RFP_693JJ919R000006_-_ATD_Management_Laboratory_Parts_Supplies_and_Services.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

NHTSAOAM

1200 New Jersey Ave., SE Office of Acquisition Management

DOT/NHTSA/NFO-300

NHTSAOAM

CODE 16. ADMINISTERED BYCODE

X

X

339999

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORNHTSA NFO-300

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

06/10/2019 1100 ES

05/08/2019

See Section XI (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

693JJ919R000006

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 116 693JJ919RQ000246OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Washington DC 20590

TELEPHONE NO.

17a. CONTRACTOR/

East Liberty OH 43319 10820 State Route 347-Building 60 P.O. Box B37

NHTSA-VRTC

15. DELIVER TO

Washington DC 20590 1200 New Jersey Ave SE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Office of Acquisition Management

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

RFP Title: ATD Management Laboratory Parts, Supplies and Services

This is a solicitation for a multiple award indefinite delivery indefinite quantity (IDIQ) contract, for the acquisition of commercial supplies and services, as supplemented with additional information included in this notice.

This announcement constitutes the NHTSA's solicitation and proposals are being requested.

All prospective Offerors are responsible for

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

monitoring the Federal Business Opportunities

(FedBizOpps) website for the release of amendments (if any) or other information pertaining to this solicitation.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

Solicitation 693JJ919R000006 ATD Management Laboratory Parts, Supplies and Services

UNITED STATES DEPARTMENT OF TRANSPORTATION

National Highway Traffic Safety Administration (NHTSA)

REQUEST FOR PROPOSAL (RFP) NUMBER 693JJ919R000006

TABLE OF CONTENTS

SECTION TITLE

I

SUPPLIES OR SERVICES AND PRICES/COSTS

II

DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK

III

PACKAGING AND MARKING

IV

INSPECTION AND ACCEPTANCE

V

DELIVERABLES OR PERFORMANCE

VI

CONTRACT ADMINISTRATION DATA

VII

SPECIAL CONTRACT REQUIREMENTS

VIII

CONTRACT CLAUSES

IX

LIST OF ATTACHMENTS

X

REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS OR RESPONDENTS

XI

INSTRUCTIONS, CONDITIONS, AND NOTICES TO THE

OFFERORS OR RESPONDENTS

XII

EVALUATION FACTORS FOR AWARD

OFFEROR’S CAPABLE OF PROVIDING ANY OR ALL OF THE REQUIREMENTS

OF THIS SOLICITATION ARE ENCOURAGED TO SUBMIT PROPOSALS.

SECTION I - SUPPLIES OR SERVICES AND PRICES/COSTS

1.0 SUPPLIES/SERVICES

1.1 Supplies/Services/Requirements

The Contractor shall furnish the necessary qualified personnel, facilities, materials, supplies, equipment, and services except as identified in Section VI, Paragraph 7.0, Government Furnished or Contractor Acquired Property, which are necessary to provide “Anthropomorphic Test Devices (ATD) Management Laboratory Parts, Supplies and Services” for the National Highway Traffic Safety Administration (NHTSA) Vehicle Research and Test Center (VRTC) in East Liberty, Ohio.

1.2 Contract Type

This is a multiple award indefinite delivery indefinite quantity (IDIQ) contract, for the acquisition of commercial supplies and services, whereby Firm Fixed Price (FFP) Delivery Orders for supplies and services, and FFP or Time and Materials (T&M) Task Orders for services, will be awarded in accordance with Federal Acquisition Regulation (FAR) 16.5 and Section VI, Contract Administration Data, Paragraph 4.0, Method of Ordering, of this contract. “Fair Opportunity” will be given to all IDIQ contractors who are parties to this program unless one of the six exceptions to Fair Opportunity, as stated in FAR Part 16.505(b)(2), is applied.

2.0 MINIMUM/MAXIMUM OBLIGATIONS

2.1 Minimum Obligation of the Government

The minimum Government obligation under this IDIQ contract is the fair and reasonable price (as determined by the Government) for the initial project kick-off meeting in the amount of $TBD at award.

2.2 Maximum Obligation of the Contractor

The Contractor shall be obligated to provide supplies and services up to the maximum contract value amount of *$TBD at award for all Delivery Orders and Task Orders placed against this contract for the entire 60-month period of performance.

The ceiling amounts established for each contract year cover the total value of all Delivery Orders and Task Orders potentially awarded during that contract year.

The ceiling amounts for each contract year may be increased or decreased upon agreement by the parties.

The total ceiling amount for this Contract is as follows:

Base Period - Contract Year 1: $TBD at award Base Period - Contract Year 2: $TBD at award Base Period - Contract Year 3: $TBD at award Base Period - Contract Year 4: $TBD at award Base Period - Contract Year 5: $TBD at award

*NHTSA will determine the award amounts among all awardees for the 5-year performance term and each award amount may be different. The award amounts will be within the maximum amount allocated for the Dummy Management Laboratory program.

Note:

The Contracting Officer is the only individual who can legally commit or obligate the Government to the expenditure of public funds. No cost chargeable to a contract delivery order or task order can be incurred before receipt of a fully executed delivery order, task order or specific authorization from the Contracting Officer.

3.0 DELIVERY ORDER PRICES

Prices for Delivery Orders shall be effective for those periods shown in Section I, Supplies or Services and Prices/Costs, Price Schedule 6.0, as applicable. Prices shall apply based on when orders are issued, and apply regardless of when supplies are delivered and services are performed.

4.0 TASK ORDER PRICES

Prices for Task Orders shall be effective for those periods shown in Section I, Price Schedule 6.0, as applicable.

4.1 Hourly Rates

Hourly rates reflect rates paid for work performed during a normal 2-week pay period cycle (generally 80 workhours every two-week pay period).

4.1.1 FFP Hourly Rates and T&M Hourly Rates

As used in this contract, the term “FFP Hourly Rates” and “T&M Hourly Rates” mean the hourly labor rates applicable to work performed under Firm Fixed Price (FFP) and Time and Materials (T&M) Task Orders. FFP and T&M Hourly Rates appearing in Section I Price Schedule 6.0 are “fully loaded” (i.e., total of the unloaded labor rate paid to the employees assigned to those labor categories plus applicable indirect costs and fee). Fully loaded FFP and T&M Hourly Rates are negotiated and fixed at time of contract award.

4.1.2 Subcontractor Labor FFP and T&M Hourly Rates

As used in this contract, the term “Subcontractor Labor FFP Hourly Rates” and “Subcontractor Labor T&M Hourly Rates” means the hourly labor rates applicable to work performed by Subcontractors under Firm Fixed Price (FFP) and Time and Materials (T&M) Task Orders. FFP and T&M Hourly Rates appearing in Section I Price Schedule 6.0 are “fully loaded” (i.e., total of the unloaded labor rate paid to the subcontractor’s employees assigned to those labor categories plus the subcontractor’s applicable indirect costs and fee if applicable).

Fully loaded Subcontractor Labor FFP and T&M Hourly Rates are negotiated and fixed at time of contract award.

Cost of Subcontractor Labor is considered to be an Other Direct Cost and shall be treated in accordance with Section I, Paragraph 4.2 for FFP and T&M Task Orders.

4.1.3 Overtime Fixed Loaded Labor Rate

The Overtime loaded labor rate reflects the hourly rate paid for “Overtime” work (i.e., performed Regular Loaded Labor Rate plus any “Overtime Premium.”)

“Normal Work cycle” means a two-week pay period of 80 workhours, unless otherwise mutually agreed to.

“Overtime” means time worked by a contractor’s employee in excess of the employee’s normal work cycle.

“Overtime Premium” means the difference between the contractor’s regular rate of pay to an employee and the higher rate paid for overtime.

Overtime shall be used only when approved in advance by the Contracting Officer.

4.2 ODC

As used in this contract, “ODC” means “Other Direct Costs.” ODCs are costs other than the Contractor’s direct labor costs and may include such things as subcontractor costs, travel and materials. Travel costs shall be reimbursed in accordance with FAR 31.205- 46.

4.2.1 ODC Indirect Cost Category, Base, and Rates

As used in this contract, “ODC Indirect Cost Category and Base” means the type of indirect cost (e.g., General and Administrative (G&A) Expenses, Facilities and

Administrative Costs (F&A), Overhead, etc.) and the base on which the indirect cost is applied (e.g., travel costs, subcontracting costs, all other direct costs).

4.2.2 ODC for FFP and T&M Task Orders

ODC Indirect Costs are permitted only to the extent that those costs are not already recovered as part of the Contractor’s FFP and T&M Hourly Rates. These rates are identified in Section I, Price Schedule 6.0.

4.3 Profit or Fee

4.3.1 Profit or Fee for FFP Task Orders

Profit or Fee may be applied to all costs from which the total FFP was calculated.

4.3.2 Profit or Fee for T&M Task Orders

Profit or Fee shall apply only to the contractor’s direct labor rates and is included within the Contractor’s T&M Hourly Rate. The contractor’s profit or fee may never be added to any Other Direct Cost (to include subcontractor labor, travel, materials, etc.).

5.0 LABOR CATEGORIES AND DESCRIPTIONS

The types of labor categories that the Contractor may need to provide upon receipt of Delivery and Task Orders are listed below. This list is not all-inclusive; rather, it represents a pool of expertise the Contractor may need to draw from in fulfilling this contract’s requirements. Subject to prior written approval of the Contracting Officer, the Contractor may revise the list and/or labor category descriptions provided.

5.1 Technical Director

Must have technical experience on engineering projects and in conducting tests and studies related to anthropomorphic test dummies, and/or transducers, and/or instrumentation and/or data acquisition systems, and/or support equipment. Has in-depth knowledge and experience to ensure that milestones and deliverables are completed on time. Organizes and monitors the contractor staff to provide optimal technical and scientific support to meet task or delivery order objectives. Plans and budgets the contract and orders to meet cost/price and deliverable deadlines. Coordinates with the Contracting Officer’s Representative (COR); communicates status and research results;

and coordinates work with subcontractors (if any).

5.2 Engineering Design Manager

Must have experience in experimental design, conducting tests and studies related to anthropomorphic test dummies and/or transducers, and/or instrumentation and/or data acquisition systems, and/or support equipment. Communicates status and results through oral and written reports.

5.3 Engineer

Must have experience in the design, manufacture, and/or testing of anthropomorphic test dummies and/or transducers, and/or instrumentation and/or data acquisition systems, and/or support equipment.

5.4 Molder

Must have experience in the manufacturing of precision parts for anthropomorphic test dummies, and/or transducers or similar critical parts manufacturing. Typically experienced with such processes as die castings both ferrous and non-ferrous materials such as dummy skull structures or dummy skin.

5.5 Machinist

Must have experience in the manufacturing of precision parts for anthropomorphic test dummies, and/or transducers or similar critical parts manufacturing. Typically experienced with the operation of a variety of machining/fabrication equipment and operations such as mills, lathes, drill presses, welding, etc., and possesses both prototype and production part fabrication experience.

5.6 Equipment Technician

Must have experience in calibration of test equipment.

5.7 Clerical

Performs office administration functions including typing, copying, filing, and other administrative duties as assigned in a timely manner.

6.0 PRICE SCHEDULES

The types of support that the Contractor may need to provide upon receipt of Delivery and Task Orders are listed below. This list is not all-inclusive; rather, it represents the types of products and services that may be needed to fulfill this contract’s requirements.

Price Schedules, Price Lists (Section IX, List of Attachments, Item 5) and any other pricing arrangements accepted by the Government will be incorporated into any resultant contracts.

6.1 Price Schedule - Base Period (Contract Year 1)

(Prices shall cover the Period of Performance from TBD through TBD)

SUPPLIES/SERVICES

(Without Labor)

CLIN Description Fixed Unit Rate TBD Provide Production Anthropomorphic Test Dummies, Replacement Parts, and Instrumentation that Are Currently Available, and Specified in 49 CFR Part 572, Anthropomorphic Test Devices

$TBD

Provide Production Anthropomorphic Test Dummies, Replacement Parts, and Instrumentation that Are Currently Available, but Are Not Specified in 49 CFR Part 572

(With Labor)

CLIN Item Description or Labor Category FFP and T&M Hourly Rates Fully Loaded, applies to

FFP Delivery Orders; FFP Task Orders; and T&M

Task Orders

Overtime FFP and T&M Hourly Rates

TBD Provide Anthropomorphic Test Dummies, Parts, and/or Instrumentation for Dummies that are Prototypes or Under Development

Provide Engineering and Technical Services for the Design and Development of Anthropomorphic Test Dummies and instrumentation

Provide Calibration and Testing of Equipment Manufactured Specifically for Use on Anthropomorphic Test Devices and Instrumentation

Provide Calibration and Repair Services for Anthropomorphic Test Dummies and

Provide the Data Acquisition Equipment that is associated with the Systems Installed in Anthropomorphic Test Dummies

Provide Refurbishment/Repair Service for Anthropomorphic Test Devices

Provide Training for the Use of ATDs, Calibration and Testing Equipment, Instrumentation, and Data Acquisition Equipment

Continuing Maintenance / Field Service

INDIRECT COST RATE

TBD Contractor’s Indirect Rate applied to ODCs (For FFP

& T&M Deliver Orders and Task Orders)

$TBD

Contractor’s Indirect Rate applied to Travel (For FFP & T&M Delivery Orders and Task Orders)

SUBCONTRACTOR LABOR

(If Applicable)

CLIN Labor Categories FFP and T&M

Loaded, applies to FFP Delivery Orders;

FFP Task Orders;

and T&M Task Orders

Overtime FFP and T&M Hourly Rates

TBD $TBD

6.2 Price Schedule - Base Period (Contract Year 2)

Replacement Parts, and Instrumentation that Are Currently Available, and Specified in 49 CFR Part 572, Anthropomorphic Test Devices

$TBD

Provide Production Anthropomorphic Test Dummies, Replacement Parts, and Instrumentation that Are Currently Available, but Are Not Specified in 49 CFR Part 572

Loaded, applies to

FFP Delivery Orders; FFP Task Orders; and T&M

Task Orders

Overtime FFP and T&M Hourly Rates

TBD Provide Anthropomorphic Test Dummies, TBD Contractor’s Indirect Rate applied to ODCs (For FFP

& T&M Deliver Orders and Task Orders)

$TBD

CLIN Labor Categories FFP and T&M Hourly

Rates Fully Loaded, applies to FFP Delivery Orders; FFP Task Orders; and T&M Task Orders

Overtime FFP and

6.3 Price Schedule - Base Period (Contract Year 3)

Replacement Parts, and Instrumentation that Are Currently Available, and Specified in 49 CFR Part 572, Anthropomorphic Test Devices

$TBD

Provide Production Anthropomorphic Test Dummies, Replacement Parts, and Instrumentation that Are

Loaded, applies to

FFP Delivery Orders; FFP Task Orders; and T&M

Task Orders

Overtime FFP and T&M Hourly Rates

TBD Provide Anthropomorphic Test Dummies, TBD Contractor’s Indirect Rate applied to ODCs (For FFP

& T&M Deliver Orders and Task Orders)

$TBD

Loaded, applies to FFP Delivery Orders;

FFP Task Orders;

and T&M Task Orders

Overtime FFP and

6.4 Price Schedule - Base Period (Contract Year 4)

Replacement Parts, and Instrumentation that Are Currently Available, and Specified in 49 CFR Part 572, Anthropomorphic Test Devices

$TBD

Provide Production Anthropomorphic Test Dummies, Replacement Parts, and Instrumentation that Are Currently Available, but Are Not Specified in 49 CFR Part 572

Loaded, applies to

FFP Delivery Orders; FFP Task Orders; and T&M

Task Orders

Overtime FFP and T&M Hourly Rates

TBD Provide Anthropomorphic Test Dummies, TBD Contractor’s Indirect Rate applied to ODCs (For FFP

& T&M Deliver Orders and Task Orders)

$TBD

CLIN Labor Categories FFP and T&M Hourly Rates Fully Loaded, applies to FFP Delivery Orders; FFP Task Orders; and T&M Task Orders

Overtime FFP and

TBD

6.5 Price Schedule - Base Period (Contract Year 5)

Replacement Parts, and Instrumentation that Are Currently Available, and Specified in 49 CFR Part 572, Anthropomorphic Test Devices

$TBD

Provide Production Anthropomorphic Test Dummies, Replacement Parts, and Instrumentation that Are

Loaded, applies to

FFP Delivery Orders; FFP Task Orders; and T&M

Task Orders

Overtime FFP and T&M Hourly Rates

TBD Provide Anthropomorphic Test Dummies, Provide Calibration and Repair Services for Anthropomorphic Test Dummies and that is associated with the Systems Installed in Anthropomorphic Test Dummies

TBD Contractor’s Indirect Rate applied to ODCs (For FFP

& T&M Deliver Orders and Task Orders)

$TBD

Contractor’s Indirect Rate applied to Travel (For FFP & T&M Delivery Orders and Task Orders)

Loaded, applies to FFP Delivery Orders;

FFP Task Orders;

and T&M Task Orders

Overtime FFP and

6.6 Price Schedule - FAR 52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract under 6.5, Price Schedule - Base Period (Contract Year 5). These rates may be adjusted from the rates under 6.5, Price Schedule - Base Period (Contract Year 5) only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. If there are no revisions to prevailing labor rates provided by the Secretary of Labor, the Offeror shall propose rates consistent with 6.5.

Replacement Parts, and Instrumentation that Are Currently Available, and Specified in 49 CFR Part 572, Anthropomorphic Test Devices

$TBD

Provide Production Anthropomorphic Test Dummies, Replacement Parts, and Instrumentation that Are

Loaded, applies to

FFP Delivery Orders; FFP Task Orders; and T&M

Task Orders

Overtime FFP and T&M Hourly Rates

TBD Provide Anthropomorphic Test Dummies, Provide Calibration and Repair Services for Anthropomorphic Test Dummies and that is associated with the Systems Installed in Anthropomorphic Test Dummies

TBD Contractor’s Indirect Rate applied to ODCs (For FFP

& T&M Deliver Orders and Task Orders)

$TBD

Contractor’s Indirect Rate applied to Travel (For FFP & T&M Delivery Orders and Task Orders)

Loaded, applies to FFP Delivery Orders;

FFP Task Orders;

and T&M Task Orders

Overtime FFP and

7.0 PURCHASE CARD PURCHASES

Payments for Orders up to $10,000.00, and where an exception to Fair Opportunity applies to the Order as stated in FAR Part 16.505(b)(2), may be executed using Government purchase cards as agreed upon between the Government and the Contractor.

[End of Section I]

SECTION II - DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK

1.0 BACKGROUND

The National Highway Traffic Safety Administration (NHTSA) is an agency of the U.S.

Department of Transportation (DOT). NHTSA’s mission is to save lives, prevent injuries and reduce economic costs due to road traffic crashes. The agency develops, promotes, and implements effective educational, engineering and enforcement programs with the goal of ending preventable tragedies associated with vehicle use and highway travel.

NHTSA’s Vehicle Research and Test Center (VRTC) manages and operates NHTSA’s Crash Test Dummy Management Laboratory (DML). The purpose of the DML is to manage the entire NHTSA inventory of anthropomorphic test devices (also referred to as “ATDs,” “crash test dummies”, or “dummies), instrumentation and replacement parts. In addition to managing the DML, VRTC also works closely with dummy manufacturers, and the biomechanics community, to advance the state-of-the-art in ATDs. The re-design of components of existing dummies and the development of new types or sizes of dummies is an on-going mission of the agency.

Today’s ATDs, used in the vehicle research and test environment, are sophisticated measuring systems whose design and manufacture involves trade-offs of: (1) the requirements to produce biofidelic kinetic and kinematic responses from which potential injury to vehicle occupants can be assessed, and (2) measurements that are repeatable in response to identical stimuli for each ATD and reproducible within every ATD of a model, and the need for the ATD’s to be durable for repeated usage. The ATD responses are measured by transducers installed within the ATD (such as angular tilt sensors, rotary potentiometers, and displacement transducers) using a variety of technologies (such as light emitting diodes, infrared light, etc.), and angular rate sensors, linear and angular accelerometers and force and moment load cells, etc.

Today’s ATDs have improved biofidelity and measurement capability over their predecessors. The use of on-board data acquisition systems (DAS) to store measurements within the ATD, in lieu of using external cables to carry signal and power to and from the ATD, creates further improvement. The ATDs are constructed of both rigid and compliant components with instrumentation capable of measuring, and in some cases storing, on-board the inertial and internal forces and kinematic motion that are experienced by the ATD in the vehicle test environment. The rigid structural components are usually constructed of metal, composites, etc., whereas the compliant polymer components are urethanes or other foams, rubbers, etc.

The equipment required to be maintained within the laboratory space for personnel performing the maintenance, test and deployment of the ATDs are: mechanical machines, test stands, fixtures, and data acquisition systems (DAS). The equipment also must be specifically designed to perform the qualification tests of the ATDs and ATD components, and for performing frequent calibrations and minor repairs of transducers.

The Original Equipment Manufacturers (OEMs) are generally required to calibrate the

DAS and to conduct major repairs of transducers. ATD maintenance requires an inventory of needed parts on hand to replace damaged components that are not repairable.

The requirements of the DML in managing the agency’s inventory include, but are not limited to:

• Repairing and refurbishing ATDs;

• Repairing and calibration of transducers;

• Repairing and calibration of data acquisition systems;

• Ordering, preparing and receiving the agency dummies, instruments and replacement parts provided as government furnished equipment (GFE) to NHTSA test sites; and

• Supporting the inspection, troubleshooting, investigations, testing and analysis of both existing and new dummies, transducers, and data acquisitions systems and associated documentation such as parametric models, 2-D drawings, user manuals and qualification procedures.

In support of this mission, NHTSA requires multiple contracts for supplies and services, with the suppliers of ATDs, parametric models and finite element (FE) models of ATDs, associated instrumentation and equipment.

2.0 ACRONYMS

The following is a list of acronyms used throughout the contract. This list may not be exhaustive.

ACOR Alternate Contracting Officer’s Representative ACOR (TO) Alternate Contracting Officer’s Representative (Task Order) ATD Anthropomorphic Test Device BioRID Biofidelic Rear Impact Dummy BioSID Biofidelic Side Impact Dummy CAD Computer-aided Design CFR Code of Federal Regulations CO Contracting Officer COR Contracting Officer’s Representative COR (TO) Contracting Officer’s Representative (Task Order) CRABI Child Restraint/Air Bag Interaction CS Contract Specialist DAS Data Acquisition Systems DML Dummy Management Laboratory DO Delivery Order DOT U.S. Department of Transportation FE Finite Element FFP Firm Fixed Price FLEX-PLI Flexible Pedestrian Legform Impactor FMVSS Federal Motor Vehicle Safety Standards GFE Government Furnished Equipment

GFP Government Furnished Property H Hybrid IDIQ Indefinite Delivery Indefinite Quantity IR-TRACC Infrared Telescoping Rod for Assessment of Chest Compression ISO International Standards Organization NIST National Institute of Standards and Technology OEM Original Equipment Manufacturers PMHS Post Mortem Human Subjects RID Rear Impact Dummy SAE Society of Automotive Engineers SID Side Impact Dummy SOW Statement of Work THOR Test device for Human Occupant Restraint THOR-05F THOR 5th Percentile Female THOR-50M THOR 50th Percentile Male TO Task Order T&M Time and Materials VRTC Vehicle Research and Test Center WorldSID Worldwide Harmonized Side Impact Dummy

3.0 OBJECTIVE

The objective of this Indefinite Delivery Indefinite Quantity (IDIQ) contract is to provide NHTSA with the capability to award Delivery Orders and Task Orders for a comprehensive support program of ATDs and corresponding parts, supplies, and services, with the suppliers of ATDs, finite element (FE) models of ATDs, associated instrumentation and equipment, and Data Acquisition Systems.

4.0 MINIMUM OBLIGATION: KICK-OFF MEETING

Within two (2) weeks of the effective date of contract award, key members of the Contractor’s staff shall participate in a kick-off meeting with the NHTSA Contracting Officer’s Representative (COR), Contracting Officer, Contract Specialist, and other interested NHTSA staff. The purposes of the Kick-Off meeting shall be to:

• Review contractual matters, including terms and conditions of the contract and the process for issuing Delivery Orders and Task Orders;

• Review the Statement of Work and Milestones and Deliverables to ensure a common understanding of the objectives; and

• Address questions from any party.

Unless otherwise agreed to by the Government, the kick-off meeting will take place via teleconference or via video conferencing methods. The kick-off meeting is estimated to be two (2) hours in duration.

5.0 POTENTIAL DELIVERY ORDERS AND TASK ORDERS

The Contractor shall perform the requirements specified in Section II, Description / Specifications / Statement of Work, Paragraphs 5.1 through 5.10 under Delivery Orders and Task Orders issued in accordance with FAR Part 16.5 and Section VI, Contract Administration Data, Paragraph 4.0, Method of Ordering.

Orders may include, but are not limited to, the following activities:

5.1 Provide production anthropomorphic test dummies, replacement parts, and instrumentation that are currently available, and specified in 49 CFR Part 572, 49 CFR Part 572 provides design specifications for a number of specific ATDs that are used as test devices in various Federal Motor Vehicle Safety Standards (FMVSSs) or NHTSA test programs. All complete ATDs, replacement parts and instrumentation furnished to NHTSA shall meet the latest specifications contained in the Code of Federal Regulations (CFR) at the time of Delivery Order or Task Order award.

5.2 Provide production anthropomorphic test dummies, replacement parts, and instrumentation that are currently available, but are not specified in 49 CFR

VRTC maintains existing test ATDs and parts which may be used for the New Car Assessment Program (NCAP), Vehicle Safety Research, and Safety Assurance test programs, but which are not yet specified in 49 CFR Part 572. At the time of Delivery Order or Task Order award, the Contractor shall have the ability to produce some, or all, of the following current production versions or any previous versions of the following ATDs, or components/accessories thereof to include, but not limited to, the following:

• 6-month/18-month-old child restraint/air bag interaction (CRABI)

• Large Male Hybrid III

• Test Device for Human Occupant Restraint (THOR)-K or THOR-50M or THOR-05F

• BioSID

• RID3D

• BIORID

• WorldSID 50th male or 5th female

• H III3CS

• Q3S Series

• SID IIS

• ES-2RE

• Large Omni-Directional Child, P or other Q series

• Hybrid III 10-year-old child that is specified in NHTSA Notice of Proposed

Rulemaking

• Pedestrian adult and child head forms

• Pedestrian Flexible Pedestrian Legform Impactor (FLEX-PLI), aFLEX PLI and TRL

Upper Leg form

• Nine Accelerometer Array Heads with Redundant Accelerometers

• Angular Rate Heads Configured with Redundant accelerometers.

5.3 Provide prototype anthropomorphic test dummies, and or parts, and or instrumentation that are under development, including replacements or modifications to 49 CFR Part 572, Specified Parts

The Contractor shall provide products such as ATDs and ATD components which are under development by NHTSA and the ATD manufacturers. In a research and development environment and as a test device to assure safety standards are met, new enhancements to the ATDs are common and must be available for purchase and testing, often before their incorporation into the CFR. Product lines under development may include, but are not limited to, the following:

• WorldSID 50th male or 5th female

• THOR-50M

• THOR-05F

• THOR-50M and THOR-05F lower legs

• BIORID

• Large Omni-Directional Child

• Other ATDs not listed

5.4 Provide Engineering and Technical Services for the Design and Development of New or Modified ATDs and Instrumentation

The Contractor shall provide NHTSA with design services, computer modeling and simulation services, computer-aided design (CAD) drawing services, prototype parts fabrication, basic research, and general labor in the development of advanced anthropomorphic test devices.

5.5 Provide Calibration and Testing Equipment Manufactured Specifically for

Use on ATDs and Instrumentation

NHTSA requires continuous calibration of ATDs and instrumentation that are owned and controlled by the DML. For ATDs, the equipment required may include test fixtures needed to perform ATD calibration tests such as, but not limited to, drop pendulums, linear impactors, head drop stands, head/neck pendulums, center of gravity (c.g.) fixtures, and other calibration test equipment such as hip flexion or torso flexion machines. For instrumentation, the equipment may include, but is not limited to, devices for calibration of linear and rotary potentiometers, gyroscopes, Infrared Telescoping Rod for Assessment of Chest Compression (IR-TRACCs), RibEyeTM Multi-Point Deflection Measurement System, rate sensors, and the unique calibration fixtures associated with each load cell. (Ribeye is a trademark name by Boxboro Systems, LLC).

5.6 Provide Calibration and Repair Services for ATDs, Including

NHTSA requires calibration services for ATDs and instrumentation on an as needed basis. The Contractor shall provide services that may include, but are not limited to: (1) those required for any type of instrumentation used in ATDs, (e.g., deflection, displacement, angular rate, acceleration, load cells, and data acquisitions systems); (2) ATD qualification tests; (3) ATD component certification tests (e.g., face inserts, pelvis plugs, dampers, rubber parts such as necks and lumbars); and (4) devices for measurement of center of gravity of ATD components and other measurement devices.

All qualification tests for ATDs specified in 49 CFR Part 572 shall comply with the applicable NHTSA procedures and corridor specifications in effect at the time of calibration for ATD and instrumentation as included in 49 CFR Part 572.

For ATDs not specified in 49 CFR Part 572, the qualification procedures and corridor specifications shall be identified by the Contractor in response to the NHTSA’s Delivery/Task Order Request for Proposal and in accordance with the incorporated price list. Specifications for these ATDs may include, the Society of Automotive Engineers (SAE) or International Standards Organization (ISO), or those specifications established by the Contractor or Contracting Officer’s Representative (COR). The standards shall be verifiable with an organization such as the National Institute of Standards and Technology (NIST), Morehouse Instrument Company Report No. 22770 for load cell calibration equipment and reference load cells, or other appropriate standard, as applicable.

If the standards used by the Contractor are changed or modified at any time during the contract period of performance, the Contractor shall notify the Contracting Officer and the COR of the new standard, in writing, prior to shipping any items to the Government which may be affected by the changes or modifications.

5.7 Provide the Data Acquisition equipment that is Associated with the Systems

Installed in the ATDs

ATD manufacturers are currently installing state-of-the-art data acquisition equipment directly into ATDs. NHTSA requires the ability to purchase the necessary on-board data acquisition equipment for ATDs and the associated laboratory-based data acquisition equipment, needed to test, calibrate, and develop ATDs.

5.8 Provide Training for the Use of ATDs, Calibration and Testing Equipment, Instrumentation, and Data Acquisition Equipment

The Contractor shall provide services that may include training/orientation services on the technical aspects of new ATDs, calibration equipment, and instrumentation and associated data acquisition systems during the period of performance of the Contract.

5.9 Provide Refurbishment/Repair Service for Anthropomorphic Test Device

The Contractor shall provide refurbishment/repair services for ATDs on an as needed basis. These services may include, but are not limited to, the replacement of multiple components of the ATD (e.g., soft flesh parts, composite or metal structural parts).

ATDs that may require this service include, but are not limited to, the Hybrid III family of ATDs, CRABI-12MO, SIDIISD, and ES-2RE, and LX and FLX legs.

5.10 Continuing Maintenance / Field Service

The Contractor shall be required to provide continuing maintenance on ATDs under task/delivery orders, as identified by the Government. Continuing maintenance requires that the Contractor maintain purchased and/or leased ATDs and required instrumentation in working order and available to meet the Government’s purposes. Field services, as part of continuing maintenance, require maintenance services at locations away from the Contractor’s facility and include services provided at a Government location, a testing facility or another location specified by the Government.

In general, where continuing maintenance is required, the Contractor shall have ATD parts in stock in order to provide replacement and servicing of all specified ATDs within 24 hours.

6.0 OTHER POTENTIAL REQUIREMENTS

6.1 Non-Standard / Prototype Dissemination of Research and Development

In the process of developing and delivering non-standard or prototype ATD, ATD component and/or replacement parts, and/or instrumentation, either the Government or the Contractor may determine that an existent ATD, component thereof, or instrumentation does not meet government specifications. If this determination is discovered by the Contractor in the course of development work under this contract, that an alternative part or assembly could meet the intent of government specifications and that the part or assembly could provide equivalent or better biofidelity, durability, usability, and repeatability/reproducibility of the ATD while maintaining the total mass, segment masses, center of gravity locations, and segment dimensions, the Contractor shall propose such change for the government’s consideration.

The Contractor may initiate this design change request by submitting a document in a COR pre-approved format (e.g., Microsoft Word document, Microsoft Excel spreadsheet, email template, or web-based form/database) that provides the following information to the COR:

• A description of the change being requested

• 2D drawings and/or 3D parametric models, or sufficient technical detail for the government to recreate the change

• The reason for implementing the change

• An assessment of the influence of the change on the biofidelity, durability, usability, repeatability/reproducibility, geometry, and inertial properties of the ATD

• An assessment as to whether any of the designs, drawings, databases and/or documents included in the design change request are considered proprietary and/or subject to a patent or patent application. Any information that the Contractor considers to be proprietary shall require the Contractor to file a request for confidential treatment under the agency’s confidential business information regulation, 49 CFR Part 512.

Design changes must be approved by the COR prior to incorporation. If said change is determined to be in the interest of the Government, the details of the design change will be disseminated by the Government to all DML Contractors to enable incorporation of such changes into Contractor manufactured parts.

6.2 Conformance Report

The Contractor shall deliver a conformance list of critical dimensions and weights, and other characteristics at the time of delivery, for every ATD ordered under this contract.

This conformance list requirement covers those ATDs that are identified in 49 CFR Part 572 and other ATDs that are not regulated but are required to meet NHTSA’s program requirements.

Upon delivery of any item ordered, whether it is for a complete ATD or ATD part and regardless of whether the ATD or ATD part has specifications listed in 49 CFR Part 572, the Contractor shall provide the following unless otherwise approved by NHTSA:

• A written conformance report indicating the critical dimensions, mass and mass moment of inertia, and other characteristics that have been validated by measurement or other means to meet the NHTSA specifications.

• The Contractor’s measurement or validation method of those dimensions, weights and other characteristics shall be included in the report.

• The report shall be signed by an authorized representative from the manufacturer certifying that this unit meets the specification.

6.3 Quality Assurance/Quality Control (QA/QC) Program

The Contractor shall provide a quality assurance/quality control (QA/QC) plan at the kick-off meeting, and have a QA/QC program in place throughout the life of the contract.

To ensure quality while completing work under the Delivery and Task Orders, the Contractor shall, at a minimum:

• Establish an internal team to address QA/QC problems, as necessary. QA/QC team members shall include management and employee representatives of the Contractor and have relevant technical expertise. The QA/QC team also shall have sufficient authority to develop and implement solutions to identified problems.

• Identify in any task / delivery order proposal the person responsible for the QA/QC program.

• Where QA/QC problems are identified and solutions developed to address those problems, include any findings and recommendations of the QA/QC team in the final report deliverable for any task / delivery order under the contract.

[End of Section II]

SECTION III - PACKAGING AND MARKING

1.0 GENERAL INSTRUCTIONS

Preservation and packaging of all shipments or mailing of all work delivered under this Contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this Contract shall be submitted to the applicable personnel identified in Section F of this Contract. Due to security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail to the maximum extent possible.

2.0 FORMATTING TEXT AND IMAGE DELIVERABLES

For those deliverables submitted electronically as text or image files, the following specifications apply.

2.1 Text

Text files shall be delivered in a format compatible with Microsoft WORD 2016. Font type of Times New Roman with a font size of 12 shall be used throughout the document.

The Contractor shall minimize additional formatting as much as possible (e.g., avoid use of columns; avoid using any design/layout elements (however, see Section III, Paragraphs 2.2, 2.3, and 2.4 below)).

2.2 Charts and Graphs

The Contractor shall develop charts or graphs using a format compatible with Microsoft EXCEL 2016 and shall insert these in the appropriate places within the text document.

The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

2.3 Illustrations

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

• Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in Section III Paragraphs 2.1 and 2.2 above. In some cases, the Contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government Publishing Office (e.g., Adobe Illustrator.)

• Photographs – When photos are used in Agency publications, the Office of

Communication Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a CD or DVD in either .tif format (for scanned images) or .jpg (for images downloaded to the CD or DVD directly from the digital camera.).

• NOTE: If a photograph is supplied by an outside source (Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The Contractor is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web.

The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of the photos.

2.4 Web-Based Images

Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

[End of Section III]

SECTION IV - INSPECTION AND ACCEPTANCE

1.0 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov/far

• 52.212-4 Contract Terms and Conditions-Commercial Items (OCT 2018) o Paragraph (a): Inspection/Acceptance o ALT. I (JAN 2017) (Applies to T&M Orders only)

• 52.246-15 Certificate of Conformance (APR 1984)

• 52.246-16 Responsibility for Supplies (APR 1984)

2.0 INSPECTION AND/OR ACCEPTANCE

The Contracting Officer’s Representative (COR), as designated in this contract, will be the Federal employee responsible for the overall administration of this contract. Each Delivery Order and Task Order under this contract will name a Contracting Officer’s Representative-Task Order (COR (TO)). The COR (TO) will be responsible for performing the inspection of all supplies or services rendered under an Order. This includes recommending acceptance or replacement/correction of services or materials that fail to meet the contract and/or delivery order or task order requirements to the contracting officer.

The COR (TO) will also be responsible to the Contracting Officer for recommending acceptance or replacement/correction of nonconforming supplies or services that fail to meet the Contract requirements.

2.1 Conditional Acceptance

Due to the complexity of the ATDs, inspection of high cost orders consisting of many items can take considerable time. Technical inspection to assure compliance with the applicable specification(s) will commence as soon as practical after receipt of the items and payment will be approved upon completion of the technical inspection and after the Government has accepted the item(s). In order to protect the interests of the Government and compensate the Contractor for the items provided, the following conditional acceptance terms shall be incorporated and observed under this contract.

http://www.acquisition.gov/far

2.1.1 Orders less than $10,000

Upon receipt of materials and/or services ordered under an Order valued at less than $10,000, a final inspection/acceptance will be performed in accordance with FAR 52.212-4 (Oct 2018) and payment authorized for the invoice total.

2.1.2 Orders valued between $10,000 and $20,000

Upon receipt of the materials ordered with a cumulative price between $10,000 and $20,000, payment of 50% of the invoice will be authorized by the COR if the items were delivered as ordered. Payment of the balance will be made upon completion of the technical inspection and the Government acceptance of the item(s). Inspection will be performed within fifteen (15) days of delivery, to the maximum extent possible.

2.1.3 Orders Over $20,000

A specific inspection/payment schedule will be included in the Orders for the materials. Partial payment may be made upon delivery, per the schedule included in the Orders. Full payment will not be authorized until the completion of inspection and the Government’s acceptance the item(s).

2.1.4 Non-Compliance of Items Received

Upon inspection of all parts received, any non-compliance identified shall be documented and forwarded to the Contractor(s), in writing by the Contracting Officer. Final payment shall not be authorized until the Item(s) have been replaced by the Contractor(s), and inspected and accepted by the Government.

[End of Section IV]

SECTION V - DELIVERABLES OR PERFORMANCE

1.0 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov/far

• 52.212-4 Contract Terms and Conditions-Commercial Items (OCT 2018) o Paragraph (f): Excusable delays

• 52.242-15 Stop Work Order (AUG 1989)

• 52.247-35 F.O.B. Destination, Within Consignees Premises (APR 1984)

2.0 PERIOD OF PERFORMANCE

All work and services required hereunder shall not exceed 60 months from the effective date of the contract.

TBD through TBD

Any Delivery Order or Task Order issued prior to the expiration date of the contract, and not completed within that time, shall be completed by the Contractor(s) within the time specified under the order provided it does not exceed the performance period under Section VIII, Contract Clauses, Paragraph 1.5, FAR 52.216-22, Indefinite Quantity (OCT 1995).

The Contractor is required to abide by the terms and…