RFP_693JJ918R000083_School_Bus_Driver_Inservice_Curriculum.pdf

693JJ918R000083

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

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C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

693JJ918RQ00030506/21/2018

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NHTSA NFO-300

Office of Acquisition Management 1200 New Jersey Ave SE Washington DC 20590

1400 ES 07/23/2018

ALTON GREEN 202

alton.green.ctr@dot.gov

366-4769

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PAGE(S)

Sherese Gray

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

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ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 64

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

693JJ918R000083

(A) (B) (C) (D) (E) (F)

Title: School Bus Driver In-service Curriculum Update

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

REQUEST FOR PROPOSAL

SCHOOL BUS DRIVER IN-SRVICE CURRICULUM

SOLICITATION # 693JJ918R000083

PART I - THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION B – SCHEDULE OF PRICES

B.1 SUPPLIES/SERVICES

The Contractor shall furnish the necessary qualified personnel, facilities, materials, supplies, equipment, and services to execute a Firm Fixed Price contract in accordance with the Statement of Work (SOW), Section C and other terms and conditions of the Request for Proposal (RFP).

B.2 PRICE SCHEDULE

Prices shall cover the period from the effective date of Contract award through nine (9) months thereafter.

Item Description Firm Fixed Price Amount School Bus Driver In-Service Curriculum

Total $

Note: The Contracting Officer (CO) is the only individual who can legally commit or obligate the Government to the expenditure of public funds. No cost chargeable to the proposed Contract can be incurred before receipt of a fully-executed Contract or specific written authorization from the Contracting Officer.

(End of Section B)

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 BACKGROUND

Students are about 70 times more likely to get to school safely when taking a bus instead of traveling by car. That’s because school buses are the most regulated vehicles on the road; they’re designed to be safer than passenger vehicles in preventing crashes and injuries; and in every State, stop-arm laws protect children from other motorists. Unfortunately, injuries and fatalities occur more often outside or near a bus due to other motorists failing to heed the stop-arm warning.

Between 2006 and 2015, there have been 1,313 people killed in school-transportation-related crashes—an average of 131 fatalities per year. Occupants of school transportation vehicles accounted for 9 percent of the fatalities, and nonoccupants (pedestrians, bicyclists, etc.) accounted for 20 percent of the fatalities. A school-transportation-related crash is a crash that involves, either directly or indirectly, a school bus body vehicle, or a non-school bus functioning as a school bus, transporting children to or from school or school-related activities. From 2006 to 2015 almost two-thirds (64%) of the school-age pedestrians fatally injured in crashes were struck by school buses or vehicles functioning as school buses, while 36 percent were struck by vehicles of other body types.

NHTSA is committed to improving the safety of students in and around school buses. As part of that effort, NHTSA is interested in significantly enhancing its existing curriculum offered as an in-service for existing school bus drivers. In the eight years since the curriculum was initially developed, more information is known about specific safety issues within the pupil transportation industry, including the addition of seat belts for school bus passengers. Additionally, NHTSA is overhauling its approach to adult learning initiatives and seeks to improve the delivery of the curriculum in ways that build proficiency and recollection among bus driver students.

C.2 OBJECTIVE

The objective of the contract is to assess the current and emerging needs for the existing School Bus Driver In-Service Safety Series curriculum through a Subject Matter Expert panel, incorporate the latest industry-standard adult learning concepts to improve student recollection and proficiency, and incorporate delivery metrics to improve utilization analytics.

C.3 GENERAL REQUIREMENTS

The Contractor shall furnish the necessary personnel, equipment and facilities, and otherwise perform all things necessary for, or incidental to, the performance of work (the accomplishment of specific tasks) as set forth below.

The Contractor shall assemble of a panel of experts to aid in identifying gaps in the existing School Bus Driver In-Service Series curriculum. The Contractor shall be responsible for identifying and developing specific itemized learning objectives for existing school bus drivers (this curriculum is designed for existing school bus operators). These objectives shall be articulated in a report delivered to NHTSA.

The Contractor shall be responsible for identifying an appropriate asynchronous E-Learn Learning Management System (LMS) platform that satisfies the needs of the instructors and end users.

Development shall include the ability to assign and track student progress, the ability to participate in the course on a mobile device, and the ability to provide continuing education certification upon a student’s successful completion of the course.

The Contractor shall be responsible for utilizing current industry standards regarding adult learning concepts and instructional design concepts.

Contractor shall be responsible for cognitive testing and pilot testing the curriculum with no fewer than 9 participants. Contractor shall allow time and resources to make any necessary edits following the cognitive and pilot testing processes.

C.4 SPECIFIC REQUIREMENTS

C.4.1 KICKOFF MEETING

Within four (4) weeks of contract award, the Contractor shall participate in a kick-off meeting via teleconference or at NHTSA Headquarters, Washington, DC with the COR, Contracting Officer/Contract Specialist, and other appropriate NHTSA staff to review the project objectives and the approach to reach these objectives. The purpose of this meeting is to discuss the project’s objectives, planned course of action, milestones and deliverables, and resolve any differences between the Government’s technical approach and the Contractor’s approach. The Contractor shall allow at least four (4) hours for this meeting.

Two (2) weeks prior to the meeting, the Contractor shall submit kickoff materials to the COR.

The COR will provide comments within one (1) week of receipt of the materials.

C.4.2 WORK PLAN

Within two (2) months of contract award, the Contractor shall submit a Revised Work Plan based on the Contractor’s original technical proposal and final proposal revisions, the results of the Kickoff Meeting, and the Contractor’s approach to the Specific Requirements in C.5.

The Work Plan shall describe the Contractor’s approach to the following tasks:

Assembling a panel of experts to identify and review gaps in current curriculum Methodology for identifying and addressing learning objectives for target students Process for identifying appropriate LMS system Cognitive testing Pilot Testing Timeframe for completion of necessary tasks

Within two (2) weeks of receipt of the Contractor’s Revised Work Plan, the COR will provide comments. The Contractor shall adjust the Revised Work Plan based on the COR feedback and submit the Final Revised Work Plan within three (3) months after contract award. The Contractor shall continue revising the Work Plan until the COR approves the Work Plan. The Contractor shall not proceed on subsequent tasks until the COR approves the Work Plan.

C.4.3 EXPERT PANEL CURRICULUM REVIEW

Within two (2) months of contract award, the Contractor shall identify relevant subject matter experts (SME) and convene an onsite meeting at NHTSA headquarters, Washington, DC. The meeting shall be organized and funded entirely by the Contractor. Subject matter experts shall receive an appropriate stipend and shall have their travel expenses covered. The curriculum review meeting shall be one (1) day in duration. The Contractor’s instructional designers shall be present at this meeting to aid in development of learning objectives

C.4.4 LEARNING OBJECTIVES DOCUMENT

Within three (3) months of contract award, the Contractor shall deliver to NHTSA an itemized Learning Objective Document that utilizes the information gleaned from the SME meeting and incorporates other identified gaps in the existing curriculum. Proposed approaches for addressing each objective shall also be included in this document.

Within two (2) weeks of receipt, the COR will review the Learning Objectives Document and provide comments to the Contractor.

C.4.5 CURRICULUM UPDATES

Within five (5) months of contract award, the Contractor shall submit to the COR a draft version of the updated curriculum that addresses each of the identified Learning Objectives. The draft curriculum shall include industry standard approaches to adult learning, instructions for the COR on how to access the curriculum, instructions on how to upload to and operate on an LMS system, and instructions on how to notify end-users upon successful completion.

Within two (2) weeks of receipt, the COR will review the draft curriculum and provide comments to the Contractor.

C.4.6 FINAL DRAFT OF CURRICULUM

Within eight (8) months of contract award, the Contractor shall deliver a final, revised version of the curriculum to the NHTSA COR. The Contractor shall assist and verify functionality with NHTSA’s webmaster, upon going live with the curriculum.

C.4.7 MARKETING MATERIALS

Within eight (8) months of contract award, the contractor shall develop and submit draft digital and print materials to the COR that will aid in marketing the curriculum to school district pupil transportation directors. This may include social media materials, leave-behinds, and web copy and graphics.

Within two (2) weeks of receipt, the COR will review the draft marketing materials and provide comments to the Contractor. The Contractor shall submit the final marketing materials within nine

(9) months of contract award.

(End of Section C)

SECTION D - PACKAGING AND MARKING

D.1 GENERAL INSTRUCTIONS

Preservation and packaging of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S.

Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail to the maximum extent possible.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 Text

Text files shall be delivered in Microsoft WORD 2016 format. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible (e.g., avoid use of columns) Avoid using any design/layout elements (however, see D.2.2, D.2.3, and D.2.4 below).

D.2.2 Charts and Graphs

The Contractor shall develop charts or graphs using Microsoft EXCEL 2016 and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 Illustrations

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the Contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government Printing Office (e.g. Adobe Illustrator).

Photographs – When photos are used in Agency publications, the Office of Communication Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a CD or DVD in either .tif format (for scanned images) or .jpg (for images downloaded to the CD or DVD directly from the digital camera.).

NOTE: If a photograph is supplied by an outside source (Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The Contractor is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of the photos.

D.2.4 Web-based Images

Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

(End of Section D)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/?q=browsefar.

NOTE: Those clauses marked with an “X” are hereby incorporated by reference.

[X] 52.246-4 Inspection of Services Fixed-Price (Aug 1996).

E.2 INSPECTION AND/OR ACCEPTANCE

The COR shall also be responsible to the Contracting Officer for recommending acceptance or replacement/correction of nonconforming supplies or services that fail to meet the Contract requirements. Rejection of a final report will delay final payment of costs due under the Contract.

The most common causes for rejecting final reports are:

Incomplete description of the work objective and its relationship to other work performed in the area, Inadequate description of methodology, Insufficient or inconsistent technical information to support the findings or conclusions, Poorly conceived graphs, charts, and displays Incorrect spelling and grammar.

(End of Section E)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/?q=browsefar.

NOTE: Those clauses marked with an “X” are hereby incorporated by reference.

[X] 52.242-15 Stop Work Order (AUG 1989) [X] Alt I (APR 1984)

F.2 PERIOD OF PERFORMANCE

The period of performance for the contract is for nine (9) months from the date of award.

F.3 PERFORMANCE MILESTONES AND DELIVERABLES

The following performance milestones and deliverables apply to this contract and are considered important to the successful completion of the project. The contractor shall send an electronic copy of each deliverable to the COR.

In this table, M refers to a Milestone, and D refers to a Deliverable

Item #

Task #

M or D

Deliverables and/or Milestones

Due Date

1 C.4.1 D Kick-off Meeting Materials 2 weeks prior to Kick-off meeting

2 C.4.1 M Kick-off Meeting Within one (1) month of contract award 3 C.4.2 D Submit Final Work Plan Within two (2) months of contract award

4 C.4.2 M COR Review of Revised Work Plan Within two (2) weeks of receipt

5 C.4.2 D Submit Final Work Plan Within three (3) months of contract award

6 C.4.3 M Expert Panel Curriculum Review Within two (2) months of contract award 7 C.4.4 D Submit Learning Objectives Document Within three (3) months of contract

8 C.4.4 M COR Review of Learning Objectives Document Within two (2) weeks of receipt

9 C.4.5 D Submit Curriculum Updates Within five (5) months of contract award 10 C4.5 M COR Review of Curriculum Updates Within two (2) weeks of receipt 11 C4.6 D Submit Final Curriculum Updates Within eight (8) months of contract

C.4.7 D Submit Draft Marketing Materials Within eight (8) months of contract award 13 C.4.7 M COR review of Marketing Materials Within two (2) weeks of receipt 14 C.4.7 D Submit Final Marketing Materials Within nine (9) months of contract

15 F.4.1 D Progress Reports Monthly

F.3.1 Place of Delivery:

Unless otherwise specified, deliverables shall be furnished, electronically, to the following addresses:

Item Number Address

1, 3, 4, 6, 7, 9, 11, 12, 14 & 15

Department of Transportation National Highway Traffic Safety Administration Safety Countermeasures Division Attention: XXX, COR

NTI-140, WXX-XXX

1200 New Jersey Avenue, SE Washington, D.C. 20590 Telephone: (202)-366-XXXX E-Mail: TBD

Department of Transportation National Highway Traffic Safety Administration Office of Acquisition Management Attention: Alton Green Contract Specialist 1200 New Jersey Avenue, S.E., W44-131 Washington, DC 20590 Phone: 202-366-9773 Email: alton.green.ctr@dot.gov

F.4 STANDARD REPORTING FORMATS

F.4.1 Monthly Progress Reports

The Contractor shall submit a monthly progress report by no later than the 15th day of the month following the month being reported. In the report, the Contractor shall address the following:

a. Progress and accomplishments realized in the reported month and plans for the next month;

b. Any problems or delays encountered in the reported month and steps taken to resolve those problems or delays;

c. Any problems the Contractor believes may be encountered during the upcoming month and how those problems will be addressed;

d. Any actions needed of NHTSA; and

e. Any other information relevant to this project.

F.4.2 Specification for Electronic Files

Electronic files containing final reports required under the resultant contract shall be provided in accordance with the following:

Specifications:

a. Electronic Master File: An electronic version of the final report shall be used as the “Master” report final copy. All hard-copy reports shall be generated from this electronic master file. A copy of the electronic master file shall be provided to NHTSA.

b. Report Format:

Text files shall be delivered in Microsoft WORD 2016 format. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible (e.g., avoid use of columns) Avoid using any design/layout elements (however, see D.2.2, D.2.3, and D.2.4 below).

System Compatibility:

All electronic files submitted must be compatible with the Microsoft Office Suite.

For the base period of this contract, and any option periods unless otherwise specified, the following requirements apply:

1. Software Application: The software application used to store the electronic file version of the final report (the Master File) shall be compatible with Microsoft Word 2016, currently in use at NHTSA, i.e., the file must be able to be opened and viewed in Microsoft Word 2016.

2. Storage Medium: All report copies shall be submitted electronically as an e-mail attachment or posted on a secure website for downloading. Reports can be zipped, i.e. compressed, to save memory space as required. The discs or e-mail attachments may contain a single report or multiple reports.

3. Image Formats: All images (photographs, charts, graphs, etc.) contained within a report shall be imbedded in the report in a JPEG, TIFF, or a compatible Microsoft Office program (Excel, PowerPoint, and Outlook) file format. See D.2.3 for additional information.

For any of the option periods exercised under the resultant Contract, NHTSA reserves the right to change the requirements stated above.

F.4.3 Specifications for Digital Video

Any digital video required under this Contract shall be provided in accordance with the following:

Specifications: Each video segment shall be labeled with the project title, date and time filmed, and location.

F.5 SECTION 508 COMPLIANCE

All electronic and information technology procured, developed, or delivered under this contract shall meet applicable accessibility standards, as specified in 36 CFR Part 1194. 36 CFR Part 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov.

All contract deliverables covered by Section 508 shall be accessible to people with disabilities.

Reports and other deliverables provided in electronic media, including web-based intranet and internet format shall conform to applicable accessibility standards, including at a minimum, the following provisions:

1194.21, Software Applications and Operating Systems

1194.22, Web-Based Intranet and Internet Information and Applications 1194.24, Video and Multimedia Products 1194.31, Functional Performance Criteria 1194.41, Information, Documentation, and Support

This standard is available for viewing at the Access Board web site at http://www.access-board.gov/sec508/standards.htm and guides for specific sections are available at http://www.access-board.gov/sec508/guide/.

(End of Section F)

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 SUBMISSION OF INVOICES

G.1.1 Designated Billing Office

The Contractor shall submit one (1) original Invoice to:

DOT/NHTSA

Mike Monroney Aero Center Accounts Payable Branch, AMZ-150 P.O. Box 268911 Oklahoma City, OK 73126

OR: The Contractor may scan its invoice into PDF format and transmit it electronically via e-mail to the following E-mail address:

9-AMC-AMZ-NHTSA-Invoices@faa.gov

The Contractor is responsible for ensuring the legibility of the PDF image. Illegible copies may be returned to the Contractor for re-scanning and may result in payment delays.

G.2 REQUIRED INVOICE INFORMATION

1) In order to be considered a “proper invoice,” the following information must be included:

2) Name and address of the Contractor.

3) Invoice date and invoice number. The Contractor should date invoices as close as possible to the date of the mailing or transmission.

4) Timeframe covered by the invoice.

5) NHTSA Contract Title and Contract Number.

6) NHTSA Contracting Officer’s name.

7) NHTSA COR’s name.

8) Contract Line Item (CLIN)

9) Name and address of Contractor official to who questions regarding payment should be referred.

G.3 PAYMENT DUE DATE

Payment shall be subject to the provisions of:

FAR 52.232-1 Payments (APR 1984) FAR 52.232-8 Discounts for Prompt Payment (FEB 2002) FAR 52.232-25 Prompt Payment (JUL 2013)

G.4 PAYMENT SCHEDULE

As required by the Prompt Pay Act of 1982, payments shall be made within 30 days of receipt of a proper invoice and acceptance of work.

The contractor shall invoice the firm-fixed price as specified below:

Invoice Item Description Invoice Submittal Date

0001 Final Work Plan 3 Months After Contract Award

0002 Learning Objective Document 3 Months After Contract Award

0003 Final Curriculum Updates 8 Months After Contract Award

0004 Final Marketing Materials 9 Months After Contract Award

G.5 GOVERNMENT PERSONNEL

G.5.1 Contracting Officer’s Representative (COR)

The performance of the work required under the Contract shall be subject to the technical review of the NHTSA COR. The following individual has been designated as the NHTSA COR:

[To Be Provided At time of Contract Award]

a. The Contracting Officer will designate a technical representative to assist in monitoring the work under the Contract. The COR serve as the technical liaison with the Contractor. The COR is not authorized to change the scope of work or specifications as stated in the Contract, to make any commitments or otherwise obligate the Government, or to authorize any changes which affect the Contract price, delivery schedule, period of performance or other terms or conditions.

b. In the event any technical direction offered by the COR is interpreted by the Contractor to be outside of this Contract, the Contractor shall not implement such direction, but shall notify the Contracting Officer in writing of such interpretation within five (5) calendar days after the Contractor’s receipt of such direction. Such notice shall include (1) the reasons upon which the Contractor bases its belief that the technical direction falls within the purview of the “Changes” clause, and (2) the Contractor’s draft revisions to the terms of the Contract that it thinks are necessary to implement the technical direction.

c. The Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. The technical administration of the resultant Contract shall not be construed to authorize the revision of the terms and conditions of this contract. Any such revision shall be authorized only in writing by the Contracting Officer.

G.5.2 Alternate COR

Designation of “Alternate” ACOR. In the event that the NHTSA COR of record (identified in G.5.1 above) is unavailable for a period of time during which the Contractor requires technical guidance or during which other COR duties must be fulfilled, then the person identified below has been designated by the NHTSA Contracting Officer to perform those duties as the Alternate COR.

The Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. The technical administration of the resultant Contract shall not be construed to authorize the revision of the terms and conditions of this Contract. Any such revision shall be authorized only in writing by the Contracting Officer.

G.6 CONTRACTOR PERSONNEL

G.6.1 Project Manager

a. The Contractor shall appoint a Project Manager who will be the Contractor’s authorized supervisor for technical and administrative work performed under the resultant contract. The Project Manager shall act as the single point of contact between the Contractor and the NHTSA COR, or other duly authorized of the Government representative under the contract.

b. The Project Manager shall receive and execute, on behalf of the Contractor, such technical assignment directives as the COR, or his duly authorized representative, may issue within the terms and conditions of the Contract.

G.6.2 1252.237-73 KEY PERSONNEL (APR 2005)

a. The personnel as specified below are considered essential to the work being performed under this contract and may, with the consent of the contracting parties, be changed from time to time during the course of the contract by adding or deleting personnel, as appropriate.

b. Before removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the contracting officer, in writing, before the change becomes effective. The Contractor shall submit information to support the proposed action to enable the contracting officer to evaluate the potential impact of the change on the contract. The Contractor shall not remove or replace personnel under this contract until the Contracting Officer approves the change.

The Key Personnel under this Contract are: [To Be Provided At time of Contract Award]

(End of Section G)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1.1 Confidentiality of Reports and Other Data

Neither the Contractor, nor any affiliate, subsidiary, consultant, Subcontractor, nor personnel thereof, shall divulge to any third party any information concerning deliverables produced, work performed, results obtained, or any information provided by the Government in connection with this Contract or any Contract without the prior written approval of the Contracting Officer. The provisions of this clause shall survive the expiration of the Contract.

H.1.2 NHTSA Review of Announcements or Publishing

Neither the Contractor, nor any affiliate, subsidiary, consultant, Subcontractor, or personnel thereof, shall make public releases of information or any matter pertaining to this Contract or any Contract, including, but not limited to, advertising in any medium, or presentation before technical, scientific, or industry groups, without the prior written approval of the Contracting Officer. The provisions of this clause shall survive the expiration of the Contract.

H.1.3 Proprietary Rights in Reports

All proprietary rights, including publication rights, in any report produced by the Contractor in connection with the work provided for in this Contract or any Task Order shall vest in the Government. The Contractor shall not publish any of the results of the work provided for in the Contract or any Contract without the prior written approval of the Contracting Officer.

H.1.4 Computer Programs/Databases/Printer Layouts and Logic Tables

a. General

All computer programs, data files, tables and associated documentation developed under the Contract are the property of the Federal Government and shall be delivered by the Contractor, as mutually agreed upon with the NHTSA COR before the due date, in accordance with the following paragraphs. All computer programs and databases developed without Federal funds, and used in performance of the Contract remains the property of the Contractor. If any programs or databases are modified, however, and used in performance of the resultant Contract, title to the modified portion shall vest in the Government.

b. Computer Programs

For all computer programs, including solely analytic code, developed or modified under the Contract, the following information shall be provided:

1. A listing of all program source code. Sufficient comments to identify important procedures shall be included in the listing.

2. The source code itself on CD, DVD, or external drive with USB interface, as appropriate.

3. Any relevant configuration files, version information, and implementational details.

In addition, for each computer program, excepting solely analytic code, developed or modified under the Contract, the following items and/or information shall be provided:

1. A general or "overview" flowchart which references the main program and each called subprogram and operation of the system.

2. Detailed flowcharts for each section or subroutine of the system. These shall include reference to labels or addresses actually used in the program.

3. A brief narrative description of each flowchart.

4. Running instructions for the computer operator, including an explanation of all possible messages other than those provided by the computer manufacturer.

5. Running instructions for the user, including a full description of user "prompting" by the replies to the executive or command module in the case of a user-friendly program.

c. Databases

For data developed or modified under this contract, the following items and/or information shall be provided:

1. A copy of the database in a common open format, e.g. CSV files.

2. Each data element (field) shall be defined as to provide sufficient information to encode the database according to MySQL data types.

3. Each record and its format shall be defined completely, including all control symbols and fields.

4. Blocking shall be specified unambiguously.

d. Printer Layouts and Logic Tables

Copies of the forms actually used shall be provided. These forms may be reproduced, if necessary, for clarity.

H.2 INFORMATION TECHNOLOGY (JUN 2009)

H.2.1 Security And Privacy Protection

All deliverables and services rendered under this contract/agreement must comply with Federal and DOT security and privacy protection policies and requirements.

DOT policies are available for viewing at http://communities.dot.gov/ia/iapolicies.htm. NHTSA reserves the right to monitor network activity apart from and independent of the services under the SOW and may require access and rights to install and operate Government-furnished monitoring equipment at any Contractor location operating NHTSA equipment or with access to NHTSA systems.

H.2.2 Acquisition Of Information Technology

Any acquisition of information technology in support of this contract/agreement, including but not limited to hardware, software, and telecommunications, must be reviewed and approved by the Office of the Chief Information Officer prior to the acquisition. NHTSA reserves the right to require that existing Federal or Federally-acquired resources be utilized in lieu of a proposed IT acquisition.

H.2.3 IPv6 Compliance

Any IT solution, including but not limited to hardware, software, firmware, and telecommunications, proposed to meet the requirements must support both IPv4 and IPv6, in accordance with the October 2005 DOT memorandum, “DOT’s Transition Planning for Internet Protocol Version 6” and OMB Memorandum M- 05-22, “Transition Planning for Internet Protocol Version 6 (IPv6),” dated August 2, 2005.

H.2.4 Protection Of Information

Any IT solution, including but not limited to hardware, software, firmware, and telecommunications, and all IT services proposed to meet the requirements must comply with the requirements of OMB Memorandum M-06-16, “Protection of Sensitive Agency Information” and “DOT Information Technology and Information Assurance Policy Number 2006-22: Implementation of DOT’s Protection of Personally Identifiable Information (PII).”

H.2.5 FDCC Compliance

Any IT solution, including but not limited to hardware, software, firmware, and telecommunications, proposed to meet the requirements must be accessible and usable from desktops compliant with OMB Memorandum M-07-11, “Implementation of Commonly Accepted Security Configurations for Windows Operating Systems” (Federal Desktop Core Configuration – FDCC).

H.2.6 HSPD-12 Compliance

Any IT solution, including but not limited to hardware, software, firmware, and telecommunications, proposed to meet the requirements must be compliant with Homeland Security Presidential Directive/HSPD-12, “Policy for a Common Identification Standard for Federal Employees and Contractors,” OMB Memorandum M-05-24, “Implementation of Homeland Security Presidential Directive 12,” OMB Memorandum M-06-18, “Acquisition of Products and Services for Implementation of HSPD-12,” and the HSPD-12 implementation at the Department of Transportation.

H.3 GOVERNMENT FURNISHED PROPERTY (GFP) and CONTRACTOR

ACQUIRED PROPERTY (CAP)

a. Government Furnished Property (GFP) means property owned or acquired by the Government and subsequently provided to the Contractor for use in the performance of a contract. Additionally, property is considered Contractor Acquired Property (CAP) when the Contractor has used contract funds to acquire it for the purpose of performing the resultant Contract. The Government retains title of CAP. When CAP is subsequently transferred to another contract, physically or otherwise, it then becomes GFP.

b. The Contractor shall obtain the NHTSA CO written consent prior to purchasing any property for the Government’s account, in accordance with Subcontracts Clause of the resultant Contract

c. GFP and CAP shall be maintained, utilized, controlled, distributed, and disposed in accordance with Federal Acquisition Regulation (FAR) Part 45, Transportation Acquisition Regulation (TAR) Part 1245, and the Government Property clause of this contract.

d. In accordance with FAR 45.502-1, Receipts of Government Property, evidence of receipt of

GFP and CAP shall be provided to the Government within (1) one week of receipt of said Government Property.

e. Evidence of receipt shall be provided in the following manner:

One (1) copy of each of the document(s) evidencing receipt of the property shall be sent to the following addresses:

DOT, National Highway Traffic Safety Administration Property Control, NAD-100 Attention: Industrial Property Management Specialist

1200 New Jersey Avenue, S.E., W53-417 Washington, D.C. 20590

f. The Contractor may be required, by the direction of the NHTSA CO, to perform an annual physical property inventory to include both GFP and CAP. The Contractor shall report the results of this inventory to the Government to include the information required by the Transportation Acquisition Regulation (TAR) 1245.508-2. The Government will notify the Contractor of the effective dates of the report.

g. In accordance with Transportation Acquisition Regulation (TAR) 1245.505-14, Reports of

Government Property, Contractors are required to submit a financial property report each year, for each contract, showing the dollar amount of Government property.

As appropriate and based on the availability of resources, the following property will be furnished to the Contractor by the Government for use in the performance of the resultant Contract.

H.4 ETHICS AND STANDARDS OF CONDUCT

H.4.1 Disclosure of Conflicts of Interest

a. It is the National Highway Traffic Safety Administration’s (NHTSA) policy not to award contracts to Contractors whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

b. The Contractor shall provide a statement in its technical proposal which describes in a concise manner all past, present or currently planned organizational, financial, contractual or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which is related to the work under the request. The interest(s) described shall include those of the Contractor, its affiliates, proposed consultants, proposed subcontractors and key personnel of any of the above. Past interest shall be limited to within one year of the date of the Contractor's technical proposal. Affected organizations shall include, but are not limited to, the insurance industry. Key personnel shall include any person owning more than a 20% interest in the offering firm, and the Contractor's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

c. The Contractor shall describe in detail why it believes, in light of the interest(s) identified in (b) above, that performance of the proposed contract can be accomplished in an impartial and objective manner.

d. In the absence of any relevant interest identified in (b) above, the Contractor shall submit in its technical proposal a statement certifying that to its best knowledge and belief, no affiliation exists relevant to possible conflicts of interest. The Contractor must obtain the same information from potential subcontractors prior to award of a subcontract.

e. The Contracting Officer will review the statement submitted and may require additional relevant information from the Contractor. All such information and any other relevant information known to NHTSA will be used to determine whether an award to the Contractor may create a conflict of interest. If such conflict of interest is found to exist, the Contracting Officer may (a) disqualify the Contractor, or (b) determine that it is otherwise in the best interest of the United States to contract with the Contractor and include appropriate provisions to mitigate or avoid such conflict in the contract awarded.

f. The refusal to provide the disclosure or representation, or any additional information as required, may result in disqualification of the Contractor for award. If nondisclosure or misrepresentation is discovered after award, the resulting contract may be terminated. If after award the Contractor discovers a conflict of interest with respect to this contract which could not reasonably have been known prior to award; an immediate and full disclosure shall be made in writing to the Contracting Officer. The disclosure shall include a description of the action which the Contractor has taken or proposes to take to avoid or mitigate such conflict. The Contracting Officer may, however, determine that it is necessary to terminate the contract.

H.4.2 Access to Sensitive Information

Work under this contract may involve access to sensitive information1 which shall not be disclosed by the Contractor unless authorized by the contracting officer. To protect sensitive information, the Contractor shall provide training to any Contractor employee authorized access to sensitive information and, upon request of the Government, provide information as to an individual’s suitability to have such authorization. Contractor employees found by the Government to be un-suitable or whose employment is deemed contrary to the public interest or inconsistent with the best interest of national security, may be prevented from performing work under the particular contract when requested by the contracting officer. The Contractor shall ensure that Contractor employees are citizens of the United States of America or an alien who has been lawfully admitted for permanent residence or employment (indicated by immigration status) as evidenced by investigations in accordance with DOT Order 1632.20, Personnel Security Management. The Contractor shall include the above requirements in any subcontract awarded involving access to Government facilities, sensitive information, and/or resources.

1 Sensitive Information is proprietary data or other information that, if subject to unauthorized access, modification, loss or misuse could adversely affect national interest, conduct of Federal programs, or privacy of individuals specified in the Privacy Act, but has not been specifically authorized to be kept secret in the interest of national defense or foreign policy under an Executive Order or Act of Congress.

H.4.3 Contractor Identification

All Contractor personnel using DOT information technology and communications systems (including the DOT email system), attending internal or external meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of Government employees, other Contractor personnel or members of the public that they are Government officials, unless, in the judgment of the agency, no harm can come from failing to identify themselves. Among other things, Contractor personnel must include the following signature block in all email communications, internal or external, and in all internal written documents.

Contractor Employee Name Contractor Employee Title Name of Contractor Include the following statement “On assignment to NHTSA.”

For example: John Doe Project Manager ABC, Inc.

On assignment to NHTSA Contractor employees also must ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

Under no circumstances shall Contractor personnel sign letters or make other external communications on NHTSA letterhead, nor shall Contractor personnel use the NHTSA or DOT logos or seals in letterhead, business cards, correspondence, emails, reports, documents or other communications.

H.5 PROTECTION OF HUMAN SUBJECTS

The Contractor shall comply fully with 49 C.F.R. Part 11, DOT’s regulation governing Protection of Human Subjects, and with NHTSA Order 700-5, which sets forth the Agency’s policies and procedures for the protection of human subjects participating in research supported directly or indirectly by NHTSA, including through contracts, grants and cooperative agreements.

H.6 NON-PERSONAL SERVICES CONTRACT

This contract is a non-personal services contract as defined in the FAR at subpart 37.101. It is understood and agreed that the Contractor and/or Contractor employees and subcontractors:

H.6.1 Shall perform the services specified herein as a Government Contractor, not as employees of the Government;

H.6.2 Shall be responsible for their own management and administration of the work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints attendant to the performance of this contract;

H.6.3 Shall be free from supervision or control by any Government employee with respect to the manner or method of performance of the services specified (unless such manner or method applies to the established technical requirements of this contract and any Task Order issued hereunder); but

H.6.4 Shall, pursuant to the Government’s right and obligation to inspect, accept or reject the work, comply with such general direction of the Contracting Officer, or the duly authorized representative of the Contracting Officer, as is necessary to ensure accomplishment of the contract objectives.

H.7 TERMINATION OF CONTRACT EMPLOYEES

If, for any reason, the Contractor makes the decision to terminate an employee working under this contract, the Contracting Officer shall be notified as soon as possible, in writing. The Contractor shall collect all Government property possessed by the employee prior to the employee leaving the premises. The Government shall take all steps necessary to safeguard IT systems and Government property. After Termination has occurred, future access to the DOT facility will be denied unless the employee is accompanied by a Contractor Supervisor.

The Contractor shall, within fourteen (14) business days provide a suitable replacement for the terminated employee, unless the employee has previously been designated Key Personnel. Key personnel may be replaced subject to approval by the NHTSA Contracting Officer.

H.8 SAFE WORKING ENVIRONMENT

The Government reserves the right to refuse services from any contract employee that exhibits a condition or behavior that could adversely affect the safety of themselves or others during performance of this contract. This determination is solely within the discretion of the Government.

The Contracting Officer shall…