20-R-000023_toMerge.rev.pdf

REQUEST FOR PROPOSALS (RFP)

693JJ920R000023

For

“Experimental and Mathematical Biomechanics Injury Research”

PROPOSALS ARE DUE NO LATER THAN 3:00 PM EASTERN TIME

ON TUESDAY, AUGUST 11, 2020

Proposals must be delivered to

Thomas J. Bub at email addresses:

nhtsaOAM@dot.gov and thomas.bub@dot.gov

PART I - THE SCHEDULE

Request for Proposal: 693JJ920R000023 Title: Experimental and Mathematical Biomechanics Injury Research

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SUPPLIES/SERVICES

B.1.1 The Contractor shall furnish the necessary qualified technical support for the effort entitled “Experimental and Mathematical Biomechanics Injury Research”. The Contractor shall fulfill the work requirements in accordance with the Statement of Work (SOW), Section C, and other terms and conditions of the Contract. All support services provided to the Government shall be performed by Contractor employees or personnel otherwise retained by the Contractor.

All of the work shall be performed at the Contractor’s facility.

B.1.2 The Government anticipates multiple awards of Indefinite-Delivery, Indefinite- Quantity (IDIQ) contracts whereby Cost or Firm-Fixed Price (FFP) type Task Orders will be issued.

B.1.3 The maximum dollar amount for the IDIQ Contract will be the sum of the Kick-Off Meeting and all orders placed against the Contract over the 60-month period of performance.

NTE Amount Base Year 1 $TBD Base Year 2 $TBD Option Year 1 $TBD Option Year 2 $TBD Option Year 3 $TBD Option to Extend Services $TBD Total $TBD

B.1.4 The minimum Government obligation under the IDIQ contract will be the Base Year Kick-off Meeting for the entire 60-month period of performance.

B.2 MINIMUM/MAXIMUM REQUIREMENT

CLIN Description Fixed Price 00001 Kick-off Meeting $

B.2.1 The Minimum (Base Year) Requirement (Section C.4.1, Kick-off Meeting) is $TBD .

B.2.2 Maximum Obligation of the Contractor

The Contractor shall be obligated to provide supplies and services up to the maximum contract value amount of $TBD for all Task Orders placed against this contract for the entire period of performance.

The ceiling amounts established for each contract year cover the total value of all Task Orders potentially awarded during that contract year. The ceiling amounts for each contract year may be increased or decreased upon agreement by the parties.

B.3 DEFINITIONS

B.3.1 LOADED FIXED LABOR RATES

Loaded Fixed Labor Rates are composed of the hourly rates to an individual within a specific Labor Category (plus merit and/or cost of living increases, if applicable) plus indirect costs such as Fringe Benefits, Overhead, Facilities Capital Cost of Money (FCCM), General and Administrative (G&A), and Fee or Profit.

B.3.2 LABOR CATEGORIES

The following list includes labor categories deemed by the Government necessary to fill the various contractor staff positions for the work. Upon award, the Government may revise the list or labor category descriptions to include additional categories proposed during the solicitation phase.

Program Manager

The Program Manager is responsible for overseeing all work performed under the Contract. The Program Manager has oversight of all Task Orders under the Contract and uses this oversight to support project-level activity to ensure that overall program goals are met. The program manager is also responsible to exercise decision-making authority where necessary at a project level, provide overall program perspective when required, and serve as a sounding board for ideas and approaches proposed by project staff, helping to resolve issues.

Senior Engineer The Domain-specific Senior Engineer is responsible for the day-to-day oversight and coordination of the research team(s) conducting Task Orders awarded under this contract. A Senior Engineer will lead work under one or more Domains, and will provide the PM with regular progress updates and notify the PM of any potential problems with the conduct of the research. The Senior Engineer may be directly involved in the specific work tasks, but other staff should be capable of conducting the work without the Senior Engineer present. This person shall lead the development of the test setups, methodologies, and experimental designs;

analysis and interpretation of results; and work with the PM on report writing and publication of results.

Research Engineer

The Research Engineer is responsible for the development of test setups, methodologies, and experimental designs; analysis and interpretation of results; and working with the Senior Engineer and PM on report writing and preparing/presenting project updates. The Research Engineer may be directly involved in the execution of these tasks, but other staff should be capable of conducting these tasks with minimal input from the Research Engineer.

Research Associate

The Research Associate leads the execution of tasks including implementing test setups, conducting tests and/or computational simulations following methodologies and experimental designs; and documentation of results. The Research Associate is directly involved in the execution of these tasks, and is capable of conducting these tasks with minimal input from the Research Engineer.

Research Assistant

The Research Assistant assists with the execution of tasks including implementing test setups; conducting tests, analysis, and/or computational simulations following methodologies and experimental designs; and documentation of results. The Research Assistant conducts these tasks under the supervision of the Research Engineer and/or Research Associate.

Test Technician The Test Technician is responsible for detailed tasks necessary to conduct experiments including sled or impactor system operation; test apparatus assembly, adjustment, and disassembly; high-speed camera and/or motion capture system installation, adjustment, and operation.

Lab Supervisor The Lab Supervisor is responsible for the laboratory facility, including scheduling and supervising the use of laboratory resources; developing and administering training on laboratory safety, including use of personal protective equipment (PPE) and proper handling of biological material;

ensuring sufficient inventory and proper usage of PPE; and general facility maintenance.

Machinist The Machinist is responsible for fabrication and/or repair of test fixtures, instrumentation mounting fixtures, specialized tools, and other precision hardware using manual and computer-controlled machine tools.

Instrumentation Technician

The Instrumentation Technician is responsible for operation of data acquisition systems, including setup, diagnosis, and data export;

installation, operation, and repair of load cells, accelerometers, displacement transducers, and other sensors; and interoperability of the data acquisition system, high-speed and motion capture camera systems, and other specialized data collection equipment.

Statistician The Statistician is responsible for mathematical and statistical analysis of test data and/or field data; documentation of analysis methods and results;

and collaboration with the Research Engineer on experimental design.

Medical Doctor The Medical Doctor is responsible for reading and interpretation of radiology from biological specimens and/or field data, as well as consultation on all aspects of experimental biomechanics research.

Accounts Administrator

The Accounts Administrator is responsible for the financial and organizational aspects of the work performed under the contract, including invoicing and schedule tracking.

Administrative Assistant

The Administrative Assistant assists with the logistical and organizational aspects of the work performed under the contract, including compiling and editing reports and shipping, receiving, and tracking of government furnished equipment.

B.3.3 HOURLY RATES

Hourly rates reflect rates paid for work performed during a normal 2-week pay period cycle (generally, 80 workhours every two-week pay period).

B.3.3.1 FFP Hourly Rates and T&M Hourly Rates

As used in this contract, the term “FFP Hourly Rates” and “T&M Hourly Rates” mean the hourly labor rates applicable to work performed under Firm Fixed Price (FFP) and Time and Materials (T&M) Task Orders. FFP and T&M Hourly Rates appearing in Section I Price Schedule 6.0 are “fully loaded” (i.e., total of the unloaded labor rate paid to the employees assigned to those labor categories plus applicable indirect costs and fee). Fully loaded FFP and T&M Hourly Rates are negotiated and fixed at time of contract award.

B.3.3.2 Subcontractor Labor FFP and T&M Hourly Rates

As used in this contract, the term “Subcontractor Labor FFP Hourly Rates” and “Subcontractor Labor T&M Hourly Rates” means the hourly labor rates applicable to work performed by Subcontractors under Firm Fixed Price (FFP) and Time and Materials (T&M) Task Orders. FFP and T&M Hourly Rates appearing in Section I Price Schedule 6.0 are “fully loaded” (i.e., total of the unloaded labor rate paid to the subcontractor’s employees assigned to those labor categories plus the subcontractor’s applicable indirect costs and fee if applicable). Fully loaded Subcontractor Labor FFP and T&M Hourly Rates are negotiated and fixed at time of contract award.

B.4 PRICE SCHEDULES

B.4.1 BASE Year 1 (Contract Year 1) From date of Award through twelve (12) months thereafter

CLIN

Labor Categories

FFP Hourly Rates, applied to FFP Task Orders

T&M Hourly Rates, applied to T&M Task Orders

CPFF Hourly Rates, applied to CPFF Task Orders

Overtime Rates

10001 Program Manager $ $ $ $ 10002 Senior Engineer $ $ $ $ 10003 Research Engineer $ $ $ $ 11004 Research Associate $ $ $ $ 10005 Research Assistant $ $ $ $ 10006 Test Technician $ $ $ $ 10007 Lab Supervisor $ $ $ $ 00008 Machinist $ $ $ $ 00009 Instrumentation Technician $ $ $ $ 00010 Statistician $ $ $ $ 00011 Medical Doctor $ $ $ $ 00012 Accounts Administrator $ $ $ $ 00013 Administrative Assistant $ $ $ $ 00014 $ $ $ $ 00015 $ $ $ $ 00016 $ $ $ $ 00017 $ $ $ $ 00018 $ $ $ $ 00019 $ $ $ $ 00020 $ $ $ $

The Offeror may propose additional Labor Categories considered necessary to complete requirements of the Contract.

B.4.2 BASE Year 2 (Contract Year 2) From end of Base Year 1 through twelve (12) months thereafter

Rates, applied to FFP Task Orders

T&M Hourly Rates, applied to T&M Task Orders

CPFF Hourly Rates, applied

20001 Program Manager $ $ $ $ 20002 Senior Engineer $ $ $ $ 20003 Research Engineer $ $ $ $ 20004 Research Associate $ $ $ $ 20005 Research Assistant $ $ $ $ 20006 Test Technician $ $ $ $ 20007 Lab Supervisor $ $ $ $ 20008 Machinist $ $ $ $ 20009 Instrumentation Technician $ $ $ $ 20010 Statistician $ $ $ $ 20011 Medical Doctor $ $ $ $ 20012 Accounts Administrator $ $ $ $ 20013 Administrative Assistant $ $ $ $ 20014 $ $ $ $ 20015 $ $ $ $ 20016 $ $ $ $ 20017 $ $ $ $ 20018 $ $ $ $ 20019 $ $ $ $ 20020 $ $ $ $

B.4.3 Option Year 1 (Contract Year 3) From end of Base Year 2 through twelve (12) months thereafter

Rates, applied to FFP Task Orders

T&M Hourly Rates, applied to T&M Task Orders

CPFF Hourly Rates, applied

30001 Program Manager $ $ $ $ 30002 Senior Engineer $ $ $ $ 30003 Research Engineer $ $ $ $ 30004 Research Associate $ $ $ $ 30005 Research Assistant $ $ $ $ 30006 Test Technician $ $ $ $ 30007 Lab Supervisor $ $ $ $ 30008 Machinist $ $ $ $ 30009 Instrumentation Technician $ $ $ $ 30010 Statistician $ $ $ $ 30011 Medical Doctor $ $ $ $ 30012 Accounts Administrator $ $ $ $ 30013 Administrative Assistant $ $ $ $ 30014 $ $ $ $ 30015 $ $ $ $ 30016 $ $ $ $ 30017 $ $ $ $ 30018 $ $ $ $ 30019 $ $ $ $ 30020 $ $ $ $

B.4.4 Option Year 2 (Contract Year 4) From end of Option Year 1 through twelve (12) months thereafter

Rates, applied to FFP Task Orders

T&M Hourly Rates, applied to T&M Task Orders

CPFF Hourly Rates, applied

40001 Program Manager $ $ $ $ 40002 Senior Engineer $ $ $ $ 40003 Research Engineer $ $ $ $ 40004 Research Associate $ $ $ $ 40005 Research Assistant $ $ $ $ 40006 Test Technician $ $ $ $ 40007 Lab Supervisor $ $ $ $ 40008 Machinist $ $ $ $ 40009 Instrumentation Technician $ $ $ $ 40010 Statistician $ $ $ $ 40011 Medical Doctor $ $ $ $ 40012 Accounts Administrator $ $ $ $ 40013 Administrative Assistant $ $ $ $ 40014 $ $ $ $ 40015 $ $ $ $ 40016 $ $ $ $ 40017 $ $ $ $ 40018 $ $ $ $ 40019 $ $ $ $ 40020 $ $ $ $

B.4.4 Option Year 3 (Contract Year 5) From end of Option Year 2 through twelve (12) months thereafter

Rates, applied to FFP Task Orders

T&M Hourly Rates, applied to T&M Task Orders

CPFF Hourly Rates, applied

50001 Program Manager $ $ $ $ 50002 Senior Engineer $ $ $ $ 50003 Research Engineer $ $ $ $ 50004 Research Associate $ $ $ $ 50005 Research Assistant $ $ $ $ 50006 Test Technician $ $ $ $ 50007 Lab Supervisor $ $ $ $ 50008 Machinist $ $ $ $ 50009 Instrumentation Technician $ $ $ $ 50010 Statistician $ $ $ $ 50011 Medical Doctor $ $ $ $ 50012 Accounts Administrator $ $ $ $ 50013 Administrative Assistant $ $ $ $ 50014 $ $ $ $ 50015 $ $ $ $ 50016 $ $ $ $ 50017 $ $ $ $ 50018 $ $ $ $ 50019 $ $ $ $ 50020 $ $ $ $

B.4.5 Option to Extend Services From end of Option Year 3 through six (6) months thereafter

Rates, applied to FFP Task Orders

T&M Hourly Rates, applied to T&M Task Orders

CPFF Hourly Rates, applied

60001 Program Manager $ $ $ $ 60002 Senior Engineer $ $ $ $ 60003 Research Engineer $ $ $ $ 60004 Research Associate $ $ $ $ 60005 Research Assistant $ $ $ $ 60006 Test Technician $ $ $ $ 60007 Lab Supervisor $ $ $ $ 60008 Machinist $ $ $ $ 60009 Instrumentation Technician $ $ $ $ 60010 Statistician $ $ $ $ 60011 Medical Doctor $ $ $ $ 60012 Accounts Administrator $ $ $ $ 60013 Administrative Assistant $ $ $ $ 60014 $ $ $ $ 60015 $ $ $ $ 60016 $ $ $ $ 60017 $ $ $ $ 60018 $ $ $ $ 60019 $ $ $ $ 60020 $ $ $ $

B.5 Contract Domains

The Contractor is awarded all five (5) research domains under Section C.3, Contract Objectives.

Task Orders performed under this Contract will fall under one (or more) of the 5 awarded research Domains. See Section C.5, Potential Task Orders, for examples of the work required to be performed. Below are examples for each awarded domain:

Domain 1: Experimental Biomechanics Domain 2: ATD Technical Support Domain 3: Computational Biomechanics Domain 4: Field Data Analysis Domain 5: Experimental and Computational Data Analysis

(End of Section B)

SECTION C - DESCRIPTION/ SPECIFICATIONS/WORK STATEMENT

C.1 INTRODUCTION

The National Highway Traffic Safety Administration’s (NHTSA) mission is to save lives, prevent injuries and reduce traffic-related health care and other economic costs. The Agency develops, promotes and implements effective educational, engineering and enforcement programs with the goal of ending vehicle crash tragedies and reducing economic costs associated with vehicle use and highway travel. The Office of Vehicle Safety Research conducts extensive research, development, testing, crash investigation, and data collection and analysis activities to provide the scientific basis needed to support the Agency’s motor vehicle and traffic safety goals.

C.2 BACKGROUND

Motor vehicle crashes are the leading cause of death in the United States for individuals between the ages of 5 and 24 years, and among the top two leading causes of death for all age groups (Center for Disease Control WISQARS data for 2009-2018). In 2016, there were 37,461 fatalities and more than 3.1 million persons who sustained injury in traffic crashes on U.S. roads (2016 Summary of Motor Vehicle Crashes:

https://crashstats.nhtsa.dot.gov/Api/Public/ViewPublication/812580).

NHTSA strives to base its rulemaking and research priorities on findings from field crash data.

Priorities are also set based on needs related to test devices and evaluation criteria. NHTSA’s current research portfolio incorporates topics related to the experimental and mathematical biomechanics of adults and children, including anthropomorphic test device (ATD) development; protection of vulnerable populations such as older and obese occupants, small female occupants, and pedestrians; fundamental investigations of response and injury risk of specific body regions such as the brain, lower spine, abdomen; and experimental and computational assessment of occupant protection for vehicles with advanced driving systems. In addition to these topics, NHTSA’s Crash Injury Research and Engineering Network (CIREN) program provides insight into developing trends in motor vehicle crash injury. This insight translates into emerging research topics, and CIREN research projects frequently graduate to full research programs. This research contract seeks to provide the Office of Vehicle Safety Research with a mechanism to address these research areas through a comprehensive series of experimental, computational, and analytical activities. NHTSA’s input will be a critical element of the research, and will help guide the specific activities throughout the period of performance.

The findings of this proposed work will broaden the knowledge of a wide range of occupant types, crash modes, and injury mechanisms, and shall ultimately provide a basis for improved vehicle and restraint system design. The development of new response requirements and injury criteria will potentially be used by the crashworthiness community, including academia, automobile manufacturers, ATD manufacturers, and NHTSA. Additionally, the testing and analysis efforts herein will contribute to a better understanding of the effects of countermeasure design (air bags, seat belts, knee bolsters, etc.) on injury risk. The outcome of this effort will ultimately lead to a reduction in serious injuries and fatalities in motor vehicle crashes. The research described in this work will address areas covered by the many Federal Motor Vehicle

Safety Standards (FMVSS) as well as provide a basis for future safety standards and consumer information metrics.

C.3 CONTRACT OBJECTIVES

The research objectives described in this Statement of Work will expand NHTSA’s and the public’s understanding of human injury biomechanics and tolerance, performance of anthropomorphic test devices (ATDs) and computational ATD and human models, and human response to crash loading using a combination of experimental, computational, and analytical methods. The data generated in these studies will provide the impact biomechanics and automobile safety community with response requirements and design parameters for the development of advanced ATDs and models, injury criteria, and restraint system performance requirements. Results of work conducted under this contract will facilitate the reduction of automobile crash injuries and fatalities.

The objective of this Indefinite-Delivery, Indefinite-Quantity (IDIQ) Contract is to provide NHTSA with the capability to award Task Orders that require a range of research skills, which could be called into use to quickly plan, conduct, and document studies concerning human injury understanding and prevention. The work requirements performed under this IDIQ Contract will be divided into the following five Research Domains:

• Conduct Experimental Biomechanics evaluations to determine human response and injury tolerance to the types of loading experienced in motor vehicle crashes. The objective is to measure the response of the human body to representative loading and observe how, and at what level of loading, injuries occur;

• Provide technical ATD Technical Support for development and evaluation of ATDs used to evaluate vehicle and restraint system performance. The objective is to tailor ATD design for maximum biofidelity and measurement capability while ensuring acceptable durability, usability, repeatability, and reproducibility;

• Conduct Computational Biomechanics studies using human and ATD models as a complement to and substitute for experimental investigations. Computational models facilitate complex biomechanical investigations in an economical manner. The objective is to further improve available computational models and use them to inform the evaluation of human response and restraint system performance;

• Conduct Field Data Analysis of real-world crash and injury data to explore emerging trends and identify frequent injury causation scenarios. The objective is to inform the direction of ongoing and future research efforts;

• Experimental and Computational Data Analysis designed to review and analyze data that supports development of injury criteria, injury risk curves, and performance specifications for use with ATDs and computational models in evaluating vehicle and restraint system performance. The objective is to collectively assess available data and existing studies and produce performance criteria relevant to various test surrogates.

C.4 MINIMUM OBLIGATION

C.4.1 TASK 1: KICK-OFF MEETING

Within one (1) month of the contract award, the Contractor shall meet with the Contracting Officer’s Representative (COR) and other NHTSA staff via teleconference for no more than two

(2) hours. The purpose of this meeting is to discuss the contract objectives, contract administration and the ordering procedures for issuing future Task Orders.

C.5 POTENTIAL TASK ORDERS

If, during the performance of this Contract, the Government decides to issue task orders under this IDIQ Contract, they will be related to the five Contract Objectives stated in Section C.3.

Subsequent Task Orders, issued under this IDIQ Contract, may be awarded under the Domains listed in this Section. At such time that the Task Orders are issued, Contract holders will submit competitive proposals among the other Contract holders in accordance with Section G.6.

C.5.1 DOMAIN 1: EXPERIMENTAL BIOMECHANICS

The Contractor may be required to use experimental methods to observe and record the mechanical and injury response of human surrogates to prescribed loading conditions. These efforts will involve full-body as well as body-segment testing of post mortem human surrogates (PMHS), anthropomorphic test devices (ATDs), human volunteers, and other NHTSA-approved specimens. NHTSA’s primary interest is in loading rates similar to those found in automobile crashes, but slower and faster rates may be of interest for certain applications. Test types may include full-scale vehicle crash tests, sled tests, materials testing, and other sub-system tests depending on specific research needs. NHTSA may also require anthropometric studies to characterize human size, shape, and posture in motor vehicle seating configurations.

The Contractor’s facilities shall have the capacity to support experimental biomechanics testing, though NHTSA anticipates making multiple awards so that all types of testing (e.g. full-scale vehicle crashes, sled tests, etc.) are not required for any given Contractor. It is expected, however, that a given Contractor be able to support a specific type of test from start to end, including specimen preparation, instrumentation, and post-test evaluation. Pre-and post-test evaluation of biological specimens shall include radiologic evaluation. The Contractor shall select PMHS for testing according to the requirements specified in each Task Order. Any PMHS specimens used shall be evaluated for preexisting injuries prior to the testing, and shall undergo full autopsy following testing to identify induced injuries. Anthropometric studies will require the Contractor to have access to three-dimensional scanning equipment.

The Contractor shall record sensor data and high-speed digital video of the test events. High-speed motion capture shall be performed for sled and sub-system tests in order to document occupant/specimen kinematics. The Contractor shall collect all relevant sensor data in order to document test conditions, occupant/specimen response, and determine injury causation. Test data shall be submitted to NHTSA’s biomechanics database according to the most recent version of the NHTSA Test Reference Guide located at https://www.nhtsa.gov/databases-and-software/entree-windows. The Contractor shall prepare test reports, as detailed in the Task Orders, for submission to NHTSA.

C.5.2 DOMAIN 2: ATD TECHNICAL SUPPORT

The Contractor may be required to provide support for NHTSA efforts to develop, prototype, refine, and evaluate new ATD designs. Task Orders pertaining to Domain 2 may require prompt turnaround for testing needs that arise during the ATD development process. Potential ATD support tasks include biofidelity evaluations of new and existing dummies, testing to support development of injury criteria, development and execution of certification tests, repeatability and reproducibility testing, reliability/durability evaluations, design consultation, and prototype part fabrication.

The Contractor shall record sensor data and high-speed digital video of the test events. High-speed motion capture shall be performed for sled and sub-system tests in order to document kinematics. The Contractor shall collect all relevant sensor data in order to document test conditions and ATD response. Test data shall be submitted to NHTSA’s biomechanics database according to the most recent version of the NHTSA Test Reference Guide located at https://www.nhtsa.gov/databases-and-software/entree-windows. The Contractor shall prepare test reports, as detailed in the Task Orders, for submission to NHTSA. Any drawings developed or modified during ATD design tasks shall be delivered in two-dimensional (e.g. AutoCAD, Adobe PDF) and three-dimensional parametric database (e.g. Autodesk Inventor) formats.

C.5.3 DOMAIN 3: COMPUTATIONAL BIOMECHANICS

The Contractor may be required to conduct biomechanical studies using mathematical models to support NHTSA research efforts to study injury causation and occupant response. Mathematical models, including rigid-body and Finite Element (FE), can provide an efficient way to examine phenomena that are too resource-intensive to investigate with physical testing. These efforts may involve full-body as well as body-segment simulations of both human body and ATD models.

Test types simulated may include reconstruction of field vehicle crashes, laboratory tests, materials testing, and other sub-system tests depending on specific research needs. The Contractor may be called upon to utilize already-validated models in parametric studies or to provide support for the model creation and validation process. The Contractor shall maintain the requisite hardware and software relevant to the mathematical modeling being performed.

NHTSA anticipates that mathematical modeling software requirements will include both rigid-body (e.g., MADYMO) and FE (e.g., LS-DYNA) solvers and associated pre- and post-processors (e.g., Hypermesh, LS-PrePost, Oasys PRIMER), optimization software (e.g., modeFRONTIER), scripting languages (e.g. MATLAB, Python, bash), and crash reconstruction software (e.g., HVE). Substantial use of Global Human Body Models Consortium (GHBMC), ATD, and vehicle structural/restraint systems models is anticipated. Prior experience in applying the GHBMC or other human body and dummy models in studies related to vehicle structural, interior, and/or restraint system performance is beneficial, but not required.

The Contractor shall document all relevant model input specifications and output data in order to document loading conditions and subject response. The Contractor shall prepare simulation reports, as detailed in the Task Orders, for submission to NHTSA.

C.5.4 DOMAIN 4: FIELD DATA ANALYSIS

The Contractor may be required to conduct analyses of field crash data to identify injury trends, causation scenarios, and mechanisms. This effort shall focus on NHTSA data sources (e.g.

CIREN, NASS-CDS), but may include non-NHTSA data sources (e.g. National Trauma Data Bank, Multiple Causes of Death) as well, depending on the specific task requirements.

The Contractor shall document methodologies and findings in an appropriate format. The Contractor shall prepare reports, as detailed in the Task Orders, for submission to NHTSA.

C.5.5 DOMAIN 5: EXPERIMENTAL AND COMPUTATIONAL DATA ANALYSIS

The Contractor may be required to conduct analyses of laboratory data and mathematical model output to determine specimen response characteristics, design specifications, and injury criteria.

This effort may include analysis of data collected by the Contractor as part of this contract or collected by other entities as part of this or other contracts, depending on the specific task requirements. The Contractor shall perform engineering and statistical analyses of various forms of response data, including, but not limited to sensor time-history, force-displacement response, and kinematic measures from motion tracking.

The Contractor shall document methodologies and findings in an appropriate format. The Contractor shall prepare reports, as detailed in the Task Orders, for submission to NHTSA.

(End of Section C)

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

Preservation and packaging of all shipments or mailing of all work delivered under this Contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Required deliverables shall be submitted to the applicable personnel identified in Section F

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 TEXT

Text files shall be delivered in Microsoft WORD 2010 format or PDF format. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible (e.g., avoid use of columns).

Avoid using any design/layout elements (however, see D.2.2, D.2.3, and D.2.4 below).

D.2.2 CHARTS AND GRAPHS

The Contractor shall develop charts or graphs using Microsoft EXCEL 2010 and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 ILLUSTRATIONS

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

1. Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the Contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government Printing Office (e.g., Adobe Illustrator);

2. Photographs – When photos are used in Agency publications, the Office of Communication Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication.

Photos shall be supplied on an optical disc in either .tif format (for scanned images) or .jpg (for images downloaded to the optical disc directly from the digital camera.). NOTE: If a photograph is supplied by an outside source (Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The Contractor is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of the photos.

D.2.4 WEB-BASED IMAGES

Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

(End of Section D)

SECTION E – INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address (es):

https://www.acquisition.gov/browse/index/far

52.246-4 Inspection of Services-Fixed Price (AUG 1996) 52.246-5 Inspection of Services-Cost Reimbursement (APR 1984) 52.246-16 Responsibility for Supplies (APR 1984)

E.2 INSPECTION AND/OR ACCEPTANCE

The Contracting Officer’s Representative (COR) as designated in this contract will be responsible for monitoring overall performance under this contract. The Contracting Officer's Representative, Task Order, or “COR(TO),” as designated in each Task Order, will be responsible for performing the inspection of all supplies or services rendered under the associated Task Order and for recommending acceptance or replacement/correction of services or materials that fail to meet the Task Order requirements.

(End of Section E)

SECTION F – DELIVERABLES OR PERFORMANCE

F.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the address below:

https://www.acquisition.gov/browse/index/far

52.242-15 Stop-Work Order (AUG 1989) 52.242-15 Stop-Work Order Alt I (APR 1984) (cost-reimbursement) 52.247-34 F.o.b. Destination (NOV 1991)

F.2 PERIOD OF PERFORMANCE

All work and services required hereunder shall not exceed sixty-six (66) months from the date of contract award, inclusive of one (1) two-year Base Period and three (3) one-year Option Periods.

The Government reserves the right to exercise the Option Periods to extend the term of the Contract in one (1) increments, subject to the provisions of Section I.2.6, Option to Extend the Term of the Contract.

Base Year 1 = Contract Year 1: Date of Contract Award thru 12 Months Base Year 2 = Contract Year 2: End of Contract Year 1 thru 12 Months Option Period 1 = Contract Year 3: End of Contract Year 2 thru 12 Months Option Period 2 = Contract Year 4: End of Contract Year 3 thru 12 Months Option Period 3 = Contract Year 5: End of Contract Year 4 thru 12 Months Option to Extend Services End of Contract Year 5 thru 6 months

Task Orders may be placed under this contract during the contract period of performance stated above. Any Task Order issued prior to the expiration date of the contract shall be completed by the Contractor within the period of performance specified in the task Order in accordance with Section I.2.4, FAR 52.216-22, Indefinite Quantity (OCT 1995).

All terms and conditions of the contract shall be in effect until such time that all Task Orders have been completed.

The period of performance for each Task Order will be specified within the Task Order.

F.3 PLACE OF PERFORMANCE

The work performed under this contract and any Task Orders issued under this contract shall be accomplished at the Contractor’s facility.

F.4 DELIVERABLES(D)/MILESTONES(M)

F.4.1 DELIVERABLES/MILESTONE SCHEDULE:

The following Deliverable/Milestone schedule applies to this Contract:

Item No.

Section

Deliverables (D) / Milestones (M)

Due Date

1 C.4.1 Kickoff Meeting (M) 1 Month after Award

2 Task Order Specific Milestones and Deliverables

To be specified in each individual Task Order

F.4.2 PLACE OF DELIVERY

Unless otherwise specified, all deliverables shall be delivered electronically, under transmittal letter, to the assigned COR at the following e-mail address:

TBD, COR

United States Department of Transportation (USDOT) National Highway Traffic Safety Administration (NHTSA) 1200 New Jersey Avenue, Wxx-xxx Washington, DC 20590 Telephone: (202) 366-xxxx E-mail: TBD

A copy of the transmittal letters for all deliverables and the monthly or quarterly progress report shall be delivered to the Contract Specialist at the following e-mail address:

TBD, CO

United States Department of Transportation (USDOT) National Highway Traffic Safety Administration (NHTSA) 1200 New Jersey Avenue, Wxx-xxx Washington, DC 20590 Telephone: (202) 366-xxxx E-mail: TBD

F.5 SECTION 508 COMPLIANCE

All electronic and information technology procured, developed or delivered under this contract shall meet applicable accessibility standards, as specified in 36 CFR Part 1194.36 CFR Part 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov.

http://www.section508.gov/

All contract deliverables covered by Section 508 shall be accessible to people with disabilities.

Reports and other deliverables provided in electronic media, including web-based intranet and internet format shall conform to applicable accessibility standards, including at a minimum, the following provisions:

1194.21, Software Applications and Operating Systems 1194.22, Web-Based Intranet and Internet Information and Applications 1194.24, Video and Multimedia Products 1194.31, Functional Performance Criteria 1194.41, Information, Documentation, and Support

This standard is available for viewing at the Access Board web site at http://www.access-board.gov/sec508/standards.htm and guides for specific sections are available at http://www.access-board.gov/sec508/guide/.

(End of Section F) http://www.access-board.gov/sec508/standards.htm http://www.access-board.gov/sec508/standards.htm http://www.access-board.gov/sec508/guide/1194.22.htm

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

Definitions. As used in this clause—

1. Contract financing payment has the meaning given in FAR 32.001.

2. Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

3. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

4. Invoice payment has the meaning given in FAR 32.001.

a. Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

b. The Department of Transportation utilizes the Delphi eInvoicing web-portal for processing invoices. For vendors submitting invoices, and certain grantees submitting payment requests, they will be required to submit invoices to Operating Agency (NHTSA) electronically via the Delphi eInvoicing web-portal which is accessed via https://einvoice.esc.gov, and is authenticated via www.login.gov. All persons accessing the Delphi eInvoicing web-portal will be required to have their own unique user Delphi eInvoicing ID and be credentialed through login.gov. See www.login.gov for instructions.

c. In order to receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in the Delphi eInvoicing web-portal must contain the following:

1) Invoice number and invoice date.

2) Period of performance covered by invoice.

3) Contract number and title.

4) Task/Delivery Order number and title (if applicable).

5) Amount billed (by CLIN), current and cumulative.

6) Total ($) of billing.

7) Cumulative total billed for all contract work to date.

8) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

If the contract includes allowances for travel, all invoices which include charges pertaining to travel expenses will catalog a breakdown of reimbursable expenses with the appropriate receipts to substantiate the travel expenses.

1. Electronic authentication. See www.login.gov for instructions. Click on the following link for instructions on establishing a login.gov account: https://login.gov/help/.

2. To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

3. Agency POC’s will be responsible for communicating with vendor POC’s to initiate the Delphi eInvoicing account creation process. Vendor POC’s who will require access to the eInvoicing web-portal for invoice submission and payment tracking purposes will be required to provide their full name, valid email address, and current phone number to the agency POC to initiate the Delphi eInvoicing web-portal account. Vendor users and the agency POC will be notified via e-mail when the account is created. The vendor user will be provided detailed instructions for logging into their Delphi eInvoicing account.

4. Training on Delphi. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov.

5. Account Management. Vendors are responsible to contact the Delphi Help Desk when their firm’s points of contacts will no longer be submitting invoices, so they can be removed from the system. Instructions for contacting the Delphi Help Desk can be found at http://einvoice.esc.gov

* NHTSA vendors will submit invoices to NHTSA electronically via the Delphi eInvoicing web-portal. To initiate this process, you are requested to provide NHTSA with the following information (company name, contract/task order number/purchase order [PO] number, and up to two Points of Contact [POC] full names and their email addresses) as shown on the table below.

Company Name

NHTSA

Contract #/Task Order #

Primary

POC

First Name

Primary

POC

Last Name

Primary

POC

Email

Secondary POC First Name

Secondary POC Last Name

Secondary

POC

Email

Email the above information to the following email address: NHTSAISPVendors@dot.gov

Please note that the POCs you provide are the individuals you authorize to submit invoices to NHTSA on behalf of your company. Your POCs will then receive a welcome letter from Delphi eInvoicing processing center with instructions on creating a Login.gov user account. This account can then be used to access the eInvoicing web-portal.

G.2 INDIRECT COST RATES (CPFF TASK ORDERS)

Pending establishment of final rates for any period, provisional reimbursement will be made on the basis of the provisional rates shown below (as applicable):

Type

Cost Center

Rate Base

Provisional Fringe (a) Provisional G&A (b) Provisional Overhead (c )

NOTE:

(a) applied to:

(b) applied to:

(c) applied to:

To prevent substantial over or under payment, and to apply either retroactively or prospectively, provisional rates may, at the request of either party, be revised by mutual agreement on an annual basis.

This Indirect Cost provision does not operate to waive the LIMITATION OF FUNDS Clause (incorporated by reference in Section I). The Contractor’s audited final indirect costs are allowable only insofar as they do not cause the Contractor to exceed the total Not to Exceed amounts of the Contract.

G.3 BILLING RATES

The direct labor rates and the provisional indirect rates negotiated under this contract for billing purposes shall remain in effect until revised rates have been approved in writing by the Contracting Officer. The Contractor shall request new provisional billing rates in writing. Such requests shall delineate the current and proposed rates to be used, along with the effective rate of escalation.

G.4 ESCALATION RATE

Annual escalation of direct labor rates shall not exceed TBD percent, beginning in the second year of this contract, unless otherwise authorized by the Contracting Officer.

G.5 TRAVEL AND PER DIEM RATES

Travel costs will be reimbursed in accordance with FAR Part 31.

The Contractor shall obtain COR/CO approval before scheduling any travel unless specifically stated otherwise in the contract or awarded Task Orders. Travel and Per Diem authorized under this contract shall be reimbursed in accordance with the Government Travel Regulations currently in effect.

Travel requirements under this contract shall be met using the most economical form of transportation available. If economy class transportation is not available, the request for payment voucher must be submitted with justification for use of higher class travel indicating dates, times, and flight numbers. All travel shall be scheduled sufficiently in advance to take advantage of offered discount rates, unless authorized by the COR.

G.6 TASK ORDER PROCEDURES

The Government intends to issue Task Orders for services identified in this contract. When requirements are identified, Task Order Requests for Proposals (RFP) will be sent to the Contractor.

Since this contract is a multiple award indefinite-delivery-indefinite-quantity (IDIQ) contract, ALL contractors will be provided fair opportunity to compete for each Task Order requirement as prescribed in FAR 16.505(b).

Each RFP will provide specific information on the work to be performed, the objectives or results desired, a period of performance, deliverables, an estimated level of effort and other terms specific to the individual Task Order and whether the task order will be issued on a cost reimbursement or fixed price basis.

RFPs may be issued by written communication or other electronic means. Each RFP will state the due date for proposal submission.

In response, the Contractor shall submit a proposal to the Contract Specialist electronically.

Each proposal must clearly state the contract number and request for proposal number on the transmittal document.

The proposal shall outline the Contractor’s overall approach for completing the task order and shall, at a minimum, include:

1. Discussion of the technical approach for performing the work.

2. Period of Performance and schedule of work in accordance with the RFP instructions.

3. Estimated level of effort, including types of staffing and number of hours (including any subcontractors and consultants and other positions proposed to be used).

4. Travel, equipment and materials estimates.

5. An estimate for subcontractors and consultants, including direct labor hours and cost information, if applicable.

6. Estimated cost information broken down by cost element.

7. Total estimated cost/ firm fixed price for completion of the Task Order.

Based on the government’s review, the government will award a task order to that contractor whose cost and technical proposals represent the “best value” to the government.

Any unresolved Task Order terms or conditions shall be subject to the Disputes Clause located at FAR 52.233-1 and prescribed in FAR 33.215.

All Task Orders are subject to the terms and conditions of this contract. In the event of conflict between a Task Order and this contract, the contract shall control in accordance with FAR 52.216-18 Ordering (OCT 1995).

Note:

In accordance with FAR 52.216-18, ORDERING, the Government reserves the right to issue Task Orders via US Mail, orally, by facsimile or by electronic commerce (email).

G.7 TASK ORDER FORMAT AND CONTENT

Each Task Order issued under the contract shall be executed by authorized representatives of both parties and shall consist of the following:

1. A cover page (Standard Form) will identify the Contract Number and the assigned Task Order Number. The Task Order shall be numbered with a task order number unique to the individual task.

2. A project title and statement of work, identifying milestones and deliverables, including any reporting requirements.

3. A period of performance.

4. A financial administration section which indicates either the Task Order firm fixed price or estimated total cost. This section shall specify the amount obligated and the accounting data charged with the obligation.

5. A list of any Contractor’s employees identified as Key Personnel. In addition, if applicable, the designation of a NHTSA COR (TO) for the Task Order.

6. A Government Property Section if the Contractor is autorized to acquire, or if the Government is obligated to furnish, property under the Task Order.

7. Any other special provisions appropriate for the Task Order for which discussions were conducted and agreement reached by the parties. Such provisions may involve limitations on the use of proprietary data, rights in computer software, etc.

8. A provision which provides that the Task Order can be modified by supplemental agreement by the parties.

G.8 EXPEDITED TASK ORDER PROCESS

There will be occasions when requirements are so urgent that the Standard Task Order Process would not result in a timely award. In these situations, an Expedited Task Order Process will be used as follows:

1. The COR (TO) will identify an urgent Task Order requirement which justifies use of Expedited Task Order Process. The COR or COR (TO) will get the approval of the CO before executing the expedited process.

2. The COR (TO) will submit a DRAFT Task Order Statement of Work directly to the Contractor.

3. The Contractor shall review the DRAFT Task Order Statement of Work and, based on its requirements, will submit a technical proposal and a cost proposal to the COR (TO). The technical and cost proposals shall contain the information required in Section G.6.

4. The COR (TO) will review the Contractor’s submission and determine whether to submit the DRAFT Task Order Statement of Work and proposal information through NHTSA’s procurement request process…