2. Amend 1 Questions and Responses IIMS RFP May 29.xlsx

XLSX spreadsheet 39 KB Posted May 29, 2020

Attached to: Final Solicitation - Integrated Inspection Management System (IIMS) Services
Solicitation number: 693JJ320R000017
Issued by: Department of Transportation Federal Motor Carrier Safety Administration

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File	Type	Posted
3. Amend 1 Attachment 3 Pricing Proposal Template.xlsx	XLSX spreadsheet	May 29, 2020
1. SF30 Amend 1 May 29.pdf	PDF	May 29, 2020
1. RFP 693JJ320R000017 May 14 2020 Final.pdf	PDF	May 14, 2020
5. IIMS Consolidated Feedback and Questions Responses.xlsx	XLSX spreadsheet	May 14, 2020
4. Attachment 3 Pricing Proposal Template.xlsx	XLSX spreadsheet	May 14, 2020
3. Attachment 2 Questions for RFP.xlsx	XLSX spreadsheet	May 14, 2020
2. Attachment 1 IIMS Performance Work Statement-Final.docx	DOCX document	May 14, 2020

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Sheet1

	IIMS Questions and Responses - Amendment 1
	Question #	Document Reference	Section Reference	Discussion/Question	Response
	Question #	Document Reference	Section Reference	Discussion/Question	Response
	1	PWS	Appendix 1 & 2	Based on the As-Is and To-Be diagrams, IIMS will replace the legacy system - ASPEN. What are the pain points of the current ASPEN system? What does ASPEN not do that the new system should do? Can the As-Is and To-Be be elaborated?	Please refer to the PWS for the requirements and basic services of the solicitation. There is no section of the PWS that addresses or speaks of "pain points." . FMCSA is not upgrading ASPEN. ASPEN is being replaced. The pain point is ASPEN itself thus FMCSA encourages all perspective Offerors to read and familiarize itself with the entire solicitation and PWS as to understand the agencies needs and requirements. With regard to what ASPEN does not do that the new system should do, refer to Section 2.2 Tasks through 2.2.8 IIMS Functionality and the "To Be" section 2.2.9 IIMS and Emerging Technologies" of the PWS. The pain point is that ASPEN does not adequately support FMCSA's current safety mission needs in todays environment.
	2	PWS	1.4 Scope	Is there a need to have different entry points based on User Type? I.e. Internal (Federal) vs. External (State Partners).	No. There is no need to have different entry points based on user type.
	3	PWS	Appendix 1 & 2	Is it fair to assume that systems (SAFER, ISS, CDLIS, State Specific Data, PDQ) will have resources to help support the integration with the new IIMS during the Contract Period of Performance of IIMS development and support? If not, will the government accept this risk and allow the Contractor to work with Stakeholders to determine an interim workaround?	FMCSA will work with the external application teams for successful integration.
	4	PWS	2.2.8 IIMS Functionality #15	"Ability to have On-line and off-line capabilities. Queued off-line inspection capability for automatic data transmission once product is back on-line." Outside of automatic data transmission once online, which general requirements also apply for Offline capabilities?	Users will need to be able to complete an inspection and have federal out of service and other federal credential tests run while off line through an updated and stored database on the users computer. That database will need to be updated period odically when the user is on line.
	5	PWS	1.4 Scope: General Requirements	"The product shall provide the user with a graphical user interface (GUI) display in and operate in Microsoft Windows, Android, and iOS operating environments." - Are these devices provided by FMCSA and/or State Partners? Does FMCSA impose requirements for federal and state partners to ensure devices have a minimum operating software version for compatibility purposes?	FMCSA provides devices for FMCSA personnel only. FMCSA State partners procure their own hardware and compatible IT configurations. FMCSA does require that federal and state partners devices have a Windows OS currently supported by Microsoft and that iOS updates are timely. In addition, iOS updates need security requirements.
	6	PWS	1.2 Background	"Enacted on December 4, 2015, the Fixing America’s Surface Transportation (FAST) Act requires ... " Question: What are the current pain points related to 1.Security 2.Data quality 3.decrease inspection times and increase #of inspections	Please refer to the PWS for the requirements and basic services of the solicitation. There is no section of the PWS that addresses or speaks of "pain points" specifically. The pain point is ASPEN itself thus FMCSA encourages all perspective Offerors to read and familiarize itself with the entire solicitation and PWS as to understand the agencies needs and requirements. There are no identified current pain points related to 1.Security 2.Data quality 3.decrease inspection times and increase #of inspections. The pain point is that ASPEN does not adequately support FMCSA's current safety mission needs in todays environment.
	7	PWS	1.2 Background	"System to be designed that intuitively allows/disallows an
inspector to use certain options" What is the current security model, how are State/Federal users Grouped in the new system around security model?	Business edits and smart logic to enable and disable functionality based on inspection level and responses to previous questions.
	8	PWS	1.5.1 Quality Control	"The Quality Control Plan (QCP) is to be delivered, with the contractor’s proposal". Is the QCP to be delivered with the proposal or upon contract award? If with proposal can this be in the Appendix and excluded from the 35 Page Limit	Amendment 1 increases the Page Limit for Volume 1 to 40 pages. Cover pages, up to 2 pages per resume, and the Appendix for Commercial Licenses Terms and Conditions are the only exclusions to the page limitation. The Quality Control Plan (QCP) is to be delivered with the contractor’s proposal and is included in the 40 Page Limitation.
	9	PWS	APPENDIX 1 – As Is	How is the current ASPEN system integrated with (SAFER, ISS, CDLIS, State Specific Data, PDQ)? Realtime integration vs batch, file integration etc..what kind of end points do each one of these systems support?	IIMS must have the ability to provide authenticated access to real time data and ability to query multiple sources once authenticated, such as MCMIS and CDLIS.
	10	PWS	2.2.2 COTS System Implementation and Customization	User Access Model: What are the considerations when few of the states have their own customized IIMS application while others use the base version?	States will determine and pay for their own custom modifications over the base version
	11	PWS	2.2.8 IIMS Functionality #13	"Ability to provide a unidirectional exchange of information from Safety and Fitness Electronic Records (SAFER), SAFETYNET, or successor systems as defined by FMCSA. The interface will import configuration settings from SAFETYNET, queries data from SAFER and the Commercial Driver’s License Information System (CDLIS), export data to SAFER and export into a file format for importing into other FMCSA systems, or other systems designated by FMCSA." - What kind of configuration settings would need to be imported?	See Sections 2.2 Tasks through 2.2.8 IIMS Functionality of the PWS which adequately identify the technical aspects of the desired COTS product thus providing enough information to respond to the RFP. Additional technical details will be shared only with the awardee upon contract award.
	12	PWS	2.2.8 IIMS Functionality #2	What are the encryption standards for transmission and storage?	All sensitive data in transit and stored on the remote computer or any of its media must be encrypted

using approved FIPS 140-2 encryption standards.

13	PWS	2.2.8 IIMS Functionality #4	Is the ability to store and upload video and photo for the backoffice system or the mobile inspection application?	Mobile inspection application. The software will provide ability to capture and store the items, FMCSA will have to decide if they are going to store them on their server or this will be a state add on.
14	PWS	2.2.8 IIMS Functionality #36	What is the expected behaviour of low light and bright light condition?	Ability for officer to put in low light condition when using at night to reverse screen to a dark background with light colored text to limit light introduced to the inside of users vehicle.
15	PWS	2.2.8 IIMS Functionality #19	How many of the 2400 users will be external to DOT users and please clarify the role of those external users?	There's is no predetermined mix of number of the 2400 users whether DOT or external. External users are FMCSA State Partners.
16	PWS	2.2.8 IIMS Functionality #19	How many inspections are anticipated in the base year?	Approximately 700,000 inspections
17	PWS	2.2.9 IIMS and Emerging Technologies	Are emerging technologies part of the scope and price? No details are provided for which of these are to be included. Additionally the list includes "Future technology yet to be developed" making the scope extremely broad and vague.
Emerging technologies are not expected in the base year. Emerging Technologies is neither a task or optional task. Emerging technologies referred to in section 2.2.9 is a functional requirement of IIMS. Its emphasis is that IIMS should have the functional integration ability to current and future technologies. Items shown in section 2.2.9 are just examples of potential future emerging technologies only and not add-ons expected of the contractor. FMCSA's IT modernization efforts plan to take advantage of current and future emerging technologies. However, technology integration selection will be determined based upon based upon FMCSA's future needs yet determined.
18	PWS	2.2.8 IIMS Functionality #21	We understand there are different levels of Inspections. Are there also different levels or types of inspectors?	Yes, there are different levels of inspectors authorized to perform associated levels of inspections.
19	RFP	11.3.1 Proposal Format	The requirement says email size must not exceed 5 MB. Will DOT accept separate submissions (i.e., Part 1 of X) if a Proposal Volume is larger than 5MB?	Yes. Must not exceed 5MB as stated and must not exceed 3 separate submissions.
20	RFP	11.3.1.2 Volume I - Past Performance	Can offerors submit subcontractor past performance as one of the three references?	Yes the Contractor may submit the Subcontractor's past performance for only 1 of the 3 references.
21	RFP	11.3.1.2 Volume I - Technical Approach	Can we submit the Draft Project Plan in an Appendix excluded form the 35 Page Count?	Amendment 1 increases the Page Limit for Volume 1 to 40 pages. Cover pages, up to 2 pages per resume, and the Appendix for Commercial Licenses Terms and Conditions are the only exclusions to the page limitation. The Draft Project Plan is to be delivered with the contractor’s proposal and is included in the 40 Page Limitation.
22	PWS	2.2.8 IIMS Functionality #7	Ability to automatically generate and send copies of the inspection to the motor carrier point of contact listed in their registration (currently MCS-150 form). Please confirm that IIMS does not need to generate MCS-150 forms and the requirement is to simply email the Inspection Report to the Point of Contact.	Correct. IIMS does not need to generate MCS-150 forms and the requirement is to simply email the Inspection Report to the Point of Contact.
23	Attachment 3	Pricing	The Government has listed NTE values for User Access. Are these absolute requirements? How did the Government arrive at these NTES numbers?	A User Access fee is not required. If a vendor’s pricing model incorporates a user access fee, then the vendor cannot go over the NTE amount. The NTE was determined through market research of companies that provide similar services to State law enforcement.
24	Attachment 3	Pricing	Task 2.2.9 - IIMS and Emerging Technologies (Optional Task) is included in the overall FFP price and yes is listed as an "Optional Task". Please clarify how this Task should be priced especially since the Scope is broad and vague and includes "Future technology yet to be developed"	Emerging technologies are not expected in the base year. Emerging technologies referred to in section 2.2.9 is a functional requirement of IIMS. Its emphasis is that IIMS should have the functional ability to integrate to current and future technologies. Items shown in section 2.2.9 are just examples of potential future emerging technologies only and not add-ons expected of the contractor. FMCSA's IT modernization efforts plan to take advantage of current and future emerging technologies. However, technology integration selection will be determined based upon FMCSA's future needs yet determined.
25	PWS	2.2.8 IIMS Functionality	Please confirm that the IIMS can be hosted in a FedRAMP High approved Public Government Cloud environment per Section "2.2.2 COTS System Implementation and Customization" requiring "All data contained in the IIMS shall be maintained in a cloud-based environment". SaaS based COTS products in a FedRAMP High approved Public Government Cloud environment provide numerous benefits such as automated upgrades, significantly lower systems administration, operations and maintenance, etc. costs as the environment is all managed by the SaaS Public Cloud and included in the COTS License fees. The SaaS Public Cloud COTS Solutions offer all the capabilities for data export, import, security, and single sign on required by DOT but at a lower total cost. COTS applications hosted by DOT in its own Cloud will still require significant hosting management and costs to support the scalability required while optimizing hosting fees when volumes are lower.	The data will be contained in a DOT/FMCSA managed FedRamp certified cloud environment.
26	PWS	2.2.8 IIMS Functionality #34	"Ability to create validation edits for each field comparable to existing Aspen validation". Please provide details of validation edits currently available in Apsen	A complete list of edits is not available at this time but can be provided during development.
27	PWS	2.2.8 IIMS Functionality #37	How should safety regulations be included and made available?	Safety regulations should be stored in a database on the user computer and capable of being updated easily.
28	PWS	2.2.8 IIMS Functionality #38	How should Hazardous Material regulations be included and made available?	Safety regulations should be stored in a database on the user computer and capable of being updated easily.
29	PWS	2.2.8 IIMS Functionality #21	Can a User be granted multiple levels of inspections. For example can one User be granted Level I, Level II, and Level III at the same time?	Yes, a user can be granted multiple levels of inspection.
30	PWS	2.2.8 IIMS Functionality #21	What data is expected to be pushed into the inspection system from RFID/transponder tags	Motor carrier information such as carrier identification, regulatory authorities etc.
31	PWS	2.2.9 IIMS and Emerging Technologies	Upon award, FMCSA will provide the contractor with detailed business and system requirements. Upon completion of their review, the contractor will provide a detailed plan for execution. How does the Government expect contractors to develop FFP pricing when detailed business and system requirements will only be provided upon award?	The FMCSA seeks to acquire a COTS solution to satisfy the requirements set forth in the PWS under a firm fixed price arrangement, with the exception of Training. Standard business and system requirements are addressed within the PWS. During the initial phase of the contract, the contractor should expect to gain additional detailed insight on business and system requirements.
32	PWS	2.4 Training	"The contractor will provide in-person training sessions that will be targeted to train-the-trainer development for Federal and State users." Can the Government provide guidelines on how many sessions and how many trainers are expected to be trained?	Amendment 1 changes the contract type for Training CLIN. The Contractor shall provide a Time and Materials Price for this CLIN. The contractor will provide a proposal for a combination of in-person, video, and live virtual training sessions that will be targeted to train-the-trainer development for Federal and State users. The contractor may provide a training session plan that demonstrates it effectiveness in training a mix of internal/external federal and state personnel. Contractor may provide and identify additional alternative training methods other than solely in person training specified due to COVID-19.

FMCSA will work in conjunction with the vendor to build the capacity of the regions to meet the needs within a given region and to meet the needs of our federal and state partners. The contractor training session plan should adequately meet the training needs and develop a framework of training for four FMCSA service regions around the country. Presently, FMCSA is unable to provide a definitive number of training sessions. FMCSA anticipates 8 training sessions per year with up to 50 attendees in each session. FMCSA also anticipates a mix federal/state trainees to include 2 trainers per 4 regions for a total of 8 trainers for 2 years.

33 PWS 2.5 Help Desk "FMCSA IT Technical Support will then route calls to the contractor’s Help Desk.".

(1) Will the Contractor's Help Desk provide Tier 1 support for all Federal and State users described in Section 1.4 Scope

(2) Can DOT provide historical data on the number of support calls expected	1. Yes 2. Current historical average is 330 tickets per year, however this is based upon the current system that has around been for a significant period of time.
	34	RFP	Proposal Due Date	Will the Government consider providing a two week extension of the Due Date to allow for quality responses	The Government cannot extend the response deadline at this time.
	35	RFP	11.3.2.2 Volume II - Business and Pricing	Should Contractors include the Contents in each Tab of Attachment 3 in Volume 2 or does the Government expect Contractors to submit the Excel Version of Attachment 3	See the instructions in 11.3.2.2. Vol 2 shall include detail to support prices. Also, must included the completed Attachment 3 in the price proposal.
	36	PWS	1.4 Scope	"Data from IIMS will be transmitted to FMCSA’s data repository". Does FMCSA expose APIs for transmission of data from IIMS? Is the document available?	The Government will share the technical aspects with applications to the awardee on an as needed basis upon contract award. Sections 2.2 Tasks through 2.2.8 IIMS Functionality of the PWS adequately identify the technical aspects of the desired COTS product desired and provide enough information to respond to the RFP. Additional technical aspect details will be shared only with the awardee upon contract award.
	37	PWS	1.4 Scope	"The product shall provide the user with a graphical user interface (GUI) display in and operate in Microsoft Windows, Android, and iOS operating environments." Is there any Device form factor being targeted? E.g. Android / iOS Tablets, Windows Laptops, Windows ruggedized tablet?	All of the above
	38	PWS	2.1 Basic Services	•	Base year: up to 2,400 users
•	Option year 1: up to 9,000 total users
•	Option years 2 through 4: up to 14,000 total users

What is the expected concurrency of users?	IIMS shall support up to 14,000 total users across all US time zones of the 56 jurisdictions.
	39	PWS	2.2.3 Importing Data - IIMS and SAFER	IIMS must have the ability to provide authenticated access to real time data and ability to query multiple sources once authenticated, such as MCMIS and CDLIS.

1.	Do these systems provided APIs?
2.	Do these systems implement SSO scheme/standard?
3.	Do these all or some of the data point imported into IIMS or should be accessed only from the systems?	The Government will share the technical aspects with applications to the awardee on an as needed basis upon contract award. Sections 2.2.3 Importing Data- IIMS and Safer of the PWS adequately identify the technical aspects of the desired COTS product and provide enough information to respond to the RFP. Additional technical details of importing data will be shared only with the awardee upon contract award.
	40	PWS	2.2.7 Exporting Data: IIMS Data Elements to FMCSA Data System	1.	Do you expect flat files or RESTful APIs to facilitate the export of data?
2.	Will it be push from IIMS? Or FMCSA data systems will pull data?
3.	What is the expected frequency? Is it real-time?
	The Government will share the technical aspects with applications to the awardee on an as needed basis upon contract award. Sections 2.2.7 Exporting Data IIMS Data Elements to FMCSA Data System of the PWS adequately identify the exporting data aspects of the desired COTS product and provide enough information to respond to the RFP. Additional technical details of exporting data will be shared only with the awardee upon contract award.
	41	PWS	2.2.8 IIMS Functionality #4	Ability to upload and store documents and information in multiple formats including video and photos (e.g., pdf, word, excel, wav, wmv, Jpeg, etc.). What should be the Size constraints that should be applied? Videos can be specifically very large would impose local constraints especially on Mobile Devices including storage space, transmission and retrieval.	Mobile inspection application. The software will provide ability to capture and store the items. The contractor may propose size contraints for selected devices.
	42	PWS	2.2.8 IIMS Functionality #12	Be designed so that it intuitively allows/disallows certain actions based upon the input provided by the inspector during the conduction of the inspection. For example, the system will not allow an inspector to select the out-of-service option for a missing mud flap. Are you looking for rule based evaluation where an answer to one question may have impact on subsequent questions and answers?	YES
	43	PWS	2.2.8 IIMS Functionality #15	"On-line and off-line capabilities".

By offline capability, does this mean the inspection data will be saved offline and automatically transmitted when product is on-line?

What is the system expected to do when it needs data from other FMCSA systems and is offline? Should it cache it locally? The data would be significantly large, so what should be the business rule to retrieve and save data in such cases?

Will the inspection be pre-created and assigned to an inspector so that data can also be pre-cached on a device?	Users will need to be able to complete an inspection and have federal out of service and other federal credential tests run while off line through an updated and stored database on the users computer. That database will need to be updated period odically when the user is on line.
	44	PWS	2.2.8 IIMS Functionality #20	"Ability to allow data entry via electronic or automated technology". Is this data entry on the Mobile Inspection application? If yes, what automated technology is envisioned?	Ability to import information through current tools such as hand scanners, import through current database programs such as CDLIS and others as well as capability to utilize new technologies that may be developed such as electronic devices to provide roadside CMV data.
	45	PWS	2.2.8 IIMS Functionality #21	"Ability for the Software Administrator to grant specific levels of inspection on a user by user basis." Does this also involve controlling visibility to data? For example if User has Level V Inspection permission, do not display Driver information anywhere in Inspection app?	Software will activate or de-activate items based on configured edits. For example, if a level 5 inspection is selected the driver tab will be de-activated and no driver information will be entered.
	46	PWS	2.2.8 IIMS Functionality #46	Product shall integrate with RFID/transponder tags to push data into the inspection system. RFID tags are typically passive and there would be need for Tag readers? Is it expected that Inspection App integrates with tag reader?	The software should be capable of accepting the data from the tags.
	47	PWS	APPENDIX 3 – Driver/Vehicle Examination Report Example	Does the IIMS Inspection Report need to reflect the exact layout of Drive/Vehicle Examination Report provided or can it be in other professional formats that present the same information logically.	Needs to be similar in design and layout but not an exact duplicate of included form.
	48	PWS	APPENDIX 4 – FMCSA Inspection Violations	Is it fair to assume that violations will be added by the Inspector on the field?	The inspection violations will be incorporated into the software in a searchable table and several will be included in the smart logic/edit capabilities of the software. Violations should be in an easily updated table. Users will select violations from this table.
	1	Attachment 1: IIMS PWS Final	1.5.13 Data Rights	Discussion: The Government will retain unlimited rights to all intellectual property and technical data produced in the course of developing, deploying, training, using and supporting FMCSA or other Federal agencies under this contract. All modifications to Government Off-The-Shelf (GOTS) or COTS software, hardware, or source code will be the sole property of the Government. Furthermore, the Government will retain rights to all of the data contained in the systems that are in scope for this PWS, whether in electronic format or otherwise.

Question: If bidder is proposing commercial license terms applicable to its pre-existing COTS solution, where should bidder include such terms in this RFP response?

See RFQ Section 11.3.2.2 - Assumptions and Conditions which states in part:

“Assumptions - Offerors shall submit, under a separate tab, all (if any) assumptions or conditions upon which the Price Proposal is based. Note that assumptions or conditions that are non-conforming to the Government terms and conditions may result in a higher price risk assessment.

Any information submitted must support the price proposed.”

In addition, please note that FMCSA can only accept terms and conditions that comply with Federal law. FMCSA will not accept terms and conditions that conflict with or abrogate data rights otherwise afforded to the Agency.

2	Attachment 1: IIMS PWS Final	1.5.13 Data Rights	Can the commercial license terms be excluded from existing page limits?	Amendment 1 increases the Page Limit for Volume 1 to 40 pages. Cover pages, up to 2 pages per resume, and the Appendix for Commercial Licenses Terms and Conditions are the only exclusions to the page limitation.
3	General	General	Will the Government consider a two week extension for the response?	The Government cannot extend the due date at this time.
4	RFP	Section 11.3.2.1 Proposal Content and Configuration; PWS 2.2.1	Could the Government please clarify if the Work Breakdown Structure (WBS) should be included in Part 1 - Technical Approach Section as part of the Draft Project Plan or in Part 2 Management Approach?	The WBS shall be included in Part 1. Technical Approach. Amendment 1 increases the Page Limit for Volume 1 to 40 pages. Cover pages, up to 2 pages per resume, and the Appendix for Commercial Licenses Terms and Conditions are the only exclusions to the page limitation. The WBS is not excluded from the page count.
5	RFP	Section 11.3.2.1 Proposal Content and Configuration	Can the offeror insert a Table of Content and a Cover Letter in Volume I? If yes, can they be excluded from the 35-page limit?	Amendment 1 increases the Page Limit for Volume 1 to 40 pages. Cover pages, up to 2 pages per resume, and the Appendix for Commercial Licenses Terms and Conditions are the only exclusions to the page limitation. Table of Content & Cover Letter is not excluded from the page limitation.
6	RFP	Section 11.3.1 Proposal Format	The RFP states that proposals shall be submitted in Times New Roman 12 font. Will the government allow smaller font size for tables and graphics?	This is acceptable.
7	RFP	Section 11.3.2.1 Proposal Content and Configuration	Can the Past Performance References (2 page each) be excluded from the 35-page limit for Volume I?	No. Amendment 1 increases the Page Limit for Volume 1 to 40 pages. Cover pages, up to 2 pages per resume, and the Appendix for Commercial Licenses Terms and Conditions are the only exclusions to the page limitation.
8	RFP	Section 11.3.2.1 Proposal Content and Configuration	Can the Work Breakdown Structure required in Section 11.3.2.1 be excluded from the 35-page limit?	No. Amendment 1 increases the Page Limit for Volume 1 to 40 pages. Cover pages, up to 2 pages per resume, and the Appendix for Commercial Licenses Terms and Conditions are the only exclusions to the page limitation.
9	RFP	Section 11.3.2.1 Proposal Content and Configuration	Can the Project Schedule required in Section 12.2 be excluded from the 35-page limit?	No. Amendment 1 increases the Page Limit for Volume 1 to 40 pages. Cover pages, up to 2 pages per resume, and the Appendix for Commercial Licenses Terms and Conditions are the only exclusions to the page limitation.
10	PWS	Attachment 1 PWS 1.5.1	Can the Quality Control Plan (QCP) required in the PWS be excluded from the 35 page-limit?	No. Amendment 1 increases the Page Limit for Volume 1 to 40 pages. Cover pages, up to 2 pages per resume, and the Appendix for Commercial Licenses Terms and Conditions are the only exclusions to the page limitation.
11	RFP	Section 12.1 Best Value Evaluation	How is the government going to assess the offeror's financial capabilities?	In accordance with FAR Part 9, also by reviewing the Contractor's active registration in the System for Award Management (SAMS) database and a check in the Excluded Parties List System (EPLS).
1	IIMS-PWS	2.2	In section 2.2 it is requested the application need to be hosted in Cloud environment. Whereas in Sec 2.2.8 it is stated the product should have the ability to be hosted by USDOT/FMCSA? Is the requirement that the application should be hosted on the Cloud Solution such as Amazon Cloud or hosted On-Premise on USDOT/FMSCA infrastructure?	It is not expected that the application be hosted on the vendor's cloud environment. The application shall be hosted on FMCSA's or DOT's Cloud environment.
2	IIMS-PWS	2.2.8	What are the approved FMCSA authentication services as described in section 2.2.8 # 27? Is there a single or multiple authentication services to be integrated? Can FMCSA list the authentication services to be integrated?	Awardee to use existing DOT/FMCSA Lightweight Directory Access Protocol (LDAP)
3	RFP	11.3.1	May text within tables be smaller than 12-point provided that any such smaller font is fully legible?	This is acceptable.
5	Attachment 4	Summary Table	Since the Government provided values for Other Direct Costs for each period, and stated in the PWS that Other Direct Costs include travel and materials reproduction and shipping expenses associated with training activities and possibly renting of training venues, is it required for the Offerors to complete the separate ODC tab?	Yes, ODC Tab must be completed. Also note, Government proposed ODCs may not be all inclusive. The offeror shall include all anticipated ODCs in line with the proposed technical approach.
1	1.+RFP+693JJ320R000017+May+14+2020+Final	SECTION 11 - Instructions, Conditions, and Notices to Offerors page 50, FAR 52.216-1 TYPE OF CONTRACT	The RFP states the contract type as Firm Fixed Price but the pricing template provides not-to-exceed (NTE) amounts for ODCs and User Access. What type of contract will be utilized for these CLINs?	Firm Fixed Price. Not to exceed values are included. Also note: The ODC CLIN will be a direct reimbursable CLIN. ODCs must be approved by the Contracting Officer Representative (COR) in advance of the cost being accrued or incurred by the Contractor.
2	4.+Attachment+3+Pricing+Proposal+Template	Tab "Summary Table-All Tasks", "ODC", and "User Access Pricing Model"	On the Summary Table-All Tasks tab, the customer provided Not-to-Exceed numbers for ODCs and the User Access CLINS. Please confirm all offerors are to propose the NTE numbers for evaluation and do not need to price ODCs and User Access separately.	The NTE amounts in Attachment 3 are included in the summary TAB so that the Offeror does not exceed those amounts. The Offeror is expected to complete the ODC & User Access tabs separately. Note: Government proposed ODCs may not be all inclusive. The offeror shall include all anticipated ODCs in line with the proposed technical approach. If a User Access Fee is proposed, the agency will negotiate a fixed price per user up to the ceiling established.
3	4.+Attachment+3+Pricing+Proposal+Template		Please clarify where the offeror should provide pricing for software costs in the pricing sheet, if not included in the NTE amounts for ODCs or User Access.	This should be provided under the ODC Tab on Attachment 3.
4	1.+RFP+693JJ320R000017+May+14+2020+Final	11.3.2.2 Volume II - Business and Pricing (No page limitations), Part II - Subcontracts / Consultants	Please confirm a Small Business Subcontracting Plan is only required if an offeror intends to use subcontractors in the performance of this contract.	Correct.
1	RFP 693JJ320R000017 May 14 2020 Final	Section 11.3.2.1 Volume I – (Technical Approach, Management Approach and Past Performance)	Please confirm if it is permissible to include the Resumes as an Appendix to Volume I.	Resumes are excluded from the 35 page count limitation in Vol. 1. This is acceptable.
3	RFP 693JJ320R000017 May 14 2020 Final	Part II - Subcontracts / Consultants	Please confirm that the stated Small Business Subcontracting Goals are for FMCSA and are not minimum percentages to be met by the proposers.	The Small Business Goals are provided as targets. Offerors shall strive to meet or exceed the stated goals.
4	RFP 693JJ320R000017 May 14 2020 Final	Fixed Price Payment Schedule	The example provided in the paragraph refers to "CLIN 002 (Tasks 2.2.1 through 2.2.10).". Please confirm that it should instead be "CLIN 003 (Tasks 2.2.2 through 2.2.10)."	CLIN 00003 represents task 2.2.2 through 2.2.10.
5	Attachment 3 Pricing Proposal Template	All Tabs for Pricing Direct Labor	Will the government provide standard Labor Categories with descriptions for use by all proposers or should the proposers come up with their own Labor Categories with descriptions?	Two Key Personnel are required per Section 7.9. The key personnel must meet the minimum requirement in the PWS. The Government will not provide labor categories and descriptions for additional labor included in Attachment 3 for each tab. The contractor is expected to propose these labor categories and descriptions commensurate with the technical approach.
6	Attachment 3 Pricing Proposal Template	All Tabs for Pricing Option Periods	Will the government allow proposers to apply annual escalation of direct labor rates?	Yes, escalations should be included in the option rates.
7	Attachment 3 Pricing Proposal Template	Tasks 2.2.1 through 2.2.10 Tab	Please confirm that the tab name should instead be labeled "Tasks 2.2.2 through 2.2.10".	The price template is correct. CLIN 00002 is Project Management Task 2.2.1; ClIN 00003 is 2.2.2 thru 2.2.10
1	IIMS PWS Final	2.3	"The contractor shall submit a test and evaluation plan …" In order to make room for more technical and management discussion, can this plan be added as an appendix to the proposal and referenced in the narrative rather than including the actual plan as part of the narrative in Volume I?	No. Amendment 1 increases the Page Limit for Volume 1 to 40 pages. Cover pages, up to 2 pages per resume, and the Appendix for Commercial Licenses Terms and Conditions are the only exclusions to the page limitation. No additional appendix.
2	IIMS PWS Final	2.2.2	"The contractor will develop a COTS product integration plan for the IIMS…" In order to make room for more technical and management discussion, can this plan be added as an appendix to the proposal and referenced in the narrative rather than including the actual plan as part of the narrative in Volume I?	No. Amendment 1 increases the Page Limit for Volume 1 to 40 pages. Cover pages, up to 2 pages per resume, and the Appendix for Commercial Licenses Terms and Conditions are the only exclusions to the page limitation.
3	IIMS PWS Final	2.2.1	"…The draft project plan shall be included in the proposal" In order to make room for more technical and management discussion, can this plan be added as an appendix to the proposal and referenced in the narrative rather than including the actual plan as part of the narrative in Volume I?	No. Amendment 1 increases the Page Limit for Volume 1 to 40 pages. Cover pages, up to 2 pages per resume, and the Appendix for Commercial Licenses Terms and Conditions are the only exclusions to the page limitation. No additional appendix.
4	IIMS PWS Final		Can appendices be added to Volume I to include additional information relative to the items discussed in Volume I?	No. Amendment 1 increases the Page Limit for Volume 1 to 40 pages. Cover pages, up to 2 pages per resume, and the Appendix for Commercial Licenses Terms and Conditions are the only exclusions to the page limitation. No additional appendix.
1	PWS	2.5 Help Desk	How many Aspen Support/Help Desk calls/e-mails are handled each year? Without a rough estimate of these numbers it will be difficult to project a cost for appropriate Help Desk staffing needs.	Current historical average is 330 tickets per year, however this is based upon the current system that has around been for a significant period of time.

File details come from the government source that posted it. Updated May 29, 2020.