RFP 693JJ921R000034_Amendment 0001.pdf

(x)

693JJ921R000034

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

693JJ9

Washington DC 20590 1200 New Jersey Avenue, S.E.

Office of Acquisition Management National Highway Traffic Safety Adm

08/06/20210001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/06/2021

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to make the following changes:

1. To upload the responses to the questions received.

2. To upload the appropriate attachment for Attachment-J.5-Frontal Test procedure.

3. Extend the RFP response date to Monday, 13 September, 2021.

All other terms and conditions remain unchanged and in full force and effect.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

REQUEST FOR PROPOSAL

VSR Research Testing Programs

SOLICITATION #693JJ921R000034

REQUEST FOR PROPOSALS

For

“VSR Research Testing Programs”

In Support of the Department of Transportation

National Highway Traffic Safety Administration Office of Vehicle Safety Research

PROPOSALS ARE DUE NO LATER THAN 11:00 AM EASTERN TIME ON TUESDAY

September 13, 2021.

NOTE: Proposals must be delivered electronically to the following address:

Electronic submission on this solicitation, please e-mail Christopher Clarke at

C.Clarke.ctr@dot.gov and nhtsaOAM@dot.gov.

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SUPPLIES/SERVICES

B.1.1 The Contractor shall furnish all the necessary facilities, materials, personnel and services to perform the effort entitled "Research Testing Programs" in support for the National Highway Traffic Safety Administration's (NHTSA), Vehicle Safety Research in accordance with Section C, "Description/Specifications/Statement of Work" and as itemized in Section F, "Deliveries or Performance". All support services provided to the Government shall be performed by the Contractor's employees or personnel otherwise retained by the Contractor to fulfill specific work requirements of this Contract and potential Task Orders.

B.1.2 The Government anticipates award of one or more Indefinite-Delivery-Indefinite- Quantity (IDIQ) contract(s) whereby Cost Plus Fixed Fee (CPFF) or Firm Fixed Price (FFP) Task Orders or delivery orders shall be issued.

B.2 MINIMUM/MAXIMUM OBLIGATIONS

B.2.1 Minimum obligation – The Government shall guarantee $5,000 for the entire period of performance.

B.2.2 Maximum obligation – The Contractor shall be obligated to provide services and support up to the maximum contract value amount of Filled in at Award established for the 24-month base period and each of the three (3) one-year option periods.

Note: The Contracting Officer is the only individual who can legally commit or obligate the Government to the expenditure of public funds. No cost chargeable to the proposed contract can be incurred be/ore receipt of a fully executed contract or specific written authorization from the Contracting Officer.

B.3 CONTRACT PRICES

B.3.1 Contract Prices

The following prices shall apply for payment purposes and shall include all charges. Prices for the Base Period shall apply to orders placed from twelve (12) months following the effective date of the contract, regardless of when work is performed.

Optional quantity prices shall be effective for those years shown in each of the contract Price Schedules (B.3.3 through B.3.12).

Services shall be billed at rates in effect at the time the order is placed regardless of when performance occurs.

Upon delivery and acceptance of supplies and services described in Section C, Statement of Work (SOW), the Government will pay to the Contractor the fixed prices set forth in Price

Schedules B.3.3 through B.3.12 and will reimburse the Contractor at actual costs for the cost reimbursement CLINs identified in Section B.

Except for the known requirements identified in B.3.3, the government is not under any obligation to order any additional services under this contract. The Government reserves the right to increase the quantities of testing services provided under this contract up to the “Total Not-To-Exceed” (NTE) amount specified for each contract period. Optional quantities, if required by the Government, will be exercised in the form of task orders.

B.3.2 Contract Line Items

The Price Schedules include the following Contract Line Items identified below:

B.3.3 PRICE SCHEDULE – BASE PERIOD 1 (CONTRACT YEAR 1) – OPTIONAL

REQUIREMENTS

(Prices shall cover the Period of Performance from TBD through TBD.)

Total Not-To-Exceed Amount: $TBD at award.

CLIN Description Quantity Fixed Unit Price

Max Total Price

Moving Deformable Barrier to Stationary Vehicle

Crash Test (MDB-to-Vehicle) 10 0002 Vehicle-to-Rigid Wall Crash Tests 10

Moving Deformable Barrier to Side of Stationary

Vehicle Crash Test (Side MDB-to-Vehicle) 10 0004 Side Rigid Pole Crash Test 10 0005 FMVSS No. 301 Tests 20 0006 FMVSS No. 305 Tests 20

Add Additional ATD to Crash Test (up tp118

Channels) 10

Add Additional ATD to Crash Test (up to 80

Channels) 5

Add Additional ATD to Crash Test (up to 40

Channels) 5 0010 Thor Qualification Tests 30 0011 WorldSID-50M ATDs Qualification Tests 30

36 load cell barrier (up to 36 data channels)

Government provided barrier 10

High Resolution Load Cell Barrier (up to 176 data channels) Government provided barrier and data acquisition system 10

High Resolution Load Cell Barrier (up to 304 data channels) Government provided barrier and data acquisition system 10

CLIN Description Quantity Fixed Unit Price

Max Total Price

Contractor owned load cell barrier 1

(Frontal/Side/Pole) (insert description of barrier) 10 0016 *Additional Work NTE $15,000

0017 *Purchase Honeycomb 20 NTE $10,000

NTE

$200,000

* Is a cost reimbursement CLINs for this contract.

B.3.4 PRICE SCHEDULE – BASE PERIOD 2 (CONTRACT YEAR 2) – OPTIONAL

REQUIREMENTS

(Prices shall cover the Period of Performance from TBD through TBD.)

Total Not-To-Exceed Amount: $TBD at award.

CLIN Description Quantity Fixed Unit Price

Max Total Price

Moving Deformable Barrier to Stationary Vehicle

Crash Test (MDB-to-Vehicle) 10 1002 Vehicle-to-Rigid Wall Crash Tests 10

Moving Deformable Barrier to Side of Stationary

Vehicle Crash Test (Side MDB-to-Vehicle) 10 1004 Side Rigid Pole Crash Test 10 1005 FMVSS No. 301 Tests 20 1006 FMVSS No. 305 Tests 20

Add Additional ATD to Crash Test (up tp118

Channels) 10

Add Additional ATD to Crash Test (up to 80

Channels) 5

Add Additional ATD to Crash Test (up to 40

Channels) 5 1010 Thor Qualification Tests 30 1011 WorldSID-50M ATDs Qualification Tests 30

36 load cell barrier (up to 36 data channels)

Government provided barrier 10

High Resolution Load Cell Barrier (up to 176 data channels) Government provided barrier and data acquisition system 10

High Resolution Load Cell Barrier (up to 304 data channels) Government provided barrier and data acquisition system 10

Contractor owned load cell barrier 1

(Frontal/Side/Pole) (insert description of barrier) 10 0016 *Additional Work NTE $15,000

Max Total Price

0017 *Purchase Honeycomb 20 NTE $10,000

NTE

$200,000

* Is a cost reimbursement CLINs for this contract.

B.3.5 PRICE SCHEDULE – OPTION PERIOD 1 (CONTRACT YEAR 3) –

OPTIONAL REQUIREMENTS

(Prices shall be in effect for orders placed during the period from contract award through 12 months thereafter.)

TBD through TBD

Total Not-To-Exceed Amount: $TBD at award.

CLIN Description Quantity Fixed Unit Price

Max Total Price

Moving Deformable Barrier to Stationary Vehicle

Crash Test (MDB-to-Vehicle) 10 2002 Vehicle-to-Rigid Wall Crash Tests 10

Moving Deformable Barrier to Side of Stationary

Vehicle Crash Test (Side MDB-to-Vehicle) 10 2004 Side Rigid Pole Crash Test 10 2005 FMVSS No. 301 Tests 20 2006 FMVSS No. 305 Tests 20

Add Additional ATD to Crash Test (up tp118

Channels) 10

Add Additional ATD to Crash Test (up to 80

Channels) 5

Add Additional ATD to Crash Test (up to 40

Channels) 5 2010 Thor Qualification Tests 30 2011 WorldSID-50M ATDs Qualification Tests 30

36 load cell barrier (up to 36 data channels)

Government provided barrier 10

High Resolution Load Cell Barrier (up to 176 data channels) Government provided barrier and data acquisition system 10

High Resolution Load Cell Barrier (up to 304 data channels) Government provided barrier and data acquisition system 10

Contractor owned load cell barrier 1

Max Total Price

0017 *Purchase Honeycomb 20 NTE $10,000

NTE

B.3.6 PRICE SCHEDULE – OPTION PERIOD 2 (CONTRACT YEAR 4) –

(Prices shall be in effect for orders placed during the period from contract award through 12 months thereafter.)

TBD through TBD

Total Not-To-Exceed Amount: $TBD at award.

CLIN Description Quantity Fixed Unit Price

Max Total Price

Moving Deformable Barrier to Stationary Vehicle

Crash Test (MDB-to-Vehicle) 10 3002 Vehicle-to-Rigid Wall Crash Tests 10

Moving Deformable Barrier to Side of Stationary

Vehicle Crash Test (Side MDB-to-Vehicle) 10 3004 Side Rigid Pole Crash Test 10 3005 FMVSS No. 301 Tests 20 3006 FMVSS No. 305 Tests 20

Add Additional ATD to Crash Test (up tp118

Channels) 10

Add Additional ATD to Crash Test (up to 80

Channels) 5

Add Additional ATD to Crash Test (up to 40

Channels) 5 3010 Thor Qualification Tests 30 3011 WorldSID-50M ATDs Qualification Tests 30

36 load cell barrier (up to 36 data channels)

Government provided barrier 10

High Resolution Load Cell Barrier (up to 176 data channels) Government provided barrier and data acquisition system 10

High Resolution Load Cell Barrier (up to 304 data channels) Government provided barrier and data acquisition system 10

Contractor owned load cell barrier 1

Max Total Price

0017 *Purchase Honeycomb 20 NTE $10,000

NTE

B.3.7 PRICE SCHEDULE – OPTION PERIOD 3 (CONTRACT YEAR 5) –

(Prices shall be in effect for orders placed during the period from contract award through 12 months thereafter.)

TBD through TBD

Total Not-To-Exceed Amount: $TBD at award.

CLIN Description Quantity Fixed Unit Price

Max Total Price

Moving Deformable Barrier to Stationary Vehicle

Crash Test (MDB-to-Vehicle) 10 4002 Vehicle-to-Rigid Wall Crash Tests 10

Moving Deformable Barrier to Side of Stationary

Vehicle Crash Test (Side MDB-to-Vehicle) 10 4004 Side Rigid Pole Crash Test 10 4005 FMVSS No. 301 Tests 20 4006 FMVSS No. 305 Tests 20

Add Additional ATD to Crash Test (up tp118

Channels) 10

Add Additional ATD to Crash Test (up to 80

Channels) 5

Add Additional ATD to Crash Test (up to 40

Channels) 5 4010 Thor Qualification Tests 30 4011 WorldSID-50M ATDs Qualification Tests 30

36 load cell barrier (up to 36 data channels)

Government provided barrier 10

High Resolution Load Cell Barrier (up to 176 data channels) Government provided barrier and data acquisition system 10

High Resolution Load Cell Barrier (up to 304 data channels) Government provided barrier and data acquisition system 10

Contractor owned load cell barrier 1

Max Total Price

0017 *Purchase Honeycomb 20 NTE $10,000

NTE

(End of Section B)

SECTION C - DESCRIPTION/SPECIFICATIONS/ STATEMENT OF WORK

C.1 ACRONYMS

ASTM American Society for Testing and Materials ATD Anthropomorphic Test Dummy CMM Coordinate Measurement Machine CO Contracting Officer COR Contracting Officer Representative FPS Frames per second NHTSA National Highway Traffic Safety Administration THRP Time History Recording Period VSR Office of Vehicle Safety Research QC Quality Control SAE Society of Automotive Engineers

C.2 BACKGROUND

The National Highway Traffic Safety Administration’s (NHTSA) mission is to save lives, prevent injuries and reduce traffic-related health care and other economic costs. The agency develops, promotes and implements effective educational, engineering and enforcement programs with the goal of ending vehicle crash tragedies and reducing economic costs associated with vehicle use and highway travel. The Office of Vehicle Safety Research (VSR) conducts extensive research, development, testing, crash investigation, and data collection and analysis activities to provide the scientific basis needed to support the Agency’s motor vehicle and traffic safety goals.

The VSR formulates, develops, and executes research programs to develop agency requirements in the areas of testing, and assessing motor vehicle crashworthiness safety standards.

C.3 PURPOSE

The research efforts conducted under this contract will be performed through issuance of task orders that will provide a range of research skills that will be used to plan, conduct motor vehicle safety research tests such as dynamic crash tests, static and dynamic rollover tests, sled tests and static tests. This effort will include pedestrian traffic safety testing. For some of these tests, NHTSA requires development and fabrication of test devices and test fixtures for evaluating both vehicles and test dummies. The Contractor also shall provide quality control (QC) of research data.

As part of this research, VSR performs vehicle safety research tests, such as vehicle-to-vehicle, vehicle-to-barrier, sled tests, rollover tests, and additional impact tests, to determine the type of crash response of occupant restraints and human surrogates anthropomorphic test dummies (ATDs) undergo in vehicle crashes. This also requires handling, instrumentation, and qualification testing of ATDs. Another research effort is in the area of pedestrian testing. This may include dynamic or static testing of the exterior of the vehicle. NHTSA also performs static test of vehicle components to determine the performance of a vehicle components in the real-world crashes. In performing these dynamic and static test NHTSA may have to build test devices to achieve its goal.

C.4 KICK OFF MEETING

Within four (4) weeks of the effective date of the contract award, the Contractor shall participate in a Kickoff meeting with the Contracting Officer’s Representative (COR), Contracting Officer (CO), and other NHTSA staff. The Kickoff meeting may take place via teleconference. This meeting will be approximately two hours in length. The Contractor shall make a brief presentation of their understanding of the contract requirements. After the presentation, the parties shall discuss basic contract requirements, including the schedule for testing and test procedures.

C.5 GENERAL TEST REQUIREMENTS

C.5.1 Metric System of Measurement

Section 5164 of the Omnibus Trade and Competitiveness Act (Pub. L. 100-418) established that the metric system of measurement was the preferred system of weights and measures for trade and commerce in the United States. Executive order 12770 directed Federal agencies to comply with the Act by converting regulatory standards to the metric system after September 30, 1992.

In a Final Rule published on March 15, 1990 (60 FR 13639), NHTSA completed the first phase of metrication, converting English measurements in several regulatory standards to the metric system. Since then, metrication has been applied to other regulatory standards (63 FR 28912).

Therefore, if a Contractor has test equipment that cannot provide direct measurement in metric units, the Contractor shall calculate the exact metric equivalent by means of a conversion factor carried out to at least five significant digits before rounding, consistent with the specified metric requirement.

The Contractor shall follow he methodology for rounding measurement in the test reports in accordance with ASTM E29-13, “Standard Practice for Using Significant Digits in Test Data to Determine Conformance with Specifications.”

C.5.2 Data Acquisition System

The Contractor shall have a data acquisition system that has the capability to capture a minimum of 288 data channels. Each data channel shall be comprised of a sensor, signal conditioner, data acquisition device, and all interconnecting cables, and it must conform to the appropriate section of SAE Recommended Practice SAE J211/2 June 2014. Furthermore, the minimum sampling rate for the data acquisition must be at least 8000 Hertz.

The Contractor shall record all time histories during the Time History Recording Period (THRP).

THRP is from at least fifty (50) ms prior to impact and at the minimum of three hundred (300) ms after impact. NHTSA reserves the right to modify the THRP.

C.5.3 Good Housekeeping

Contractors shall keep the vehicle preparation area, test area and ATD qualification laboratory neat, orderly, clean and presentable, which is consistent with good test laboratory practices.

Furthermore, all test fixtures, equipment, instrumentation, cabling, and government furnished property (GFP) shall also be well maintained, stored appropriately, in a neat orderly manner and in good condition which is also consistent with good test laboratory practices.

C.5.4 Test Scheduling and Monitoring

The Contractor shall submit to the COR (TO), a test date prior to conducting any test. If not specified in the contract, tests shall be conducted within 6 weeks after receiving the test vehicle and appropriate manufacturer’s vehicle identification document, unless otherwise specified by the COR (TO).

All testing shall be coordinated with the COR (TO) to allow monitoring by the COR (TO) and/or other NHTSA personnel, if applicable.

C.5.5 Data Submission

The contractor shall submit the test videos, pictures, and data, according to NHTSA’s EV5 and intrusion data format as specified in Version 5 Test Reference Guide, Volume 1: Vehicle Tests (VRTG). https://www.nhtsa.gov/research-data/databases-and-software . The Contractor shall submit test data in DIAdem TDMS format, when requested by the COR (TO)

The Contractor shall add a statement after the text in INSCOM if the data is questionable. For example: V2P1 LR CHEST IR-TRACC DX ->QD - NOISE ON DATA. A draft EV5 and DIAdem files shall be submitted within three (3) days after each test and a final EV5 and DIAdem files within one (1) week after receiving comments from COR (TO).

C.5.6 Crash Test Reports

The contractor shall submit the draft test report to the COR (TO) within two (2) weeks after each test. The COR (TO) shall accept or request contractor to make changes to the draft test report contractor within three (3) weeks after receiving draft report. The contractor shall submit the final test report within two (2) weeks after receiving COR (TO) comments

An example of what information is included in a test report can be downloaded from https://www-nrd.nhtsa.dot.gov/database/VSR/veh/QueryTest.aspx using test number 10072. The COR (TO) will provide a template test report before the start of testing. The contractor shall not deviate from the template without permission from the COR (TO).

C.5.7 Off-board Digital High Speed Color Cameras

The contractor shall have a minimum of fourteen (14) off-board high speed digital color cameras. These cameras shall be capable of recording at 1000 fps and have a minimum resolution of 1024 by 1024 pixels.

The Contractor shall report the lens focal lengths and speed of high-speed cameras on the appropriate Data Sheet in the Final Test Report.

The Contractor shall ensure all cameras are in focus and maintain the specified field of view during the Recording Period. If the Contractor believes that a camera cannot maintain focus, or the specified field of view cannot be maintained during a test, the Contractor may request, in writing (e-mail), to have the Recording Period changed for that specific camera.

All videos shall have a time zero light and/or timestamp in registered frame to indicate when start of test.

All videos shall have sufficient lighting to provide the proper exposure without producing excess glare or shadows

The Contractor shall name camera views as specified in the Vehicle Test Reference Guide or as specified by COR.

The Contractor shall have the test vehicle identification placards positioned so that at least one placard shall be visible and legible in each off-board high speed cameras at the time of impact.

The COR (TO) will provide information to be included on the placards before testing begins.

The Contractor shall submit draft high-speed video within three (3) days after each test, and the final high-speed videos within two (2) weeks after each test.

NOTE: The test laboratory’s name or logo shall not appear in the field of view of the camera.

C.5.8 On-board Digital High-Speed Color Cameras

The contractor shall have four (4) on-board high speed digital color cameras, which shall be high “g” rated. These cameras shall be capable of recording at 500 fps, and have a minimum resolution of 512 by 512 pixels.

The Contractor is responsible for mounting on-board cameras to the vehicle or sled. The cameras shall be mounted rigidly to the vehicle to prevent movement of the camera during the test.

The Contractor shall have the test vehicle NHTSA number or id specified by COR (TO) visible in each onboard high speed cameras at the time of impact.

The Contractor shall report the lens focal lengths and speed of high-speed cameras on the appropriate Data Sheet in the Final Test Report.

The Contractor shall ensure all cameras are in focus and maintain the specified field of view during the Recording Period. If the Contractor believes that a camera cannot maintain focus, or the specified field of view cannot be maintained during a test, the Contractor may request, in writing (e-mail), to have the Recording Period changed for that specific camera.

All videos shall have a time zero light and/or timestamp in registered frame to indicate when start of test.

All videos shall have sufficient lighting to provide the proper exposure without producing excess glare or shadows

The Contractor shall submit draft high-speed video within three (3) days after each test, and the final high-speed videos within two (2) weeks after each test.

Each video frame shall contain the NHTSA Number, camera speed and the time in ms, beginning with the time zero frame labeled as “0 ms.” The time prior to time zero shall be negative numbers.

NOTE: The test laboratory’s name or logo shall not appear in the field of view of the camera.

C.5.9 Off-board Real Time Color Video Camera

The Contractor shall have 2 (two) offboard real time HD digital color cameras capable of recording a minimum of twenty-four (24) fps, and having a minimum resolution of 1920 pixels wide and 1080 pixels high.

The Contractor shall present placards which identify the test vehicle, NHTSA number, test type and test date, along with an indication of whether the video was taken pre-test or post-test for five (5) seconds at the beginning of each video.

The Contractor shall name camera views as specified in the Vehicle Test Reference Guide or as specified by COR.

The Contractor shall submit draft real-time cameras view within three (3) days after each test, and the final real time videos within two (2) weeks after each test.

NOTE: The test laboratory’s name or logo shall not appear in the field of view of the camera.

C.5.10 Digital Still Photographs

The Contractor shall provide clear and properly focused digital color still photographs in *.jpg format within two (2) weeks after each test. The minimum resolution for digital photographs is 1,600 x 1,200 pixels. Information placards which identify the test vehicle, NHTSA number, and test date, along with an indication of whether the photograph was taken pre-test or post-test, shall appear in each photograph and be legible. All pre-test photographs shall be taken prior to performing the test, and all post-test photographs shall be taken after the test has been completed.

Glare or light from any illuminated or reflective surface shall be minimized while taking photographs.

The Contractor shall submit digital color still photographs in *.jpg format.

NOTE: The test laboratory’s name or logo shall not appear in the field of view of the camera.

C.5.11 Test Plan

Prior to the start of testing, the Contractor shall submit a Test Plan and receive approval from the COR (TO) before conducting each test. The test plan shall include the following:

• A detailed summary which clearly demonstrates the contractor understands all contract requirements.

• Critical deliverables and requirements.

• Test matrix.

• Schedule of completing the test matrix.

• Camera information.

• Pre-and post-test measurements.

• Pre-and post-pictures.

• Vehicle instrumentation and location.

• List of dummies being used and instrumentation.

• Test procedure.

• Checklist procedure to be followed before and after the test.

C.5.12 Coordinate Measuring Machine

The Contractor shall have a coordinate measuring machine (CMM) with an accuracy to 1 mm.

The Contractor shall present all recorded CMM measurements in its final report. In addition, the Contractor shall deliver the CMM measurements in an Excel file to the COR (TO). The COR (TO) will provide the format the excel files shall be submitted.

C.5.13 Tow Road

The Contractor shall have a tow road that is at least 500 feet in length. The first 100 feet (approximate) from the head of the tow road will be used to accelerate the test vehicle up to the specified velocity without exceeding 0.5g, which would affect the positioning of the P572 test dummies in the test vehicle. The second 100 feet (approximate) of tow road shall be used for dummy stabilization. At this juncture, the test vehicle should have reached the desired impact velocity and should be experiencing zero acceleration. The remaining 300 feet (approximate) of tow road will be used for test vehicle speed stabilization.

C.5.14 Tow System

The Contractor shall have a tow system capable of ensuring that a vehicle with a GVWR of 8,500 lbs. or less, and an unloaded vehicle weight of 5,500 lbs. or less can reach a speed at a minimum of 64 km/h and measure the speed with an accuracy of +/- ± 1.6 km/h.

C.5.15 Guidance System

A guidance system is required to assure that the test vehicle impacts the barrier at the proper angle.

C.5.16 Event Data Recorder

The Contractor shall download the data from the Event Data Recorder (EDR) from each vehicle using the latest software available on the open market. The Contractor shall submit the .pdf report and binary file within two (2) weeks after each test. The Contractor shall notify the COR(TO) in writing (e-mail) if it is unable to download the EDR.

C.5.17 Restraint Deactivation for Test Vehicles

After a government-furnished vehicle is crashed, prior to its disposal, and upon authorization by the COR(TO), the Contractor shall render all its restraints inactive. This includes safely deploying all un-deployed air bags and seat belt pretensions. The Contractor shall remove and dispose large sections of webbing from each seat belt.

Within two (2) weeks after receiving authorization from the COR(TO), the Contractor shall complete restraint deactivation activities and submit Vehicle Air Bag and Restraint Deactivation and Removal (Attachment J1).

C.5.18 Quick-Look Analysis

The Contractor shall review all sensor data after each sled and crash test and notify the COR (TO) in writing (e-mail) of any data anomalies that occurred as a result of that test prior to performing further tests (i.e. spikes, bottoming-out/plateaus, no data recorded, data recorded but out of sensor measurement range, etc.). This e-mail shall be sent within twenty-four (24) hours of performing the test. The Contractor shall not proceed with any subsequent tests unless permission to proceed is provided by the COR (TO) in writing (e-mail). The Contractor shall include a note of these anomalies in the DASTAT of the EV5 submission.

C.5.19 Calibration and Test Instrumentation

Before the Contractor initiates the OVSR test program, a test instrumentation calibration system must be implemented and maintained in accordance with established calibration best practices.

At a minimum, the calibration system shall include the criteria listed below.

1) Standards for calibrating the measuring and test equipment shall be stored and used under appropriate environmental conditions to assure accuracy and stability.

2) All measuring instruments and standards shall be calibrated by the Contractor, or a commercial facility, against a higher order standard at periodic intervals. For accelerometers, the interval shall not exceed 6 months, after a test failure, or after any indication from calibration checks that there may be a problem with the accelerometer, whichever occurs sooner. For load cells, instruments, and calibration standards (except for static types of measuring devices such as rulers, weights, etc.), the interval shall be 12 months.

3) All measuring and test equipment and measuring standards shall be labeled with the following information:

4) Date of calibration

5) Date of next scheduled calibration

6) Name of the technician who calibrated the equipment

7) A written calibration procedure shall be provided by the Contractor, which includes the following information for all measurement and test equipment at a minimum:

8) Type of equipment, manufacturer, model number, etc.

9) Measurement range

10) Accuracy

11) Calibration interval

12) Type of standard used to calibrate the equipment (calibration traceability of the standard must be evident)

13) The actual procedures and forms used to perform the calibrations

14) Records, showing the calibration traceability to the applicable National Institute of

Standards and Technology (NIST) standard, shall be maintained for all measurement and test equipment for a period of at least 5 years. All such records shall be readily available for inspection when requested by the COR. The calibration system shall need the acceptance of the COR before testing commences.

15) The Contractor shall perform a polarity check for all ATD and vehicle sensors to ensure that all data is accurately recorded and reported. Also, the contractor shall not zero out the appropriate channels. All checks shall be recorded by the test technician(s).

16) Test equipment shall receive a system functional check using a known test input immediately before and after the test. This check shall be recorded by the test technician(s).

Further guidance is provided in the International Standard ISO 10012:2003, “Measurement management systems — Requirements for measurement processes and measuring equipment” and American National Standard ANSI/NCSL Z540.3-2006, “Calibration Laboratories and Measuring and Test Equipment General Requirements

C.5.20 Government Furnished Property (GFP)

The Government shall furnish the Contractor with the following:

C.5.20.1 Vehicles

The Government shall provide all vehicles required for task orders and delivery orders issued under this Contract. NHTSA will provide the Contractor with the assigned property identification (NHTSA number) for each vehicle. The Government will not provide the required instrumentation to be mounted on each vehicle, except for the instrumentation list below, if needed.

1) Angular Rate Sensors and Accelerometer Sensor Package

2) NHTSA will provide all 6 degree of freedom sensors required for this TO. These sensors include X, Y, Z accelerations and X, Y, Z angular rate sensors. The angular rate sensors shall be at least 18K sensors.

3) Belt Movement Sensors

4) NHTSA will provide all seat belt movement sensors required for this TO. These sensors include the spool out of the seat belt.

5) Other Instrumentation

6) The government reserves the right to provide additional instrumentation, as needed. .

C.5.20.2 Anthropomorphic Test Devices

The Government shall provide all ATDs required for each test with all required ATD instrumentation.

C.5.20.3 THOR Diagnostic Equipment

If THOR is required, NHTSA will provide the diagnostic equipment necessary for test set-up, including a tilt sensor readout.

C.5.20.4 Offset Moving Deformable Barrier

The Government shall provide one (1) OMDB, if required for any testing under this Contract.

The Contractor shall provide the honeycomb.

C.5.21 Acceptance of Vehicles

The Contractor shall be responsible for accepting each NHTSA (GFP) test vehicle, whether delivered by a new vehicle dealership or another vehicle transporter. In both instances, the Contractor acts on behalf of the COR (TO) when signing an acceptance of the GFP test vehicle under this Contract.

The Contractor shall notify the COR (TO) immediately if the Contractor discovers that at the time of deliver a vehicle delivered has any damage or discrepancies. The Contractor shall notify the COR (TO) within 24 hours after a vehicle (and/or equipment item) has been delivered. The Contractor shall submit the “Report of Vehicle Condition” form (Attachment J2) to the COR (TO) within two (2) days after delivery. After delivery notification, the COR (TO) will provide the appropriate manufacturer’s vehicle identification document (Form 1) to the Contractor for completion.

The Contractor shall not drive GFP vehicle(s) on public roadways unless authorized by the COR

(TO).

C.5.22 Disposition of Government Property

Upon acceptance of the Contractor’s final test reports and deactivation of restraints (if required by the COR (TO)), the COR (TO) will determine if the vehicle tested can be released for disposition from the Contractor’s facility. The COR (TO) may hold the tested vehicle at the Contractor’s facility for up to 9 months. If the vehicle is released, the NHTSA Property Management Specialist will coordinate with the Contractor to arrange for disposition of the vehicle..

C.5.23 Anthropomorphic Test Devices

The contractor shall perform the following for each Anthropomorphic Test Devices (ATDs)

C.5.23.1 Acceptance of ATDs

The COR (TO) must be notified within 24 hours upon receipt of any ATDs.

The Contractor shall perform an ATD Inspection consistent with section C.6.23.2 upon receipt of each ATD.

If any discrepancy or damage is found at the time of delivery, the Contractor shall notify the COR (TO), in writing (e-mail), immediately upon discovery.

C.5.23.2 ATD Inspection

Upon receiving, after each sled or crash test is performed and prior to performing further sled or crash tests, the contracting laboratory shall complete a thorough inspection of each ATD for physical damage and complete a ATD damage checklist and submit to the COR (TO). The Contractor shall not proceed with any subsequent tests unless permission to proceed is provided by the COR (TO) in writing (e-mail). The Government will provide the inspection checklist before the Contractor receive the ATD.

The COR (TO) shall be kept informed of the ATDs’ condition in case replacement parts are required. The Contractor shall keep a detailed record for each ATD, describing parts replaced and the results of qualification tests. The Contractor shall provide a summary report describing any data anomalies, parts replaced, qualification tests, and how any issue was resolved for the completed test series. This summary report shall be provided two (2) weeks before the ATD is shipped from test lab.

C.5.23.3 ATD Storage

The Contractor shall store each ATD as specified in its User’s Manual or as specified in each test procedure. NHTSA will provide the Contractor with a manual upon request.

C.5.23.4 ATD Qualification

The Contractor shall qualify all Federalized ATDs before and after each sled and crash test. The Government reserves the right to remove or reduce the frequency of the qualifications tests.

Federalized ATDs shall qualified according to current qualification procedures. These qualifications tests of Federalized ATDs shall be included in the test cost. The Government will order qualification test series for all other ATDs, separately.

If qualification before and after each test is required, the post-test qualification data obtained after a crash test can be used as the pre-test calibration qualification data for a subsequent crash test as long as the dummy is used within eight (8) weeks of the post-test calibration qualification, and the dummy is not used for any other static or dynamic tests during that time period.

The qualification data for the test device shall be submitted as part of the Quality Control Package, the Draft Test Report, and Final Test Report (see Deliverables). Qualification data must also be available electronically (in Entrée-format and/or DIAdem TDMS format) if requested by the COR. Electronic data collected for all ATD qualifications must be retained by the Contractor for at least five years from the test date.

In the event that the ATD does not meet any of the qualification specifications (i.e. specified corridors) or data anomalies occur when performing qualification tests, , the ATD must be inspected to identify any type of contributing electrical or mechanical issue. Furthermore, the COR may request that the region be re-qualified before testing can resume. Additional checks of test equipment and instrumentation may be required for verification of accuracy. The necessity for investigations and the qualification will be at the COR’s discretion and will be performed without additional cost.

The Contractor shall notify the COR (TO) in writing within twenty-four (24) hours after completing qualification test series if the ATD has not meet all the performance requirements.

The Contractor shall not proceed with any subsequent tests unless permission to proceed is provided by the COR (TO) in writing (e-mail).

C.5.23.5 Qualification Report

The Contractor shall submit the qualification summary report within one (1) week after performing a qualification test series. The summary report shall include a graphical representation of each of the required measurement channels from each test, including the current corridors. The contractor shall submit the report electronically to the COR (TO). The Contract shall not use the ATD in any type of test or ship the ATD to another site without written approval (email) of the summary report from the COR (TO) or a NHTSA representative. The Contractor shall submit a summary excel file within one (1) week of performing the qualification test series. The Government will provide an example of the excel file before testing.

C.5.23.6 Qualification Data

Within two (2) weeks of completion of the qualification test series, The Contractor shall submit all qualification data electronically to the COR (TO) in both a DIAdem-compatible format and/or EV5 data format as specified in Version 5 of the NHTSA Test Reference Guide, Volume II:

Biomechanical Tests (available from the NHTSA website at https://www.nhtsa.gov/databases-andsoftware/entree-windows). The Contractor shall submit all data channels specified in the ATD Qualification Procedures Manual.

C.5.23.7 Return of ATDs

The Contractor shall return the ATDs to the Government within one (1) week of receiving in writing (e-mail) the COR (TO)’s request to return the ATDs to the Government. The Government will pay for shipping. The Contractor shall include the ATD inspection report with the ATD.

C.5.24 Invalid Test and Retest Procedures

NHTSA may determine that a test is invalid when the test does not conform precisely to all critical Deliverables specified in each test procedure or Task Order.

C.5.24.1 Invalid Test Notification

The Contractor shall notify the NHTSA COR (TO) of an invalid test by telephone, within 24 hours of the test and send written notice to the COR (TO) within 48 hours of the test completion.

NHTSA shall notify the Contractor if the it determines the Contractor has not meet the critical deliverables. NHTSA shall notify the Contractor within two (2) weeks after receiving draft deliverables.

C.5.24.2 Retest Notification

If the Contractor does not meet all of the critical deliverables specified in each test procedure or Task Order, then the test will be deemed unsuccessful. In this event, the Contractor shall repeat the test at the Contractor's expense, including the cost of the vehicle.

If NHTSA determines that a retest is necessary, the CO will notify the Contractor in writing that the Contractor shall conduct a retest. The CO is the only NHTSA official authorized to notify the Contractor that a retest is required.

C.5.24.3 Test Vehicle for Retest

The Contractor shall furnish the test vehicle required for any retest. The retest vehicle shall be equipped the same as the original vehicle. The original vehicle used in the invalid test shall remain the property of NHTSA, and the retest vehicle shall remain the property of the Contractor. The Contractor shall retain the retest vehicle for a period not exceeding 180 days if it fails the test. If the retest vehicle passes the test, the Contractor may dispose of it upon notification from the COR (TO) that the test report has been accepted.

C.5.24.4 Retest Report

No test report is required for any test that is determined to be invalid unless the Government specifically decides, in writing, to require the Contractor to submit such report. The test data from the invalid test must be safeguarded until the data from the retest has been accepted by the

COR (TO).

C.6 TEST SPECIFIC REQUIREMENTS

NHTSA may order the following test by delivery orders throughout the period of performance of the contract

C.6.1 Moving Deformable Barrier to Stationary Vehicle Crash Test (MDB-to-Vehicle)

The Contractor shall pull a Moving Deformable Barrier (MDB) into a Stationary Vehicle (MDB-to-Vehicle). The Contractor shall have the capability to pull the MDBs (see section C.7.1.1) at speeds up to 100 km/h.

An example procedure can be found in “Offset Moving Deformable Barrier Test Procedure” (Attachment J.4).

C.6.1.1 MDBs

The Contractor shall only use the following MBDs: Offset Moving Deformable Barrier (OMDB), FMVSS No. 214 moving barrier, or a Government provided vehicle.

If the MDB is a Government provided vehicle, the Contractor shall only instrument the vehicle, take subset of CMM measurements of the vehicle specified in the test procedure., (I.e. no ATDs included in the vehicle), and perform Section E of the OMDB Test Procedure.

The Contractor shall provide all MDB instrumentation, except for the instrumentation specified as GFP.

The Contractor shall provide the honeycomb.

The Contractor shall measure enough CMM points to get the profile of the crush of the barrier at 10 levels.

The Contractor shall have the capability to record up to twenty (20) channels on the MDB during the specified THRP. The COR(TO) shall provide the Contractor, in writing (e-mail), the required number of channels and location before testing begins.

C.6.1.2 ATDs

The Contractor shall position up to two (2) ATDs in the stationary vehicle. The ATDs may be restrained or unrestrained.

The Contractor shall have capability to record up to118 channels for each ATD. The COR(TO) shall provide the Contractor, in writing (e-mail), the required number of channels and ATDs been used before testing begins.

C.6.1.3 Stationary Vehicle

The Contractor shall provide all Stationary Vehicle instrumentation, except for the instrumentation specified as GFP.

The Contractor shall have the capability to record up to fifty-five (55) channels on the stationary vehicle during the specified THRP. The COR(TO) will provide the Contractor, in writing (e-mail), the required number of channels and location before testing begins.

C.6.1.4 CMM Measurements

The Contractor shall have the capability to measure and record up to 200 points on the vehicle and the ATDs positioned in the Stationary Vehicle, combined. The Contractor may have to remove some cosmetic parts of the vehicle (fascia, fenders, etc.). The COR(TO) shall provide the Contractor, in writing (e-mail), the required number of points and location before testing begins. The Government may request the Contractor to provide these CMM measurements in excel format.

C.6.1.5 Onboard Cameras

The Contractor shall mount up to three (3) onboard cameras on the Stationary Vehicle. The COR(TO) shall provide the Contractor, in writing (e-mail), the required number of onboard cameras and location before testing begins.

C.6.1.6 Off board Cameras

The Contractor shall mount up to fourteen (14) off board cameras. The COR(TO) shall provide the Contractor, in writing (e-mail), the required number of off board cameras and location before testing begins.

C.6.1.7 Moving Deformable Barrier to Vehicle Test Surface and Vehicle Movement Specifications

The test surface consists of three zones. Each part of the test surface shall be level, rigid, and smooth. The first zone shall have a minimum width of 6.1 meters and a minimum length of 8 meters. This surface shall be made of uniform concrete construction, with a skid number of 75 when measured in accordance with ASTM E274/E274M-11. The second surface is called the “Vehicle Free Flight Zone” and has a minimum width of 7.3 meters and a minimum length of 18 meters. This section’s surface can be any rigid material that is smooth and is level with the first zone. In this zone, the Contractor shall not attempt to stop the test vehicle. The third zone is called the “Test Vehicle Containment Zone” and has a minimum width of 11.5 meters and a minimum length of 25 meters. This section’s surface can be any rigid material that is smooth and is level with the first zone. Within the third zone, the Contactor can stop the vehicle. The contractor shall ensure there are no secondary impacts between the MDB and the test vehicle.

The contractor shall also minimize the damage to the test vehicle when stopping the test vehicle.

The COR (TO) must approve the contractor’s method of stopping the vehicle before performing any test. If the Contractor cannot meet these proposed requirements, it may propose an alternate setup with an explanation. The Contractor may not conduct

C.6.2 Vehicle-to-Rigid Wall Crash Tests

The Contractor shall pull a Moving Vehicle into a Rigid Wall. The Contractor shall have the capability to pull the vehicle at speeds up to 64 km/h. The possible rigid barriers are listed in section C.7.2.1.

An example rigid wall procedure can be found in “LABORATORY TEST PROCEDURE FOR FRONTAL RIGID BARRIER IMPACT TEST” (Attachment-J.5).

C.6.2.1 Rigid Barrier

The Contractor may use the following rigid barriers: full frontal, angled, or any other rigid barrier the Contractor currently has available.

C.6.2.2 ATDs

The Contractor shall position up to two (2) ATDs in the stationary vehicle. The ATDs may be restrained or unrestrained.

The Contractor shall have the capability to record up to118 channels for each ATD. The COR(TO) shall provide the Contractor, in writing (e-mail), the required number of channels and ATDs been used before testing begins.

C.6.2.3 CMM Measurements

The Contractor shall have the capability to measure and record up to 200 points on the vehicle and the ATDs positioned in the Stationary Vehicle, combined. The Contractor may have to remove some cosmetic parts of the vehicle (fascia, fenders, etc.). The COR(TO) shall provide the Contractor, in writing (e-mail), the required number of points and location before testing begins. The Government may request the Contractor to provide these CMM measurements in excel format.

C.6.2.4 Onboard Cameras

The Contractor shall mount up to three (3) onboard cameras on the Stationary Vehicle. The COR(TO) shall provide the Contractor, in writing (e-mail), the required number of onboard cameras and location before testing begins.

C.6.2.5 Off board Cameras

The Contractor shall mount up to fourteen (14) off board cameras. The COR(TO) shall provide the Contractor, in writing (e-mail), the required number of off board cameras and location before testing begins.

C.6.3 Moving Deformable Barrier to Side of Stationary Vehicle Crash Test (Side MDB-to-Vehicle)

The Contract shall pull a Moving Deformable Barrier (MDB) into the side of a Stationary Vehicle (Side MDB-to-Vehicle).