Leadership Assessment FY 2020 Solicitation No. 693JK420R500002 PDF PUBLISHED Version .pdf

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

1 58

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

693JK420R500002

4. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED (RFP)

5. DATE ISSUED

12/06/2019

6. REQUISITION/PURCHASE NUMBER

7. ISSUED BY CODE M-63-MOWERY 8. ADDRESS OFFER TO (If other than Item 7)

US Department of Transportation

OST Acquisitions Services M-63

1200 New Jersey Ave S.E.

James H. Mowery III, CO

Washington DC 20590

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in until 2:30 PM ET local time

(Hour)

01/24/2020 (Date)

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

brandon.lorthridge@dot.gov AREA CODE

NUMBER

EXT.

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES

X B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT X J LIST OF ATTACHMENTS

X D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE X

K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

X F DELIVERIES OR PERFORMANCE

X G CONTRACT ADMINISTRATION DATA X L INSTRS., CONDS., AND NOTICES TO OFFERORS

X H SPECIAL CONTRACT REQUIREMENTS X M EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

AWARD (To be completed by government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304 (c) ( ) 41 U.S.C. 253 (c) ( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

James H. Mowery III

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232.8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

14. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME

AND

ADDRESS

OF

OFFEROR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

mailto:brandon.lorthridge@dot.gov

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 GENERAL

B.1.1 In accordance with the Statement of Work set forth below in Section C of this Solicitation, and in accordance with specific Task Orders hereafter issued under this Solicitation’s resulting Indefinite

Delivery / Indefinite Quantity (IDIQ) contract, the contractor shall provide 360 Degree Leadership

Assessments for Executives and Managers of the U.S. Department of Transportation, by allowing and arranging and enabling DOT’s use of the contractor’s own on-line Leadership Assessment tool.

Note: Please note that this Solicitation No. 693JK420R500002 is for the very same Leadership

Assessment project that had been described in Sources Sought Special Notice No.

693JK419R500011 which was published in FedBizOpps on May 2, 2019. This document is a

COMBINED Pre-Solicitation-Notice, and Solicitation.

Note: No funding was available for this project as of the date on which this Solicitation was published in FedBizOpps. And because of Federal-fiscal-uncertainties associated with budget-impasses and Continuing Resolutions, DOT does not, in publishing this Solicitation, promise that any funding ever will hereafter become available for this project. Further, DOT cannot and will not reimburse any offeror for its costs incurred in: (a) compiling and submitting a proposal to

DOT in response to this Solicitation; or (b) negotiating the terms of the offeror’s proposal with

DOT.

Note: It is not necessary that a company have submitted any Statement of Qualifications to

DOT in response to the May 2019 Sources Sought Special Notice, in order for the company to now be eligible to submit a formal proposal to DOT under this Solicitation No.

693JK420R500002. In other words, a company’s failure to respond to DOT’s May 2019 Sources

Sought Notice will not disqualify the firm from now submitting a formal proposal under this

Solicitation No. 693JK420R500002.

Note: DOT plans to award one and only one IDIQ Contract from this Solicitation No.

693JK420R500002. In making its contract-awardee-selection decision under this Solicitation No.

693JK420R500002, DOT will be granting a first-preference for small-business-prime-offerors.

However, this Solicitation is also allowing large-business-prime-offerors to submit proposals; and any such large-business-proposals will constitute a back-up resource that DOT reserves the right to use in making a contract-awardee-selection-decision in the event that no small-business-prime-offeror submits a proposal that is responsive and responsible and technically acceptable and reasonably and realistically and competitively priced.

Note: In order to qualify for inclusion in this Solicitation’s first-preference-group of small-business-prime-offerors, prospective offerors shall note, and shall comply with, the following requirements “A” and “B”: A. This Solicitation’s applicable NAICS Code is 541612, whose associated small-business-size-standard is an average annual prime-offeror-company-gross-revenue of less than $15,000,000, as computed over the prime-offeror-company’s three most-recently-completed company-fiscal-years.

Therefore, each prime-offeror-company submitting a proposal under this Solicitation must itself have an average annual gross revenue of less than $15,000,000, as computed over the prime-offeror-company’s three most-recently-completed company-fiscal-years, in order for the prime-offeror-company to qualify as a small-business-prime-offeror and thereby be included in this Solicitation’s first-preference-group of small-business-prime-offerors. B. In addition to satisfying the average-annual-gross-revenue-limit specified in requirement A immediately above, each prime-offeror-company submitting a proposal under this Solicitation must also be proposing to itself perform more than half of this project’s total work, in order for the prime-offeror-company to qualify as a small-business-prime-offeror and thereby be included in this Solicitation’s first-preference-group of small-business-prime-offerors.

Note: Each offeror’s Non-Pricing Proposal-Volume shall provide a cloud-link or links, or shall provide some other precise reference, or shall provide a diskette or diskettes, which will allow various members of this procurement’s DOT Technical Evaluation Panel to “pose” as an Agency Facilitator

Point of Contact (POC), or to “pose” as a DOT employee whose leadership potential is to be assessed, and which shall allow such DOT persons, in assuming such poses, to access the offeror’s proposed on-line Leadership Assessment tool and to “test drive” that tool by actually using that tool to complete— and to then evaluate the results of—at least one hypothetical on-line leadership assessment. And each offeror’s Non-Pricing Proposal-Volume shall also provide click-by-click instructions showing precisely and fully the sequence of on-line-tool-clicks that a member of DOT’s Technical Evaluation

Panel would need to go through in order to assume such poses and in order to complete such a hypothetical leadership assessment using the offeror’s proposed on-line Leadership Assessment tool.

And every offeror should seriously consider the idea of displaying, in the offeror’s Non-Pricing proposal-volume, screen-shots that will visually present those needed click-by-click instructions. And the “test-driving” described above shall also allow a DOT Technical Evaluation Panel member posing as an Agency Facilitator Point of Contact (POC) to use the offeror’s proposed on-line Leadership

Assessment Tool to do, specifically, the following:

• Take the survey as a participant o Experience a user dashboard that allows the participant to:

▪ Take self-survey

▪ Nominate raters

▪ View rater list

▪ Track completion rates

• Experience basic administrator tools including:

o Tracking response rates o Requesting reports o Displaying norms in the report

Note: Each offeror’s Non-Pricing Proposal-Volume shall include a concordance-table showing fully and precisely how and where the offeror’s proposed On-Line Leadership Assessment Tool is “cross-walked” to the Office of Personnel Management’s (OPM’s) requirements for leadership assessments.

B.1.2 It is anticipated that each particular Task Order hereafter issued under this Solicitation’s resulting IDIQ contract will have a specified firm fixed price. It is currently estimated that each particular project-year of this Solicitation’s resulting IDIQ contract will have a total Ceiling-Price of

$500,000, and that the 5-year IDIQ contract will accordingly have an overall aggregate grand total

Ceiling Price of $2,500,000, if all four of the IDIQ contract’s Option Years are hereafter exercised.

Maximum quantities for each of this project’s six specific types of support-services (Contract Line

Items numbered 0001, 0002, 0003, 0004, 0005 and 0006) are specified in the year-by-year Price

Schedule tables set forth below in this this section B.

a. The Not to Exceed of the base year is TBD.

b. The funding amount of TBD shall cover the base performance period from date of award through TBD.

c. Upon exercise of an option year, it is hoped that at least partial yearly funding can be obligated via modification to the contract.

B.1.3 All equipment and supplies required to perform the services will be furnished by the contractor.

B.1.4

Completed-by-the-offeror versions of the five (yearly) Price Schedule tables given below in section B.2 of this Solicitation. And in compiling its Cost Proposal, each offeror shall be sure to use precisely the same estimated quantity-numbers (“QTY” numbers) that are given in the yearly Price Schedule tables displayed in Section B.2 of this Solicitation. PLEASE UNDERSTAND, HOWEVER, THAT THE

QUANTITY-NUMBERS DISPLAYED IN THE PRICE SCHEDULE

TABLES SET FORTH BELOW IN SECTION B.2 OF THIS

SOLICITATION ARE MERELY MAXIMUM ESTIMATED

QUANTITY-NUMBERS, AND THAT DOT IS NOT

GUARANTING TO ULTIMATELY AND ACTUALLY ORDER

THOSE MAXIMUM QUANTITY-NUMBERS DURING THE

ADMINISTRATION OF THE CONTRACT RESULTING FROM

THIS SOLICITATION.

B.2 PRICE SCHEDULE

360 Leadership Assessments for Executive, GS-15 and GS-14 Employees

Base Period – June 1, 2020 through May 31, 2021

CLIN Description QTY Unit Fixed Unit Price

Total Price

0001 Contractor to Provide Electronic (web-based)

System for individual assessment and feedback report

500 Ea

0002 Contractor to Provide a Development Planning

Guide

500 Ea

0003 Contractor to Propose Option for Pre-Briefs to

Leaders on Product and Usage

25 Ea

0004 Contractor to Propose Option for

Group/Aggregated Reports

500 Ea

0005 Contractor to Propose Option for Certification of DOT Employees to Administer the 360 Tool

60 Ea

0006 Contractor to Propose Option for Individual User Facilitated Report Feedback

500 Ea

TOTAL Estimated Proposed Price for Base Period: $

Option Period 1 – June 1, 2021 through May 31, 2022

TOTAL Estimated Proposed Price for Option Period 1: $

CLIN Description QTY Unit Fixed Unit Price

Total Price

0001 Contractor to Provide Electronic (web-based)

System for individual assessment and feedback report

500 Ea

0002 Contractor to Provide a Development Planning

Guide

500 Ea

0003 Contractor to Propose Option for Pre-Briefs to

Leaders on Product and Usage

25 Ea

0004 Contractor to Propose Option for

Group/Aggregated Reports

500 Ea

0005 Contractor to Propose Option for Certification of DOT Employees to Administer the 360 Tool

60 Ea

0006 Contractor to Propose Option for Individual User

Option Period 2 – June 1, 2022 through May 31, 2023

TOTAL Estimated Proposed Price for Option Period 1: $

Total Price

0001 Contractor to Provide Electronic (web-based)

System for individual assessment and feedback report

500 Ea

0002 Contractor to Provide a Development Planning

Guide

500 Ea

0003 Contractor to Propose Option for Pre-Briefs to

Leaders on Product and Usage

25 Ea

0004 Contractor to Propose Option for

Group/Aggregated Reports

500 Ea

0005 Contractor to Propose Option for Certification of DOT Employees to Administer the 360 Tool

60 Ea

0006 Contractor to Propose Option for Individual User

Option Period 3 – June 1, 2023 through May 31, 2024

Total Price

0001 Contractor to Provide Electronic (web-based)

System for individual assessment and feedback report

500 Ea

0002 Contractor to Provide a Development Planning

Guide

500 Ea

0003 Contractor to Propose Option for Pre-Briefs to

Leaders on Product and Usage

25 Ea

0004 Contractor to Propose Option for

Group/Aggregated Reports

500 Ea

0005 Contractor to Propose Option for Certification of DOT Employees to Administer the 360 Tool

60 Ea

0006 Contractor to Propose Option for Individual User

TOTAL Estimated Proposed Price for Option Period: 3 $

360 Leadership Assessments for Executives GS-15 and GS-14 Employees

Option Period 4 – June 1, 2024 through May 31, 2025

Total Price

0001 Contractor to Provide Electronic (web-based)

System for individual assessment and feedback report

500 Ea

0002 Contractor to Provide a Development Planning

Guide

500 Ea

0003 Contractor to Propose Option for Pre-Briefs to

Leaders on Product and Usage

25 Ea

0004 Contractor to Propose Option for

Group/Aggregated Reports

500 Ea

0005 Contractor to Propose Option for Certification of DOT Employees to Administer the 360 Tool

60 Ea

0006 Contractor to Propose Option for Individual User

TOTAL Estimated Price for Option Period 4: $

Aggregate Grand Total Estimated Proposed Price for Base and All Option Years: $

Payment Schedule:

1. The Contractor shall invoice the Government no more than monthly (or within 15 days for Small

Businesses) under this contract (See G.2).

2. Each monthly invoice for each particular Task Order shall be submitted in a total dollar-amount based on the lowest-priced of the following three potential computation-methods (“a” or ”b” or “c”): (a) an invoice-price-computation based on the number of hours actually worked on the particular Task

Order for which the invoice in question is being submitted to DOT; or (b) an invoice-price-computation based on the contractor’s percentage-of-completion of the particular Task Order for which the invoice in question is being submitted; or (c) in the case of a fully-completed Task Order, an invoice whose computed total dollar-amount does not cause the cumulative total billed dollar-amounts of all invoices submitted to DOT under that same particular Task Order to exceed that Task

Order’s specified total fixed-price.

3. No invoice will be paid by DOT until after its correctness has been certified by the Contracting

Officer’s Representative (COR).

SECTION C - DESCRIPTION, SPECIFICATIONS, WORK STATEMENT

STATEMENT OF WORK

1) Introduction

The U.S. Department of Transportation is (DOT) believes strong leadership is the key to an engaged and motivated workforce. In support of this belief, DOT is committed to strengthening its leadership capabilities throughout the department. 360-degree feedback is a method of systematically collecting opinions about an individual's performance from a wide range of coworkers. This could include peers, direct reports, the boss, and the boss’s peers— along with people outside the organization, such as customers. The benefit of collecting data of this kind is that the person gets to see a panorama of perceptions rather than just self-perception, which affords a more complete picture. Data produced by the implementation of 360 degree assessment tools will help target areas of weakness in an effort to maximize available training resources to help drive continuous improvement. It also provides executives with feedback from others that they can use to create an

Executive Development Plan as required by CFR 412 and the Executive Order on Strengthening the

Senior Executive Service.

From May 2013 to 2018, DOT contracted with the Center for Creative Leadership (CCL) to provide

360-degree leadership assessment tools and services. The Blanket Purchase Agreement (BPA) allowed DOT modes to purchase 360-degree leadership assessments and included secure web-based tool, administration, and feedback report capability.

2) Objective

The objective of this call is to continue to provide a 360-degree leadership assessment tool to provide feedback, to DOT leaders on their leadership skills and styles. Additionally, DOT will be able to analyze the data and develop aggregate competency gaps that can be used to inform training strategies and foster collaboration among the Operating Administrations.

3) Tasks -

A. TASK ONE: Title: 360-degree Leadership Assessment – Senior Executive and Managers

The contractor shall, with the assistance of team members comprised of DOT managers, HR staff, and OA initiative leads, perform the following:

1) Provide an electronic (web-based) system to administer the assessment tool for up to 500 employees annually. The system must:

a) Provide a robust dictionary of competencies sufficient to allow for customization of competencies (titles, definitions, etc.) that best match up with DOT’s chosen leadership competency model. Items in the instrument should easily map to the DOT leadership competencies. Degree to which items in the instrument are able to fully assess all facets the DOT leadership competencies will be considered.

(a) Provide a table crosswalking the vendor’s competencies (including survey questions) to the Office of Personnel Management (OPM) Executive Core Qualifications leadership model competencies.

(b) To include the ability to use DOT terminology

b) Incorporate any open ended questions DOT identifies.

c) Provide status updates on participation rates.

(a) DOT Admins and participants should also have the ability to self check participant rates.

d) Provide ability to include Self, Superior, Boss, Peers, Direct Reports, and Others rater categories. Peers and Direct Report rater categories responses are to be anonymous.

e) Provide secure individual User access to include username and password so that you can leave and re-access the assessment at any time.

f) Provide automated scoring for all assessments.

g) Provide a robust norm base that includes managers from the private and public sectors.

The ratings should have been in the last past five years to ensure currency.

h) Provide an option to assess importance of competencies and/or behaviors as identified.

i) The contractor to provide support for Users and Admins to include but not limited to:

(a) Support with not receiving notification emails.

(b) Support with technical issues.

(c) Entering User information into system.

j) The contactor’s electronic (web-based) system shall be:

(a) Effective: completeness and accuracy with which system administrators/users achieve specified goals

(b) Efficient: the speed (with accuracy) in which users can complete the calls for which they use the product

(c) Error tolerant: be able to prevent errors caused by the user’s interaction, and provide assistance to the users in recovering from any errors that do occur (robust error handling functionality)

(d) Easy to learn/maintain (for System Administrators and Users)

(e) Secure web site and/or database that meets DOT’s standards for secure sites.

(f) Give DOT the ability to remove demographic and research questions it does not want included.

2) The contractor shall provide job aids with guidance to participants on how to access/operate the automated tool.

3) The contractor shall provide electronic feedback reports that ensure confidentiality.

a) Provide a complete copy of an individual report.

4) The contractor shall provide an option for pre-briefs to leaders on product and its usage.

5) The contractor shall provide an option for Group Reports with the ability to collate information from multiple users.

a) Provide a complete copy of a group feedback report.

6) The contractor shall provide an option for the certification of DOT employees to administer the 360 tool.

7) The contractor shall provide an option for certified facilitators to interpret feedback reports for participants.

1) Personnel Qualifications – Personnel may be expected to deliver certification training to DOT personnel. Completion of these tasks requires the services of a senior level training specialist with at least 5000 hours of experience using vendor’s 360 tool.

2) Selection Criteria – See Section M of this Solicitation

3) Section 508 Requirements –All electronic and information technology deliverables required under this contract must comply with Section 508 of the Rehabilitation Act and the Access Board

Standards available for viewing at http://www.section508.gov. Unless otherwise indicated, the contractor represents by signature on this contract that all deliverables will comply with the Access

Board standards.”

4) Period of Performance – The period of performance for this SOW is 5 years: one base year, plus four, one-year option periods starting at the date of award.

5) Security – None required; the effort is unclassified.

6) Contracting Officer

A. Contracting Officer Representative (COR) –

Cora McVey

Department of Transportation

Office of the Secretary

Human Resources Division

1200 New Jersey Ave. SE

Washington DC, 20590

202-366-4088

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

Preservation, packaging, and packing of all shipments or mailing of all work delivered under this

Contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in

Section F.2 of this contract. Due to increase security concerns, deliverables transmitted via regular U.S.

Mail experience significant delay in reaching its intended destination and, as part of the screening process, may be damaged. For these reasons, the US Postal Service should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail to the maximum extent possible.

D.2 SECURITY AND PRIVACY PROTECTION

All deliverables and services rendered under this contract/agreement must comply with Federal and DOT security and privacy protection policies and requirements.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): www.acquisition.gov/far.

FAR 52.246-6 Inspection of Services – Time and Material and Labor Hour

E.2 INSPECTION AND/OR ACCEPTANCE

All deliverables will be inspected and accepted by the Contracting Officer’s Representative (COR).

The COR as designated in this Contract shall be responsible for performing the inspection of all services rendered under this Contract and for recommending acceptance of replacement/correction of services that fail to meet the Contract requirements to the Contracting Officer.

The COR shall be responsible to the Contracting Officer for recommending acceptance or replacement/correction of nonconforming services that fail to meet the Contract requirements.

E.3 CONTRACTOR RESPONSIBILITY

The Contractor shall be responsible for the day-to-day inspection and monitoring of all Contractor work to ensure compliance with the terms of the contract as outlined in Section C.

SECTION F - DELIVERIES OR PERFORMANCES

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make their full text available. Also, the full text of a solicitation provision may be accessed electronically at this/these address:

www.acquisition.gov/far/.

Federal Acquisition Regulation (FAR) Clauses:

NOTE: Those clauses marked with an “X” are hereby incorporated by reference.

CLAUSE TITLE DATE

X 52.242-15 Stop Work Order AUG 1989

X 52.242-17 Government Delay of Work APR 1984

X 52.247-35 F.O.B. Destination, Within Consignee’s Premises APR 1984

F.2 PERIOD OF PERFORMANCE

http://www.acquisition.gov/far http://www.acquisition.gov/far/

The IDIQ contract awarded from this Solicitation shall have a Base Year and four Option Years.

Accordingly, all work required hereunder, including preparation, submission, review of any and all reports, shall be completed within the sixty (60) months after the effective date of the Contract award, or by the date of termination of the contract, whichever is sooner—except that individual Task Orders issued during any exercised-by-DOT Option Year Four of the IDIQ contract could themselves have a performance-period extending for a reasonable amount of time beyond the ending-date of the IDIQ contract’s Period of Performance. The IDIQ contract awarded from this Solicitation will include a provision giving the Government the right to exercise up to four (4) one-year option-periods, making the

IDIQ contract’s aggregate total possible period of performance five (5) years, as was noted above. (See

Section I, “Option to Extend the Term of the Contract.”)

F.3 MILESTONES (M) AND DELIVERABLES (D)

The following key milestones and deliverables have been identified as applicable to this Statement of

Work: All written deliverables shall be submitted electronically in Microsoft Word format, via e-mail.

Paper copies shall be submitted only upon request of the government.

Item

No. Deliverable Type Deliverable-Timeframe

1 Quality Control Plan

Due with Proposal and updated within 30-days after award

2 Monthly Progress Report

NLT 15th of Each

Month

3 Non-Disclosure Agreement

Due prior to any work performance on the contract.

F.4 INVOICING AND MONTHLY PROGRESS REPORT (MPR)

The Contractor shall ensure that a MPR is submitted outlining the expenditures, billings, progress, status, and any problems/ issues encountered in the performance of this contract (Deliverable 2).

The MPR shall include the labor hours expended, by labor category, for each contract and sub-contract.

The MPR shall document any unfilled positions, the reason for the vacancy and steps being taken to fill it/them.

F.5 METHOD OF DELIVERY

Electronic copies shall be delivered using Microsoft Office suite of tools (for example, MS

WORD, MS EXCEL, MS POWERPOINT, MS PROJECT, or MS ACCESS format), unless otherwise specified by the Contracting Officer’s Representative. Electronic submission shall be made via email, unless otherwise agreed to by the Contracting Officer’s Representative.

F.6 GOVERNMENT ACCEPTANCE PERIOD

The Contracting Officer’s Representative will have five (5) workdays to review draft deliverables and make comments. The Contractor shall have two (2) workdays to make corrections. Upon receipt of the final deliverables, the Contracting Officer’s Representative will have two (2) workdays for final review prior to acceptance or providing documented reasons for non-acceptance. Should the Government fail to complete the review within the review period the deliverable will become acceptable by default.

The Contracting Officer’s Representative will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the

Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the Contracting Officer’s Representative of the specific reasons for rejection. The Contractor shall have five (5) workdays to correct the rejected deliverable and return it per delivery instructions.

F.7 PLACE OF DELIVERY

Unless otherwise specified, deliverables shall be furnished, electronically, to the following addresses to the

COR at: TBD at award., but it is anticipated the delivery-point will be the COR’s e-mail address for the COR’s work-space located in DOT’s Headquarters Building in Washington, D. C.

F.8 STANDARD REPORTING FORMATS

Electronic files containing reports required under the resultant contract shall be provided in accordance with the following:

Report Format:

1. Font: 12 point Arial font shall be used throughout the report.

2. Page Margins: Top, Right, and Bottom shall be ½ inch. Left margin shall be 1 inch.

To insure correct formatting of the report regardless of which printer model is used (see printer specifications below), it is suggested that two blank spaces, followed by a “hard page” [CNTRL-ENTER] be used at the bottom of each page of the report.

3. Page Numbering: Upper right hand corner, using bold Arial 12 point font.

F.9 SECTION 508 COMPLIANCE

As noted above in this Solicitation’s Statement of Work: All electronic and information technology deliverables required under this contract must comply with Section 508 of the Rehabilitation Act and the Access Board Standards available for viewing at http://www.section508.gov. Unless otherwise indicated, the contractor represents by signature on this contract that all deliverables will comply with the Access Board standards.”

SECTION G - CONTRACT ADMINISTRATION DATA

G.1. AVAILABILITY OF FUNDS

a. The amount presently available for payment by the Government and allotted for this Leadership

Assessment project is zero dollars and zero cents. It is hoped—but it is not promised—that DOT will hereafter be able to obligate, to any Task Orders awarded under the IDIQ contract resulting from this

Solicitation, any needed funding—and possibly by the issuance of a series of partial-funding-installments

(Modifications) corresponding to any applicable potential future Continuing Resolutions (CRs). The parties agree that the Government may allot additional funds incrementally up to the prices specified in individual Task Orders. The Contractor agrees to perform, or have performed, on individual Task Orders, work up to the point at which the total amount paid and payable by the Government under the Contract approximates but does not exceed the total amount actually allotted (obligated) by the Government to each applicable Task Order.

G.2. SUBMISSION OF INVOICES

G.2.1 The Contractor shall submit one (1) original Invoice to:

DOT/FAA/OST WCF Account

Accounts Payable Branch, WCF Account c/o AMK-313

P.O. BOX 25730

Oklahoma City, OK 73125-0730

The email address is 9-AMC-AMZ-OSTWCF@faa.gov

To be an acceptable invoice, the contractor shall include the following information:

• Contractor Name

• Contract: TBD

• Contract Number: (as applicable)

• Invoice Date

• Invoice Number

• Number of Hours and labor costs claimed for the period covered by that invoice. The contractor shall indicate the applicable functional categories, the associated hours for the period being billed, the applicable hourly rate and the extended total.

• Other direct costs incurred during the billing period.

• Applicable indirect costs.

• Total cost for that specific invoice.

• Cumulative value of billings to date.

• Contract Specialist or Contracting Officer Name, Phone Number (optional) and Email

Address (optional)

• COR Name

• Contractor DUNS Number

G.2.2 To be acceptable for payment, each invoice must contain the following certifications:

“I hereby certify that the information submitted in this invoice, and accompanying documentation, is accurate and conforms to the billing requirements set forth in this

Contract and the contract.”

G.2.3 If an invoice does not comply with these requirements, the Contractor will be notified of the defect within 15 days of the receipt of the invoice.

G.3 TRAVEL

It is not currently estimated that the contractor will need to do any Government-reimbursable-travel in the performance of this contract. (DOT will not reimburse the contractor for any local travel costs incurred for commuting done within the Washington, D. C. metropolitan area.) Accordingly, the travel-rules-and-procedures specified in the next paragraph would apply to this contract-effort only to the extent that DOT might hereafter find a need for contractor-personnel to travel outside of, or beyond, the Washington, D. C.

Metropolitan area—in which case DOT would probably have to specially-obligate an additional sum of money, as a cost-reimbursable travel-allowance, to the particular Task Order or Task Orders under which non-local travel turned out to be needed.

mailto:9-AMC-AMZ-OSTWCF@faa.gov

The contractor may be required to travel to other locations within the Continental United States. Travel will be coordinated with and approved by DOT prior to travel. Travel to continuity and resiliency sites may be required with little notice in the event of an emergency. Arrangements for and costs of all travel, transportation, meals, lodging, and incidentals are the responsibility of the Contractor. Travel costs shall be incurred and billed in accordance with FAR Part 31.205-46, Travel Costs. Costs for these expenses will be reviewed, certified and approved by the Contracting Officer’s Representative. All travel and transportation shall utilize commercial sources and carriers provided the method used for the appropriate geographical area results in reasonable charges to the government. The Government will not pay for business class or first-class travel. Lodging and meals shall be reimbursed in accordance with regulations defined in FAR PART 31. Known estimated travel is indicated below.

Description Quantity Not to Exceed Cost

Non-Local Travel beyond, or outside of, the Washington, D.

C. metropolitan area

As needed To Be Determined on a case-by-case basis

G.4 TRAVEL OUTSIDE OF THE U.S.

Not Applicable for this Contract

G.5 MODIFICATIONS

G.5.1 UNILATERAL MODIFICATIONS

The Contracting Officer has the right, under this Contract, to execute unilateral modifications for the following purposes:

Provide incremental federal funding;

Change the COR; and

Make other administrative changes which do not affect the legal obligations of the

Contractor.

G.5.2 BILATERAL MODIFICATIONS

Bilateral modifications to this Contract may be proposed by either party at any time during the period of performance of this project and shall become effective upon approval by both parties.

G.6 CONTRACT MANAGEMENT

Notwithstanding the Contractor’s responsibility for total management responsibility during the performance of this contract, the administration of the contract will require maximum coordination between the Department Of Transportation and the Contractor.

The following individuals will be DOT’s points of contact during the performance of the contract:

1. Contract Administration

All contract administration will be performed by the Contract Specialist or Contracting Officer assigned to this requirement. The Contracting Officer currently assigned to administer this requirement is:

James H. Mowery III

OST/Acquisition Services

U.S. Department of Transportation

1200 New Jersey Ave., S.E.

Washington, DC 20590

Phone Number: 202-366-4959 james.mowery@dot.gov

2. Contracting Officer’s Representative assigned to this project is:

Shall be determined upon contract award.

G.7 DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE

G.7.1 The Contracting Officer will designate a Contracting Officer’s Representative (COR) to assist in monitoring the work under this Contract. The COR is responsible for the technical administration of the Contract and technical liaison with the Contractor.

The COR IS NOT AUTHORIZED to change the scope of work or specifications as stated in this Contract, to make any commitments or otherwise obligate the Government, or to authorize any changes which affect the

Contract price, task schedule, period of performance or other terms or conditions.

The following are examples of duties the COR may perform:

Provide information and technical assistance from available Government resources as determined appropriate by the COR.

Serve as a liaison with other Government/private agencies as appropriate

Stimulate the exchange of ideas and information among recipients of related projects through periodic meetings.

G.7.2 The Contracting Officer is the only individual who can legally commit or obligate the

Government for the expenditure of public funds. The technical administration of this

Contract shall not be construed to authorize the revision of the terms and conditions of this Contract. The Contracting Officer will authorize any such revision in writing.

The COR for this Contract is: TBD

G.8 KEY PERSONNEL

For the duration of this contract, it is currently estimated that the Contractor shall be required to provide the following Key Personnel:

Project Manager

Other, non-key personnel, are expected to include:

360 assessment tool Technical Support Person(s), (depending on each Task Order) – to include entering User information, running reports, responding to questions, etc.

Trainer (optional if DOT chooses to get certificated in the contractor’s tool)

Person who provide systems technical support

Accordingly, the Contractor agrees to assign to this contract those personnel who have qualifications to meet the performance objectives and staffing-requirements set forth in this Solicitation’s Statement of Work. No substitution shall be made without prior notification to, and concurrence of, the Contracting Officer. During the first ninety days of performance the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. All proposed substitutes shall meet or exceed the qualifications of the person to be replaced, as determined by the COR in consultation with the

Contracting Officer. The Contracting Officer shall be notified in writing of any proposed substitution at least 14 working days in advance of the proposed substitution.

Such notification shall include:

(1) an explanation of the circumstances necessitating the substitution;

(2) a complete resume for the proposed substitute; and

(3) any other information requested by the Contracting Officer to enable him to judge whether or not the contractor is maintaining the same high quality of personnel that provided a partial basis for award.

G.9 CONTRACTOR PROJECT MANAGER/WORKING SUPERVISOR

G.9.1 The Contractor shall appoint a Project Manager who will be the Contractor's authorized Working

Supervisor for all work performed under this Contract. The Project Manager shall provide the single point of contact between the Contractor and the COR or other duly authorized representative under this Contract.

G.9.2 The Project Manager or Working Supervisor shall receive and execute, on behalf of the

Contractor, such technical assignment directives as the COR or his duly authorized representative may issue within the terms and conditions of this Contract.

The Contractor’s Project Manager shall be TBD.

G.10 SITE OF CONTRACTOR PERFORMANCE

G.10.1 General Requirements: DOT does not foresee any absolute necessity for any contractor-employee or other contract-staff-member to be routinely stationed at DOT Headquarters or on any other

Government site for the performance of the contract resulting from this Solicitation. But to the extent that any contractor-employee or other contract-staff-member does ever visit, or does ever serve in, DOT’s

Headquarters in the performance of this contract, each such person shall comply with the rules, regulations and procedures governing the conduct of personnel and the operation of the DOT

Headquarters facility, as expressed in written or oral procedures; and each such person shall also comply with the Holidays provisions set forth in sub-section G.11.2 immediately below, and with the

Administrative Leave provisions set forth in sub-section G.11.3 below, and with the Furlough provisions set forth in sub-section G.11.4 below.

G.10.2 Observance of Legal Public Holidays: The DOT Offices will be closed on all legal public holidays. Contractor personnel will not be allowed in the DOT Headquarters building on those days unless specific approval is provided in writing by the Contracting Officer with coordination with the COR.

The Government hereby provides “notice” and the Contractor hereby acknowledges

“receipt” of the fact that Government personnel and all contractor employees who work on-site will observe the following listed days as holidays:

New Year’s Day Columbus Day MLKing Jr.’s Birthday

Veteran’s Day Washington’s Birthday Thanksgiving Day

Memorial Day Christmas Day Independence Day

Labor Day

Any other day designated by Federal statute.

Any other day designated by Executive Order.

Any other day designated by Presidential proclamation.

Note: When any of the above days fall on a Saturday, the preceding Friday is observed; when any of the above days fall on a Sunday, the following Monday is observed.

The Contractor agrees that any and all contractor employees who work on the DOT Headquarters site will observe the legal public holidays listed in this contract. Contractor employees are not permitted holiday or other premium compensation for work during legal public holidays, and the contractor may not seek reimbursement for these charges either as direct or indirect costs to the contract. However, this subsection does not preclude reimbursement for overtime work specifically authorized by the Contracting Officer.

G.10.3 Administrative Leave: When administrative leave is granted to Government employees, Contractor personnel assigned shall be dismissed at the discretion of the COR.

G.10.4 Furloughs: In the event of shut-down due to furlough or other conditions, Contractor employees shall be similarly being subject to furlough rules and shall not be reimbursed for any charges, expenses, costs, etc., during the furlough period.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 SAFE WORKING ENVIRONMENT

The Government reserves the right to refuse services from any contract employee that exhibits a condition or behavior that could adversely affect the safety of themselves or others during performance of this contract. This determination is solely within the discretion of the Government.

The Contracting Officer shall provide written notice to the Contractor of the Government’s intent to invoke this right.

H.2 CONTRACTOR LIABILITY

H.2.1 All incidents that result in damage to property or equipment shall be reported to the Contracting

Officer. When damages or replacement costs are estimated to be over $2,500, the Contractor shall notify the Government in writing of the date of the incident, the events that occurred and the estimated amount of damage. Upon receipt of the written notification, the Contracting Officer and the Contractor shall discuss a resolution on the damaged equipment and determine responsibility for the estimated costs, the Government reserves final discretion in determining the resolution.

H.2.2 The Contractor shall be financially responsible for damage caused by their personnel to equipment if the repair/replacement costs are more than $2,500, unless otherwise negotiated with the Government Contracting Officer.

H.3 SECURITY CLEARANCE REQUIREMENTS

Except as is noted in section H.4.2 below, it is not anticipated that any security clearance would be needed for any contractor-employee or contractor-staff-member who is not routinely stationed in the DOT Headquarters for the performance of the contract resulting from this Solicitation.

It is not anticipated that any contractor-employee or contractor-staff-member who is routinely stationed in the

DOT Headquarters for the performance of this project would need to have any security clearance any higher or any more-rigorous than one resulting from DOT Order 1632.2B, Personnel Security Management, and from a National Agency Check with Inquiries (NACI).

However—and as is also noted in section H. 4 below, the Contractor shall ensure that contractor employees are:

(1) citizens of the United States of America or an alien who has been lawfully admitted for permanent residence or employment (indicated by immigration status) as evidenced by Immigration and Naturalization Service documentation; and (2) have any background investigations that DOT might mandate in accordance with DOT

Order 1632.2B, Personnel Security Management.

The contractor is responsible for any and all security-clearance costs and for transferring the clearance to DOT.

The contractor shall ensure that data is continuously protected from unauthorized access, use, modification, or disclosure. The contractor shall comply with all applicable requirements for HIPAA, Personnel Security, Electronic Security, and Physical Security.

H.4 ACCESS TO SENSITIVE INFORMATION

H.4.1 Work under this contract may involve access to sensitive information* which shall not be disclosed by the contractor unless authorized by the Contracting Officer. To protect sensitive information, the contractor shall provide training to any contractor employee authorized access to sensitive information and, upon request of the Government, provide information as to an individual’s suitability to have such authorization. Contractor employees found by the

Government to be unsuitable or whose employment is deemed contrary to the public interest or inconsistent with the best interest of national security, may be prevented from performing work under the contract when requested by the contracting officer.

H.4.2 The Contractor shall ensure that contractor employees are: (1) citizens of the United States of

America or an alien who has been lawfully admitted for permanent residence or employment

(indicated by immigration status) as evidenced by Immigration and Naturalization Service documentation; and (2) have background investigations in accordance with DOT Order 1632.2B, Personnel Security Management.

H.4.3 The Contractor shall include the above requirements in any subcontract awarded involving access to Government facilities, sensitive information, and/or resources.

H.4.4 *Sensitive Information is proprietary data or other information that, if subject to

Unauthorized access, modification, loss or misuse could adversely affect national interest, conduct of Federal programs, or privacy of individuals specified in the Privacy Act, but has not been specifically authorized to be kept secret in the interest of national defense or foreign policy under an Executive Order or Act of Congress.

H.5 CONTRACTOR EMPLOYEES’ IDENTIFICATION/BUILDING PASSES

The Contractor shall ensure that all employees performing under this contract have proper identification and are easily identified as belonging to the services Contractor.

H.6 PHYSICAL SECURITY

The Contractor shall be responsible for safeguarding all government property provided for contractor use.

At the end of each work period, all Government facilities, equipment and materials shall be secured.

H.7 STANDARDS OF CONDUCT

H.7.1 The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity. Safe operating practices shall be employed during the conduct of all services. As federal leased space, the facility is a smoke-free and drug-free environment. Smoking shall not occur other than in designated smoking shelters, outside of the building.

H.7.2 The Contractor is also responsible for ensuring that its employees do not disturb papers on desks, open desk drawers or cabinets, or use Government property, resources and telephones, except as authorized.

H.8 NON-DISCLOSURE

All data, information, draft, and final work products will be turned over to the government upon completion of this contract. In no event shall any of the data or information obtained during the course of this effort be disclosed to anyone unless expressly authorized in writing by the DOT

Contracting Officer’s Representative.

H.9 GOVERNMENT FURNISHED PROPERTY

Any Government Furnished Property provided for the performance of this contact shall be accounted for as provided in Transportation Acquisition Regulation, Subpart 1245.5.

H.10 NONPERSONAL SERVICES CONTRACT

This contract is a “nonpersonal services contract” as defined FAR Section 37.101. It is understood and agreed that the contractor and their employees, consultants and subcontractors:

1. Shall perform the services specified herein as independent contractors, not as employees of the

Government;

2. Shall be responsible for their own management and administration of the work required, and bear sole responsibility for complying with all technical, schedule, or financial requirements or constraints attendant to the performance of this contract;

3. Shall be free from any direct or indirect supervision or control by any government employee; however,

4. Shall, pursuant to the government rights under contract clauses such as “Inspection”…