RFQ Amendment 1_693JK425Q700004_Evidentiary Property.pdf

U.S. Department of Transportation

Office of the Secretary of Transportation

1200 New Jersey Ave, SE

Washington DC 20590

May 15, 2025

Subject: Amendment 1 Notice

Request for Proposal (RFP #693JK425R700004)

EVIDENTIARY PROPERTY

Dear Prospective Offeror, This Amendment Notice is to provide a revised Request for Proposal for the U.S. Department of

Transportation (DOT), Office of Inspector General (OIG) in its investigations have evidentiary property, including documents, photographs, and other tangible property that may require transporting, handling, and storage.

The Request for proposal has been revised to reflect the following:

• Update RFP number from 693JK425R700002 to 693JK425R700004.

• Update Point of Contact

• Responses to Questions – Attachment 1

Please use RFP #693JK425R700004 to reference all submissions moving forward.

Maliha Habib has been added as a point of contact, please include Maliha.Habib.ctr@dot.gov on all correspondence moving forward.

Reponses to submitted questions have been attached.

Proposal submissions are due no later than June 5, 2025 at 12:00 Noon Eastern Time via email to

Maliha.Habib.ctr@dot.gov with a courtesy copy to Robin.Golden@dot.gov. Please reference: “RFP:

693JK425Q700004 Evidentiary Property” in the subject line.

Offerors shall acknowledge receipt of all amendments, if any, to the Solicitation.

Thanks in advance for your interest in the Department of Transportation and its programs.

Sincerely, Robin Golden

Contracting Officer

OST, Acquisition Services mailto:Maliha.Habib.ctr@dot.gov mailto:Maliha.Habib.ctr@dot.gov mailto:Robin.Golden@dot.gov

No.

RFP Section/

Reference Comment/Question Government Response

Not Sited Can you provide historical data or an estimate on the average number and frequency of call orders issued annually under similar contracts?

DOT-OIG is not able to provide an estimate on the number or frequency of calls or orders, as it depends on multiple factors.

Not Sited Could you clarify the typical categories and sizes of evidentiary property handled (e.g., percentage of hazardous materials vs. documents

vs. vehicles)? Are there any special handling requirements anticipated beyond what is outlined in the SOW?

It may range from boxes of documents to large aircraft parts or actual aircrafts, such as helocoptors or light aircraft.

Not Sited Can you provide a list of DOT/OIG office locations or typical pick-up/drop-off points to better plan for storage sites within 25 miles?

DOT-OIG can't provide a list of pickup location because they would be dependant on investigative needs. However, please see attached for a list of office locations.

Not Sited Will DOT/OIG provide detailed Material Safety Data Sheets (MSDS) for hazardous materials prior to transport and storage? Are there any specific certifications required beyond compliance with 49 CFR Parts

171-180 for hazardous material handling?

When the MSDS is available, yes, it will be provided. However, sometimes an MSDS may not be available.

Not Sited How frequently is an Appraised Value (APV) required, and will

DOT/OIG always provide this, or is the contractor expected to source appraisals in certain cases?

This is dependant on investigative needs.

Not Sited What is the minimum liability insurance coverage expected for this contract? For additional insurance requested by DOT/OIG, will this be pre-approved per call order, or is a blanket approval process in place?

OIG is looking for the vendor to generally be insured. There is no blanket approval in place.

Not Sited Is there a pre-approval process or template for submitting storage facility details for DOT/OIG approval, especially when exceeding the

25-mile radius?

No, there is no approval process in place. However, the location will be based on investigative needs.

Not Sited For destruction or sale of property, are there approved vendors or methods required by DOT/OIG, or does the contractor have discretion provided compliance is maintained?

It depends on what is being destroyed. The contractor does have discression, but details must be communicated with DOT before any action is taken.

Not Sited Is there a standard format or template required for the annual Risk

Management Report submission?

No.

Not Sited Regarding annual price adjustments (limited to 10% increase), is there a preferred structure or formula DOT/OIG expects when presenting cost justifications?

No, but DOT-OIG expects to receive justification for the increase.

DOT OIG Evidentiary Property 693JK425R700004 Questions & Answers

Not Sited Are there any restrictions or approval processes required for subcontractors, particularly for storage providers or transportation partners?

Yes, please refer to the statement of work. There are security requirements.

Not Sited Can key personnel be assigned on a regional basis, or must there be a single nationwide Program Manager

There will be one nationwide program manager.

Not Sited Are background checks or security clearances required for contractor personnel with access to evidentiary property?

No, the vendor will not need access to govt facilities or require government furnished equipment.

Not Sited Is there a preferred system or platform for inventory tracking and reporting, or can the contractor propose their own solution?

The contractor may propose their own.

Not Sited Are electronic invoicing systems preferred by DOT/OIG, or is email submission sufficient for all call orders? Will transportation and handling quotes need formal approval before each task, or is acknowledgment from the COR sufficient?

Emailing the invoice is sufficient, but prior approval (not just acknowledgement from the COR) is required.

Not Sited My company is located in American Samoa . Are we able to submit only for American Samoa?

No, a contractor may not submit a proposal solely based on the area they cover. OIG needs a vendor(s) to cover all the States.

17 Not Sited Do all hazardous materials need to be stored indoors? It is material dependent.

Not Sited What is the expected volume of materials to be shipped/stored? I would like to provide a firm price but do not see a projected amount to be handled.

DOT-OIG can't provide an estimate.

19 Not Sited Is there a benefit if a business is a SDVOSB? No.

Not Sited Do the items require climate-controlled storage? If so, what are the specifications?

It depends.

21 Not Sited Do the storage facilities need to be manned at all times? No, but they must be secure. See statement of work.

22 Not Sited Is there an existing Statement A? If so, can we get a copy? No.

23 Not Sited Is there a pricing format that the government requires? No specific format, but justification is required for all charges.

Not Sited Can the government customer provide greater specificity of the requirements in the form of locations for storage? How far from a specific city? Is there a city preference, etc..?

No further specifity can be provided at this time. It depends on investigative needs.

Not Sited Does the requirement include transportation services from the customer to the storage facility? If so, what prerequisites and what type of shipments will be made, e.g. documents, materials, equipment, etc...

Possibly, but there is no way to know what is required at this time.DOT-OIG will proivde adequate notice, at least 24 hours, and more if possible.

Not Sited How much advance notice will the customer provide the contractor for access?

DOT-OIG will provide adequate notice, at least 24 hours, and more if possible.

Not Sited How does the customer consider and or require chain of custody and is the contractor required to participate in the chain of custody?

Yes, the contractor is required to participate in the chain of custody.