Final NEXTOR III SIR No. 693KA9-19-R-00028.pdf

SOLICITATION, OFFER AND AWARD

3. SOLICITATION TYPE1. CONTRACT NO. 2. SOLICITATION NUMBER

6. ISSUED BY CODE 7. ADDRESS OFFER TO (If other than Item 6)

5. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder"

NEGOTIATED BID (RFP)

SEALED BID (IFB)

4. DATE ISSUED

PAGE OF PAGES

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

9. FOR

INFORMATION

CALL

CAUTION: LATE Submissions, Modifications and Withdrawals. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 7, or if hand carried, in the

SOLICITATION

8. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTR., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICE/COST

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

10. TABLE OF CONTENTS

17. OFFER DATE16. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

14C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

14B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

15. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER14A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

13. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)12. DISCOUNT FOR PROMPT PAYMENT the designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above , to furnish any or all items upon which prices are offered at the price set opposite each item , delivered at

11. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 11 does not apply if the solicitation includes Minimum Bid Acceptance Period .

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or by other authorized official written notice.

27. AWARD DATE

(Signature of Contracting Officer)

26. CONTRACT AUTHORITY

24. PAYMENT WILL BE MADE BY

25. NAME OF CONTRACTING OFFICER (Type or print)

CODE 23. ADMINISTERED BY (If other than Item 6)

ITEM

(4 copies unless otherwise specified)

22. SUBMIT INVOICES TO ADDRESS SHOWN IN21. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

20. ACCOUNTING AND APPROPRIATION19. AMOUNT18. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by CONTRACT AUTHORITY)

CODE

09/26/2019 X

AAQ410-AFN

AAQ-410 ACQ STRATEGY & PERFORM NISC

Orville Wright Bldg. (FOB10A), Room 406 FAA National Headquarters 800 Independence Ave., SW Washington DC 20591

1000 ES 10/16/2019

Kelly Chappelle 202 kelly.chappelle@faa.go v 267-4631

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Kelly Chappelle

693KA9-19-R-00028

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NEXTOR III SIR No. 693KA9-19-R-00028

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PART I - SECTION B

SUPPLIES/SERVICES & /COST

B.1 OVERVIEW

The Contractor must furnish all support services, as described in Section C (Statement of Work), as ordered by the Government. All work will be ordered on a Cost Reimbursement basis pursuant to task orders issued hereunder. Individual Task Order (TOs) will be issued to support funded tasks under the contract.

B.2 CONTRACT TYPE

The FAA contemplates the award of an Indefinite Delivery/Indefinite Quantity (IDIQ) task order contract to support the FAA’s Next Generation Academic Consortium for Aviation Operations Research (NEXTOR) requirement to lead the aviation community by advancing new ideas and paradigms for aviation operations, educating and training aviation professionals, and promoting knowledge exchange among industry, Government and academic leaders. This award will be an IDIQ driven by the award of individual cost reimbursement type task orders. Each task order will specify the time allotted for the Offeror to prepare and submit the required Task Order proposal to the Contracting Officer or his/her designee. Given a general Scope of Work addressed in the contract, the issuance of Task Orders will provide the flexibility to refine the specific requirement and associated costs. Task Orders will also detail the work to be performed, define the value of the work, identify the task order funding level, and indicate the period of performance and deliverables.

The NAICS code for this procurement is 541715 (Research and Development in the Physical, Engineering, and Life Sciences except Nanotechnology and Biotechnology) with a size standard of 1500 employees.

B.3 ESTIMATED MINIMUM/MAXIMUM LEVEL OF EFFORT:

The estimated minimum level of effort, in dollars, is $TBD for the entire term of the contract. The estimated maximum level of effort, in dollars for the entire term of the contract is $TBD. The government is not bound to order services beyond its minimum level of effort. The estimates below were used for evaluation purposes only and do not obligate the Government to order beyond the guaranteed minimum amount.

The proposed period of performance is seven (7) years from the date of contract award, consisting of one five (5) year Base Period and two Option Years. The total ceiling for the 7-year contract period is not to exceed $24,538,689.47, if all option years are exercised.

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B.4 ESTIMATED COST

CLIN 001 - Base Year 1 Labor - CLIN 001 (Cost Reimbursable) Estimated Labor Hours Total Cost

Professor I 2,400 - Professor II 3,120 - Graduate Student I 4,320 - Graduate Student II 4,320 - Researcher I 4,320 - Researcher II 4,320 - Subcontractors - -

Total Hours/Labor 22,800 - ODCs CLIN 101 (CR) (NTE)

Materials & Equipment (NTE) $70,146.00 Conferences / Training / Workshops (NTE) $420,876.00 Travel (NTE) $70,146.00 Other Graduate Student Costs (NTE) $187,056.00 Total ODCs (NTE) $748,224.00

Total Cost Base Year 1 $748,224.00

CLIN 002 - Base Year 2 Labor - CLIN 002 (Cost Reimbursable) Estimated Labor Hours Total Cost

Professor I 2,400 - Professor II 3,120 - Graduate Student I 4,320 - Graduate Student II 4,320 - Researcher I 4,320 - Researcher II 4,320 - Subcontractors - -

Total 22,800 - ODCs CLIN 102 (CR) (NTE)

Materials & Equipment (NTE) $71,829.50 Conferences / Training / Workshops (NTE) $430,977.02 Travel (NTE) $71,829.50 Other Graduate Student Costs (NTE) $191,545.34 Total ODCs (NTE) $766,181.38

Total Cost Base Year 2 $766,181.38

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CLIN 003 - Base Year 3 Labor - CLIN 003 (Cost Reimbursable) Estimated Labor Hours Total Cost

Professor I 2,400 - Professor II 3,120 - Graduate Student I 4,320 - Graduate Student II 4,320 - Researcher I 4,320 - Researcher II 4,320 - Subcontractors - -

Total 22,800 - ODCs CLIN 103 (CR) (NTE)

Materials & Equipment (NTE) $73,553.41 Conferences / Training / Workshops (NTE) $441,320.47 Travel (NTE) $73,553.41 Other Graduate Student Costs (NTE) $196,142.43 Total ODCs (NTE) $784,569.73

Total Cost Base Year 3 $784,569.73

CLIN 004 - Base Year 4 Labor - CLIN 004 (Cost Reimbursable) Estimated Labor Hours Total Cost

Professor I 2,400 - Professor II 3,120 - Graduate Student I 4,320 - Graduate Student II 4,320 - Researcher I 4,320 - Researcher II 4,320 - Subcontractors - -

Total 22,800 - ODCs CLIN 104 (CR) (NTE)

Materials & Equipment (NTE) $75,318.69 Conferences / Training / Workshops (NTE) $451,912.16 Travel (NTE) $75,318.69 Other Graduate Student Costs (NTE) $200,849.85 Total ODCs (NTE) $803,399.40

Total Cost Base Year 4 $803,399.40

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CLIN 005 - Base Year 5 Labor - CLIN 005 (Cost Reimbursable) Estimated Labor Hours Total Cost

Professor I 2,400 - Professor II 3,120 - Graduate Student I 4,320 - Graduate Student II 4,320 - Researcher I 4,320 - Researcher II 4,320 - Subcontractors - -

Total 22,800 - ODCs CLIN 105 (CR) (NTE)

Materials & Equipment (NTE) $77,126.34 Conferences / Training / Workshops (NTE) $462,758.06 Travel (NTE) $77,126.34 Other Graduate Student Costs (NTE) $205,670.25 Total ODCs (NTE) $822,680.99

Total Cost Base Year 5 $822,680.99

CLIN 006 - Option Year 1 Labor - CLIN 006 (Cost Reimbursable) Estimated Labor Hours Total Cost

Professor I 2,400 - Professor II 3,120 - Graduate Student I 4,320 - Graduate Student II 4,320 - Researcher I 4,320 - Researcher II 4,320 - Subcontractors - -

Total 22,800 - ODCs CLIN 106 (CR) (NTE)

Materials & Equipment (NTE) $78,977.37 Conferences / Training / Workshops (NTE) $473,864.25 Travel (NTE) $78,977.37 Other Graduate Student Costs (NTE) $210,606.33 Total ODCs (NTE) $842,425.33

Total Cost Option Year 1 $842,425.33

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CLIN 007 - Option Year 2 Labor - CLIN 007 (Cost Reimbursable) Estimated Labor Hours Total Cost

Professor I 2,400 - Professor II 3,120 - Graduate Student I 4,320 - Graduate Student II 4,320 - Researcher I 4,320 - Researcher II 4,320 - Subcontractors - -

Total 22,800 - ODCs CLIN 107 (CR) (NTE)

Materials & Equipment (NTE) $80,872.83 Conferences / Training / Workshops (NTE) $485,236.99 Travel (NTE) $80,872.83 Other Graduate Student Costs (NTE) $215,660.88 Total ODCs (NTE) $862,643.54

Total Cost Option Year 2 $862,643.54

Total All Periods Labor - Total CLINs (Cost Reimbursable) Estimated Labor Hours Total Cost

Professor I 16,800 $0.00 Professor II 21,840 $0.00 Graduate Student I 30,240 $0.00 Graduate Student II 30,240 $0.00 Researcher I 30,240 $0.00 Researcher II 30,240 $0.00 Subcontractors - -

Total 159,600 - ODCs Total CLINs (CR) (NTE)

Materials & Equipment (NTE) $527,824.16 Conferences / Training / Workshops (NTE) $3,166,944.96 Travel (NTE) $527,824.16 Other Graduate Student Costs (NTE) $1,407,531.09 Total ODCs (NTE) $5,630,124.37

Total Cost All Periods $5,630,124.37

TOTAL COST $

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B.5. OTHER DIRECT COSTS

Contractor’s “other direct costs” (ODC) must include only materials & equipment, conferences/training/ workshops, subcontractors, travel, and other graduate student costs, if any, under each delivery or task order; provided, however, such costs must be specifically identified and authorized therein. The amounts provided in Section B.4 above for ODC are amounts which must not be exceeded by the Contractor. ODC amounts include contractor’s overhead and general and administrative charges to be applied to actual expenses incurred. The ODC are non-fee bearing costs. The Government will reimburse the Contractor for associated travel cost in accordance with Section G.

B.6 CEILING

Cost Reimbursement orders issued under this contract must be subject to an agreed upon ceiling. The ceiling must include estimated labor hours by applicable labor category, the fixed labor rate for each such labor category, and estimated ODC by category. Contractor must not exceed ceiling without the prior written consent of the Government.

End Section B

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PART I - SECTION C

STATEMENT OF WORK (SOW)

C.1 BACKGROUND

The National Center of Excellence for Aviation Operations Research (NEXTOR) was established on June 26, 1996, as one of the five Centers of Excellence created by the Federal Aviation Administration (FAA) under NEXTOR I. The current consortium of NEXTOR universities under NEXTOR II is led by the University of Maryland at College Park and also includes George Mason University, the Georgia Institute of Technology, the Massachusetts Institute of Technology, Ohio State University, Purdue University, the University of California at Berkeley, and the Virginia Polytechnic Institute and State University.

Work conducted under NEXTOR I and NEXTOR II has produced numerous papers, theses and doctoral dissertations and engaged in formal knowledge and research exchange activities. These initiatives have been instrumental in the successful transfer and sharing of new technologies, have enhanced the current scientific knowledge base within the FAA and throughout the aviation community, and have helped to educate and prepare the next generation of aviation professionals.

Because of the value inherent in NEXTOR and the potential for future contributions to the aviation community, FAA desires to continue its relationship with the University community under the proposed Next Generation Academic Consortium for Aviation Operations Research III (NEXTOR III) program.

C.2 OBJECTIVES

The objective of the NEXTOR III acquisition is to task universities that have the established capabilities to support the FAA requirement to lead the aviation community by advancing new ideas and paradigms for aviation operations, educating and training aviation professionals, and promoting knowledge exchange among industry, Government, and academic leaders. The FAA will utilize the combination of academic research capabilities and personnel expertise uniquely provided by universities to facilitate a streamlined mechanism for the delivery of solutions to the FAA’s mission-critical requirements through research, training, education, and knowledge exchange activities.

C.3 SCOPE

The FAA will utilize the scientific expertise provided by universities and facilitate a streamlined mechanism for the delivery of solutions to the FAA’s mission critical requirements through research, training, education, and knowledge exchange activities. NEXTOR III will not only continue many of the efforts under the previous NEXTOR contracts but also adds support for new requirements, such as for emerging concepts and technologies (e.g., Commercial Space, Unmanned Aircraft Systems).

C.4 STANDARDS, REGULATIONS AND DOCUMENTATIONS

The Contractor must comply with the guidance and regulations as outlined in OMB Circular No. A-21, Principles For Determining Costs Applicable To Grants, Contracts, And Other Agreements With Educational Institutions. In the event of conflict between OMB Circular No. A-21 and this contract, the contract must control.

C.5 TECHNICAL AREAS OF WORK

The following technical areas describe the research areas and topics that the FAA requires under the

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NEXTOR III program. Within each technical area, the Contractor may perform the following activities:

(1) Analyze or study the technical area, (2) Propose solutions or provide recommendations for problems identified in the technical area, (3) Research the impacts of solutions or decisions related to the technical area, and (4) Create models and simulations that analyze scenarios for the technical area or can assess the impacts and/or solutions for the technical area.

The FAA intends to acquire on-going aviation research services through NEXTOR III based on the critical continuing needs of the aviation transportation community. NEXTOR III will be supporting research efforts for new FAA initiatives and emerging concepts and technologies. NEXTOR III will require research in the technical areas identified below. Because NEXTOR III provides innovative research and results, the FAA may require additional areas of tasking during contract performance.

C.5.1 TACTICAL TRAFFIC MANAGEMENT

This technical area focuses on investigating aviation operations on a tactical level.

a. Airport Surface – Addresses aspects of the airport surface such as runway incursions, ground collisions, low visibility surface movement detection systems, and surface-related delays.

b. Terminal Operations – Addresses aircraft departing from, or entering into, the terminal area or airport.

c. En Route Flight Operations – Addresses issues related to routes of flight through the National Airspace System (NAS), including but not restricted to, management of aircraft fuel consumption, en route delays, severe weather avoidance, utilization of favorable winds, and collision avoidance.

d. Situational Awareness – Addresses how technology and procedures contribute to better situational awareness and the impact on NAS performance.

C.5.2 STRATEGIC TRAFFIC MANAGEMENT

This technical area focuses on strategic operations and the equipment and procedures that contribute towards improving strategic performance.

a. Traffic Flow Management – Addresses existing and proposed solutions for efficient traffic flow management such as optimizing air traffic flow at airports, alleviating air traffic congestion, and investigating initiatives, concepts, and components that will be integrated into the future NAS.

b. Collaborative Decision Making – Addresses new operational procedures and decision support tools for implementing and managing all operations, generating better quality information from the FAA and the NAS, and creating tools and procedures that allow air service providers, FAA, and domestic and international airlines to collaborate in the formulation of flow management actions.

c. Trajectory-Based Operations – Addresses the shift from clearance-based control to trajectory-based control.

d. Flow Control, Scheduling, and Workload Distribution – Addresses issues related to passenger and aircraft flow, scheduling, and related workload distribution issues, including but not limited to assignment and transshipment problems, movement of passengers into and out of the airport area, and personnel scheduling issues.

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C.5.3 SAFETY, SECURITY, AND ENVIRONMENT

This technical area focuses on the safety, security, and environmental impact of the aviation industry.

a. External Flight Hazards – Addresses external flight hazards, such as weather, wake turbulence, mid-air collisions, threats to civil aviation, and terrorism threat assessment.

b. Aircraft Separation Standards – Addresses the impact of changing or reducing separation standards and related safety implications. Such studies could examine wake vortex constraints on aircraft separation, e.g., via modeling or probability studies, or other technological changes such as improved surveillance.

c. Other Safety Analysis – Addresses (but is not limited to) modeling of serious runway incursions and operational errors to allow the FAA to analyze the risk of fatalities associated with serious runway incursions and operational errors.

d. FAA's Role in Aviation Security – Addresses FAA's role in operating a secure NAS.

e. Environment – Addresses the impacts of aircraft operations on the environment, including but not restricted to emissions (noise and other), fuel consumption, and alternative fuels.

C.5.4 SYSTEM PERFORMANCE AND ASSESSMENT MEASUREMENTS

This technical area focuses on defining metrics and measuring performance.

a. Performance Assessment Monitoring for Air Service Providers – Addresses the need to monitor the performance of the FAA and other air service providers to ensure the safest and most efficient system possible.

b. Performance Metrics for Airlines – Addresses ways to measure airline performance.

c. Operational Analysis – Addresses determining whether intended operational impacts have been achieved, quantifying the impacts, and identifying any unanticipated effects.

May be conducted through feasibility studies and/or operational demonstrations.

d. Statistical Analysis – Addresses the use of standard and advanced statistical techniques in support of modeling and analysis.

C.5.5 WEATHER IMPACT

This technical area focuses on weather-related analysis.

a. Weather Data and Forecasting for Aircraft Operations – Addresses weather data and weather forecast analysis that help mitigate the impact of weather on travel.

b. Weather Technology – Addresses how to integrate scientific and operational techniques in weather technology to enable aviation system users to mitigate the negative impact of adverse weather.

c. Weather Impact – Addresses understanding the impact of weather on the NAS.

C.5.6 INFRASTRUCTURE

This technical area focuses on the assessment of current and future hardware and software, their costs and benefits, and procedures and timelines for installing them.

a. Facility/Equipment Configuration Risk Analysis – Addresses consolidation and NAS performance and the related risks. Activities under this subject include, but are not

Page | 11 restricted to, the following: review literature related to current Air Traffic Control (ATC) systems architecture and its critical components in terms of current facilities and NAS equipment strings, FAA techniques, and models (such as facility/equipment configuration risk models) in use; address shortcomings of the existing models and techniques and areas where improvement is needed; review NAS architecture requirements and describe deficiencies of the proposed concept and techniques; and conduct studies related to the consolidation of NAS facilities/equipment, operational changes, infrastructure and the impact of outages on NAS.

b. Navigation, Communication, and Data Transfer – Addresses the performance and cost effectiveness of new hardware and software for navigation, communication, and data transfer systems or protocols.

c. Future Facilities – Addresses the operational and other impacts of modernized facilities, such as remote/virtual Air Traffic Control Towers (ATCTs).

d. Automation – Addresses the development of and impacts of new automation procedures and technologies on the NAS.

e. Data/Information Management – Addresses the research and investigation of architectures, policies, practices, procedures, and techniques that are used to manage data/information and control, protect, and enhance the value of FAA’s operational data/information assets.

f. Equipage – Addresses the development of and impacts of new aircraft and ATC equipment on the NAS.

g. Software Certification and Reliability – Addresses the development of protocols for ensuring that safety-critical software performs reliably and predictably under a wide range of conditions.

C.5.7 ECONOMIC ANALYSIS

This technical area focuses on the economics of the aviation industry, the economic benefits of capital investment, and current and future trends.

a. Economic and Risk Assessment of Current and Future NAS Structures – Addresses research activities related to, but not limited to, the following: the costs and benefits of changes to the aviation community; the cost risks associated with process reengineering efforts; the current state and performance-based future of harmonized global aviation standards and services to keep new and existing markets open.

b. Economic Impact – Addresses the economic impact of aviation on the local, national, and international economies, and how constraints on aviation affect economic growth.

c. Trends Analysis – Addresses future global and national economic trends that might impact aviation activity and economics.

d. Operational Benefits of FAA Capital Investment Plan Programs – Addresses activities that provide pre- and post- operational benefits for FAA Capital Investment Plan programs which support and enable NAS modernization.

e. Financial Strategies and Incentives – Addresses the need for research into making the NAS financially efficient and how to incentivize NAS stakeholders. Research areas include, but are not limited to, incentivizing airlines to equip with new technologies.

C.5.8 DATA, TOOLS, AND TRAINING SUPPORT

This technical area focuses on providing data, tools, and training support to the aviation analytical community.

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a. Modeling and Tools Library – Addresses the development and maintenance of a library of modeling and simulation tools.

b. Analytical Database Development – Addresses the development and analysis of databases in order to assess past performance and identify opportunities for improvement of equipment and procedures.

c. Analytical Technique Development – Addresses the development, investigation, and evaluation of proven and emerging analytical techniques (e.g., big data analytics) to assess past performance, predict future performance, and identify opportunities for operational improvements.

d. Programming Languages and Tools – Addresses the need to use programming languages and analysis tools such as R, Python, Java, and Tableau, particularly to ensure eventual and successful tech transfer of models and tools to federal agencies.

e. Conferences and Symposia – Addresses the need for conducting frequent conferences, research symposia, and seminars for the aviation industry, government, and academia, as well as providing training to FAA personnel.

C.5.9 EMERGING CONCEPTS & TECHNOLOGIES

The FAA strives to continuously modernize and implement improvements to operations, infrastructure, and safety. To this end, the FAA has a need for research activities that address and explore emerging concepts and technologies. Such new initiatives may include, but are not limited to:

a. New Entrants – Addresses the impact of new entrants in the NAS, such as Unmanned

Aircraft Systems (UASs) and Commercial Space flights.

b. Cybersecurity – Addresses the impact of potential security hazards and shortfalls associated with modernized infrastructure (e.g., movement of systems and data to cloud-based computing, unauthorized database breaches and hacking).

c. Safety Analysis – Addresses mathematical “laws” that predict how various precursors of aviation accidents (e.g., major runway incursions, operational errors of different kinds) might evolve in the future. Includes feasibility studies to create “early warning” models that indicate when observed events could foreshadow an unanticipated growth in future safety risks. Includes risk analysis and risk management for emerging concepts and technologies.

d. Human Factors – Addresses how evolution and modernization of automation, technology, procedures, and organization affect human workload. Research areas include, but are not limited to: the effect of cockpit automation on pilot workload, changes in workload and training issues created by modernized solutions, cockpit design, flight-crew communication, Air Traffic Control Specialist automated versus manual workload, controller workstation design, organizational behavior, and effects of improvements in situational awareness.

C.6 PROGRAM REVIEWS/MEETINGS/CONFERENCES

Program reviews are intended to portray progress on the contract and to address program issues. The Contractor will conduct program reviews, as required by the Government. The Government will select agenda items for formal presentation, notify the Contractor of the schedule and location for the review, and publish the agenda and list of authorized attendees. A minimum of ten working days must be provided to the Contractor for preparation of the review presentation. Scheduling of reviews must be at the discretion of the Government. At the direction of the Government, attendance will be limited to

Page | 13 specifically authorized personnel at meetings during which proprietary matters will be discussed. All non-Government and Government personnel without signed non-disclosure agreements will be excluded from portions of meeting during which any proprietary information is discussed.

Technical Interchange Meetings (TIMs) must be held as necessary to ensure effective resolution of issues throughout the life of the contract. The purpose of these meetings will be to identify, discuss and resolve technical, schedule, or programmatic issues associated with the contract in general or with a specific task.

These meetings will also be conducted to discuss the status of research activities. The Contractor must participate in weekly, bi-weekly, or monthly meetings and/or teleconferences as deemed necessary by the Contracting Officer’s Representative (COR).

C.6.1 CONFERENCES, SHORT COURSES, & SYMPOSIUMS

Ongoing training and education and exchange of knowledge among government, industry, and academia play a critical role in the success of the FAA. Conferences, short courses, and symposiums must be delivered that will bring together academic researchers, consultants, users, and government officials to consider technical and organizational aspects of the FAA’s success in implementing and in developing benchmarks for measuring success of operational research for the NAS.

Conferences, short courses and symposiums may be organized, for example: to address the latest thinking on how NAS performance must be conceptualized, defined, and measured; to review and assess the potential to improve performance and how these gains must be monitored; to discuss NAS performance trends and their implications; and to compare FAA trends with those of other Air Navigation Service Providers.

C.7 TECHNICAL REPORTS

Technical reports may be required per issued task order. The Contractor must deliver the requested number of copies in accordance with the pertinent task order. The Government will notify the Contractor as to the acceptability of the technical report, and the time period for the Contractor to complete corrective actions, in accordance with the instructions in the pertinent task order.

All technical reports must be complete, thorough, detailed, accurate, technically sound and clearly responsive to requirements. They must be representative examples of the current state-of-the-art methodology in the technical field involved and presented in professionally prepared documents. Each technical report must exhibit adequate treatment of its subject as well as intellectual integrity. The conclusions reached and the recommendations made in each technical report must be clearly stated, thoughtfully developed, and presented so as to be easily extracted for Government use. Alternate courses of action must be thoroughly discussed. Presumed consequential actions and events resulting from recommendations must be thoroughly explored.

Each technical report must include an engineering abstract of the document’s contents. Documents of over five pages in length must include a Summary Statement which must contain a brief summation of the problems explored, the objectives of the exploration, the conclusions reached, and the recommendations made. Controlled distribution products and other sensitive documents will receive special handling as appropriate.

Each report must also include any additional information required in accordance with the Statement of Work requirements as addressed in individual Task Orders. Deliverable documents must be provided in

Page | 14 draft form for optional review by the Government. After government review and comment, the contractor must deliver a final version of the deliverable that incorporates the government comments. Exceptions are periodic documents such as weekly and monthly reports. All deliverables are the property of the government and must be provided in electronic format.

The Contractor must deliver all documentation produced under this contract to the Government as specified. The Contractor must deliver electronic copies to the designated FAA Program Manager (PM), and the designated COR. The electronic copies must be readable on a system executing the Windows Operating System and running Microsoft Word, Microsoft Excel, and Visio. (Other formats may be appropriate with the Government's consent.)

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PART I - SECTION D

PACKAGING AND MARKING

D.1 PRESERVATION, PACKAGING AND PACKING

Unless otherwise specified herein those items required to be delivered under this contract must be packed for shipment in accordance with the current best commercial practice and in such a manner as to ensure receipt at its destination without damage to shipment.

D.2 MARKING

Shipping Labels – All equipment and associated materials must be preserved, packed and marked in accordance with ASTM-D3951, Standard Practices for Commercial Packaging. All shipped packages must be marked on the outside with the address to which it is being shipped;

a. In addition to information provided with shipping instructions, all deliverables must be marked with the following:

(1) FAA contract number under which the item is being delivered.

(2) Delivery or task order number, as applicable.

(3) Contractor's name and address.

(4) List of contents.

(5) Name and routing symbol of person to whom deliverable is being sent.

D.3 TRANSMISSION OF DELIVERABLES/ELECTRONIC DELIVERY

All deliverable items required by this contract must be shipped Free On Board (FOB) destination, within the consignee’s premises, with all mailing and transport expenses prepaid by the Contractor.

Alternatively, electronic mail transmittal is acceptable. However, the contractor must not send by unencrypted electronic mail any information that:

(a) is classified (at the “For Government Use Only” level or higher), or

(b) the COR or CO has informed the contractor is inappropriate for transfer by unencrypted email.

End Section D

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PART I - SECTION E

INSPECTION AND ACCEPTANCE

E.1 3.10.4-1 CONTRACTOR INSPECTION REQUIREMENTS (APRIL 1996)

The Contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturers' parts.

(End of clause)

E.2 3.10.4-4 INSPECTION OF SERVICES--BOTH FIXED-PRICE &

COST REIMBURSEMENT (APRIL 1996)

(a) 'Services,' as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will I not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, without additional charge if a fixed-price contract, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e ) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount, or if a cost reimbursement type contract, for no additional fee.

When the defects in services cannot be corrected by re-performance, the Government may:

(1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and

(2) reduce the contract price, or any lee payable under the contract to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform, the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

(1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service, (or if a cost reimbursement contract, reduce any fee payable by an amount that is equitable under the circumstances), or

(2) terminate the contract for default.

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E.3 3.10.4-8 INSPECTION OF RESEARCH AND DEVELOPMENT (SHORT FORM)

(APRIL 1996)

The Government has the right to inspect and evaluate the work performed or being performed under the contract, and the premises where the work is being performed, at all reasonable times and in a manner that will not unduly delay the work. If the Government performs inspection or evaluation on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(End of clause)

E.4 ACCEPTANCE OF DELIVERY ITEMS

Final acceptance of all deliverable items shall be made by the COTR or designated Government representative, unless otherwise specified in the contract.

E.5 3.10.4-15 CERTIFICATE OF CONFORMANCE (APRIL 1996)

a. When authorized in writing by the Contracting Officer, the Contractor shall ship with a

Certificate of Conformance any supplies for which the contract would otherwise require inspection at source. In no case shall the Government's right to inspect supplies under the inspection provisions of this contract be prejudiced. Shipments of such supplies will not be made under this contract until use of the Certificate of Conformance has been authorized in writing by the Contracting Officer, or inspection and acceptance have occurred.

b. The Contractor's signed certificate shall be attached to or included on the top copy of the inspection or receiving report distributed to the payment office or attached to the Contracting Officer copy when requested by the Contracting Officer. In addition, a copy of the signed certificate shall also be attached to or entered on copies of the inspection or receiving report accompanying the shipment.

c. The Government has the right to reject defective supplies or services within a reasonable time after delivery by written notification to the Contractor. The Contractor shall in such event promptly re place, correct, or repair the rejected supplies or services at the Contractor's expense.

d. The certificate shall read as follows:

'I certify that on [insert date), the [insert Contractor's name] furnished the supplies

Page | 18 or services called for by Contract No.____ via ____ [Carrier)] on____ [identify the bill of lading or shipping document] in accordance with all applicable requirements. I further certify that the supplies or services are of the quality specified and conform in all respects with the contract requirements, including specifications. Drawings, preservation, packaging, packing, marking requirements, and physical item identification (part number), and are in the quantity shown on this or on the attached acceptance document.

Date of Execution: __________________________________ Signature: _________________________________________ Title: _____________________________________________

End Section E

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PART I - SECTION F

DELIVERIES OR PERFORMANCE

F.1. 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (July 2011) This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: http://conwrite.faa.gov.

3.10.1-9 Stop-Work Order (Oct 1996)

3.10.1-24 Notice of Delay (March 2009)

F.2 PERIOD OF PERFORMANCE

The contract period of performance under this contract must be as follows:

BASE REQUIREMENT (5 YEARS)

The period of performance for the Base Requirement must be from the effective date of the contract through five years thereafter.

Base Year 1 (contract award – 12 months thereafter) Base Year 2 (13th month – 24th month) Base Year 3 (25th month – 36th month) Base Year 4 (37th month – 48th month) Base Year 5 (49th month – 60th month)

OPTIONAL PERIOD (2 ONE-YEAR OPTIONS)

The period of performance for the total option period (if all options are exercised) must extend two years from the end of the base period.

Option Year 1 (date of exercised option – 12 months thereafter) Option Year 2 (date of exercised option – 12 months thereafter)

F.3 3.8.2-22 SUBSTITUTION OR ADDITION OF PERSONNEL (Oct 2006)

(1) The Contractor must assign only those individuals whose resumes, personnel data, or personnel qualification statements have been submitted and determined by the Contracting Officer to meet the minimum requirements of the contract. The Contractor must not substitute or add personnel except in accordance with this clause.

(2) Substitution of Personnel.

(a) For the first [180] days of contract performance, the Contractor must not substitute personnel for the individuals whose resumes or other personal qualification were submitted with its offer and that were http://conwrite.faa.gov/

Page | 20 determined by the Contracting Officer to be acceptable at the time of contract award, unless such substitutions are because of an individual's sudden illness, death, or termination of employment. In any of these events, the Contractor must promptly notify the Contracting Officer and propose substitute personnel as required by paragraph (4) below.

(b) If an individual becomes, for whatever reason, unavailable for work under the contract for a continuous period exceeding thirty (30) working days, or is expected to devote substantially less effort to the planned work, the Contractor must propose a substitute personnel as required by paragraph (4) below.

(3) Addition of Personnel. If an FAA requirement will increase the specified level of effort for a designated labor category, but not the overall level of effort of the contract, then the Contractor must notify the Contracting Officer to add personnel to the designated labor category. The Contractor must request added personnel as required by paragraph (4) below.

(4) Request and Review. The Contractor must submit the request for substitute or added personnel in writing to the Contracting Officer at least [14] days (if a security clearance must be obtained, at least [45] days) before the proposed date of substitution or addition. The Contractor's request must provide a detailed explanation of the circumstances causing the proposed substitution or addition, a complete resume for the proposed substitute or added personnel, and any additional information required by the Contracting Officer. Proposed substitutes and added personnel must have qualifications equal to or higher than those stated in the contract for the labor category. The Contracting Officer will evaluate the Contractor's request and promptly notify the Contractor of the decision to accept or reject the qualifications of the substitute or added personnel.

(5) The Contracting Officer may terminate the contract if the Contractor has not made suitable, timely, and reasonably forthcoming replacement of personnel who have been reassigned or terminated or otherwise become unavailable to work under the contract or the resulting loss of productive effort would impair the successful completion of the contract. Alternatively, if the Contracting Officer finds the Contractor to be at fault for the condition, then the Contracting Officer may equitably adjust (downward) the contract price or fixed fee to compensate the Government for any delay, loss or damage as a result of the Contractor's action.

F.4. PLACE OF PERFORMANCE

Services required under this contract must be performed at the Contractor's facility, Government sites, or other FAA locations as specified in individual task orders.

F.5 DELIVERABLES

As a result of performance of the efforts set forth in the Statement of Work (for each task order issued), the following deliverable report(s) and any other associated data, applicable under this contract, must be furnished to the Government in the manner prescribed.

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Item Deliverable Description Delivery Date 1 Monthly

Progress/Status Report

The report must include an updated schedule, accomplishments, risks and mitigation strategies.

Monthly - within 14 calendar days after the end of the month-end accounting period

2 Quarterly Performance Reports

The report must include narrative describing the progress achieved in all areas of the work performed under the contract.

No later than 15 calendar days after the end of each quarter *

3 Annual Performance Report

The report must include a summary of accomplishments and metrics in all areas of the work performed under the contract. This may include (but not be limited to): a description of in-progress and completed projects and resulting publications;

number of graduate students supporting NEXTOR efforts (annual/ total); descriptions of conferences/ courses/symposia conducted and number of FAA/other attendees.

No later than 15 calendar days after the end of each fiscal year *

4 Cost Management Report/ Finance Report

The report must include current and cumulative expenditures and a forecast of planned expenditures for each task order.

Monthly - within 14 calendar days after the end of the month-end accounting period

5 Technical Interchange Meeting Report

The report must include narrative describing: the purpose of the meeting; the technical, schedule, or programmatic issues or other topics that were the focus of the meeting (associated with the contract in general or with a specific task); and the main points and outcomes of the discussion, including how issues were addressed or resolved.

As required

6 Government Property Inventory Report

The report must be prepared as of July 31 of each year listing all Government property (under the purview of this contract) in its possession and in the possession of all partners/subcontractors during the previous twelve months.

Annually on September 15th

7 Trip Report For invoiced travel, the Contractor must submit a report detailing discussions /conclusions/ courses of action resulting from the trip.

As required

*Quarters and fiscal years are designated by federal government fiscal year periods (i.e. October – December, January – March, April – June, and July – September).

Page | 22

F.6 PLACE OF DELIVERY

All delivery items must be delivered as specified in Section F.5 or in each Task Order. The address for the Contracting Officer’s Representative (COR) is:

Federal Aviation Administration 1575 I Street N.W., Washington, DC 20005 8th Floor ATTN: Aimee Fite

TELEPHONE: (202) 267-2859

E-MAIL: Aimee.Fite@faa.gov

A copy of the transmittal letter must be delivered to the Contracting Officer at the following address:

Federal Aviation Administration 800 Independence Avenue, SW Washington, DC 20591 FOB10(A), 4th Floor, Room 406 ATTN: Kelly Chappelle

TELEPHONE: (202) 267-4631

E-MAIL: Kelly.Chappelle@faa.gov

F.7 WORK AT RISK IS PROHIBITED

a. For purposes of this clause, “work at risk” is defined as work performed and/or costs incurred by the contractor, or any of the contractor’s personnel or subcontractors, that has not been authorized in accordance with a properly issued Order.

b. The contractor must not work any personnel or subcontractor at risk. In addition, Contractor must immediately notify the Contracting Officer of any situation that constitutes, appears to constitute, or potentially constitutes working at risk.

End Section F mailto:Aimee.Fite@faa.gov mailto:Kelly.Chappelle@faa.gov

Page | 23

PART I - SECTION G

CONTRACT ADMINISTRATION DATA

G.1 GOVERNMENT CONTACTS FOR POST-AWARD ADMINISTRATION

The Contractor must use one of the following Government contacts, as applicable, as the focal point for all matters regarding this contract.

(a) FAA Contracting Officer (CO):

Kelly Chappelle Federal Aviation Administration 800 Independence Avenue, SW Washington, DC 20591 FOB10(A), 4th Floor, Room 406

TELEPHONE: (202) 267-4631

E-MAIL: Kelly.Chappelle@faa.gov

(b) FAA Contracting Officer's Representative (COR):

Aimee Fite Federal Aviation Administration 1575 I Street NW, 8th Floor Washington, DC 20005 ATTN: Aimee Fite

TELEPHONE: (202) 267-2859

E-MAIL: Aimee.Fite@faa.gov

G.2 FAA CONTRACTING OFFICER’S (CO) AUTHORITY

The FAA Contracting Officer assigned to this contract has responsibility for ensuring the performance of all necessary actions for effective contracting; ensuring compliance with the terms of the contract and safeguarding the interests of the United States in its contractual relationships. In this regard, the Contracting Officer is the only individual who has the authority to enter into, administer, or terminate this contract. In addition, the Contracting Officer is the only person authorized to approve changes to any of the requirements under this contract, and notwithstanding any provision contained elsewhere in this contract, this authority remains solely with the Contracting Officer.

It is the responsibility of the Contractor to contact the CO immediately if there is even the appearance of any technical direction that is or may be outside the scope of the contract. Work not ordered by the Contracting Officer and/or work outside the scope of the contract will not be reimbursed by the Government. The Contractor must immediately notify the Contracting Officer for clarification when a question arises regarding the authority of any person to act for the Contracting Officer under the contract.

G.3 3.10.1-22 CONTRACTING OFFICER’S REPRESENTATIVE (April 2012)

(a) The Contracting Officer may designate other Government personnel (known as the Contracting Officer's Representative) to act as his or her authorized representative for contract administration functions which do not involve changes to the scope, price, schedule, or terms and conditions of the contract. The designation will be in writing, signed by the Contracting Officer, and will set forth the authorities and limitations of the representative(s) under the contract. Such designation will not contain authority to sign contractual documents, order contract changes, modify contract terms, or create any commitment or liability on the part of the Government different from that set forth in the contract.

(b) The Contractor must immediately contact the Contracting Officer if there is any question regarding the authority of an individual to act on behalf of the Contracting Officer under this contract. The Contracting Officer’s Representative is: Aimee Fite

G.4 HOURS OF WORK

For informational purposes, the FAA observes a five (5) day work week. The normal FAA hours of operation are 7:00 A.M. to 4:30 P.M.