NPMRDS 2027- DRAFT RFQ_MW_11_3_2026v3.pdf

DRAFT REQUEST FOR QUOTATION (RFQ)

Issuing Office: United States Department of Transportation Federal Highway Administration (FHWA) Office of Acquisition & Grants Management (HCFA) 1200 New Jersey Avenue, SE Washington, DC 20590-0001

Agency Contact: Myla Wyatt, Contracting Officer

Email: myla.wyatt@dot.gov

Alternate Agency Contact:

Carolyn Lethert, Contracting Officer Email: carolyn.lethert@dot.gov

Solicitation Number: TBD

Title: The National Performance Management Research Data Set

(NPMRDS) and Technical and Data-Sharing Support

Solicitation Release Date: To be Determined (TBD) anticipated 11/9/2026

Technical Questions (Q&A) Due: TBD anticipated 2:00 PM Eastern Time 11/12/2026

Technical Submission- Phase 1 Due : TBD anticipated 2:00 PM Eastern Time 11/12/2026

Technical Submission- Phase 2 and Price Quotation Due: TBD anticipated 2:00 PM Eastern Time 11/24/2026 mailto:myla.wyatt@dot.gov mailto:carolyn.lethert@dot.gov

1. RFQ INFORMATION AND INSTRUCTIONS FOR PREPARATION OF QUOTATIONS

FAR 52.212-1 Instructions to Quoters—Commercial Products and Commercial Services (SEP 2023)

[DEVIATION APR 2026]

1.1 GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) FAR Subpart 12.2. Quotations are being requested and a separate written solicitation will not be issued.

This is an unrestricted, firm-fixed price (FFP) RFQ. This solicitation is prepared in accordance with Revolutionary FAR Overhaul (RFO) Federal Acquisition Regulation (FAR) Part 12-Acquisition of Commercial Products and Commercial Services, specifically subsection 12.201 Solicitation Procedures. The Government has determined that this requirement is a commercial service and that an award resulting from this solicitation will use Commercial Procedures. RFO FAR 2.101 defines a commercial service. The use of “commercial products or services” or the term “commerciality” under RFO FAR is attributable to the products and/or services and not to the company, firm, entity, or institution providing or offering its products or services to the Government. The successful awardee/quoter will be required to accept all applicable terms and conditions pursuant to applicable RFO FAR Parts, Transportation Acquisition Regulations (TAR) and applicable Federal Highway Administration (FHWA)/Agency regulations.

The North American Industry Classification System (NAICS) code is 541990 with an industry size standard of $19.5 Million. It is the quoter’s responsibility to be familiar with applicable clauses and provisions. RFO FAR provisions and clauses may be viewed and/or downloaded from https://www.acquisition.gov/far-overhaul

All quoters are required to have a current active registration in the System for Award Management (www.SAM.gov) at the time of Technical Submission Phase 1 and Phase 2 to be eligible to receive an award under this RFQ. A responsible quoter is one whose technical submissions and price quotation conform to the RFQ and the Government’s requirements which are detailed in the Statement of Work (SOW).

Failure to furnish all information required in this RFQ may result in the quote/submission being considered non-responsive and being removed from further consideration.

This is an electronic procurement. Paper solicitations will not be sent. Hard copies of quotes/submissions will not be accepted.

1.2 DRAFT RFQ COMMUNICATIONS AND QUESTIONS

The due date for questions concerning this DRAFT RFQ is 12:00 Noon Eastern Time (ET) Friday , November 6 2026. Quoters are limited to three (3) questions each, no exceptions. Each question must be separately numbered, framed/stated as a question, and include a question mark at the end. Multiple questions within a single numbered question will not be accepted or answered, no exceptions. All questions must be emailed to BOTH myla.wyatt@dot.gov and carolyn.lethert@dot.gov. It is highly recommended that quoters carefully and thoroughly read both the RFQ instructions and Statement of Work (SOW) because not all questions will be answered. Any question(s) received after the time and due date will generally not be answered.

Please reference the RFQ number and title: RFQ- The National Performance Management Research Data Set (NPMRDS) and Technical and Data-Sharing Support on all correspondence including the https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/far-overhaul http://www.sam.gov/ subject line of any e-mails related to this RFQ.

Format for Questions: Each prospective quoter e-mailing questions should attempt to state each question in such a way that the quoter would have no objection to the Government publishing that precise question (and its answer) in a formal Amendment to the RFQ. Each prospective quoter shall not word or formulate questions in such a way that the publication of the question (and its answer) would divulge any information that the prospective quoter considers to be proprietary or confidential.

Late Submissions, modifications, revisions, and withdrawals of technical submissions and price quotations

(1) Quoters are responsible for submitting technical submissions and price quotations and any modifications or revisions to the Contracting Officer(s) via email by the time(s) and due date(s) specified in the RFQ.

(2) Any technical submission and price quotation, modification, or revision received after the time(s) and due date(s) specified for receipt of quotations is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful quoter that makes its terms more favorable to the Government MAY be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that technical submissions and price quotations cannot be received by the Contracting Officer by the exact time(s) and due date(s) specified in the RFQ, and urgent Government requirements preclude amendment of the RFQ or other notice of an extension of the closing date, the time(s) and due date(s) specified for receipt of technical submissions and price quotations will be deemed to be extended to the same time specified in the solicitation on the first work day on which normal Government processes resume.

(4) Quoters may withdraw their technical submissions and price quotations by written notice to the Contracting Officer at any time before award.

ATTENTION QUOTERS: Quoters shall direct ALL communications to the attention of the Contracting Officer and/or alternate point of contact listed above (myla.wyatt@dot.gov and Cc..

carolyn.lethert@dot.gov) Please do not include any other @dot.gov email addresses or other government email addresses on the To, Cc, or Bcc lines when emailing inquires, questions, technical submissions, and price quotations.

Communications with other Government officials may compromise the competitiveness of this acquisition, and result in the disqualification of the quoter and/or cancellation of the RFQ.

The Government intends to conduct this acquisition through a two-phased technical submission with an advisory down-select. A notional schedule for the requirement is below:

Event Time and Due Date Technical Submission-Phase 1 Technical Experience (Phase 1- advisory down select)

2:00pm ET November 12, 2026

Notification to Quoters of Advisory Down- Select November 16, 2026 Technical Submission-Phase 2 Technical Capability Master Staffing Plan and Resumes Staffing Contingency/Replacement Plan Price Quotation- Phase 2 Pricing

2:00pm ET November 24, 2026

Past Performance Small Business Subcontracting Plan Anticipated Award December 7, 2026

This acquisition has a compressed acquisition timeline, and therefore time extensions for Q&A, technical submission- Phase 1, technical submission-Phase 2, and price quotation- Phase 2 are unlikely.

It is highly recommended quoters utilize the notional schedule to prepare technical submissions and price quotations to ensure timely submission and receipt.

Instructions for Technical Submission Price Quotation Preparation: The following instructions are for the preparation of technical submissions and price quotations. The purpose of this section is to establish requirements for the format and content of technical submissions and price quotations contain all essential information and can be evaluated in accordance with the RFQ. Quoters are instructed to read the entire solicitation document, including all attachments (if applicable) prior to preparing and submitting questions, technical submissions and price quotations. Omission of any information from the quote submission requirements may result in rejection of the quoters technical submission and price quotation.

(a) Quoters are expected to follow the detailed RFQ preparation instructions fully and carefully. The Government will rely on the information provided by the quoter to evaluate its technical submissions (Phase 1 and 2) and price quotation. It is imperative that quoters carefully follow the instructions set forth below and submit technical submissions and price quotations in the format and with the content specified below, providing all requested information.

(b) Quoters that fail to provide information in the format requested may be found non-responsive and may be rejected without further consideration if the Contracting Officer determines that a significant revision or addendum to the quoter’s technical submission(s) and price quotation would be required for further evaluation, and especially if the incompleteness of the submissions or quotation or errant formatting appears to be due from a lack of diligence or competence.

(c) The instructions provided have been specifically tailored to the evaluation procedures to be applied for submission evaluations. They are designed to ensure the submission of information essential to the understanding and comprehensive validation and evaluation of technical submissions and price quotations.

Clarity and completeness are of utmost importance to the submission. The relevance and conciseness of the submission is important.

Quoters are responsible for the accuracy and completeness of submissions and quotations. The technical submissions and price quotations shall be valid for one hundred and eighty (180) calendar days from the respective submission and quotation due date.

(d) Use of artificial intelligence (AI): Quoters may use artificial intelligence (AI)/super intelligence in preparing technical submission(s) and price quotation(s). If a quoter uses AI to prepare its technical submission(s) and price quotation, the quoter must provide an explicit disclosure within its written technical submissions and price quotation. By submitting technical submission Phase 1 or Phase 2, as well as price quotation, the quoter affirms that they have reviewed any submission elements produced by AI and that its technical submissions and price quotation are accurate. Technical submission(s) and price quotation(s) produced or resulting from inaccurate AI information may be a basis for removal of a quoter’s technical submission and price quotation from further consideration under this RFQ.

(e) The Government intends to, but does not guarantee, confirm receipt of technical submissions and price quotations. Due to the technical submissions and price quotation format requirements, hard copy or faxed quotes will not be accepted.

1.2 FORMAT FOR TECHNICAL SUBMISSION AND PRICE QUOTATION

(a) Quoters shall submit signed and dated technical submissions and price quotations on or before the exact due date and time specified in this RFQ. Technical submissions and price quotations must include:

1) Quoter’s name, address, telephone and e-mail address;

2) RFQ number and title/name and;

3) Quoter’s SAM.gov Unique Entity Identifier UEI number;

4) Quoter’s Cage Code

5) Size standard under NAICS code under NAICS code 541990-All Other Professional, Scientific and Technical Services

6) Identify all applicable classifications for your organization such as:

(a) Large Business

(b) Small Business

(c) Small Disadvantaged Business

(d) Economically Disadvantaged Woman-Owned Small Business (EDWOSB)

(e) Woman-Owned Small Business (WOSB)

(f) 8(a)

(g) HUBZone

(h) Service-Disabled Veteran Owned Small Business (SDVOSB)

(i) Veteran Owned Small Business (VOSB)

(j) Non-Profit

(k) Other

(b) In response to this RFQ, technical submissions and price quotations MUST adhere to the following formatting requirements:

(1) Do not include marketing materials.

(2) Technical submissions and price quotations shall be prepared to print on 8½ x 11-inch paper.

(3) Margins (Top, Bottom, Right and Left) no smaller than 1" (headers and footers are allowed in the margins)

(4) Arial or Times New Roman size 12 font

(5) Technical submission and price quotations are required to be submitted in a format readable by Microsoft (MS) Word, MS Excel, Google Docs, Google Sheets or in text searchable PDF format, as applicable.

(6) Volume 1- Technical Submission Phase 1 is limited to 3 pages.

(7) Volume 1-Techncial Submission Phase 2 is limited to 40 pages, not including resumes, cover page, and table of contents. Resumes are limited to 2 pages each.

(8) Volume 2- Price Quotation does not have a page limitation.

(9) The subject line of your email and all correspondence must include the RFQ number and name/title found on the cover page.

PLEASE NOTE: Pages exceeding the page limitations above will be eliminated from evaluation.

1.3 TECHNICAL SUBMISSION AND PRICE QUOTATION ORGANIZATION

Technical submission(s) and price quotation materials must be labeled and organized as follows:

1. Volume I -Technical Submission-Phase 1

2. Volume I-Technical Submission-Phase 2

3. Volume II-Price Quotation-Phase 2

All volumes must be clearly labeled and separated from the other (i.e., separate electronic files). Volume 2- Price Quotation price information must only be supplied in the price quotation, and Volume 1- Technical Submissions (Phase 1 and Phase 2) must not contain any pricing information for this requirement under the RFQ (caveat:

may contain total contract/dollar value of prior or relevant experience). To be acceptable, quoters technical submissions and price quotation must meet all the requirements set forth in the RFQ instructions and the SOW. Failure to provide the information detailed in the RFQ instructions to include technical submission(s) and price quotation organization requirements may result in technical submission(s) and price quotation not being considered for award.

1.4 VOLUME I-TECHNICAL SUBMISSION-PHASE 1

Technical Experience: Quoter(s) must demonstrate the technical qualifications and direct experience below in its Technical Submission-Phase 1 to be considered highly rated (simply restating the requirements 1-3 will be considered non-responsive). Quoters must provide verifiable information in response to the following:

1. Probe Data Access: The ability to secure direct access to probe vehicle data from multiple data providers covering the three (3) different vehicle types as stated in the SOW with latency not exceeding two (2) days or formal written commitments from third-party data providers guaranteeing access to the required data. The quoter’s response must describe a plan for obtaining the data including proposed data providers.

2. Geospatial Conflation Expertise: Direct demonstrative experience conflating the Highway Performance Monitoring System (HPMS) geospatial network with the Traffic Message Channel (TMC) geospatial network, including detailed quality assurance and quality control (QA/QC) processes across at least one entire U.S. state and NPMRDS data update/resynchronize after conflation. The quoter’s response must include the following information for at least one listed example: 1) description of requirement; 2) quoter’s role (i.e. prime, subcontractor); 3) federal contract number or if private sector or other title/identifying information; 4) period of performance; 5) total dollar value; 6) name, phone number, and email address for a reference who can verify the information. At the Government’s discretion, the information provided may be verified and references may be contacted.

3. Persistent Data Storage and Access: Direct demonstrative experience providing perpetual data storage and access to large user groups with multiple levels of access controls including developing and deploying the data disseminating platform. The quoter’s response must include the following information for at least one listed example: 1) description of requirement; 2) quoter’s role (i.e. prime, subcontractor); 3) federal contract number or if private sector or other title/identifying information; 4) period of performance; 5) total dollar value; 6) name, phone number, and email address for a reference who can verify the experience. At the Government’s discretion, the information provided may be verified and references may be contacted.

1.5 NOTIFICATION-ADVISORY DOWN SELECT: Based on the notional schedule detailed under section 1.2 above, quoters that submit a timely technical submission- Phase 1 will receive an advisory notification via e-mail. This notification will advise the quoter of the Government's advisory recommendation to proceed or not to proceed to technical submission and price quotation Phase 2.

Quoters who are rated most highly for technical submission- Phase 1 technical experience- requirements 1-3 will be advised to proceed to Phase 2 of the technical and price quotation submission process. Quoters who are not among the most highly rated will be advised that their respective company/firm/entity are unlikely to be viable competitors, along with the basis for the Government's advisory recommendation.

The intent of this advice is to minimize quotation development costs for those quoters with little to no chance of receiving an award. Although the Government will highly recommend that these quoters do not proceed to Phase 2, this is a recommendation only, and quoters who are advised not to proceed to Phase 2 may elect to continue their participation in the RFQ.

PLEASE NOTE: Failure to submit a timely responsive technical submission-Phase 1 in accordance with the RFQ will preclude the quoter(s) from participation in technical submission and price quotation Phase 2 and no further consideration will be given. Phase 2 technical submissions and price quotations will not be accepted from quoters who have not submitted technical submission- Phase 1 by the time and due date stated in this RFQ.

1.6 VOLUME I-TECHNICAL SUBMISSION-PHASE 2

1. Technical Capability: The quoter shall describe technical capability and experience and explain how its data meets the RFQ requirements as detailed in the SOW and demonstrate the following:

1. Identify/indicate the vehicle probe data that will be used, the sources of the probes, and how the quoter shall achieve access to the probe data.

2. Provide a detailed technical process for meeting monthly data coverage and data accuracy requirements including completeness, strength, and reliability as stated in the SOW stated in Part 2d, Task 2. The process shall cover any diagnostic measures and a diagnostic evaluation for the previous full calendar year.

3. The technical submission shall specify how the probe data frequency, quality, and accuracy requirements will be met including data validation and calibration as stated in Part 2d, Task 2. The technical submission shall specify the consistency of probe data and the actual presence of vehicles by comparing to the hourly traffic counts on roadway.

4. If the vehicle probe data is not owned or currently possessed by the quoter, the quoter’s technical submission shall include a signed commitment letter from at least one vendor to provide data necessary to meet the contract requirements and demonstrate the ability to establish and maintain agreements with appropriate vehicle probe data vendors to ensure continuous data collection. The quoter shall demonstrate the ability to maintain agreement with appropriate probe data source to ensure continuous data collection.

5. Technical submission- shall include a plan for maintaining and increasing the number of vehicle probes as part of this data set.

6. A detailed explanation of its vehicle probe data sources and the metadata and demonstrate the ability to provide the TMC level daily 5-minute travel time data including:

• Date/time and Direction of travel,

• 3 Average travel times (Passenger only, Freight only and All Vehicles),

• Location: segment id, route, State (State coding must be in FIPS2).

7. Technical submission- Phase 2 shall include sample data, identifying a particular time and location, for each classification, as well as a detailed description of how the proposed data meets the above requirements.

8. The proposal shall describe how the data is statistically significant for the population it represents or is accurate for the travel times/speeds provided) for passenger, freight, and all traffic) for the entire NHS roadways. The proposal shall describe and include specifications and information on segment lengths, link information and other GIS file parameters under Parts 2a and 2b, Task 2.

9. Shall include proposed processing timeframe to meet the delivery timeline including daily, weekly, monthly, quarterly and annual covering all tasks for a consecutive 12-month, and the plan for and methods to disseminate data to the broaden NPMRDS user groups.

10. Must include a detailed description of the proposed means for technical support and include how the requirement for timeliness of responses will be met.

2. Master Staffing Plan: Quoter shall provide a detailed master staffing plan, which identifies all labor categories/titles and key personnel and associated level of effort (LOE)/ hours, and professional experience, capabilities, and credentials.

NOTE: For the staffing matrix, Quoters are responsible for using the staffing matrix format that the quoter determines to be clear and adequate. Quoters may also use the example below and may edit as needed (please ensure that all calculations are accurate):

Name Labor Category Proposed Hours

Task 2.1 Task 2.1 Total

Total

a) Master Staffing Plan-Resumes: Quoter shall submit resumes for key personnel only- resumes must be organized and include page numbers. Key personnel labor categories and titles shall be identified. Resumes must clearly match the topic area in which the staff member(s) will be utilized and may not exceed 2 pages. The resumes shall include academic background;

technical qualifications; project management, subject matter expertise; relevant project level experience; and professional affiliations, licenses, designations or national committee appointments.

3. Staffing Contingency/Replacement Plan : Quoter shall provide a detailed plan to replace the key personnel over the entire period of performance. The contingency/replacement plan must demonstrate the quoter’s plan and ability to replace key personnel without any disruption in services or adverse impact on contract performance. As a part of its staffing contingency/replacement plan the quoter must provide a detailed recruitment and hiring plan to replace key personnel as necessary.

4. Subcontractor(s): Quoters shall identify all subcontractors that will be used in carrying out any of the requirements as detailed in the SOW and the following minimum information concerning the subcontractor shall be furnished:

a) Subcontractor(s)- company/firm/entity name, UEI, address, point of contract, email, and phone number.

PLEASE NOTE: Quoters may be required to submit a Subcontracting Plan under Volume II- Price Quotation. Do not submit a Subcontracting Plan under Volume I- Technical Submission- Phase 2 for the section above -only identify subcontractors and include company/firm/entity name, UEI, address, point of contract, email, and phone number.

1.7 VOLUME II- PRICE QUOTATION- PHASE-2

1. Pricing: The quoter shall provide pricing information with the details and assumptions that are included in the

Quoter’s price. Price submissions must adhere to the pricing structure established in the Schedule of Services below. Quoters shall include the following documents (in the order listed):

At a minimum the price quotation must contain:

(a) Pricing – See Schedule of Services. The price to perform the work must be for the base CLIN(s) and optional CLIN(s) and option periods as identified in the Schedule of Services.

(b) The quoter is required to include within their price quotation a Milestone Payment Schedule that requests interim payments for deliverables and services completed. The deliverables and services completed must be inspected and accepted by the Contracting Officer or their designated Contracting Officer’s Representative (COR). Milestone payments are not intended to be monthly percentages of the awarded contract, but rather payments for completed SOW tasks/services.

(c) The quoter shall submit, under a separate tab, all (if any) all assumptions or conditions upon which its price quotation is based. Note that assumptions or conditions that are non-conforming to the RFQ may result in its price quotation being deemed non-responsive and excluded from further consideration. Any information submitted must support all prices quoted. Include sufficient details to clearly establish the relationship to the information provided to prices quoted. Support any information provided by explanations or supporting rationale as needed to permit the Government to evaluate the documentation. Submission of certified cost or pricing data is not required.

2. Other Financial / Organizational Information:

(a) Conflicts of Interest: The quoter shall provide a brief statement in its submission that describes in a concise manner all past, present or planned organizational, contractual or other interest(s), which may affect the quoter’s ability to perform the resulting contract/order in an impartial and objective manner. The contracting officer will review the statement and may require additional relevant information from the quoter. In accordance with RFO FAR Subpart 9.5, all such information, and any other relevant information known to DOT, will be used to determine whether an award to the quoter may create an actual or potential conflict of interest. If any such conflict of interest is found to exist, the contracting officer may (a) disqualify the quoter, or (b) determine that it is otherwise in the best interest of the United States to contract with the quoter and include appropriate provisions to mitigate or avoid such conflict in the contract awarded.

(b) Artificial Intelligence (AI): The quoter shall explicitly state whether an AI tool was utilized to generate its Volume I- Technical Submission Phase 1, Volume I- Technical submission- Phase 2, and Price Quotation- Phase 2. Information or data produced or resulting from inaccurate AI information may be a basis for removal of a quoter’s technical submission and price quotation from further consideration under this RFQ.

(c) Terms and Conditions: The quoter must state that they agree to all terms and conditions of this RFQ, including all documents, exhibits, and all other attachments that are incorporated by reference. No exceptions may be taken. This includes the determination that this requirement is a commercial requirement and commercial clauses apply. Failure to agree to all terms and conditions of the solicitation may be a basis for removing a quoter from further consideration.

(d) Points of Contact (POCs): Provide the name(s), email addresses, and telephone number(s) of personnel authorized to represent and authorized signatories of quoter’s company, firm, or entity. Also provide the name(s) and title(s) of the individuals that prepared the technical submissions and price quotations and the relationship to the quoting organization.

3. Subcontracting Plan: Pursuant to RFO FAR 19.109 (a)(1)(i) Each prime quoter who is other than a small business shall include within its price quotation a complete copy of the prime quoter’s subcontracting plan. The quoter shall also submit a subcontracting plan in accordance with the instructions/format in Attachment 7. In the event that the quoter has no such plan, the form shall be submitted with “no plan identified” indicated on the form as applicable and the quoter shall submit a statement of circumstances supporting that determination. Subcontracting commercial products and services are also pursuant to RFO FAR Subpart 44.4 - Subcontracts for Commercial Products and Commercial Services.

FAR 52.212-2 Evaluation—Commercial Products and Commercial Services (SEP 2023) [DEVIATION

APR 2026]

Evaluation factors . The Government will award a firm-fixed-price (FFP) contract or purchase order resulting from this RFQ to the responsible quoter whose technical submissions and price quotation conforming with the requirements of this RFQ/solicitation and the SOW which provides the best value to the Government. In determining which technical submissions and price quotation provides the best value to the Government, a holistic assessment of each quoter’s technical submissions and price quotation will be conducted. The following factors will be used to evaluate technical submission(s) and price quotation(s):

Technical Submission- Phase 1

1. Technical Experience- Phase 1 (non-price) Advisory Down Select (see Section 1.5 above)

Technical Submission Phase 2

1. Technical Capability (non-price)

2. Master Staffing Plan and Resumes and Staffing Contingency/Replacement Plans (non-price)

Price Quotation – Phase 2

3. Past Performance (not the same as relevant experience under this RFQ) (non-price)

4. Small Business Subcontracting Plan –evaluated pass/fail (only evaluated for best suited quoter) (non-price)

5. Price Quotation

Under technical submission- Phase 1, technical experience-Phase 1 will be carried forward into Phase 2.

Technical experience- Phase 1 and technical capability-Phase 2 are of equal importance and are the most important non-price factors. Under technical submission-Phase 2-technical capability; master staffing plan and resumes, staffing contingency/replacement plans; past performance; small business subcontracting plan are listed in descending order of importance, and when all Phase 1 and Phase 2 non-price factors are combined, they are approximately equal to price. The small business subcontracting plan will be evaluated pass/fail for the apparent best-suiter quoter only. Due to budgetary constraints, it is highly unlikely that the Government will be able to increase funding for superior technical capability.

RFO FAR 12.203(c) Evaluation- Technical Submission- Phase 1- Technical Experience requirements 1-3 and Technical Submission- Phase 2- Technical Capability requirements 1-10

Technical submissions will be evaluated and assessed based on all the Phase I and Phase II requirements with the following criteria considered of equal importance.

(a) Phase 1 and 2 technical submissions include technical/management approach demonstrating practical experience and capability to perform the tasks outlined in the SOW and all the terms and conditions of the RFQ:

(1) An approach to produce actual measured travel times and speeds from probe data and timely delivery of data.

(2) The completeness and representativeness of all traffic, passenger and freight data sets as outlined in the SOW.

(3) Proven consistency with existing NPMRDS implementation of requirements.

(4) The level of completeness of geographic coverage to be provided and the relevant temporal coverage.

(5) The completeness and adequacy of proposed specifications and information on segment lengths, link information and other GIS feature attributes to be provided as outlined in the SOW.

(6) The strength and completeness of proposed data dissemination approach(es).

(7) The viability and usefulness of technical assistance approach.

(b) Technical submission demonstrates a staffing approach showing that proposed staff have the relevant experience, education and expertise to successfully perform the work required in the

SOW;

(1) Knowledge of, proven expertise, and actual practices (not mere theoretical knowledge) with the type of work to be performed as outlined in solicitation that shall include the following:

• Probe data cleansing and aggregation.

• Nationwide Highway GIS expertise with hands on experiencing effective spatial conflation.

• Dissemination of data approaches.

• Previous probe or traffic data analysis experience.

• Knowledge and hands on experience conducting NPMRDS data analyses required by all the optional tasks.

• Technical assistance experience.

(2) Proposed Key Personnel - Demonstrated education, experience, and accomplishments of key personnel to perform their proposed duties under the contract.

(3) The technical submission includes a sound, adequate, clear, and realistic proposed project team organization and contingency plan;

• Organizational structure and capability.

• Organizational hierarchies, roles, responsibilities, and lines of communication between team members.

• Sufficient approach to risk management.

Confidence Ratings-The Government will assign an overall Confidence Rating to each quoter:

High Confidence

The Government has high confidence that the Quoter understands the requirement, proposes a sound approach, and will be successful in performing the contract with little or no Government intervention.

Some Confidence

The Government has some confidence that the Quoter understands the requirement, proposes a sound approach, and will be successful in performing the contract with some Government intervention.

Low Confidence

The Government has low confidence that the Quoter understands the requirement, proposes a sound approach, or will be successful in performing the contract even with Government intervention.

Quoters that receive an overall technical rating of “Low Confidence” will not be eligible for award and no further evaluation will be conducted.

Best Suited Quoter- the Government anticipates selecting the best-suited quoter from initial responses, without engaging in exchanges with quoters. Quoters are strongly encouraged to submit their best technical solutions and price in response to this RFQ. Once the Government determines the quoter that is the best-suited (i.e., the apparent successful quoter), the Government reserves the right to communicate with only that quoter to address any remaining issues, if necessary, and finalize the contract with that quoter. These issues may include technical and price. If the parties cannot successfully address any remaining issues, as determined pertinent at the sole discretion of the Government, the Government reserves the right to communicate with the next best-suited quoter based on the original analysis and address any remaining issues. Once the Government has begun communications with the next best-suited quoter, no further communications with the previous quoter will be entertained until after the task order has been awarded. This process shall continue until an agreement is successfully reached and a contract is awarded.

Based upon the results of the holistic assessment of each quoter’s technical submissions (Phase 1 and 2), past performance, small business subcontracting plan, and price the Government may make an award to other than the lowest-priced quoter or the quoter with the highest technical rating if the source selection official determines that to do so would result in the best value to the Government.

PAST PERFORMANCE

Past performance information is evaluated as a predictor of future contract performance. Using past performance information for each quoter, the Government will assess the probability that the instant requirement will be successfully completed in accordance with contract terms.

In evaluating past performance, the Government will consider information provided by the contractor in its submission, as well as any other information available to the Government. The Government, at its sole discretion, may seek additional past performance information from other sources such as the Contractor Performance Assessment Reporting System (CPARS). The past performance evaluation may include but is not limited to:

1. Timeliness – Delivery or Performance,

2. Quality of products or services provided

3. Cost control (if applicable)

4. Relevance and recency of the prior work to the requirements in the RFQ/solicitation including scope, size, and currency.

5. Overall Management of the project;

6. Compliance with subcontracting plans/goals; and

7. General trends in past performance.

The Government will consider past performance information submitted by the quoter on its predecessor companies, key personnel who have relevant experience, or its performance as a subcontractor performing major or critical aspects of the requirement. The Government reserves the right to assess the past performance of proposed subcontractors. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the quoters, the Agency’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the Quoter will not be evaluated favorably or unfavorably.

SMALL BUSINESS SUBCONTRACTING PLAN

The Small Business Subcontracting Plan (if applicable) will be evaluated on a “Pass/Fail” basis considering the Government’s socio-economic goals as stated in Attachment 7 and in compliance with the requirements of

FAR 52.219-9.

PRICE EVALUATION

The price element of the price quotation will not be given a confidence rating The Government will evaluate the quoter’s total quoted price to determine if prices is fair and reasonable. The Government will evaluate total price inclusive of all options. The "total evaluated price" will be evaluated for price reasonableness through comparison with other quoted prices and may include other price analysis techniques. The price evaluation will determine whether the proposed prices are complete and reasonable in relation to the RFQ and SOW requirements.

The quoter’s prices must be entirely compatible with the quoter’s technical submissions and consistent with the pricing requirements listed in this RFQ. Price quotation(s) that do not align to the quoter's technical submissions may indicate an inability to understand the requirements and therefore may be considered a high-risk approach to contract performance.

This RFQ and resulting contract (if awarded) includes optional task(s). Prices will be evaluated and included in total contract value but may not be funded at time of task order award. If exercised, optional tasks are subject to availability of funds. Please identify/label optional tasks in price quote as detailed in Schedule of Services.

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Transportation Acquisition Regulation (48 CFR Chapter 12) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

RFO FAR 52.217-4 EVALUATION OF OPTIONS EXCERCISED AT TIME OF AWARD

(JUNE 1988) [DEVIATION OCT 2025]

Except when it is determined in accordance with FAR 17.202(b) not to be in the Government’s best interests, the Government will evaluate the total price for the basic requirement together with any option(s) exercised at the time of award.

(End of provision)

RFO FAR 52.217-5 EVALUATION OF OPTIONS (JULY 1990) [DEVIATION OCT 2025]

Except when it is determined in accordance with FAR 17.202(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(End of provision)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO

INFLUENCE CERTAIN FEDERAL TRANSACTIONS (SEP 2024)

52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN

INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS-

REPRESENTATION (JAN 2017)

52.204-7 SYSTEM FOR AWARD MANAGEMENT-REGISTRATION ((NOV 2024)

[DEVIATION SEP 2025]

52.209-12 CERTIFICATION REGARDING TAX MATTERS (OCT 2025)

52.219-2 EQUAL LOW BIDS (OCT 1995) [DEVIATION NOV 2025]

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND REPRESENTATION

(JUN 2020)

52.222-52 EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT LABOR

STANDARDS FOR CERTAIN SERVICES-CERTIFICATION (MAY 2014)

[DEVIATION APR 2026]

https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

SCHEDULE OF SERVICES

The quoter shall furnish all services and required supplies to perform the tasks described under this contract entitled, The National Performance Management Research Data Set (NPMRDS) and Technical and Data-Sharing Support. The estimated total price range for Tasks 1, 2, 3 combined is $5,700,000.00-$6,800,000.00 ($5.7-$6.8M). The estimated total price range for Optional tasks 4, 5, 6, and 7 combined is $1,700,000.00-$1,900,000.00. The total estimated value of the contract is between $7,400,000.00-$8,900,000.00. The total price estimates are provided for informational purposes only and are not intended as a floor or ceiling for potential price quotations. Quoters must complete the Schedule of Services below and submit with Volume II- Price Quotation- Phase 2

CLIN DESCRIPTION PRICE

00101

The Contractor shall provide NPMRDS data sets, passenger data, and technical and data-sharing support services for NPMRDS – Tasks 1-3 Pricing: Firm Fixed Price Period of Performance: 15-months from the effective date of the award covering 15-months 2027 NPMRDS and Optional Tasks data.

00102 Optional Task 4- Compute and Deliver Freight Truck Travel Time Reliability Measures

00103 Optional Task 5- Deliver Travel Time Reliability Measure (TTRM)

00104 Optional Task 6 - Develop and Deliver the Monthly, Quarterly, and Annual Peak Hour Excessive Delay

00105 Optional Task 7- Work Zone Performance Measure Computation Total price base period to include all optional tasks

10101

Option Period 1: The Contractor shall provide NPMRDS data sets, passenger data, and technical and data-sharing support services for NPMRDS Tasks 1-3 Pricing: Firm Fixed Price Period of Performance: 12-month extension to the period of performance covering 12-month 2028 NPMRDS and Optional Tasks data.

10102 Optional Task 4- Compute and Deliver Freight Truck Travel Time Reliability

10103 Optional Task 5- Deliver Travel Time Reliability Measure (TTRM)

10104 Optional Task 6 - Develop and Deliver the Monthly, Quarterly, and Annual Peak Hour

10105 Optional Task 7- Work Zone Performance Measure Computation

Total price option period 1 to include all optional tasks

20101

Option Period 2: The Contractor shall provide NPMRDS data sets, passenger data, and technical and data-sharing support services for NPMRDS Tasks 1-3 Pricing: Firm Fixed Price

12-month 2029 NPMRDS and Optional Tasks data

20102 Optional Task 4- Compute and Deliver Freight Truck Travel Time Reliability

20103 Optional Task 5- Deliver Travel Time Reliability Measure (TTRM)

20104 Optional Task 6 - Develop and Deliver the Monthly, Quarterly, and Annual Peak Hour

20105 Optional Task 7- Work Zone Performance Measure Computation

Total price option period 2 to include all optional tasks

30101

Option Period 3: The Contractor shall provide NPMRDS data sets, passenger data, and technical and data-sharing support services for NPMRDS Tasks 1-3 Pricing: Firm Fixed Price

12-month 2030 NPMRDS and Optional Tasks data

30102 Optional Task 4- Compute and Deliver Freight Truck Travel Time Reliability

30103 Optional Task 5- Deliver Travel Time Reliability Measure (TTRM) 30104 Optional Task 6 Develop and Deliver the Monthly, Quarterly, and Annual Peak Hour

30105 Optional Task 7- Work Zone Performance Measure Computation Total price option period 3 to include all optional tasks

40101

Option Period 4: The Contractor shall provide NPMRDS data sets, passenger data, and technical and data-sharing support services for NPMRDS Tasks 1-3 Pricing: Firm Fixed Price

12-month 2031 NPMRDS and Optional Tasks data.

40102 Optional Task 4- Compute and Deliver Freight Truck Travel Time Reliability

40103 Optional Task 5- Deliver Travel Time Reliability Measure (TTRM)

40104 Optional Task 6 - Develop and Deliver the Monthly, Quarterly, and Annual Peak Hour

40105 Optional Task 7- Work Zone Performance Measure Computation

Total price option period 4 to include all optional tasks

TOTAL CONTRACT VALUE TO INCLUDE ALL OPTIONAL TASKS AND OPTION

PERIODS

This RFQ and resulting contract (if awarded) includes optional tasks and option period prices will be evaluated and included in total contract value but may not be funded at time of award. If exercised, optional tasks and option periods are subject to availability of funds. Please identify/label optional tasks and option periods in price quotation as detailed in Schedule of Services above.

NOTE: Unless otherwise approved, the Contractor will be paid the FFP of each CLIN upon successful completion and Government acceptance. The Contractor may request milestone payments in accordance with work completed and accepted by the Government. Satisfactory completion and acceptance will be determined by the Contracting Officer’s Representative

(COR).

National Performance Management Research Data Set (NPMRDS) Support

Statement of Work (SOW)

BACKGROUND

The FHWA, an agency within the U.S. Department of Transportation (USDOT) is charged with the broad responsibility of ensuring that America’s roads and highways continue to be the safest and most technologically up to date. With continued growth in both traffic and freight volumes, significant portions of the transportation system experience congested conditions on a regular basis, leading to unreliable service to the American people. FHWA has engaged in broad activities in partnership with State and local transportation agencies to improve travel reliability and mitigate congestion. From a traffic flow standpoint, these activities include but are not limited to:

• Real-time and forecasted information;

• Measuring/monitoring passenger and freight system performance;

• Analytical foundation/tools/data;

• State of the art technologies and strategies, including operational tests of intelligent transportation system technologies;

• Development of standards for information exchange;

• Guidance and funding for infrastructure and Intelligent Transportation System (ITS) Projects;

• Integration across system elements, jurisdictions, and modes; and

• Assistance for transportation and planning professionals in developing the knowledge and skills needed to do their jobs effectively.

Together, these activities build the solution set required to proactively operate the transportation system. Proactively operating the transportation system begins with awareness that routine operation is not addressing significant congestion or regular operational problems. Proactive management can only happen where there is good available information about what is currently happening, how the operation of the system is being impacted, and what actions are necessary to make the system operate better.

This is only possible with a good analytical foundation, and a plan for how the transportation system should be operated. This foundation should include the use of appropriate performance metrics, establishing targets for system performance, and the use of appropriate analysis tools to identify, develop, and evaluate solutions to operational problems, and an investment plan exhibiting a capable workforce necessary to implement the chosen solutions.

To date, the FHWA has evaluated measures of travel time, travel time variability, reliability, speeds, and related metrics through efforts such as the data and value-added products derived from the Urban Congestion Report (UCR), Freight Mobility Trends (FMT) program, and the National Performance Management Research Data Set (NPMRDS). The FHWA has supported transportation agencies and their needs to plan for and better manage the transportation network throughout the United States and continues to do so in response to the performance measure and management requirements of Moving Ahead for Progress 21 (MAP-21), the Fixing America’s Surface Transportation (FAST) Act, and the current Infrastructure Investment and Jobs Act (IIJA).

Through this contract, named as ”Acquiring the NPMRDS Data, Obtaining Technical Support, and Conducting Data Analysis”, FHWA Office of Highway Policy Information (HPPI) seeks to continue to provide the NPMRDS…