R-00024 - SESA Questions and Answers - Amendment 0001.pdf

SESA Questions and Answers

693KA8‐21‐R‐00024

Amendment 0001

# SECTION NAME SUB-SECTION Reference OFFEROR'S QUESTION GOVERNMENT RESPONSE

N/A N/A N/A N/A Will the government be mandating the COVID vaccine?

The FAA requires Contractor employees working onsite at Government facilities to follow the Safer Federal Workforce Task Force’s guidance for COVID-19 workplace safety protocols for Federal agencies.

C Statement of Work C.3 General Requirements

Section g calls for a Contractor Program Manager;

however, Section b calls for a Contract Manager. Is the Contractor Program Manager and the Contract Manager one and the same position or are they two separate and distinct positions?

The positions are one in the same. Please see Section C Amendment 001.

C Statement of Work C.3 General Requirements Does the Government requires a full-time Contract Manager 100% dedicated to this contract?

The governement will allow the contractor to decide what works best for them. However, the contractor must ensure all contract requirements are met.

4 C Statement of Work C.4.2 Security Officer Manual Are there specific training, grooming, or professional attributes the government would like highlighted for training and/or qualification purposes?

All topics are included in the SOW. The contractor can include other topics they deem necessary.

C Statement of Work C.5.1.2 Security Officer Requirements Does the incumbent currently have the contract fully staffed per the posts in this solicitation? If not, what are the differences?

The current facilities are staffed according to the contract requirements.

C Statement of Work C.7.1. Medical Standards Does the incumbent's staff meet the medical and training requirements of this solicitation? If not, what are the differences?

Yes, the incumbent's staff meets the medical and training requiremnets. CSO are not allowed to stand post without meeting the requirements of the contract.

C Statement of Work C.7.2 Physical Demands C.7.2 lists specific physical demands that officers must be able to do. Is a physical fitness test (or PAT) required?

A physical fitness test is not required. A doctor must certify the applicant meets the medical and physcial requiremnets without restrictions.

8 C Statement of Work C.12.1.1 Contractor-Provided Firearms and

Ammunition

What CFE does the incumbent FAA SESA CSO currently use? Includes, but not limited to, weapons, ammunition type, pepper spray, communications, handcuffs, batons.

The incument currently uses the CFE identified in the SOW.

C Statement of Work C.13 Training Is the incumbent workforce trained to the standards and requirements stated in Section C.13?

Yes, all CSO are trained according to the requirements in the SOW.

C Statement of Work C.13.1 Initial Training C.13 gives details and subject matter for required initial/pre-performance training for all CSOs. Is there a required number of hours for this training?

Each state and city require different hours if there are current state and city requirements.

If there are no current state or city requirements, a minimum of 40 hours of training is required.

C Statement of Work C.16.1 Place of Performance/Hours of Operation What is the time required for Security guard mount?

There is no time requirements. All CSO take their weapons home and no weapons assigned to CSO's are stored on site.

12 C Statement of Work C.17.2 Transition Plan Please clarify the transition period for the new contract?

The transisition is the time between contract award and contract onsite start date. Please see SIR Section F.2 Period of Performance.

SESA Questions and Answers

693KA8‐21‐R‐00024

Amendment 0001

J Section J J.1

Section J Att J.1 SESA Facility Post Exhibi 2-2-2, Section J Att J.1 SESA

Facility Post Exhibit 3-2-1 and Section J Att J.1 SESA Facility Post Exhibit 3-2-2

Section J Att J.1 SESA Facility Post Exhibi 2-2-2, Section J Att J.1 SESA Facility Post Exhibit 3-2-1 and Section J Att J.1 SESA Facility Post Exhibit 3-2-2 appear to be sample post exhibits. Would the FAA provide detailed post exhibits by location to assist in our population of the pricing workbook?

The post exhibits are the not same. Please review again. You'll notice the schedules are different. Applicable locations are listed underneath the schedule where the text says "Applies to the follow Central Service Area locations…"

J Section J J.1 Section J Att J.1 CSA Facility Post

Exhibi 2-2-2 and Section J Att J.1 CSA Facility Post Exhibit 3-2-2

Are the security officers on duty allowed to self-break during non-peak times provided at least one officer remains at the post?

Yes, however the Government does not regulate breaks and meal times. Please refer to the CBAs and labor law for guidance.

J Section J J.1 Section J Att J.1 CSA Facility Post

Exhibi 2-2-2 and Section J Att J.1 CSA Facility Post Exhibit 3-2-2

Are the security officers allowed to eat their meal (lunch) while on post?

Yes, however the Government does not regulate breaks and meal times. Please refer to the CBAs and labor law for guidance.

16 J Section J J.1 Section J Att J.1 CSA Facility Post

Exhibi 2-2-2 and Section J Att J.1 CSA Facility Post Exhibit 3-2-2

If on-duty security officers are not allowed to self-break and relief officers must come in to perform this function, then most CBA’s require a minimum of four hours pay. This minimum pay will increase the contractor’s bid price by a minimum of 12 hours a day (3 eight-hours shift all requiring relief around the 4 hour point) or 4,380 hours annually…per location! Has this additional cost been projected into the government's projected cost analysis?

Section J Att J.1 CSA Facility Post Exhibi 2- 2-2 and Section J Att J.1 CSA Facility Post Exhibit 3-2-2 has been amended. Please see Amendment 0001.

J Section J J.5 CSA Pricing Workbook

CLIN 6 in most sub-sections require an additional 2 armed security officers (4 officers on duty instead of the usual 2 officers) to perform screening duties once a week (2 officers at 4 hours each = 8 total hours) Will the two screening officers have the same duty hours (same day/same work schedule) every week for scheduling purposes? Or, will they operate at different days and different times to prevent predictability of screening?

The two screening officer will not have the same duty hours/same day schedule. This will be coordinated but a random activity so date and time will not be the same each time this CLIN will be used.

L Instructions, Conditions and Notices to Offerors

L.3 Instructions for Preparation and

Submission of Proposals

Will the FAA clarify whether Offeror submissions are to be made in hardcopy binders or via electronic mail or both?

Offerors submissions should be made via electronic mail. Section L.3 has been updated. Please see Section L Amendment 00001.

L Instructions, Conditions and Notices to Offerors

L.4(b) Proposal Presentation, Format and

Content May Offerors reduce font size in tables, graphs, figures to Times New Roman 10pt?

The font size outlined in Section L should be used.

20 L Instructions, Conditions and Notices to Offerors

L.4(b) Proposal Presentation, Format and

Content

May Offerors use 11x17 format for charts and/or spreadsheets in Volume 2? If yes, will an 11 x17 page be counted as one or two sheets/pages?

Follow guidence in Section L

L Instructions, Conditions and Notices to Offerors

L.6.(b) Volume 2 - Management, Technical and

Past Performance Proposal

Will the FAA clarify whether the six projects for all subcontractors and three projects for all prime contractors are not included in the page limit for Vol 2?

Per SIR Section L.6(b), "Volume 2 must be limited to 50 pages. Not included in this limit are the six (6) projects submitted for all subcontractors...The three (3) projects submitted by the prime contractor count against the 50 page limit.in the page count."

L Instructions, Conditions and Notices to Offerors

L.6.(d) Volume 2 - Management, Technical and

Past Performance Proposal

Would the FAA reconsider having all frontmatter included in the Volume 2-page total – specifically not count: Cover page, Table of Contents, Table of Figures, Table of Acronyms/Abbreviations, Table of Exhibits?

All pages are included in the page limit requirement.

L Instructions, Conditions and Notices to Offerors

L.6.1 Volume 2, Part A, Management Proposal

Please clarify what is not counted against the 50-page limit for Volume 2; the cover pages, table of contents, definitions, acronym lists, or the Management Plan and Transition Plan, or both?

The cover pages, table of contents, definitions, acronym lists, Management plan and Transition plan are counted against the page limit for Volume 2.