COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL PRODUCTS/SERVICES

(REVOLUTIONARY FAR OVERHAUL (RFO) DEVIATION)

General Information

Document Type: Combined Synopsis/Solicitation

Solicitation Number: 693JJ426Q000023 Product or Service Code: 6665

Set Aside: None.

NAICS Code: 334519

Contracting Office Address

The U.S. Department of Transportation (DOT) Federal Motor Carrier Safety Administration (FMCSA) Office of Acquisitions Management (OAM), 1200 New Jersey Avenue, S.E., Washington, DC 20590

Description This is a combined synopsis/solicitation for commercial products prepared in accordance with FAR 12.

This announcement constitutes the only solicitation. Quotations are being requested, and a separate written solicitation will not be issued.

Solicitation number 693JJ426Q000023 is issued as a request for quotation radiation detection instruments and probes for the FMCSA Hazmat Division.

This acquisition is unrestricted, and offers from both large and small businesses are eligible for consideration. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334519. The product or service code is 6665. The government will award a firm-fixed price contract resulting from this combined synopsis/solicitation to the responsible quoter whose offer, conforming to the synopsis/solicitation, will be most advantageous to the government (as determined by the solicitation evaluation criteria).

This is an OPEN MARKET FIRM-FIXED-PRICE Request for Quotation and Quoters shall quote a single, total price breakdown utilizing the CLIN chart below. Incomplete quotes or split-CLIN component quotes will be deemed non-responsive and eliminated from consideration.

All interested companies must provide quotations for the following:

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12 http://www.acquisition.gov/ http://www.acquisition.gov/

Supplies Line Item Description Quantity Unit Price Total Price

00001

00002

00003

00004

00005

Ludlum Model 2241-2 Digital Scale Rate-Meter

Ludlum Model 44-38 Sidewall Geiger Muller Detector

Ludlum Model 44-9 Pancake-Type Geiger-Muller Detector/Probe

Factory Integrated Calibration Services (Ludlum Hardware/Firmware)

Shipping

Statement of Work (SOW)

1. Background and Purpose The Federal Motor Carrier Safety Administration (FMCSA) Hazardous Materials Specialists (HMS) are responsible for high-level investigations and Level VI inspections of vehicles transporting Highway Route Controlled Quantities (HRCQ) of Class 7 (radioactive) materials. Per 49 CFR §385.415 and the CVSA/DOE cooperative agreement, FMCSA personnel must be equipped with calibrated, standardized instrumentation to conduct these critical safety inspections in regions where state-level inspectors are not currently available.

2. Objective The contractor shall provide six (6) complete, factory-calibrated radiation detection sets. Each set must consist of a Ludlum Model 2241-2 Digital Scaler/Ratemeter paired with two specific detector probes (Model 44-38 and Model 44-9) to enable both gamma dose rate assessment and surface contamination detection.

3. Requirements (The "Supplies") Each of the six (6) sets must include:

• One (1) Ludlum Model 2241-2 Digital Scaler/Ratemeter (or approved equal).

• One (1) Ludlum Model 44-38 Energy Compensated G-M Probe (with protective cap and cable).

• One (1) Ludlum Model 44-9 Pancake G-M Probe (with protective screen and cable).

• Accessories: All necessary protective carrying cases, operation manuals, and interconnecting cables for the 2241-2 unit.

4. Technical Services (The "Services") The contractor shall provide initial factory calibration for each of the six (6) sets.

• Calibration Standards: All calibrations must be performed in accordance with ANSI N323 standards and be NIST-traceable.

• Integrated Calibration: The contractor must calibrate the 2241-2 meter specifically with the provided 44-38 and 44-9 probes as an integrated system. Constants must be programmed into the 2241-2 memory to ensure accurate readings for both probes.

• Documentation: A formal Calibration Certificate must be provided for each individual instrument set, showing the date of calibration, the identity of the technician/lab, and the traceability to NIST.

5. Delivery and Period of Performance

Period of Performance: All equipment and calibration documentation must be delivered within 90 calendar days of the contract award date.

Shipping: The contractor shall coordinate shipment to six (6) distinct FMCSA regional locations (addresses to be provided upon award). All items shall be shipped FOB Destination in accordance with standardized commercial practices. The contractor bears all risk of loss or damage until final physical acceptance by the government.

6. Inspection and Acceptance The Government will inspect the equipment upon arrival at each destination. Acceptance is contingent upon:

1. Verification of physical condition (no damage in transit).

2. Receipt of the valid, current Calibration Certificate for each set.

3. Successful functional "source check" of the probes upon arrival.

The Quoter must be an Original Equipment Manufacturer (OEM) or an authorized reseller, dealer, or distributor certified by the OEM to provide the required products, licenses, and/or maintenance services.

Quoters must submit official documentation from the OEM confirming their authorized status with their quote submission. Quotes received from non-authorized third parties will be deemed non-responsive and will not be considered for award.

Place of Performance: Contractor Site

FEDERAL ACQUISITION REGULATION (FAR) AND TRANSPORTATION ACQUISITION

REGULATION (TAR) PROVISIONS AND CLAUSES

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at https://www.acquisition.gov.

52.204-7-System for Award Management (NOV 2024)(DEVIATION Sept 2025)

52.209-2-Prohibition on Contracting with Inverted Domestic Corporations – Representation (NOV

2015)(DEVIATION SEP 2025)

52.212-1-Instructions to Offerors – Commercial Products and Commercial Services (NOV

2024)(DEVIATION SEPT 2025)

FAR 52.212-2-Evaluation – Commercial Products and Commercial Services (DEVIATION JAN 2026/APR 2026) Award will be made to the responsible quoter on a lowest price, technically acceptable basis. The Government intends to evaluate quotes and award a purchase order without discussions. The Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

All quoters must have a current active registration in the System for Award Management (www.SAM.gov) at the time of quote submission in order to be eligible to receive an award under this RFQ.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation.

Contracting officers will rely on representations from offers based on provisions in the solicitation.

Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.225-2 Buy American Certificate (OCT 2022)

FAR AND TAR CLAUSES INCORPORATED BY REFERENCE AND FULL TEXT

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations.

FAR 52.212-4-Terms and Conditions–Commercial Products and Commercial Services. (NOV 2023) (Deviation January 2026)

FAR 52.222-90-Addressing DEI Discrimination by Federal Contractors. (Deviation September April 2026)

(a) Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

https://www.acquisition.gov/

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of clause)

FAR 52.240-91 Security Prohibitions and Exclusions. (Deviation September April 2026)

Agency-Specific Clauses

TAR 1252.232-70 Electronic Submission of Payment Requests (NOV 2022) Deviation 2025-02 A1

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause.

Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Processing system. The Department of Transportation utilizes the DELPHI system for processing invoices. The DELPHI module for submitting invoices is called iSupplier. Access to DELPHI is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. Vendors submitting invoices are required to submit invoices via iSupplier (DELPHI) and authenticated via www.login.gov.

(d) Invoice requirements. To receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in iSupplier (DELPHI) shall contain the following:

(1) Invoice number and invoice date.

(2) Period of performance covered by invoice.

(3) Contract number and title.

(4) Task/Delivery Order number and title (if applicable).

(5) Amount billed (by CLIN), current and cumulative.

(6) Total ($) of billing.

(7) Cumulative total billed for all contract work to date.

(8) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

(9) Travel. If the contract includes allowances for travel, all invoices which include charges pertaining to travel expenses will catalog a breakdown of reimbursable expenses with the appropriate receipts to substantiate the travel expenses.

(10) The following statement “The Contractor certifies that, by submitting this invoice to the Government, the supplies and/or services billed have been shipped, rendered, or delivered in accordance with instructions issued by the ordering officer; that they are reflected in the quantities and/or period of performance stated on the invoice; and that such supplies and/or services conform to the quantity and quality requirements specified in the applicable contract, order, or blanket purchase agreement.

Furthermore, pursuant to Executive Order 14173, Ending Illegal Discrimination And Restoring Merit- Based Opportunity, the Contractor certifies that it is in compliance with the Equal Protection principles of the Constitution and all applicable Federal anti-discrimination laws, and acknowledges that such compliance is material to the Government’s payment decision under the False Claims Act (31 U.S.C. § 3729(b)(4)). The Contractor also affirms that it does not operate any diversity, equity, and inclusion (DEI) initiatives that are inconsistent with the Equal Protection principles of the Constitution and the non-discrimination requirements of Federal law, as interpreted by the Supreme Court in Students for Fair Admissions v. Harvard, 600 U.S. 181 (2023).”

(e) Payment system registration. All persons accessing the iSupplier (DELPHI) will be required to have their own unique user ID and password and be credentialed through login.gov.

(1) Electronic authentication. See www.login.gov for instructions.

(2) To create a www.login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then www.login.gov will reply with an email confirming the email address.

(3) iSupplier (DELPHI) registration instructions: New users should navigate to: http://einvoice.esc.gov to establish an account. Users are required to log in to iSupplier (DELPHI) every 45 days to keep it active.

(4) Training on DELPHI. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov.

(5) Account Management. Vendors are responsible to contact their assigned COR when their firm's points of contacts will no longer be submitting invoices, so they can be removed from the system.

(f) Waivers. For contractors/vendors who are unable to utilize DOT's DELPHI system, waivers may be considered by DOT on a case-by-case basis. Vendors should contact their Contracting Officer's Representative (COR) for procedures.

(g) Exceptions and alternate payment procedures. If, based on one of the circumstances set forth in 1232.7002(a) or (b), and the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. If DELPHI is succeeded by later technology, the Contracting Officer will supply the Contractor with the latest applicable electronic invoicing instructions.

(End of clause)

Submission Instructions

All quotations must be sent no later than 4:00PM EST on August 3, 2026 via e-mail to the Contract Specialist Kyle Kohnke (kyle.kohnke@dot.gov) and Matthew Rivera (matthew.rivera@dot.gov). Late submissions will be treated in accordance with the solicitation provision at FAR 52.212-1(c).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist Kyle Kohnke (kyle.kohnke@dot.gov) and Matthew Rivera (matthew.rivera@dot.gov) no later than July 29, 2026 at 12:00PM EST. Any questions received after this date are not guaranteed to be addressed.

All responsible sources may submit a quotation, which will be considered by the agency.

Point of Contact

Kyle Kohnke kyle.kohnke@dot.gov

Matthew Rivera matthew.rivera@dot.gov https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_1 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_1 mailto:kyle.kohnke@dot.gov mailto:matthew.rivera@dot.gov mailto:kyle.kohnke@dot.gov mailto:matthew.rivera@dot.gov