SIR Questions - Feb 25 2022.pdf

Questions: February 25, 2022

Q1: Can Government accept CPARs in lieu of past performance document?

A1: The past performance proposal requirements are listed in L.5.3 (b) and offerors are encourage to submit whatever documentation they feel fulfills the requested information.

Q2: Do we need to supply any resume at the time of the proposal?

A2: Yes IAW M.4 Evaluation Process, Factor 1, Subfactor 1.1, and SOW Part II Section B 1.1.1 and 1.1.2 resumes are requested for the two Key Personnel, which consists of the Telecommunications Project Manager/Supervisor (PM) and the Lead Telecommunications Technician/Assistant Project Manager

(APM).

Q3: What software program are you requesting for updating all records, cable counts, etc?

A3: We are not requesting any specific software for the contractor’s internal use.

Q4: If Joint Ventures or Mentor Protégé teams are pursuing this solicitation must they provide past performance for each team partner? IAW “Offerors that are submitting proposals under a Teaming Agreement or other similar prime contractor / sub-contractor teaming arrangement must also submit documentation for a minimum of two (2) and a maximum of three (3) relevant and recent past and present contracts for each of the proposed sub- contractor(s) in accordance with L.5.3(b)(1) above.”

A4: Yes, as referenced in the paragraph from L.5.3(b)(3)

Q5: Sections L & M do not state offerors must include a PPQ in their proposal. That being said, Attachment 8 is a PPQ form. Please clarify if we will need to submit PPQs with this proposal. If so, should our customer submit directly to the contracting office? Should we submit page 1 of each PPQ with our proposal?

A5: IAW L.5.3(b)(3) “Offerors are encouraged to provide points of contact who are willing to complete and return a past performance questionnaire…”

The instructions for submitting the past performance questionnaire are listed on the top of the form in attachment 8.

Q6: Section H states one key personnel entitled the Program Manager while the SOW identifies two key personnel, the Telecommunications Project Manager Supervisor (PM) and the Lead Telecommunications Technician/Assistant Project Manager (APM). Please clarify which is correct.

Reference: SIR Section H, page 19, paragraph 3.8.2-17 KEY PERSONNEL AND FACILITIES (JUL 2019) and SOW, pages 8-9, paragraphs 1.1.1 and 1.1.2

A6: SIR Section H, page 19, paragraph 3.8.2-17 KEY PERSONNEL AND FACILITIES (JUL 2019) has been updated to reflect key personnel consists of the Telecommunications Project Manager/Supervisor (PM) and the Lead Telecommunications Technician/Assistant Project Manager (APM).

Q7: Reference: SIR Section I, page 38, paragraph 3.6.2-29

Is it correct to say the Lead Telecommunications Technician is SCA vice “SAC?”

A7: Correct, this was a typo.

Q8: This paragraph specifies that “text size shall be no less than Times New Roman, 10pt font.”. Often the size and type face of text within a graphic, such as a flow diagram, cannot be controlled. It would also conserve space if the font size used for captions was permitted to be smaller, such as 9-point or even 8-point font size. Would it be permissible for font appearing in graphics and as captions for graphics, tables and other exhibits to vary from this requirement?

Reference: SIR Section L, page 59, paragraph L.5.1(f)(4)

A8: The font size specified pertains to the submittal font.

Q9: Reference: SIR Section L, page 60, paragraph L.5.2 PROPOSAL OVERVIEW, subparagraph (a)(5) and page 61, paragraph L.5.3 PROPOSAL CONTENT, subparagraph (a) (1).

These paragraphs indicate a 40-page limit for the Technical Proposal with a notation that résumés are not included in this limit. Are any other pages exempt from the limit such as, but not limited to?:

• Cover page

• Table of Contents

• List of Figures

• List of Tables

• Glossary

A9: Only resumes are exempt from the page count as stated in SIR Section L, page 60, paragraph L.5.2 PROPOSAL OVERVIEW, subparagraph (a)(5) and page 61, paragraph L.5.3 PROPOSAL CONTENT, subparagraph (a) (1)

Q10: Reference: SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS form, box 10 and SIR Section L, page 64, paragraph 3.6.1-17 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS)

CODE (JAN 2021)

The SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS form indicates a NAICS code of 811213 while Section L indicates a NAICS code of 541519. Which NAICS code is correct?

A10: The NAICS in 3.6.1-17 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE (JAN 2021) has been revised

Q11: Reference: SIR Section M, page 70, paragraph M.7 Past Performance Evaluation (a) and Attachment 8, Past Performance Questionnaire header

The Section M states, “Past Performance reviews will be conducted by the CO…” The header of the Past Performance Questionnaire header has an old SIR number on it, to send the questionnaire to Contract Specialist Nick Risi and an old return date. Please clarify the dated information and does the Federal Government representative completing the questionnaire send it to Mr. Risi or to MS Schultz?

A11: The PPQ has been updated

Q12: Reference: SIR Solicitation/Contract/Order for Commercial Items and SOW, page 15, paragraph Part II Supporting Information A. 1.2 Period of Performance

The Solicitation/Contract/Order period of performance does not match the period of performance dates in the SOW. Please clarify.

A12: The dates are to be used as reference for submitting proposals, they will all be updated appropriately when the award is made, and the actual dates are known.

Q13: This paragraph identifies contractor furnished items and lists “Additional Low Speed Vehicles” in this category but states they are furnished by the Government. Please clarify.

Reference: SIR SOW, page 15, paragraph Part II Supporting Information B. 1.2 Contractor Furnished Items 1.2.1

A13: Low Speed Vehicles (LSV’s) are provided when available by the government.

Q14: p. 5, Section B – Supplies or Services/Prices, ITEM 0001 During the phase-in process, there will be contractor costs associated with shipping in vehicles and equipment, and establishing cell phone accounts. Will the FAA please provide clarity on whether CLIN 0001 would be the most appropriate CLIN in which to capture all contract phase-in costs?

A14: Phase-in costs are not separately priced; this is not a question we can answer.

Q15: Non-incumbent companies do not have access to the current key personnel resumes required to fulfill this clause. In order to allow competition from non-incumbent companies, would the FAA please consider removing Clause 3.8.2-22 from the solicitation?

REFERENCE: p. 14, AMS 3.8.2-22(2)(a), "...Contractor must not substitute personnel for the individuals whose resumes or other personal qualification were submitted with its offer and that were determined by the Contracting Officer to be acceptable at the time of contract award, unless such substitutions are because of an individual's sudden illness, death, or termination of employment."

and

p. 68, Evaluation Criteria, Factor 1, Sub-factor 1.3, "...plan to hire incumbent employees currently performing this work."

A15: All offerors need to submit resumes for Key Personnel consisting of the Telecommunications Project Manager/Supervisor (PM) and the Lead Telecommunications Technician/Assistant Project Manager (APM). Current contractor personnel information will not be given out.

3.8.2-22 is required in all labor hour SIRs to prevent submitting non-qualified employees after proposal consideration.

Q16: Will the FAA please provide the resumes of the two key personnel referenced under SOW Part II Section B 1.1.1 and 1.1.2?

REFERENCE: p. 14. Section AMS 3.8.2-17 Key Personnel and Facilities and

p. 68, Evaluation Criteria, Factor 1, Sub-factor 1.2 [SOW Part II Section B 1.1.1 and 1.1.2]

A16: Current contractor personnel information will not be given out.

Q17: Will the FAA allow resume substitutions during the 30 day transition period to allow the incoming contractor to provide incumbent personnel with the opportunity to remain in their current positions?

REFERENCE: p. 14. F.1 TRANSITION AND PERIOD OF PERFORMANCE

A17: All offerors need to submit resumes for Key Personnel consisting of the Telecommunications Project Manager/Supervisor (PM) and the Lead Telecommunications Technician/Assistant Project Manager (APM) IAW Section L, technical proposal content listed under L.5.3(a)(1)

Q18: The FAA is using 1920 for a man year, which does not take into account the newest holiday addition of Juneteenth (June 19th) and the 56 hours of sick time included in the SCA Wage Determination. Will the FAA please consider changing the productive hours to 1856 (2,080 – 88 Holiday hrs - 80 PTO hrs - 56 hrs of SCA Sick Leave)?

REFERENCE: p. 5, all CLINs, EST QTY of 1920

A18: Hours have been revised to 1856

Q19: The Supplies description for ITEM 0004 lists a Telecommunications Mechanic II/Cable Splicer, which are separate SCA labor categories. Will the FAA please confirm which labor category offerors are to use for pricing this Item number?

REFERENCE: p. 5, Section B – Supplies or Services/Prices, ITEM 0004

A19: Cable splicer verbiage has been removed.

Q20: The incumbent contractor is the only offeror who may have the current PM and APM resumes and could potentially limit these personnel from applying for positions with other offerors. Will the FAA please confirm that the PM and APM are not subject to AMS 3.8.2-2(2)(a) restrictions on substitution of personnel since a plan to hire incumbent employees is being requested with the offer, and acknowledge that these two positions' proposed personnel may be replaced by incumbent personnel provided they qualify for the positions under the SIR requirements?

REFERENCE: p. 14, AMS 3.8.2-22(2)(a), "...Contractor must not substitute personnel for the individuals whose resumes or other personal qualification were submitted with its offer and that were determined by the Contracting Officer to be acceptable at the time of contract award, unless such substitutions are because of an individual's sudden illness, death, or termination of employment."

and

p. 68, Evaluation Criteria, Factor 1, Sub-factor 1.3, "...plan to hire incumbent employees currently performing this work."

A20: All offerors need to submit resumes for Key Personnel consisting of the Telecommunications Project Manager/Supervisor (PM) and the Lead Telecommunications Technician/Assistant Project Manager (APM) IAW Section L, technical proposal content listed under L.5.3(a)(1). Current contractor personnel information will not be given out.

Q21: Section 1.2 states the contractor is required to furnish two vehicles to support this contract. Will the FAA please add a CLIN for ODCs?

REFERENCE: p. 15, Section 1.2 Contractor Furnished Items and

Section B

A21: No additional CLINs will be added

Q22: Will the FAA please confirm they only require one 1/2 Ton Truck and one 3/4 Ton Truck for contract performance?

REFERENCE: p. 15, Section B, 1.2.1 Contractor Furnished Items which states, "The contractor shall provide the following vehicles in support of the MMAC telecommunications infrastructure:

Pickup Truck ½ Ton – 1 each for use by the installation technicians.

Pickup Truck ¾ Ton or 1 Ton Truck – 1 each for heavy equipment delivery."

A22: : Yes, one ½ ton truck and one ¾ or 1 ton truck.

Q23: Will the FAA please provide an estimate on how often the required trucks are used weekly, monthly, and/or annually?

REFERENCE: p. 15, Section B, 1.2.1 Contractor Furnished Items which states, "The contractor shall provide the following vehicles in support of the MMAC telecommunications infrastructure:

Pickup Truck ½ Ton – 1 each for use by the installation technicians.

Pickup Truck ¾ Ton or 1 Ton Truck – 1 each for heavy equipment delivery."

A23: The trucks are used daily on the MMAC.

Q24: Will the FAA please clarify whether the Key Personnel identified in RFP p. 19, Section AMS 3.8.2-17 is a Program Manager or a Project Manager and update the SIR sections accordingly?

REFERENCE: p. 19. Section AMS 3.8.2-17 Key Personnel and Facilities

A24: This has been revised.

Q25: Will the FAA please clarify whether the required Key Personnel is a Program Manager or whether Key Personnel consists of the Telecommunications Project Manager/Supervisor (PM) and the Lead Telecommunications Technician/Assistant Project Manager (APM) and update the SIR sections accordingly?

REFERENCE: p. 19. Section AMS 3.8.2-17 Key Personnel and Facilities and

p. 68, Evaluation Criteria, Factor 1, Sub-factor 1.2 [SOW Part II Section B 1.1.1 and 1.1.2]

A25: This has been revised.

Q26: Will the FAA please clarify whether submissions should be send to both Abigael Schultz and Amanda Green, or specify which is the correct POC for the proposal submission?

REFERENCE: p. 53, Section L.3(a) lists POC for submission as Abigael K. Schultz and

p. 63, Section 3.2.2.3-20(d) lists POC for submission as Amanda Green

A26: Personnel information has been updated

Q27: A table of Contents and Acronym list are commonly used to provide an easy way to quickly identify where items are located in a proposal, and identify acronyms used throughout a document that may be split into sections. Will the FAA please allow the inclusion of a non-page counted Table of Contents and Acronym List in each volume?

REFERENCE: p. 59, Section L.5.1(f) Common Items for Each Volume

A27: Only resumes are exempt from the page count as stated in SIR Section L, page 60, paragraph L.5.2 PROPOSAL OVERVIEW, subparagraph (a)(5) and page 61, paragraph L.5.3 PROPOSAL CONTENT, subparagraph (a) (1)

Q28: The Contract Specialist listed in Attachment 8 is different than the Contract Specialist listed in the SIR. Will the FAA please confirm that the Attachment 8 is to be submitted to Nicholas Risi or update Attachment 8 with the correct POC?

REFERENCE: Attachment 8 - Past Performance Questionnaire

A28: The PPQ has been updated

Q29: Does the incumbent Telecommunications Project Manager/Supervisor (PM) currently meet/exceed all of the education/experience minimums in Section 1.1.1, including holding a Registered Communications Distribution Designer (RCDD) certification?

REFERENCE: Attachment 1, Statement of Work, Section 1.1.1

A29: Current contractor personnel information will not be given out.

Q30: Does the incumbent Lead Telecommunications Technician/Assistant Project Manager (APM) currently meet/exceed all of the education/experience minimums in Section 1.1.2, including holding CompTIA Net+/A+ (or equivalent), Desktop PC repair, and IBwave Design Level 3 certifications?

REFERENCE: Attachment 1, Statement of Work, Section 1.1.2

A30: Current contractor personnel information will not be given out.

Q31: The education/experience minimums for certifications stated in Section 1.1.2 are phrased as "must possess or obtain." Does the government have a targeted time frame to meet the requirement (i.e., obtain the certifications)?

REFERENCE: Attachment 1, Statement of Work, Section 1.1.2

A31: Certifications must be held by individuals submitted for key personnel positions before transition of the contract.

Q32: Do CLINs 0002 through 0007 reflect the annual level of effort per labor category for the incumbent contract?

REFERENCE: 6973GH-22-R-00048.pdf, Section B, page 5

A32: The CLINs in this solicitation are indicative of the anticipated need for the new contract.