18-R-000037_toPost.pdf

693JJ918R000037

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 87

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

07/06/2018 X

NHTSA NFO-300

DOT/NHTSA

Office of Acquisition Management 1200 New Jersey Avenue, SE, W51-121 Washington DC 20590

1400 ES 08/06/2018

Thomas J. Bub 202 thomas.bub@dot.gov

366-9571

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X

X

X

X

X

X

X

X

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PAGE(S)

JANELLA DAVIS

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-3 4-12

13-24 25-26 28-33 34-36 37-46

47-52

54-62

63-74

75-87

DTNH2217RQ01825

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 87

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

693JJ918R000037

(A) (B) (C) (D) (E) (F)

00000 Kick-Off Meeting

00001 FMVSS No. 218 Compliance Test

00002 FMVSS NO. 218 Rapid-Response Compliance Test

00003 CPTI Service Charge

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

REQUEST FOR PROPOSALS (RFP)

For

“Compliance and Evaluation Testing of Motorcycle Helmets to FMVSS No. 218”

IN SUPPORT OF THE

DEPARTMENT OF TRANSPORTATION

NATIONAL HIGHWAY TRAFFIC SAFETY ADMINISTRATION

OFFICE OF VEHICLE SAFETY COMPLIANCE

PROPOSALS ARE DUE NO LATER THAN 02:00 PM EASTERN TIME

ON MONDAY, AUGUST 06, 2018.

NOTE: Proposals must be delivered to the following address:

Thomas J. Bub Department of Transportation

National Highway Traffic Safety Administration Office of Acquisition Management, NFO-300

1200 New Jersey Avenue, SE, W51-121 Washington, DC 20590

Submit electronic correspondence to nhtsaOAM@dot.gov, referencing RFP Number 693JJ918R000037 in the Subject line.

mailto:nhtsaOAM@dot.gov

REQUEST FOR PROPOSALS

Compliance and Evaluation Testing of Motorcycle Helmets to FMVSS No. 218

SOLICITATION Number 693JJ918R000037

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SUPPLIES/SERVICES

B.1.1 The Contractor shall provide the necessary qualified personnel, facilities, materials, supplies, equipment, and services, except as identified in Section H.3, Government Furnished Test Items/Property (GFTI/GFP), necessary to perform procurement, test, inspection, and reporting services to determine conformance of motor vehicles to the requirements of the FMVSS No. 218, Motorcycle Helmets.

B.1.2 This is a multiple award Indefinite Delivery, Indefinite Quantity (IDIQ), Firm-Fixed-Price (FFP) Contract, with Cost Reimbursement elements for Contractor Purchased Test Items (CPTI).

Under this Contract, the Government shall issue Delivery Orders in accordance with Federal Acquisition Regulation (FAR) 16.5.

B.2 MINIMUM/MAXIMUM OBLIGATIONS

B.2.1 Minimum obligation – Upon execution of the IDIQ Contract, the Government hereby orders the supplies and services of the Known Requirements shown in Price Schedule B.3.1 in the amount of $TBD at award. This amount represents the “minimum obligation of the Government”.

NOTE: The number of tests identified in Section B.3.1 represents the total number of known tests to be conducted during the Base Period (Contract Year 1) and not the guaranteed minimum obligation of each contract awarded as a result of this RFP. The guaranteed minimum number of tests to be ordered for each awarded contract will depend upon the number of contracts awarded and the proposed lowest price for the known test by the offeror.

Each awarded contract will include a guaranteed minimum obligation amount for the Kick-Off Meeting and at least one test.

B.2.1 Maximum obligation – The Contractor shall be obligated to provide services and support up to the total not-to-exceed amounts specified in Price Schedules B.3.2 through B.3.6. The overall IDIQ contract ceiling amount is $TBD at award. The ceiling amount may be increased upon execution of a bilateral modification.

B.3 CONTRACT PRICES

This contract includes three “Periods”: The “Base Period” which is the first 12 months of the contract term (i.e. Contract Year 1), “Option Period 1”, which, if exercised, begins at the end of the Base Period and continues for an additional twelve months (i.e. Contract Year 2), and “Option Period 2”, which, if exercised, begins at the end of Option Period 1 and continues for an additional 36 months (i.e. Option Period 2 comprises of Contract Years 3, 4, and 5).

The prices appearing in this Section B.3 shall apply for payment purposes and shall include all charges, including, if applicable, charges for storage and disposal1. Prices for the Base Period (Contract Year 1) shall apply to orders placed from twelve (12) months following the effective date of the contract, regardless of when work is performed. Optional quantity prices (Contract Years 2-5) shall be effective for those years shown in each of the contract Price Schedules (B.3.2 through B.3.6).

Services shall be billed at rates in effect at the time the order is placed regardless of when performance occurs.

Upon delivery and acceptance of supplies and services described in Section C, Statement of Work (SOW) and each awarded Delivery Order, the Government will pay to the Contractor the fixed prices set forth in Sections B.3.1 through B.3.6 Price Schedules, and will reimburse the Contractor at actual costs for the cost reimbursement Contract Line Item Numbers (CLINs) identified in Section B.

Except for the known requirements (i.e., guaranteed minimum order quantity) identified in Sections B.2.1 and B.3.1, the government is not under any obligation to order any additional services under this contract. The Government reserves the right, at its option, to increase the quantities of testing services provided under this contract up to the “Total Not-To-Exceed” amount specified for each contract period.

Known Requirements (Base Period)

Reference B.2.1 and B.3.1

Optional Requirements (Base Period and Option Periods 1 and 2)

Optional quantities, if required by the Government, will be exercised in the form of delivery orders.

1 Under no circumstances, nor at any time, will storage or disposal costs be permitted as a separate cost item. Storage and disposal costs for work described in the Statement of Work, Section C.6.16, if any, must be included in the test prices set forth in Section B.

B.3.1 Price Schedule – Base Period (Contract Year 1) – Known Requirements

(Prices shall cover the Period of Performance from contract award through 12 months thereafter)

TBD through TBD

Total Firm Fixed Not-To-Exceed Amount: $TBD at award.

CLIN Description Quantity Fixed

Unit Price

Extende d Price

00000 Kick-Off Meeting as described in Section C.5 1 $TBD $TBD

00001 FMVSS No. 218 Compliance Test 10 $TBD $TBD 00002 FMVSS No. 218 Rapid-Response Compliance

Test

1 $TBD $TBD

00003 CPTI Service Charge (per Lot) 11 Lots $TBD $TBD

00004 CPTI $TBD

B.3.2 Price Schedule – Base Period (Contract Year 1) – Optional Requirements

(Prices shall cover the Period of Performance from contract award through 12 months thereafter)

Total Not-To-Exceed Amount: $TBD at award.

CLIN Description Fixed Unit Price

Order Qty 1-10

Order Qty 11-20

Order Qty

21-40 10001 FMVSS No. 218 Compliance Test TBD TBD TBD

10002 FMVSS No. 218 Rapid-Response Compliance Test

TBD TBD TBD

10003 Single Sample FMVSS No. 218 Compliance Test

TBD TBD TBD

10004 Motorcycle Helmet Inspection TBD TBD TBD

10005 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms

TBD TBD TBD

10006 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact Speeds

TBD TBD TBD

10007 FMVSS No. 218 Retention System Test Using ISO Headforms

TBD TBD TBD

10008 Positional Roll-off Stability Test per ATSM F1446-06

TBD TBD TBD

10009 Dynamic Test of the Retention System per ECE Regulation No. 22

TBD TBD TBD

10010 Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985

TBD TBD TBD

10011 Face Shield Penetration Test per ECE Regulation No. 22

TBD TBD TBD

10012 Rigid Projections Test per ECE Regulation No. 22

TBD TBD TBD

10013 Quick-Release Mechanism Retention Test per

BSI 6658

TBD TBD TBD

10014 Helmet Rigidity Test per ECE Regulation No.

TBD TBD TBD

10015 High Speed Video of All Samples for Any Single Test

CLIN Description CPTI

Order Qty 1-40

Order Qty 41-80

Order Qty

81-100 10016 CPTI Service Charge (Per Lot) TBD TBD TBD

10017 *Reimbursement for CPTI TBD:

Actual cost of test items

TBD:

Actual cost of test items

TBD:

Actual cost of test items

*Reimbursement for CPTI Contract Line Item Numbers (CLINs) (10017, 20017, 30017, 40017, and 50017) are cost reimbursement CLINs for this contract and any subsequent Delivery Order. At Delivery Order issuance, NHTSA will provide the Contractor with an estimate for the CPTI (if applicable). The Delivery Order will identify the brand, model, size, delivery requirements, quantities ordered, and estimated cost (See Section C.6.13, Test Items/Models). CPTI will be grouped by “Lots” (where a single Lot represents a specified quantity of the same brand, model, and size of helmet – typically no more than 10 unless otherwise specified by the COR). The CPTI Service Charge is the Contractor’s fixed price for acquiring each Lot of CPTI. The cost of obtaining the CPTI will be the actual cost paid by the Contractor (CLINs 10017, 20017, 30017, 40017, and 50017) to the manufacturer for the test items (plus any associated tax, shipping, and handling costs, as applicable) along with the firm fixed price service charge (CLINs 10016, 20016, 30016, 40016, and 50016).

For example, a Delivery Order for 10 “Brand X” helmets, Model “YY”, and size “Medium” represents a single lot. The Contractor shall apply its CPTI Service Charge to that Lot (i.e., one charge). If a Delivery Order includes the Lot presented in the previous example plus a Lot that includes 2 “Brand X” helmets, Model “YY”, and size “Large,” then this represents two Lots and the Contractor shall apply its CPTI Service Charge to both Lots (i.e., two charges).

The Contractor’s invoice for the cost reimbursement CLINs shall include copies of the actual vendor invoices with any associated tax, shipping, and handling costs, as applicable.

The CPTI identified is subject to change by the NHTSA COR provided that (1) the cost for the test item does not exceed the funds available for procuring the CPTI and that (2) the Contractor has not begun fulfilling the order.

The Delivery Order will include a not-to-exceed amount for the cost reimbursement CLIN. If the costs exceed the not-to-exceed amount obligated on the Delivery Order, the Contractor shall notify the Contracting Officer and the COR prior to incurring said costs. The Government will reimburse the Contractor at actual costs for the cost reimbursement CLIN in accordance with FAR Part 31.

B.3.3 Price Schedule – Option Period 1 (Contract Year 2)

(Prices shall cover the Period of Performance from the end of Contract Year 1 through 12 months

Order Qty 1-10

Order Qty 11-20

Order Qty

21-40 20001 FMVSS No. 218 Compliance Test TBD TBD TBD

20002 FMVSS No. 218 Rapid-Response Compliance Test

TBD TBD TBD

20003 Single Sample FMVSS No. 218 Compliance Test

TBD TBD TBD

20004 Motorcycle Helmet Inspection TBD TBD TBD

20005 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms

TBD TBD TBD

20006 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact Speeds

TBD TBD TBD

20007 FMVSS No. 218 Retention System Test Using ISO Headforms

TBD TBD TBD

20008 Positional Roll-off Stability Test per ATSM F1446-06

TBD TBD TBD

20009 Dynamic Test of the Retention System per ECE Regulation No. 22

TBD TBD TBD

20010 Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985

TBD TBD TBD

20011 Face Shield Penetration Test per ECE Regulation No. 22

20012 Rigid Projections Test per ECE Regulation

No. 22

TBD TBD TBD

20013 Quick-Release Mechanism Retention Test per

BSI 6658

TBD TBD TBD

20014 Helmet Rigidity Test per ECE Regulation No.

TBD TBD TBD

20015 High Speed Video of All Samples for Any Single Test

TBD TBD TBD

CLIN Description CPTI

Order Qty 1-40

Order Qty 41-80

Order Qty

81-100 20016 CPTI Service Charge TBD TBD TBD

20017

*Reimbursement for CPTI

TBD:

Actual cost of test items

TBD:

Actual cost of test items

TBD:

B.3.4 Price Schedule – Option Period 2 (Contract Year 3)

(Prices shall cover the Period of Performance from the end of Contact Year 2 through 12 months

Order Qty 1-10

Order Qty 11-20

Order Qty

21-40 30001 FMVSS No. 218 Compliance Test TBD TBD TBD

30002 FMVSS No. 218 Rapid-Response Compliance Test

TBD TBD TBD

30003 Single Sample FMVSS No. 218 Compliance Test

TBD TBD TBD

30004 Motorcycle Helmet Inspection TBD TBD TBD

30005 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms

TBD TBD TBD

30006 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact Speeds

TBD TBD TBD

30007 FMVSS No. 218 Retention System Test Using ISO Headforms

TBD TBD TBD

30008 Positional Roll-off Stability Test per ATSM F1446-06

30009 Dynamic Test of the Retention System per

ECE Regulation No. 22

TBD TBD TBD

30010 Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985

TBD TBD TBD

30011 Face Shield Penetration Test per ECE Regulation No. 22

TBD TBD TBD

30012 Rigid Projections Test per ECE Regulation No. 22

TBD TBD TBD

30013 Quick-Release Mechanism Retention Test per

BSI 6658

TBD TBD TBD

30014 Helmet Rigidity Test per ECE Regulation No.

TBD TBD TBD

30015 High Speed Video of All Samples for Any Single Test

TBD TBD TBD

CLIN Description CPTI

Order Qty 1-40

Order Qty 41-80

Order Qty

81-100 30016 CPTI Service Charge TBD TBD TBD

30017

*Reimbursement for CPTI

TBD:

Actual cost of test items

TBD:

Actual cost of test items

TBD:

B.3.5 Price Schedule – Option Period 2 (Contract Year 4)

(Prices shall cover the Period of Performance from the end of Contact Year 3 through 12 months

Order Qty 1 - 10

Order Qty 11-20

Order Qty

21-40 40001 FMVSS No. 218 Compliance Test TBD TBD TBD

40002 FMVSS No. 218 Rapid-Response Compliance Test

TBD TBD TBD

40003 Single Sample FMVSS No. 218 Compliance Test

TBD TBD TBD

40004 Motorcycle Helmet Inspection TBD TBD TBD

40005 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms

40006 FMVSS No. 218 Impact Attenuation Test

Using ISO Headforms at Variable Impact Speeds

TBD TBD TBD

40007 FMVSS No. 218 Retention System Test Using ISO Headforms

TBD TBD TBD

40008 Positional Roll-off Stability Test per ATSM F1446-06

TBD TBD TBD

40009 Dynamic Test of the Retention System per ECE Regulation No. 22

TBD TBD TBD

40010 Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985

TBD TBD TBD

40011 Face Shield Penetration Test per ECE Regulation No. 22

TBD TBD TBD

40012 Rigid Projections Test per ECE Regulation No. 22

TBD TBD TBD

40013 Quick-Release Mechanism Retention Test per

BSI 6658

TBD TBD TBD

40014 Helmet Rigidity Test per ECE Regulation No.

TBD TBD TBD

40015 High Speed Video of All Samples for Any Single Test

TBD TBD TBD

CLIN Description CPTI

Order Qty 1-40

Order Qty 41-80

Order Qty

81-100 40016 CPTI Service Charge TBD TBD TBD

40017

*Reimbursement for CPTI

TBD:

Actual cost of test items

TBD:

Actual cost of test items

TBD:

B.3.6 Price Schedule – Option Period 2 (Contract Year 5)

(Prices shall cover the Period of Performance from the end of Contact Year 4 through 12 months

Order Qty 1 - 10

Order Qty 11-20

Order Qty

21-40

50001 FMVSS No. 218 Compliance Test TBD TBD TBD

50002 FMVSS No. 218 Rapid-Response Compliance Test

TBD TBD TBD

50003 Single Sample FMVSS No. 218 Compliance Test

TBD TBD TBD

50004 Motorcycle Helmet Inspection TBD TBD TBD

50005 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms

TBD TBD TBD

50006 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact Speeds

TBD TBD TBD

50007 FMVSS No. 218 Retention System Test Using ISO Headforms

TBD TBD TBD

50008 Positional Roll-off Stability Test per ATSM F1446-06

TBD TBD TBD

50009 Dynamic Test of the Retention System per ECE Regulation No. 22

TBD TBD TBD

50010 Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985

TBD TBD TBD

50011 Face Shield Penetration Test per ECE Regulation No. 22

TBD TBD TBD

50012 Rigid Projections Test per ECE Regulation No. 22

TBD TBD TBD

50013 Quick-Release Mechanism Retention Test per

BSI 6658

TBD TBD TBD

50014 Helmet Rigidity Test per ECE Regulation No.

TBD TBD TBD

50015 High Speed Video of All Samples for Any Single Test

TBD TBD TBD

CLIN Description CPTI

Order Qty 1-40

Order Qty 41-80

Order Qty

81-100 50016 CPTI Service Charge TBD TBD TBD

50017

*Reimbursement for CPTI

TBD:

Actual cost of test items

TBD:

Actual cost of test items

TBD:

(End of Section B)

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 ACRONYMS

ACOR Alternate Contracting Officer’s Representative BS British Standard CAP Contractor Acquired Property COR Contracting Officer’s Representative CPTI Contractor Purchased Test Items DOT Department of Transportation FAR Federal Acquisition Regulation FMVSS Federal Motor Vehicle Safety Standards GFP Government Furnished Property GFTI Government Furnished Test Items ISO International Organization for Standardization NHTSA National Highway Traffic Safety Administration NIST National Institute of Standards and Technology OVSC Office of Vehicle Safety Compliance QA/QC Quality Assurance/Quality Control TP Test Procedure

C.2 BACKGROUND

The National Highway Traffic Safety Administration (NHTSA) is an integral part of the United States Department of Transportation (DOT) and its mission is to save lives, prevent injuries, and reduce economic costs associated with motor vehicle crashes. As part of its mission to reduce fatalities and injuries caused by motor vehicle crashes, the NHTSA promulgates Federal Motor Vehicle Safety Standards (FMVSS). Manufacturers of motor vehicles and items of motor vehicle equipment are required to certify that each product they sell in the United States meets the requirements of all applicable safety standards. NHTSA’s Office of Vehicle Safety Compliance (OVSC) is charged with determining whether manufacturers meet the applicable safety standards.

This contract effort will enable the agency to meet its mission by assuring that motor vehicles meet the requirements of FMVSS No. 218, Motorcycle Helmets.

FMVSS No. 218 sets forth the minimum requirements for motorcycle helmets. It includes the testing provisions which are necessary to determine whether a motorcycle helmet meets those requirements. The test provisions include an impact attenuation test, a penetration test, and a retention system test. The test provisions also include inspection of the motorcycle helmet’s configuration and required labeling.

The purpose of this contract is to acquire services associated with the procurement, inspection, compliance testing, and compliance test reporting of motorcycle helmets to assist the Government in its enforcement efforts for FMVSS No. 218. The information and data produced may be used in lawsuits and therefore must be legally defensible.

C.3 DEFINITIONS

Government Furnished Test Items (GFTI) – Refers to test items (motorcycle helmets) owned or acquired by the Government and subsequently provided to the Contractor for use in the performance of the contract. For the purpose of this contract, GFTI and Government Furnished Property (or “GFP”) mean the same thing. The government is the owner of all GFTI.

Contractor Purchased Test items (CPTI) – Refers to test items (motorcycle helmets) purchased by the Contractor for use in the performance of the contract. Title to CPTI vests with the government.

Non-Conforming Test – Refers to a Contractor-performed test that does not comply with applicable Office of Vehicle Safety Compliance (OSVC) test procedure (TP) requirements and contract requirements applicable to that test. Refer to Section H.2 for instructions on how non-conforming tests are to be handled.

Test Passed – Refers to testing that the Contractor conducted successfully and the item (motorcycle helmets) being tested met the FMVSS standards.

Test Failure – Refers to testing that the Contractor conducted correctly, but the item (motorcycle helmets) being tested failed to meet the FMVSS standards. Refer to Section C.6.5 for instructions on how test failures are to be handled.

Days – “Day” means, unless otherwise specified, a business day.

C.4 GENERAL REQUIREMENTS

The Contractor shall furnish the necessary qualified personnel, facilities, materials, supplies, equipment, and services to perform work associated with the procurement, inspection, compliance testing, and compliance test reporting of motorcycle helmets, provided to the Contractor as Government Furnished Test Items (GFTI), or purchased by the Contractor as Contractor Purchased test Items (CPTI) as specified in the contract, with the applicable requirements of Federal Motor Vehicle Safety Standard No. 218, Motorcycle Helmets.

The Contractor shall also furnish the necessary qualified personnel, facilities, materials, supplies, equipment, and services to perform the procurement, receipt, inventory, inspection, testing, and reporting of motorcycle helmets to evaluate requirements and test protocols to support the evaluation of new test procedures as specified in the contract. The Contractor may be asked to provide additional information specific to the tests conducted for NHTSA, including, but not limited to:

details about the test set up, test observations, or details about the test item configuration.

The Contractor shall conduct the tests in accordance with the procedures specified in Section C.6.12 and the test schedule in Section C.6.11. The Contractor shall prepare and submit Preliminary Documents, Monthly Status Reports, Notification of Test Failure and Interim Failure Reports, and Final Test Reports as specified in Section C.6, Specific Requirements and Section F, Deliveries or Performance.

When test failures are identified, the NHTSA Contracting Officer’s Representative (COR) may contact the Contractor and request information to support its investigation of the test results.

Subcontracting is not permitted under this contract with the exception of calibration services as required under this contract. Subcontracting of tests or any portion of a test is NOT permitted (Section H.9).

C.5 KICK OFF MEETING

Within four (4) weeks of the effective date of the contract, the Contractor shall participate in a Kickoff meeting with the Contracting Officer’s Representative (COR), Contracting Officer (CO), and other NHTSA staff. The Kickoff meeting may take place via teleconference, on-site at the Contractor’s testing facility, or at DOT headquarters. If the kickoff meeting is held via teleconference or on-site at DOT headquarters, then the meeting will be approximately two hours in length. If the kickoff meeting is held at the Contractor’s site, then the meeting will be approximately one business day. The Contractor shall make a brief presentation of their understanding of the contract requirements. After the presentation, the parties shall discuss basic contract requirements, including the schedule for testing and test procedures.

C.6 SPECIFIC REQUIREMENTS

C.6.1 Fully Operational Test Site

The Contractor shall possess and maintain a fully operational test site furnished with qualified technical personnel, facilities, and equipment necessary to perform the procurement, inspection, compliance testing and reporting services in accordance with FMVSS No. 218, Motorcycle Helmets, and the terms and conditions of this contract for the full performance period outlined in Section F.2, Period of Performance. The Contractor’s fully operational test site shall be sufficiently staffed to perform and complete testing and associated inspections, and to generate and submit deliverables within the timeframe specified in Section F.4, Deliverables/Milestones.

C.6.2 Preliminary Documents

Within four (4) weeks of the effective date of the contract and prior to conducting any compliance tests, the Contractor shall provide one copy of the following documents to the COR:

• Contractor Test Procedure. Prior to conducting the first compliance or evaluation test, the Contractor shall provide the COR with a detailed in-house test procedure. The test procedure shall include a step-by-step description of the methodology to be used for conducting the test to the applicable standard. Each test procedure shall include as a minimum, general requirements, list of test equipment, photograph requirements, pre- and post-test requirements, test execution processes and data sheets. OVSC test procedures are available for the Contractor to use as guidance for development of its in-house procedures; Checklist for conducting compliance tests. The check-off lists shall document the step-by-step test execution processes, document the specific procedural and performance requirements of the FMVSSs, and should be used in conjunction with the test procedure. The test technician shall use check-off lists to document the completion of each step within the test process to ensure every step is completed in the proper sequence as required;

• Calibration procedure for instrumentation per the requirements stated in the OVSC Test Procedure (TP-218-07). The procedures shall explain how the Contractor implements and maintains its instrumentation calibration system in accordance with established calibration practices. The procedures shall comply with ISO 10012-1, Quality Assurance Requirements for Measuring Equipment, and American National Standard ANSI/NCSL Z540-1-199, Calibration Systems Requirements, and provide a written indication of compliance. All measuring and recording instruments and standards shall be calibrated by the Contractor, or by a commercial facility at the Contractor’s expense, against a higher order standard at periodic intervals as specified in TP-218-07;

• A list of measurement and test equipment used for testing; the list shall provide the following information for each item of measurement and test equipment:

1. Manufacturer name;

2. Model number;

3. Function of the item;

4. Calibration interval.

Copies of the above documents shall be submitted electronically via email, unless otherwise specified by the COR. Preliminary documents will be reviewed within two (2) weeks of submission.

The Contractor shall not begin testing until all preliminary documents have been reviewed and approved by the COR.

Any problems associated with the above documents must be resolved with the COR prior to the start of testing.

C.6.3 Monthly Status Reports

Monthly Status Reports shall be submitted to the COR and Contract Specialist indicating the status of all testing ordered, test reports, and test item inventory status (GFTI and CPTI), and shall be submitted no later than the 15th day of the month following the month being reported. If applicable, the report shall also include any problems or delays the Contractor experienced during the reporting period that are related to the supplies and services under this contract, and the specific action which the Contractor proposes to correct problems or delays identified. The Contractor shall continue to submit Monthly Status Reports until all of the Final Test Reports are accepted by the Government.

The reports shall be prepared in accordance with the OVSC Laboratory Test Procedure (TP-218-07).

The monthly report shall be in Adobe Acrobat Format (PDF), Microsoft Word, or Microsoft Excel format and submitted as specified in F.4, Deliverables/Milestones.

C.6.4 Project Management Reports

Project Management Reports shall be submitted to the COR documenting information necessary to the successful completion of the testing program such as status of test item receipt, discrete size, manufacturer identification, test results, and report numbers in a fillable Microsoft Excel format established by the COR. The COR will return the spreadsheet with information essential to the correct testing of the test items such as the helmet positioning index (HPI). The Contractor shall e-mail the Project Management Reports weekly while test items are being received and tested. The Project Management Report may serve as the Monthly Status Report provided that it meets the requirements of section C.6.3.

C.6.5 Test Failure Reports

The Contractor shall notify the COR by telephone or e-mail no later than the following business day of a test failure. The Contractor shall submit a written interim test failure report by e-mail no later than 2 business days after test failure. The failure reports shall be prepared in accordance with the OVSC Test Procedure (TP-218-07). The Contractor shall submit the failure report as specified in F.4. The failure report shall be in Microsoft Word or PDF format.

In the event of a test failure, Contractor shall respond to follow up requests within 5 days of the original request. The Contractor may be requested to:

• provide test data, pictures, videos and any information as requested by the COR;

• answer questions to fully assist OVSC in conducting failure investigation;

• answer manufacturer’s questions and requests relating the failed test; and

• permit meetings in support of inspection of test samples and equipment at no additional cost to the Government.

C.6.6 Draft and Final Test Reports

Draft test reports for inspection, standard compliance, and evaluation tests (other than rapid response tests) shall be submitted to the COR for review and acceptance within two (2) weeks of completion of all testing and inspection of each motorcycle helmet model. Draft test reports for rapid response tests shall be submitted within two (2) days after completion of each test. Within two (2) weeks of receiving the COR’s comments on the draft test reports, the Contractor shall submit the Final Test Report.

Final reports for compliance testing and inspection shall be prepared in accordance with this section and instructions contained in the OVSC Laboratory Test Procedures (TP-218-07). Final reports for other testing activities will be similar in format to the compliance test reports.

Final reports will be reviewed for technical and format errors. In the event a report is returned to the Contractor for correction/modification, the COR will not certify payment of a Contractor’s invoice until the final test report has been resubmitted and determined to meet contract requirements. In no event shall the return of a report for corrections be deemed to waive the Government’s right to specific performance under the contract.

Final test reports shall be submitted to the COR for approval within 2 weeks after COR approves draft reports. The Contractor shall submit each Final Report in Adobe Acrobat format (PDF) as specified in F.4. The Contractor shall coordinate with the COR for incorporating approval signatures into the Final Reports.

C.6.7 Rapid Response Test

Rapid response testing and reporting shall be performed identically to standard compliance testing (in accordance with FMVSS No. 218 and TP-218-07) and reporting, with the exception that rapid response testing and reporting milestones and deliverables are accelerated.

C.6.8 Single Sample FMVSS No. 218 Compliance Test

A FMVSS No. 218 compliance test on a single helmet sample (as opposed to the typical lot of five helmet samples) in accordance with the procedures specified in Section C.6.12. The single helmet sample will be conditioned in accordance with any one of the procedures specified in S6.4 of FMVSS No. 218 as designated by the COR.

C.6.9 Motorcycle Helmet Inspection

The Contractor shall furnish the necessary equipment and perform an inspection of the helmet’s liner, shell, and labeling in accordance with FMVSS No. 218. A test report, in the general format of a compliance report replacing impact attenuation, penetration, and retention system data with information about the liner and shell (such as thickness, compression characteristics) shall be generated for each helmet inspection lot.

C.6.10 Evaluation Testing

The Contractor shall furnish the necessary equipment and perform testing in accordance with the following:

• FMVSS No. 218 Impact Attenuation Test Using ISO Headforms. The Contractor shall furnish the necessary test equipment and perform this test on a set of four helmets in accordance with the impact attenuation test procedures specified in FMVSS No. 218 and TP- 218-07 using ISO test headforms in lieu of FMVSS No. 218 specified test headforms;

• FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact Speeds. The Contractor shall furnish the necessary test equipment and perform this test on a set of four helmets in accordance with the impact attenuation test procedures specified in FMVSS No. 218 and TP-218-07 using ISO test headforms in lieu of FMVSS No. 218 specified test headforms and at various impact speeds up to and including 7.75 m/s;

• FMVSS No. 218 Retention System Test Using ISO Headforms. The Contractor shall furnish the necessary test equipment and perform this test on a set of four helmets in accordance with the retention system test procedures specified in FMVSS No. 218 and TP-218-07 using ISO test headforms in lieu of FMVSS No. 218 specified test headforms;

• Positional Roll-off Stability Test per ATSM F1446-06. The Contractor shall furnish the necessary test equipment and perform this test on a set of four helmets in accordance with the positional roll-off stability procedures for motorcycle helmets specified in ATSM F1446-06, “Standard Test Methods for Equipment and Procedures Used in Evaluating the Performance Characteristics of Protective Headgear”;

• Dynamic Test of the Retention System per ECE Regulation No. 22. The Contractor shall furnish the necessary test equipment and perform this test on a set of four helmets in accordance with the retention system test specified in the ECE 22-05, S7.6 “Dynamic Test of the Retention System”.

• Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985. The Contractor shall furnish the necessary test equipment and perform this test on a set of four helmets in accordance with the chin bar impact attenuation test specified in the British Standard (BS) 6658:1985, “Specification for Protective Helmets for Vehicle Users;

• Face Shield Penetration Test per ECE Regulation No. 22. The Contractor shall furnish the necessary test equipment and perform this test on a set of four helmets in accordance with the face shield penetration test specified in the ECE 22-05, S7.8.2 “Visor Test- Mechanical Characteristics”;

• Rigid Projections Test per ECE Regulation No. 22. The Contractor shall furnish the necessary expertise and facilities to receive, assemble, operate, and store the test apparatus and perform this test on a set of four helmets in accordance with the rigid projections test specified in the test procedures of the ECE Reg No. 22, “Uniform Provisions Concerning the Approval of Protective Helmets and their Visors for Drivers and Passengers of Motor Cycles and Mopeds” (Figure 1c of ECE R.22). The equipment will be provided as Government Furnished Property (GFP);

• Quick-Release Mechanism Retention Test per BSI 6658. The Contractor shall furnish the necessary test apparatus and perform this test in accordance with the rigid projections test on a set of four helmets specified in the test procedures of the Economic Commission of Europe (ECE) Regulation No. 22, “Uniform Provisions Concerning the Approval of Protective Helmets and their Visors for Drivers and Passengers of Motor Cycles and Mopeds” (Figure 1c of ECE R.22);

• Helmet Rigidity Test per ECE Regulation No. 22. The Contractor shall furnish the necessary test apparatus and perform this test on a set of four helmets in accordance with the helmet rigidity test specified in the test procedures of the ECE Reg No. 22, “Uniform Provisions Concerning the Approval of Protective Helmets and their Visors for Drivers and Passengers of Motor Cycles and Mopeds”;

• High Speed Video of all Samples for any Single Test. The Contractor shall collect high speed video (minimum 500 frames per second) to capture testing in a format (.avi) compatible for viewing by NHTSA. Videos of every test sample within a set (typically, four helmets) for any single test by CLIN shall be recorded.

C.6.11 Testing Schedule

• The Contractor shall commence testing or inspection within ten (10) business days after receipt of CPTI or GFTI and the helmet positioning index for the sample, for the following test(s): FMVSS No. 218 Compliance Test (CLINs 10001, 20001, 30001, 40001, and 50001), Single Sample FMVSS No. 218 Compliance Test (CLINs 10003, 20003, 30003, 40003, and 50003), and Motorcycle Helmet Inspection (CLINs 10004, 20004, 30004, 40004, and 50004).

• The Contractor shall commence testing within two (2) business days after receipt of CPTI or GFTI and test setup information for the following test(s): FMVSS No. 218 Rapid- Response Compliance Test (CLINs 10002, 20002, 30002, 40002, and 50002).

• The Contractor shall commence testing within twenty (20) business days after receipt of CPTI or GFTI, GFE, and as needed, any test setup information for the test item, for the following test(s): FMVSS No. 218 Impact Attenuation Test Using ISO Headforms (CLINs 10005, 20005, 30005, 40005, and 50005), FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact Speeds (CLINs 10006, 20006, 30006, 40006, and 50006), FMVSS No. 218 Retention System Test Using ISO Headforms (CLINs 10007, 20007, 30007, 40007, and 50007), Positional Roll-off Stability Test per ATSM F1446-06 (CLINs 10008, 20008, 30008, 40008, and 50008), Dynamic Test of the Retention System per ECE Regulation No. 22 (CLINs 10009, 20009, 30009, 40009, and 50009), Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985 (CLINs 10010, 20010, 30010, 40010, and 50010), Face Shield Penetration Test per ECE Regulation No. 22 (CLINs 10011, 20011, 30011, 40011, and 50011), Rigid Projections Test per ECE Regulation No. 22 (CLINs 10012, 20012, 30012, 40012, and 50012), Quick-Release Mechanism Retention Test per BSI 6658 (CLINs 10013, 20013, 30013, 40013, and 50013), and Helmet Rigidity Test per ECE Regulation No. 22 (CLINs 10014, 20014, 30014, 40014, and 50014).

• The Contractor shall not deviate from this schedule unless authorized to do so by the

COR.

• At the request of the COR, the Contractor shall determine at no additional cost, the helmet positioning index for the sample.

• When required, the COR will provide test setup information to the Contractor.

C.6.12 Test Procedures

C.6.12.1 Enforcement Testing

• TP-218-07 is attached (see Section J) and is made part of this contract.

• The testing procedures specified in FMVSS No. 218 and TP-218-07, which are made part of this contract, are referred to herein as the “OVSC Test Procedure”.

• The Contractor shall perform all work associated with FMVSS No. 218 Compliance Test

(CLINs 10001, 20001, 30001, 40001, and 50001), FMVSS No. 218 Rapid-Response Compliance Test (CLINs 10002, 20002, 30002, 40002, and 50002), Single Sample FMVSS No. 218 Compliance Test CLINs 10003, 20003, 30003, 40003, and 50003), and Motorcycle Helmet Inspection (CLINs 10004, 20004, 30004, 40004, and 50004), in accordance with the testing requirements of FMVSS No. 218, Motorcycle Helmets, and the Office of Vehicle Safety Compliance document TP-218-07, Laboratory Procedure for FMVSS No. 218 Motorcycle Helmets, dated May 13, 2011.

C.6.12.2 Evaluation Testing

• The Contractor shall perform all work associated with FMVSS No. 218 Impact Attenuation Test Using ISO Headforms (CLINs 10005, 20005, 30005, 40005, and 50005), FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact Speeds (CLINs 10006, 20006, 30006, 40006, and 50006), FMVSS No. 218 Retention System Test Using ISO Headforms (CLINs 10007, 20007, 30007, 40007, and 50007), Positional Roll-off Stability Test per ATSM F1446-06 (CLINs 10008, 20008, 30008, 40008, and 50008), Dynamic Test of the Retention System per ECE Regulation No. 22 (CLINs 10009, 20009, 30009, 40009, and 50009), Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985 (CLINs 10010, 20010, 30010, 40010, and 50010), Face Shield Penetration Test per ECE Regulation No. 22 (CLINs 10011, 20011, 30011, 40011, and 50011), Rigid Projections Test per ECE Regulation No. 22 (CLINs 10012, 20012, 30012, 40012, and 50012), Quick-Release Mechanism Retention Test per BSI 6658 (CLINs 10013, 20013, 30013, 40013, and 50013), and Helmet Rigidity Test per ECE Regulation No. 22 (CLINs 10014, 20014, 30014, 40014, and 50014), in accordance with the specification and testing procedures specified in the applicable part as described in Section C.6.10, Other Testing Activities. Minor deviations are permitted as specified by the NHTSA COR.

C.6.13 Test Items/Models

• For Reimbursement for CPTI (CLINs 10017, 20017, 30017, 40017, and 50017), the Contractor shall acquire CPTI when directed by the Government.

• The Contractor shall only procure CPTI specified by the COR and identified by brand, model, size, quantity, and price. The COR may also provide contact information for a suggested source. The Contractor is not required to use the suggested source if a less expensive source for the same items can be identified. If the Contractor can only identify sources for the CPTI that charge more than the price identified by the COR, prior to placing the order for CPTI, the Contractor shall provide the COR with the updated cost for the CPTI. The COR will review the Contractor’s updated price for the CPTI and either accept or reject the submission.

• Within 15 days of receiving the delivery order, or 15 days of the COR’s acceptance of the revised CPTI price (if required), the Contractor shall order CPTI. The COR will provide purchase identification information incrementally throughout the period of performance for the delivery order.

• The CPTI identified on delivery orders are subject to change by the COR provided that

(1) the cost for the test item does not exceed the funds available for procuring the CPTI, and (2) the Contractor has not begun fulfilling the order.

• The Contractor shall complete all transactions required to purchase the CPTI, including but not limited to, contacting suppliers to determine availability of test items, placing the purchase order for the CPTI, verifying that the correct type and quantity of test items are received for each purchase order placed, verifying the helmets are in new condition, resolving discrepancies with suppliers as necessary, and completing full payment with the appropriate source for the test items purchased.

• The Contractor shall notify the COR of all CPTI orders within one (1) business day of placing the order. The Contractor shall notify the COR within five (5) business days of receipt of the purchased test items (CPTI).

• The fixed price service charge will be paid to the Contractor for each CPTI Lot identified in the order. The Contractor’s invoice for reimbursement of test items purchased shall reflect the actual cost of the test items and shall include copies of the actual supplier invoices.

• Each delivery order will specify the number of motorcycle helmet models to be tested. At the beginning of the test program, the COR will submit the specific brands, models, and sizes of test items to be tested; however, the Government will not be bound by any plans, lists, matrices, or other preliminary data submitted to the Contractor regarding the types or models of motorcycle helmets planned for testing prior to initiation of the testing of each test item. The Contractor shall not substitute test items without approval from the COR. The Contractor shall, in accordance with the OVSC Test Procedure, test each model of motorcycle helmet provided as GFTI or procured as CPTI.

Prior to testing a specific model, the COR may substitute an alternate test item even after delivery of GFTI to the Contractor or purchase of CPTI by the Contractor. The Government may order additional test items.

C.6.14 Measurement and Test Equipment

• All measurement and test equipment and standards used in the performance of services under this contract shall be labeled with the following information:

o date and place of last calibration;

o date of next scheduled calibration;

o name of technician or commercial business performing the calibration;

o full scale measurement range;

o accuracy and tolerance over the entire measurement range or within range used for testing.

• Accuracy and tolerance of measured values shall be indicated on all charts, graphs, tracings, data printouts, and other hard copy output of test measurements and results.

• The Contractor shall maintain records which show the traceability of calibrated measurement and test equipment to standards maintained by the National Institute of Standards and Technology (NIST).

C.6.15 Deviations from Test Procedures

• The Contractor shall only conduct testing for FMVSS No. 218 Compliance Test, FMVSS No. 218 Rapid-Response Compliance Test, Single Sample FMVSS No. 218 Compliance Test, and Motorcycle Helmet Inspection, in accordance with the OVSC Test Procedure and shall notify the COR if any deviations from the OVSC Test Procedure are anticipated. No testing shall be conducted until any requested deviations are approved by the COR.

• The Contractor shall only conduct testing for FMVSS No. 218 Impact Attenuation Test Using ISO Headforms (10005, 20005, 30005, 40005, and 50005), FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact Speeds (10006, 20006, 30006, 40006, and 50006), FMVSS No. 218 Retention System Test Using ISO Headforms (10007, 20007, 30007, 40007, and 50007), Positional Roll-off Stability Test per ATSM F1446-06 (10008, 20008, 30008, 40008, and 50008), Dynamic Test of the Retention System per ECE Regulation No. 22 (10009, 20009, 30009, 40009, and 50009), Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985 (10010, 20010, 30010, 40010, and 50010), Face Shield Penetration Test per ECE Regulation No. 22 (10011, 20011, 30011, 40011, and 50011), Rigid Projections Test per ECE Regulation No. 22 (10012, 20012, 30012, 40012, and 50012), Quick-Release Mechanism Retention Test per BSI 6658 (10013, 20013, 30013, 40013, and 50013), and Helmet Rigidity Test per ECE Regulation No. 22 (10014, 20014, 30014, 40014, and 50014), in accordance with the Test Procedures specified for those tests/CLINs and shall notify the COR if any deviations from the Test Procedures are anticipated. No testing shall be conducted until any requested deviations are approved by the COR.

• The COR may require that minor deviations from the Test Procedures for testing associated with bullets one and two above, be made as deemed necessary.

• Any problems or questions regarding the technical portion of this contract should be referred to the COR.

C.6.16 Storage/Disposition of Government Furnished Test Items (GFTI) and Contractor Purchased Test Items (CPTI)

• Tests items (motorcycle helmets) which have “passed” or “failed” compliance requirements shall be stored by the Contractor, at no additional cost to the Government, until receipt of disposition instructions by the COR.