693JJ322R000003_0003.pdf

(x)

693JJ322R000003

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

693JJ3

WASHINGTON DC 20590

1200 NEW JERSEY AVE., SE

OFC OF ACQUISITION AND GRANTS MGMT

FEDERAL HIGHWAY ADMINISTRATION

08/10/2022

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.

Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended,

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO.

5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

06/17/2022

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 0003 is issued to provide for the following:

See Page 2

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Continued

SECTION B – Supplies or Services and Prices Page 2, Section B.2 Schedule of Rates. Revises text.

SECTION G – Contract Administration Data Page 29, Section G.3 Payment. Revises Firm-Fixed-Price payment text.

SECTION L - Instructions, Conditions, and Notices to Bidders Section L.6 Proposal Content and Configuration (IDIQ):

1. Page 75, Volume I, Part III. Revises page submittal requirement

2. Page 75, Volume II, Part I – III. Revises submittal requirement

3. Page 77, Part III – Task Order Technical Proposal. Revises submittal requirements.

4. Page 77 – 78, Part V – Note to Offerors. Revises submittal requirements

5. Page 78 – 81, Volume II, Cost/Price Proposal. Revises submittal requirements

6. Page 82 – 83, Part III Other Financial/Organizational. Revises submittal requirements

Page 84, Section L.10 Important Delivery Information. Adds email addresses.

SECTION M – Evaluation Factors for Award Section M.2 Evaluation Criteria:

1. Page 88. Adds provisional text to clarify government’s discretion in limiting proposal evaluations.

2. Page 89 – 91, Cost/Price Evaluation. Revises cost and price evaluation.

Exhibit J.1 Labor Rate Schedule Exhibit submitted with RFP is deleted and replaced in its entirety via Amendment 0003.

Exhibit J.2 Labor Category Descriptions Page 4, Concrete Laboratory Manager. Corrects labor category naming.

Exhibit J.6 Task Order 0001 Instruction to Offerors:

1. Page 1, General Instructions. Revises submittal requirements.

2. Page 2, Technical Proposal. Revises submittal requirements.

3. Page 3, Price Proposal and Material Costs and Travel. Revises submittal requirements.

4. Page 5, Attachments. Removes reference to Attachment 2-0001 Level of Effort Estimate

5. Attachment 1 - 0001 Schedule of Services. Removes table of rates.

6. Attachment 2 – 0001 Level of Effort Estimate. Removes Attachment.

Performance Work Statement

1. Page 11, Section 1.4 Staffing Level. Revises reference to incorrect Exhibit.

2. Page 27, Exhibit 4 Estimated Workload Data. Adds additional labor category.

Enclosures:

Request for Proposal:

• Pages 2, 29, 75, 77-84, and 88-91

Exhibit J.1 Labor Rate Schedule:

• All Exhibit J.2 Labor Category Descriptions:

• Page 4 Exhibit J.6 Task Order 0001:

• Instructions to Offerors, pages 1-3, 5

• Attachment 1 – 0001 Schedule of Services, page 2

• Performance Work Statement, page 11, Exhibit 4 – Estimated Workload Data

693JJ322R000003

SECTION B - Supplies or Services and Prices

B.1 IDIQ MINIMUM AND MAXIMUM CONTRACT AMOUNTS

The period of performance of this Indefinite Delivery/Indefinite Quantity Contract (for the purpose of placing orders) is 60 months from the date of award. This is an Indefinite Delivery/Indefinite Quantity (IDIQ) Contract in accordance with FAR 16.500.

During the term of the contract, the Government shall place orders totaling a minimum of $100,000.00. The maximum amount of all task orders issued against all contracts awarded as a result of this acquisition shall not exceed a ceiling of $48,000,000.00.

The task orders placed under the contract will be Firm-Fixed Price (FFP) or Cost-Plus-Fixed- Fee, or a combination of these types, based on a determination by the Contracting Officer (CO) at the task order level.

B.2 SCHEDULE OF RATES

All Task Orders (TO) issued on a FFP/CPFF basis will be subject to the pricing set forth in Exhibit J.1, Labor Rate Schedule. Labor categories and hourly labor rate ceilings governing TOs under this IDIQ contract shall conform to Exhibit J.21. The hourly labor rates (unit of issue) are the maximum burdened rates allowable for FFP/CPFF TOs. The Contractor may elect to propose lower hourly rates on a TO basis. The rates that are proposed and accepted at the time of TO award shall remain in effect with the TO award unless modified by mutual agreement.

The hourly labor rates reflect fully-burdened hourly rates for each labor category with all proportional overhead, fringe, profit/fee, G&A, etc. The labor rates under this contract represent the blended hourly rates and include Contractor employee labor, subcontractor employee labor, and consultant labor. The labor rates set forth in the table reflect the rate applicable for performance at a Government site or for performance at a Contractor site.

At any time and throughout the life of the contract, at the request of either the Contractor or the Government, the Contractor may propose additional labor categories, rates and descriptions in addition to the Government labor categories. These additional labor categories, rates, and descriptions will be negotiated on a case-by-case basis.

(End of Section B)

SECTION G - Contract Administration Data

G.1 CONTRACT ADMINISTRATION DATA

The Contractor shall provide sufficient management to ensure that this contract is performed efficiently, accurately, on time, and in compliance with the requirements of this document.

Specifically, the Contractor shall designate a single program manager to oversee this contract and supervise staff assigned to this contract.

G.2 CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

Contracting Officer’s Address:

United States Department of Transportation Federal Highway Administration 1200 New Jersey Ave, SE Mail Stop: E62-204 Washington, DC 20590

G.3 PAYMENT- (IDIQ)

FFP:

For each FFP task order, the Government shall pay the Contractor for the prices delineated in each task order. Proportional payments may be made based on an established Milestone Payment Schedule for work performed and accepted. Milestone Payment Schedule shall be subject to overall satisfactory performance and the Government reserves the right to suspend milestone payments. Payment shall be made by the Government .upon review and written acceptance of the FFP deliverable(s) and/or completion of tasks. by the Government.

CPFF:

The Contractor may be reimbursed for direct and indirect costs incurred in the performance hereof as are allowable under the provisions of Subpart 31.2 of the Federal Acquisition Regulations in accordance with the terms of approved Task Orders, subject to the Limitation of Funds Clause.

The Contractor may request monthly interim payments for costs incurred during the performance of the contract. A statement of costs incurred by the Contractor in the performance of tasks under this contract and claimed to constitute allowable costs shall support each interim payment request.

the Government reserves the right to award more or less than three if it is determined to be in the best interest of the Government.

L.5 PROPOSAL FORMAT

The format of the proposal volumes discussed below shall be as follows: (Email size must not exceed 20 MB.)

(a) Proposals shall be formatted for 8½ x 11-inch paper. The electronic documents shall be in Microsoft Word, Adobe PDF format, or Microsoft Excel as applicable.

(b) Text shall be formatted using a Times New Roman or Arial font, size no less than 12-point font.

(c) Page margins (exclusive of headers and footers) shall be a minimum of 1inch top, bottom and each side. Columns shall not be used as they are difficult to read electronically.

(d) Footnotes, legends, or labels associated with tables or diagrams, and other information that is ancillary to the main text, may be presented in a font size smaller than 12-point font---provided that any such smaller font is fully legible.

(e) The subject line must read: “Proposal for 693JJ322R000003”

(f) Page Limits for proposal volumes shall adhere to the page count limitations listed below. The page limit includes all narrative, figures, tables, appendices, and all other ancillary materials.

(g) The following items do NOT count against the proposal page limitations: Proposal covers, cover letters, title pages, divider pages, tables of contents, lists of acronyms, and resumes.

Cover letters are limited to one page.

NOTE TO OFFERORS: The FHWA requests offerors to submit a proposal in the form of one electronic (email) copy (see chart below). Do not Zip files.

L.6 PROPOSAL CONTENT AND CONFIGURATION (IDIQ)

Each proposal shall be comprised of two separate volumes, Volume I and Volume II, submitted as individual Adobe Acrobat portable document format (PDF) files or Excel as applicable, with contents as described below:

Volume I – Technical Capability Proposal shall consist of the following parts and each section shall be divided by a blank divider page:

a) Part I: ID/IQ Technical Approach – Not to exceed 25 pages.

b) Part II: ID/IQ Resources and Management Approach – Not to exceed 20 pages.

c) Part III: Task Order Technical Proposal in response to PWS in Exhibit J.5 Task Order

0001 – Not to exceed 205 pages.

d) Part IV: Resumes of Key Personnel - No page limit, but individual resumes are limited to two pages each.

e) Part V – Experience – Not to exceed 10 pages.

Volume II – Cost/Price Proposal shall consist of the following with no page limits:

a) Part IA – ID/IQ Cost/Price Information

Part IB – TO 0001 Cost/Price Information

b) Part II – ID/IQ Subcontracts/Consultants - No page limit.

c) Part III – Other Financial/Organizational Information - No page limit.

Part III - Task Order Technical Proposal in response to the PWS for Task Order 0001

The Offeror shall:

1. Describe the Offeror’s Technical approach to performing the work described in Tasks 1 through 5 in the PWS for TO 0001, including how the task order requirements and objectives will be met.

2. The Offeror’s staffing and management approach to performing the work requirements of the PWS, including title and a description of the duties proposed personnel will perform.

3. The Offeror’s shall propose in accordance with Technical Exhibit 4. The proposal shall include a level of effort table by year for the period of performance (table displaying labor categories, individual names proposed by labor category for FFP Core staff, and labor hours per year).

3. The Offeror’s proposed Level of Effort table by year for six years (table displaying labor categories, individual names proposed by labor category, and labor hours per year).

Part IV - Resumes Provide resumes of Key Personnel only. Resumes shall include academic background;

technical qualifications; project management, subject matter expertise; relevant project level experience; and professional affiliations, licenses, designations, or national committee appointments. Resumes shall be no more than two (2) page per individual, succinct and specific.

Offerors shall notify the Government immediately if there is any change to the Key Personnel proposed at any time during the pre-award process. The Government may enter into discussions with any Offeror(s) regarding their Key Personnel (if applicable), without developing a competitive range or engaging with all or other offerors. Offerors subject to this paragraph shall not be allowed to revise any other portion of their proposal.

Part V- Experience The Offeror shall describe their experience performing work that is relevant, in terms of the recency, scope, size, and complexity to the task areas described in Section C. Identify up to five

(5) examples of related contracts/representations within the last five years for the prime Offeror.

The Offeror may include up to five (5) additional references for proposed subcontractor(s), as applicable. Each description shall contain client’s contact information, contract number with agency or business name, total value, narrative of work performed by the Offeror, and the period of performance.

NOTE TO OFFERORS: The proposal may include up to ten examples - up to five for the prime offeror and up to five for subcontractor(s) - of relevant experience. It is anticipated that a contractor’s team may have relevant experience spread over a combination of contracts/representations with a range of clients. It is up to the Offeror to list the example(s) it deems best to describe the Contractor’s team, to include the prime Contractor and any subcontractors, experience performing work relevant to the task areas described in Section C.

Offerors can include any combination of examples.

NOTE TO OFFERORS: The experience information included in Volume I of the proposal will be used by the Technical Evaluation Panel to assess the Technical Capability Evaluation factor.

Information provided in Volume 1 of the proposal will be used, as appropriate, in accordance with the evaluation criteria in section M.2 to complete the past performance evaluation. Offerors may include the same examples/references in both volumes, or can be distinct references/examples cited in each volume. It is up to the Offeror to include the experience examples and/or references it deems best to meet the requirements of the respective RFP Volume.

Volume II – Price/Cost/Price AnalysisProposal

NOTE TO OFFERORS: The Government has developed a simplified set of labor categories with levels of work experience and qualifications, as outlined in Exhibit J.2, for use by all Offerors as input to the price proposal preparation.

Part IA – ID/IQ Cost/Price Information Price Information

a. Executed Standard Form 33 (from RFP cover page)is to be used as the cover sheet (or first page) of this volume. The Offeror shall fill out blocks 12 through blocks 18 accordingly. The Offeror’s Legal Name and Address in Block 15A on the SF33 must match the information for the Offeror in SAM.GOV at http://www.sam.gov, including the corresponding Commercial and Government Agency (CAGE) Code Number and Unique Entity Identification (UEI) Number.

Signature Authority – The person signing the Standard Form (SF) 33 must have the authority to commit the Offeror to all the provisions of the proposal, fully recognizing that the Government has the right, by terms of the Solicitation, to make an award without discussion if it so elects.

Acceptance Period – The acceptance period entered on the executed SF 33 shall not be less than 180 days.

If any amendments to the solicitation are issued, the Offeror must acknowledge each amendment number and date in Block 14 of the SF 33. Failure to provide the signed SF33 and acknowledge an amendment may be reason to reject/remove the proposal.

Discounts for prompt payment will not be accepted. Offerors shall not propose discounts for prompt payment.

b. ID/IQ Labor Rate Chart. Complete the labor rate chart, Exhibit J.1 for the base IDIQ. For an Offer to be responsive, the Offeror shall provide labor rates for ALL labor categories and all years identified in the Labor Price Chart schedule (Exhibit J.1). The labor rate tables shall be submitted in an unlocked version of Microsoft Excel. Please provide rounded amounts without decimal points for all labor rates. Offeror shall complete Exhibit J.1, Labor Price Chart schedule which shall include a tab for the prime contractor and each proposed subcontractor/consultant.

1) Labor Rates - Direct labor-by-labor categories to include individual , labor categories, hour, rates and escalation. Anticipated promotions for any personnel shall be included with the escalation calculation. The annual direct labor escalation rate and its basis shall be clearly stated with the proposal. Discuss your proposed rate as compared to historical experience and include when and how escalation will be calculated/implemented. State the number of any additional direct labor (new hires) that will be required during the performance period of this acquisition.

2) Productive Hours – Detail how you define “direct productive hours” and how vacation, sick and other types of leave are accrued, accounted for, and charged.

3) Indirect Rates – Discuss your proposed rates for all years. Identify all the various specific indirect rates including what they are (pool and base), and what they are based on (e.g., labor overhead based on direct labor dollars) and how they are applied/calculated. The Offeror must provide dollar values as well as percentages. Provide any audits performed that confirm these rates.

4) Profit/Fee: Provide fee amount, rate and base proposed. Fee and profit shall be subject to FAR 15.404-4, Profit, including the statutory limitations on fee listed at FAR 15.404- 4(c)(4)(i). No profit/fee is authorized for travel or materials.

5) Other Division: If other divisions, subsidiaries, a parent or affiliated companies, will perform work or furnish materials under this proposed contract, please provide the name and location of such affiliate and your intercompany pricing policy.

Task Order 0001 Price Proposal (a combination of FFP and CPFFost): Complete the Schedule of Services (Exhibit 3) in Task Order 0001 (Exhibit J.6).1. Labor categories and hourly labor rate ceilings governing Task Order 0001 conform to labor category descriptions in Exhibit J.1 and the Offeror’s proposed billing rates in the ID/IQ Labor Rate Chart in Exhibit J.1. The proposed ID/IQ hourly labor rates are the maximum burdened rates allowable for Task Order 0001. The Contractor may elect to propose lower hourly rates on Task Order 0001. Offerors are encouraged to propose discounted rates.

The Offeror shall submit, under a separate tab, all (if any) assumptions or conditions upon which the Cost/Price Proposal is based. Note that assumptions or conditions that are non-conforming to the Government terms and conditions may result in a higher cost risk assessment.

Any information submitted must support the cost/price proposed. Include sufficient detail or cross-references to clearly establish the relationship of the information provided to the cost/price proposed. Support any information provided by explanations or supporting rationale as needed to permit the Government to evaluate the documentation.

Part IB – TO 0001 Cost/Price Information

TTask Order 0001 Cost/Price Proposal (a combination of FFP and CPFFost): Complete the Schedule of Services (Exhibit 3Attachment 1) contained within in Task Order 0001 (Exhibit J.6).1. All Llabor categories and hourly labors shall rate ceilings governing Task Order 0001 conform to all IDIQ labor category descriptions and billing rates inproposed in Exhibit J.1 and the Offeror’s proposed billing rates in the ID/IQ Labor Rate Chart in Exhibit J.1. The proposed ID/IQ hourly labor rates are the maximum burdened rates allowable for Task Order 0001. The Contractor may elect to propose lower hourly rates on Task Order 0001. Offerors are encouraged to propose discounted rates from those labor rates proposed for the IDIQ.

Part II – IDIQ Subcontracts / Consultants

If subcontractors and/or individual consultants will be used in carrying out the requirements of this project, the following minimum information concerning the subcontractor shall be furnished:

(a) Name and address of the subcontractor or consultant. In addition the UEI number, point of contact, size standard, etc.)

(b) Identify the individual’s name, positions and the portion of work to be conducted by the subcontractor or consultant.

(c) Cost/price proposal (with supporting information as necessary). Offeror shall also complete a tab of Exhibit J.1 for each proposed subcontractor or consultant.

NOTE: The Offeror is responsible for performing a cost/price analysis on all their proposed subcontractors/consultants in accordance with FAR 15.404-3. A cost/price analysis report must accompany each named subcontractor/consultant as defined at FAR 15.404-3.

The Cost/Pricing information provides an overall Cost/Price by the Offeror’s team and the details that are included in the Offeror’s price. Exhibit J.1 (Schedule 1) may not be modified, but Exhibit J.1 (Schedule 2) format may only be modified to include an indirect labor rate that are not identified in Exhibit J.1.

Schedule 1 of Exhibit J.1 will be utilized for FFP task orders. Schedule 2 of Exhibit J.1 will be utilized for Cost Reimbursement task orders. Below is additional information to use when completing Exhibit J.1:

1. Schedule 1 – For FFP Task Orders – Offerors shall include fixed loaded hourly rates for all positions for the total period of performance of the IDIQ. These fixed loaded hourly rates will be utilized for any FFP task orders. The hourly labor rates reflect fully-burdened hourly rates for each labor category with all proportional overhead, fringe, profit/fee, G&A, etc. included. The labor rates per labor category represent the blended hourly rates, which means to include Contractor employee labor, subcontractor employee labor, and consultant labor.

2. Schedule 2 – For Cost Reimbursement Task Orders – Offerors shall include direct hourly rates for all positions for the total period of performance of the IDIQ. These direct hourly rates will be utilized for any Cost Reimbursement task orders.

Subcontractor rates can be proposed, but only one rate shall be proposed per labor category. Certified cost or pricing data is not required; in accordance with FAR 15.403-1(b), data other than certified cost or pricing data is required to support cost realism. The same level of detail for the Offeror is also required for each Subcontractor(s) included in the proposal. If the subcontractor will not provide the data to the Offeror, that data can be provided directly to the Government (in the same format as the Offeror submission) and the Offeror will fill in the appropriate fields in Exhibit J.1.

NOTE TO OFFERORS: Pending establishment of final rates for any period, reimbursement will be made on the basis of the provisional rates shown in Exhibit J.1, as applicable.

c.a. Task Order 0001 Price Proposal (a combination of FFP and CPFFost): Complete the Schedule of Services (Exhibit 3) in Task Order 0001 (Exhibit J.6).1. Labor categories and hourly labor rate ceilings governing Task Order 0001 conform to labor category descriptions in Exhibit J.1 and the Offeror’s proposed billing rates in the ID/IQ Labor Rate Chart in Exhibit J.1. The proposed ID/IQ hourly labor rates are the maximum burdened rates allowable for Task Order 0001. The Contractor may elect to propose lower hourly rates on Task Order 0001. Offerors are encouraged to propose discounted rates.

d. List any assumptions or conditions upon which the Price Proposal is based. Note that assumptions or conditions that are non-conforming to the Government terms and conditions may result in a determination of non-responsiveness.

Part II – Subcontracts / Consultants

If subcontractors and/or individual consultants will be used in carrying out the requirements of this project, the following minimum information concerning the subcontractor must be provided and broken down for both the ID/IQ and TO 0001:

a. Name, address, UEI number, point of contact, email, and telephone number for each proposed subcontractor or consultant and Business size standard (e.g. Large, SDB, VOSB, SDVOSB, HUBzone, WOSB).

b. Names and positions of personnel who will work on the project.

Part III – Other Financial / Organizational Information

The Offeror shall provide the required organization information. In addition, the offeror shall provide the following information:

a. Terminated Contracts - List any contract that was terminated for convenience of the Government within the past 3 years, and any contract that was terminated for default within the past 5 years. Indicate any cure notices within the last three years and explain the circumstances in each instance. Briefly explain the circumstances in each instance.

b. A completed copy of Section K in this RFP, if the Offeror is not registered and completed their representations and certifications in the System for Award Management.

c. Conflicts of Interest - The Offeror shall provide a brief statement in its proposal that describes in a concise manner all past, present or planned organizational, contractual or other interest(s), which may affect the Offeror’s ability to perform the proposed contract in an impartial and objective manner. The Contracting Officer will review the statement and may require additional relevant information from the Offeror. In accordance with FAR Subpart 9.5, all such information, and any other relevant information known to

DOT, will be used to determine whether an award to the Offeror may create an actual or potential conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may; 1. disqualify the Offeror, or 2. determine that it is otherwise in the best interest of the United States to contract with the Offeror and include appropriate provisions to mitigate or avoid such conflict in the contract awarded.

d. The Offeror shall state that they agree to all terms and conditions of the model contract of this solicitation, which consists of the RFP Sections A through J, including all documents, exhibits, and all other attachments that are incorporated therein by reference and made a part thereof, or provide an explanation for any exceptions.

e. Address the approach for completing the security plan and accreditation requirements in TAR clause 1252.239-70.

f. Completed DCAA Pre-Award Survey of Prospective Contractor Accounting System Checklist (Exhibit J.43)

g. Standard Form LLL (Exhibit J.54)

h. You must attach a supplemental sheet providing the following information:

i. Indicate your fiscal year period (provide month to month dates).

ii. Indicate whether the proposed indirect cost rate(s) have been audited and accepted by any Federal audit agency. Give name, location and telephone number of the agency, and the date of acceptance. If no Federal audit has taken place, data supporting the proposed rates over the past three years must accompany the cost proposal. The data shall include a breakdown of the items comprising overhead and G&A, and the base upon which the burdens are computed.

iii. Indicate whether your system of control of Government property has been approved by a

iv. Government agency. If so, provide the name, location and telephone number of the Government agency, and date of approval.

v. Indicate whether written purchasing procedures exist, and whether your purchasing system has been approved by a Government agency. If so, provide the name, location and telephone number of the cognizant agency, and date of approval.

Indicate whether your cost estimating system has been approved by any Government agency. If so, provide the name, location and telephone number of the cognizant agency, and date of approval.

Indicate whether your cost accumulation system has been approved by any Government agency. If so, provide the name, location and telephone number of the cognizant agency, and date of approval.

.vi. Attach a current financial statement, including a balance sheet and income statement for the last completed fiscal year. Specify resources available to perform the contract without assistance from any other source. If sufficient funds are not available, indicate the amount required and the anticipated source (i.e., bank loans, letter or lines of credit, etc.).

h.i. Subject to FAR 52.222-37, Offerors shall state that they have submitted the most recent annually VETS-4212 report(s). The Offeror shall provide a copy of the Department of Labor automated email confirmation of the submittal. This confirmation notification will be used as verification of submission.

i.j. Identify an individual that will serve as a primary contact to receive and review Past Performance Evaluations in Contractor Performance Assessment Reporting System (CPARS). Include the individual’s name, title, email address, mailing address, and phone number.

j.k. A Preaward Clearance by the Office of Federal Contract Compliance Programs (OFCCP) will be required in accordance with FAR 22.805(a).

L.7 AUTHORIZED OFFICIAL AND SUBMISSION OF PROPOSAL

The original proposal must be signed by an official authorized to bind the organization and must stipulate that it is predicated upon all the terms and conditions of this RFP. The proposal shall be submitted in the number of copies requested, to the address and marked as indicated in Block 9, page 1. Proposals shall be reproduced on letter-sized paper, and legible in all required copies.

L.8 PROCUREMENT INTEGRITY ACT REQUIREMENTS

In accordance with FAR 52.215-1(e) and FAR 3.104-5, offerors shall put the following notice on the top of each copy of their proposal:

This proposal shall be used and disclosed for evaluation purposes only, and a copy of this Government notice shall be applied to any reproduction or abstract, thereof. Any authorized restrictive notices that the submitter places on this proposal shall also be strictly followed.

Disclosure of this proposal outside the Government for evaluation purposes shall be made only to the extent authorized by, and in accordance with law.

L.9 QUESTIONS

All questions concerning the RFP shall be submitted electronically to James Mikell via email at james.mikell@dot.gov and cc: HCFA-22SRI@dot.gov, no later than 1800 Eastern Time (ET), on 07/19/2022, in order for responses to all reasonable questions to be conveyed in a timely manner.

Offeror’s shall direct all communications to the attention of the Contract Specialist cited above.

Communications with other officials may compromise the competitiveness of this acquisition, and result in the disqualification of the offeror and/or cancellation of the solicitation.

Format for Questions: Each prospective offeror e-mailing questions to the Contract Specialist should attempt to state each question in such a way that the offeror would have no objection to the FHWA’s publishing that precise question (and its answer) in a formal Amendment to the RFP on SAM. That is, each prospective offeror shall not word questions in such a way that the publication of that question (and its answer) would not divulge any information that the prospective offeror considers to be proprietary or confidential.

This RFP is being transmitted electronically. Offerors are reminded that if you download copies of this or any other solicitation you will not automatically receive amendments to those solicitations. It is your responsibility to check back frequently to the download source to see if any amendments have been issued to the solicitation. All amendments will be posted to and downloadable from https://www.sam.gov.

L.10 IMPORTANT DELIVERY INFORMATION

Proposals shall be received by the due date and time on page 1 of this RFP. Failure to furnish all information required in this RFP may result in your proposal being considered non-responsive.

Proposals shall be transmitted via email to the following email address:

james.mikell@dot.gov and cc: HCFA-22SRI@dot.gov

The timeliness of a proposal is determined by the time of receipt and not just the time submitted.

It is the Offeror’s responsibility to ensure that the proposal submission email is received, not just submitted to, at the email address listed above by the designated cut-off date and time. Proposals received after the specified due date and time will be considered as late, in accordance with FAR

15.208. Early submission is encouraged.

NOTE TO OFFERORS: The Government intends to, but does not guarantee, confirm receipt of proposals. In the event a proposal is considered late the Government will respond in accordance with FAR 15.208.

This is an electronic procurement. Paper solicitation will not be sent. Hard copies of the proposal will not be accepted. Please reference the RFP number on all correspondence including the subject line of any e-mails related to this procurement.

Historically Black Colleges and Universities (HBCUs) are encouraged to participate in this competition.

L.11 SITE VISIT

In accordance with FAR 52.237-1 Site Visit the Government is planning to conduct a site visit for prospective offerors, tentatively scheduled for the week of July 4th. Conference instructions and registration requirements will be posted to https://www.sam.gov.

L.12 AWARD

Until a formal notice of award is issued, no communication by the Government either written or oral shall be interpreted as a promise that an award will be made.

The Contracting Officer is the only individual who can legally commit or obligate the Government to expend public funds. No cost chargeable to the proposed Contract can be incurred before receipt of a fully executed Contract or specific written authorization from the Contracting Officer.

As stated in provision 52.215-1, the Government expects to award after review of the initial proposals without discussions. Therefore, your initial offer should contain your best terms from a price and technical standpoint.

Based upon the results of the integrated assessment of the technical, past performance and Cost/Price proposals, the Government may make an award to other than the lowest-priced Offeror or the Offeror with the highest technical rating if the source selection official determines that to do so would result in the best value to the Government.

Offeror’s proposals will be reviewed for page limitations. Pages exceeding the page limitation will be eliminated from evaluation. Technical proposals will be rated High Confidence, Some Confidence, and Low Confidence while Past Performance will be rated Acceptable, Unacceptable, or Neutral.

A proposal receiving a Technical rating of “Low Confidence” or a Past Performance rating of “Unacceptable” will be removed from further consideration for award or continued evaluation and the Offeror will be notified accordingly. However, depending on the number of proposals and the quality of proposals, the Government reserves the right to not remove a proposal from the competition if deemed in the Government’s best interest.

a) TECHNICAL CAPABILITY:

Technical capability proposals will be evaluated and assessed based on the following sub-factors of equal importance:

The proposal demonstrates the Offeror has the necessary background, qualifications, and resources to successfully perform the work;

The proposal demonstrates the Offeror has the necessary understanding of the objectives of this ID/IQ and potential needs for the Government over the term of the award;

The proposal demonstrates a sound and adequate management, staffing, and technical approach to perform the work described in the Performance Work Statement (Section C of the RFP) for the ID/IQ;

Proposal demonstrates an adequate contingency plan to replace key personnel and key personnel have the necessary education, background, recent work experience, and accomplishments to successfully perform the work. The contingency plan must demonstrate that the Offeror has the ability to replace key personnel without any adverse impact on performance;

The proposal demonstrates a sound and adequate quality plan and approach to ensure the quality of deliverables and compliance with Section 508 standards;

The Task Order 0001 Proposal demonstrates a clear understanding of the requirements.

The Task Order 0001 Proposal demonstrates a sound and adequate technical and management approach to successfully perform the PWS requirements; and The Task Order 0001 Proposal demonstrates a realistic staffing mix and level of effort for the work to be performed.

b) PAST PERFORMANCE EVALUATION

The Offeror’s past performance on related contracts will be evaluated to determine, as appropriate, the Performance Risk associated with their Offer as it relates to the requirement for this solicitation. Evaluation may consider past performance information regarding predecessor companies or subcontractors that will perform major or critical aspects of the requirement.

The Government reserves the right to assess the past performance of proposed subcontractors.

The Government will evaluate the relevant merits of the Offeror's past performance on the basis of its reputation and record with its current and former customers. The Government will review the following areas regarding past performance:

a. Quality of products and/or services provided;

b. Timeliness – Schedule of delivery and/or performance;

c. Cost control;

d. Relevance of the prior work to the requirements of the solicitation including scope, size and recency;

e. Overall management; and

f. Regulatory compliance

The Government will use its discretion to determine if the past performance information is relevant. Past Performance information will be determined to be relevant if the performance involves work performed within the past five years (with recent work within the past three years being more relevant) that is the same or similar in size, scope, and complexity to the services being procured under this solicitation.

If an Offeror does not have a history of relevant contract experience, or if past performance information is not available, the Offeror will receive a neutral past performance rating.

The Government will use its discretion to determine the sources of past performance information used in the evaluation. The information may be obtained from references provided by the Offeror, the agency’s knowledge of Contractor performance, other government agencies or commercial entities, and/or past performance databases such as the Contractor Performance Assessment Reporting System (CPARS).

c) COST/PRICE EVALUATION

The Government will perform a Cost and Price analysis. The Government will evaluate the Offeror’s proposed prices and estimated costs to determine whether these reflect a clear understanding of the requirements and are consistent with the unique methods of performance and materials described in the Offeror’s technical proposal. Cost/Price analysis will be the methodology utilized for the evaluation of the ID/IQ rates. The Cost/Price for the effort associated with FAR 52.217-8 Option to Extend Services will not be included in the total awarded value. If, at the end of the period of performance and within the time period established in the clause, the Government chooses to exercise this option, the pricing will be pursuant to the rates specified in the contract.

Cost realism analysis shall be performed to determine the probable cost of performance for each offeror. Cost realism determines how well the proposed costs represent what the cost of the contract should be for the technical and management approach proposed, assuming reasonable economy and efficiency. The Government will evaluate the offeror’s proposed staffing plan against its proposed technical capabilities to determine that the associated costs are realistic for the requirement. Any proposal lacking these attributes, regardless of its relative position with other proposals, will be considered lacking realism and may result in a higher evaluated cost. In performing the cost analysis, the Government may use:

1. Supporting data provided with each offer;

2. Past procurement history; and

3. DCAA/DCMA audit findings for direct and indirect rates.

A Government-calculated IGCE may be utilized in the realism evaluation and considered in the contract best-value determination. The IGCE will not be disclosed to the public.

Realism will be determined by the extent to which proposed costs indicate a clear understanding of solicitation requirements, and the proposal reflects a sound approach to satisfying those requirements and is consistent with the approach described in the Offeror’s technical capability proposal.

If available, DCAA/DCMA audits may be the basis for determining cost element (indirect rates) validity. Cost elements recommended by DCAA/DCMA will be considered realistic for this requirement. If DCAA/DCMA audits are not available, then FHWA will use the last 5 years of indirect rates as approved by an external auditor to determine reasonable rates for analysis purposes. The analysis of the offeror’s proposal against audited rates, or the submitted historical rate information, will support a realism analysis.

The Government will perform a Cost Realism and Price Analysis. The Government will evaluate the Offeror’s proposed prices and estimated costs to determine whether the proposed prices are complete, fair, realistic, and reasonable in relation to the solicitation requirements and market rates. Proposed prices must be entirely compatible with the technical proposal and consistent with the pricing requirements listed in this solicitation.

The price for the effort associated with FAR 52.217-8 Option to Extend Services will not be included in the total evaluated price. If, at the end of the ordering period and within the time period established in the clause, the Government chooses to exercise this option, the pricing will be pursuant to the rates specified in the contract.

Price Analysis for FFP Rates:

Adequate price competition will be a consideration in determining the rates are reasonable. The price analysis will consist of a comparison of the fully loaded rates received in response to the solicitation and the Government’s total evaluated price. The Government will calculate the total evaluated price by multiplying the proposed fully burdened fixed-prices/hourly rates for each labor category by the Government’s estimated number of labor hours for that labor category over the five-year ordering period. The Independent Government Cost Estimate (IGCE) will not be disclosed to the public. The Government will verify the escalation rates for the hourly rates to determine the change from year to year for each propose rate is reasonable.

Cost Realism Analysis for CPFF ID/IQ Rates:

Cost Realism analysis will be the methodology utilized for the evaluation of the ID/IQ CPFF rates. Cost realism analysis shall be performed to determine the probable cost of performance for each Offeror. Cost realism determines how well the proposed costs represent what the cost of the contract should be for the technical and management approach proposed, assuming reasonable economy and efficiency.

The Government will evaluate the offeror’s proposed staffing plan against its proposed technical capabilities to determine that the associated costs are realistic for the requirement. Any proposal lacking these attributes, regardless of its relative position with other proposals, will be considered lacking realism and may result in a higher evaluated cost. In performing the cost analysis, the Government may use:

Supporting data provided with each offer.

Past procurement history.

DCAA/DCMA audit findings for direct and indirect rates.

A Government-calculated IGCE may be utilized in the realism evaluation and considered in the contract best-value determination. Realism will be determined by the extent to which proposed costs indicate a clear understanding of solicitation requirements, and the proposal reflects a sound approach to satisfying those requirements and is consistent with the approach described in the Offeror’s technical capability proposal. If available, DCAA/DCMA audits may be the basis for determining cost element (indirect rates) validity. Cost elements recommended by DCAA/DCMA will be considered realistic for this requirement. If DCAA/DCMA audits are not available, then FHWA may use the last 5 years of indirect rates and the support for direct labor including escalation to determine reasonable rates for analysis purposes. The analysis of the offeror’s proposal against audited rates, or the submitted historical rate information, will support a realism analysis.

NOTE TO OFFERORS: The Government intends to award a single task order immediately upon award of the ID/IQ, Task Order 0001. The price proposal for Task Order 0001 will not be factored into the base ID/IQ price evaluation and source selection process. The price proposal for Task Order 0001 will be evaluated as a separate and distinct evaluation. The price proposal for Task Order 0001 will be evaluated to determine whether the proposed prices are complete, fair, realistic, and reasonable in relation to the task order requirements. Proposed prices, to include the proposed hourly rates and the level of effort, must be entirely compatible with the technical proposal and consistent with the pricing requirements listed in the ID/IQ Labor Rate Schedule. In accordance with Section M.1 of the RFP, the Government may enter into negotiations with the presumptive awardee of the Task Order regarding their Task Order 0001 price

EXHIBIT J.2

LABOR CATEGORY DESCRIPTIONS

CONCRETE LABORATORY

A. Concrete Laboratory Research Manager (CRMON-LM)

Research-related experience shall be documented through demonstration of peer-reviewed publications on the topics of concrete materials, concrete pavements, or concrete structures.

Management experience shall include coordination of laboratory accreditation (for example, AASHTO re: source).

Level 1 (CON-LMRM-1) shall be a Master of Science of Doctorate degree holder with prior research experience as outlined above.

Level 2 (CON-LMRM-2) builds upon the requirements of Level 1 with the demonstration of a minimum of five years of management experience as outlined above.

B. Concrete Materials Research Engineer (CMRE)

The CMRE is directly responsible for the planning, conducting, and reporting of projects performed under the contract. The Contractor may provide CMREs at any of the five levels, though they will be judged based on demonstrated research-related experience in concrete materials used in the design, rating, and construction of bridges and pavements. Concrete materials related research experience includes constituent materials (aggregates, cements, supplementary cementitious materials, and admixtures), fresh and hardened property testing, models and software tools to predict in-service performance, knowledge and development of specifications and design codes (for example, AASHTO LRFD Bridge Design Specifications, AASHTO LRFD Bridge Construction Specifications, ASTM C39, ASTM C78, ASTM C150, ASTM C157, ASTM C469, ASTM C496, ASTM C512, ASTM C595, ASTM C1556, ASTM

C1585, ASTM C1856, AASHTO TP119, and AASHTO PP84), and ability to operate specialized laboratory equipment. CMREs at all levels shall have excellent oral and written communication skills with the ability to write publication-ready research reports as well as participate and present during demonstration projects, seminars, committee meetings, and workshops. CMRE levels are based on education and demonstrated experience as follows:

Level 1 (CMRE-1) shall be a starting level for which the minimum requirements are a Bachelor of Science degree in Civil, Mechanical, Structural, Bridge Engineering, or related discipline and basic laboratory experience. Basic laboratory experience includes work as an undergraduate research assistant in a laboratory, intern experience in a laboratory, or equivalent thereof.

Level 2 (CMRE-2) shall be…