693KA8-23-RFI-INVERSE-01_ATTACHMENT 2.pdf

Due to the FENS Invoice Format from Verizon not yet finalized, the FAA if providing the FENS Billing instructions as part of the INVERSE Market Survey Request for

Information. The EDI format from Verizon that the INVERSE contract will utilize for the analysis will confirm to the below specification and include all the necessary data elements.

FENS BILLING INSTRUCTION

G.7 Billing Instructions

G.7.1 Invoice Submission Requirements

(a) The Contractor must submit invoices no later than the 10th working day of the month for the prior month’s services, unless otherwise authorized in writing by the Government CO. The

Contractor must submit invoices no more than monthly unless authorized by the Government CO.

All invoice submissions must be in electronic format.

(b) Each invoice submission must consist of two parts: (1) an Invoice Summary presented at the DO level; and (2) Invoice Details that contain an itemized list of all charges by individual telecommunications service (as applicable) and the associated CLINs. The Invoice Details must include credits and adjustments due to the Government and identify the basis for each credit and adjustment in sufficient detail for the Government or its designated agent to validate the amounts.

The Government may also request additional details as needed to support its validation of the invoiced amounts.

(c) Each Invoice Summary must be submitted to the Government CO as identified in Section G.2 and FAA Accounts Payable via email at 9-AMC-AMZ-FAA-APInvoices@faa.gov. The invoice summary must include:

(1) The contract number;

(2) The invoice number and date submitted;

(3) The billing period (i.e., month, day, and year);

(4) Dollar amount for the current billing period by DO;

(5) Cumulative dollar amount for the contract identified by DO;

(6) Name, email address, and telephone number of Contractor point-of-contact for resolution of questions and potential discrepancies; and

(7) Electronically signed certification as follows:

CERTIFICATION: I hereby certify that the attached invoice is true and correct to the best of my knowledge, information, and belief.

Signature of Corporate Official

Date of Signature mailto:9-AMC-AMZ-FAA-APInvoices@faa.gov

Certifier's Name Typed or Printed

Certifier's Title

Email Address and Telephone Number of the Certifying Official

(d) The invoice must separately identify all taxes, surcharges, and fees allowed per clauses H.16 and

H.17.

(e) Invoice credits and adjustments must be issued on the next invoice following the billing period in which the event necessitating the credit occurred or the circumstances necessitating the adjustment were identified.

(f) The Invoice Details must be provided in an electronic, machine-readable format to the

Government-designated entity that is responsible for the automated review and reconciliation of the invoice. “Machine-readable” is defined as electronic format that can be directly processed by computer-based applications without requiring manually-performed conversion or translation.

(g) The Contractor must make an electronic copy of the Invoice Summary and Invoice Details available through the Business Operations Function of the FENS FAA User Portal as required by

Section 6.1.2 of the FENS Functional and Performance Specification (Attachment J-1).

(h) All invoices charges must be in accordance with the applicable CLIN prices defined in Section

B.

G.7.2 Invoice Expiration

(a) The Contractor must invoice charges for services, functions, and capabilities within the scope of

Section B.4.1 as follows:

(1) All non-recurring charges must be invoiced within 90 days of acceptance of the associated service by the Government.

(2) All monthly recurring charges must be invoiced within 90 days following the end of the billing period during which the charges were incurred.

All CLIN charges services, functions, and capabilities within the scope of Section B.4.1 that are not invoiced as described in (1) and (2) above must be borne by the Contractor unless the Government

CO approves a request for extension in writing. The Contractor’s invoice must identify all charges in excess of 90 days for which extension approval has been granted. The Contractor’s invoice must identify adjustments to charges for which the invoice period has expired.

(b) The Contractor must invoice all charges for Support Service CLINs in accordance with the billing increments defined in Section B.4.2.

(c) For TO-based efforts, the Contractor must invoice associated charges in accordance with the rules defined within the TO, if specified. Otherwise, provisions (a) and (b) of this paragraph also apply to the invoicing of TO-based efforts.

G.7.3 Resolution of Invoice Discrepancies

(a) The Contractor must work collaboratively with the Government-designed point-of-contact for invoice review and reconciliation to resolve any invoice discrepancies.