i.e.

match existing Square D Catalog No. NQ18L1C presently used @ Station #3)

• Replacing the 3 wire 120/240 volt, 225 amp main lugs, 30 circuits total

• Replacing the entire winch plate assembly

• Replacing the equipment ring junction box connectors

• Replacing Equipment Ring Terminal Box U.L. Rated NEMA 4x hinged access cover with rubber gasket (12”x9” minimum)

• Provide U.L. Rated stainless T&B 2920 SST, Appleton SS, & AL Liquid Tight Cable/Cord Connectors

• Provide Appleton Tuff-Seal RSR series cord grips, or equivalent

• Replace Specialty Cabling and Pig Tails

• Provide U.L. Rated SO type tower cable with (4) foil shielded pair #20 AWG & (5) #14 AWG THWN

• Ensure color-coded black, white, red, white with red stripe, and green wiring

• Provide male/female connectors by Hubble Twist Locks with Boots (preferable) or Powell Electronics

Part #MS3106A32-13S & #MS3101A32-13P (alternate)

• Provide U.L. Rated 514A & 514B Strain Relief Clamps

• Replace Motorized Lowering Device

• Provide U.L. Rated SO type lower equipment box cable

• Install new LED OB lights provided by SSC via through LCSS coordinated purchase (GFE)

• Replace safety switch U.L. & Heavy Duty Rated (match Station #3)

• Provide new security padlocks on new panel boxes

• Provide new security flood lights capturing full 360 degree radius

• Replace H-Frame & Grounding (match Station #3)

• Replace Junction Box, GFI Receptacle, and Surge Arrestor (match Station #3)

• Cold galvanize (zinc rich) spray existing anchor bolts, brackets, equipment ring, & other spots deemed necessary/appropriate (use ZRC or equivalent)

• Provide high Strength, non-shrink grout where applicable

e) Stabilize site in general accordance with the applicable building codes and industry standards.

f) Contractor shall maintain a clean and organized site during construction. Upon passing final Construction

Acceptance Inspection (CAI), Contractor must clean up and demobilize without disruption.

The above concludes general construction requirements for each LLWAS station; but does not consider unique characteristics and special nuances associated with each individual LLWAS station. Consequently, the following lists includes additional specific needs for each individual LLWAS station:

LLWAS Station 0/1 Bellevue Avenue:

• Replace P.T. Wood Framework with New Stainless Steel H-Frame Assembly

• Relocate Electrical Power Transformer & Service Station from Outside to Inside Security Fence

• Remove and Discard Existing Anemometer

• Ground Existing Security Fence.

LLWAS Station 1/2 Golfview Drive:

• Install Missing Dome

• Cut Back Vegetation

• Remove (3) Trees Clustered in NW corner of Site (Coordinate with Golf Course Reps Beforehand)

• Improve Existing Swale to Storm Water Drainage

• Install Extra Gravel

LLWAS Station 2/3 Pine Street:

• Cut Back Vegetation

• Replace Barb Wire

LLWAS Station 6/7 Clyde Morris (Bellevue Avenue Extension):

• Cut Back Vegetation

• Retrofit Base Plate Cage

• Realign LLWAS Mast Access Door

• Repair Security Fence (SW Corner)

LLWAS Station 7/8 Orange Avenue:

• Install New Chain on Security Fence

• Replace Barb Wire

• Install Extra Gravel

LLWAS Station 8/9 Airport Parking:

• Replace P.T. Wood Posts with New Stainless Steel Framework

See Background Section 6.0 for additional information.

4. SPECIAL PRECAUTIONS and SAFETY:

Project facilities are United States Government, Federal Aviation Administration (FAA) facilities used in Air Traffic Control. Loss of Human Life may result from service interruption. Any person who interferes with Air Traffic Control or damages or trespasses on this property will be prosecuted under Federal law. All persons, vendors, or suppliers requiring facility access shall coordinate entry with the facility Security Department at least 24 hours in advance.

5. FAA RESPONSIBILITIES:

The following FAA Responsibilities applicable to this Statement of Work include:

a) Access – FAA will provide proper escort services and onsite access to the subject facility.

b) Supervision – FAA will provide facilities representative oversight for onsite contracted activities.

c) Document Review – FAA will review a draft copy of the Submittals (with manufacturing cut sheets for all products, equipment, and materials). FAA will provide contractor one set of review comments for general response prior to receipt of final draft copy of the submittal to be used for permitting and construction purposes.

d) Coordinated Work – FAA local technical operations personnel will assist with coordination efforts of the subject work. This includes field measurements, demolition and removal of existing components, and preparations for new replacement items.

6. BACKGROUND:

The subject LLWAS stations with pole heights up to 150 feet above grade have simply suffered excessive exposure to harsh, cyclical seasonal weather conditions, compounded by prolonged usage and service life.

Consequently, several key building components and systems have corroded, become deficient, and/or generally worn well beyond safe, acceptable standards, thereby requiring repairs. Recent field assessments have confirmed this.

The last recorded inspection on July 13, 2021 at DAB LLWAS Station #2, located at 725 Shady Place, Daytona Beach, FL 32114, reported extensive corrosion throughout the general assembly. This included compromised lift cables, main power cord, and winch cabling. In addition, the cable guides, guide tubes, headframe, and winch gearbox appeared to be in questionable condition, imposing a possible threat to public safety.

Furthermore, the high mast was missing its dome cover, which is an important component for protecting the pulley system. Lastly, the lightning protection air terminal appeared to be detached/dislodged from the mast.

Please consider these site deficiencies as generally representational of all remaining (5) LLWAS stations scheduled for service work. At a minimum, general refurbishment/repair work should include replacement of all nuts, washers, plates, cotter pins, bushings, axels, spacers, springs, wire clamps, wire compression fittings, and other items necessary to properly repair the entire high mast assembly. With the exception of the copper air terminal, all remaining exposed metals shall be hot dipped galvanized steel, stainless steel, and/or aluminum. In addition, match existing components as close as feasibly possible.

Please refer to the attachments for additional information.

7. TASK ORDER SUBMITTALS:

Initial Draft Copy of Submittals

In accordance with the FAA A/E Project Manual, the initial deliverables shall include:

• Electronic .pdf copies of the cost estimate and project schedule

• Electronic .pdf copies of the applicable shop drawings and manufacturer’s cut sheets for all proposed construction materials and equipment.

8. SCHEDULE:

Critical milestones indicated below. Project schedule shall accommodate indicated submittals by these dates. Anticipate the FAA document review period to be completed within one working (business) week of document receipt.

• Initial Site Visit XX/XX/XXXX Bid Conference @ DAB

• Construction Bids XX/XX/XXXX Project Bid Due Date

• Project Award XX/XX/XXXX Source Selection Due Date

• Initial Submittals XX/XX/XXXX For Review and Comments

• Final Submittals XX/XX/XXXX (Completed Submittal Phase)

• Complete Permits/Mobilize XX/XX/XXXX (Construction Phase Start Date)

• CAI/Clean up/Demobilize XX/XX/XXXX (Construction Phase End Date)

Approximate time from Notice to Proceed (NTP) to Substantial Completion is 120 days.

Schedule Changes: This schedule may be later amended by mutual agreement of parties. Such amended schedule shall become contractually binding only after incorporation into the contract via bilateral contract modification.

9. CONTACTS:

The following is a list of primary contracts involved in the project:

FAA REGIONAL & DISTRICT OFFICE CONTACTS

Jonathan Kreiner, ZJX District TSC Engineer (904)-563-2762 Jeff Alexander, ZJX District NIM (803)-239-6739 Andres Encarnacion, DFM (407)-212-5580

FAA DAB CONTACTS

Jennifer Levie, DAB ENV SSC (620)-290-8468 Dan Whalen, DAB NAVCOM SSC (386)-366-2293 Eugene Dobbelaar, DAB ENV SSC (386)-843-9575

10. ATTACHMENTS (To be transmitted):

a) Enclosed Site Photos 1 through 7

b) DAB LLWAS Station Map

c) DAB-D-LLWAS-c014 & C021

d) DAB-D-LLWAS-e001 through e004

e) DAB-D-LLWAS-s001 through s003

f) SO-D-100076-c02, c03, & c08

No work shall be initiated without the expressed written authority of the Contracting Officer or designated FAA Representative(s).

****END****

Photo 1 - DAB LLWAS Station #2 Main Power Assembly to be Replaced

Photo 2 - DAB LLWAS Station #2 Distribution Panel to be Replaced

Photo 3 - DAB LLWAS Station #3 H-Frame Assembly with Safety Switch & Power Meter to be Replicated

Photo 4 - DAB LLWAS Station #3 H-Frame Assembly with Junction Box & Distribution Panel to be Replicated

Photo 5 - DAB LLWAS Station #3 Safety Switch to be Replicated

Photo 6 - DAB LLWAS Station #3 Distribution Panel (Inside View)

Photo 7 - DAB LLWAS Station #3 Distribution Panel (Labeling)

No work shall be initiated without the expressed written authority of the Contracting Officer or designated FAA Representative(s).