FINAL Pre-proposal Conference slides 08.06.20.pdf

Pre-Proposal Webinar and Virtual Site Visit

RFP No. 693JJ320R000016

“Roadside Safety Research and Federal Outdoor Impact Laboratory (FOIL) Technical Support Services”

August 6, 2020 at 1:00 pm Presented by FHWA

Welcome Introductions

◦ Sarah Tarpgaard, FHWA Contracting Officer

◦ Eduardo Arispe, FHWA Lab Manager

Purpose of Webinar Schedule for Webinar

◦ Presentation of Information

◦ Q&A

◦ Virtual Site Visit of the Lab (video, pictures)

◦ Note: Summary Q&A to be posted at beta.SAM.gov by Monday 8/10/2020

Agenda

1. Research Program Background

2. Technical Scope of RFP

3. IDIQ Task Areas

4. RFP, Procurement Schedule and Info

5. Authorized Commercial Use of the FOIL

6. Proposal Instructions & TOPR 1

7. Evaluation Factors and Process

8. Q&A

9. FOIL Virtual Site Visit

Research Program Background FHWA’s Office of Safety R&D Roadway Team

◦ Performs advanced crash analysis research and technical support activities to improve highway and vehicle safety, improve infrastructure security

◦ Contactors provide technical and engineering support services to perform activities such as crash modeling and simulation, analysis and development of systems for physical protection and security, and crash and impact testing onsite at the FOIL to characterize roadside hardware and material properties.

◦ Our program looks to:

Expand Knowledge Develop Methods & Tools Develop & Evaluate Countermeasures Technology Transfer & Support

Sample Research Projects – Rail Height

Analysis

- 40mm (1.5” lower than Standard Height)

Sample Research Projects – FE Tire Model

Improvement

Sample Research Projects – Safety Implications of

NCHRP350 hardware tested under MASH

MASH Test - NJ Shaped Barrier

Sample Research Projects – Rear Impact

Seat Study

With Head Restraint

Without Head

Restraint

Sample Research Projects – DOS Knew Wall

Barrier Development & Test

Interaction with FHWA and other onsite/offsite Contractors/Agencies

◦ NCHRP

◦ SBIR

◦ State DOT’s

◦ Other Research Institutions

Technical Scope of RFP

Scope of Work for this RFP

◦ (1) On-site Support to Maintain, Operate and

Support the FOIL

◦ (2) On & Off-site Activities to Conduct

Research and Provide Program Support

Funding/Projects for Other Agencies

◦ NHTSA

◦ Department of State

IDIQ Task Area A

Task Area A: Crash Modeling and Simulation

◦ A-1: Develop, Validate, and Maintain Finite

Element (FE) Models of Vehicles and Hardware

◦ A-2: Advancement of Modeling and Analysis

Strategies and Techniques

◦ A-3: Research Reporting, Information Sharing, and Collaboration

IDIQ Task Area B

Task Area B: Analyze and Develop Systems for Physical Protection and Security

IDIQ Task Area C

Task Area C: Operate and Maintain the Federal Outdoor Impact Laboratory (FOIL) at TFHRC

◦ C-1: General FOIL Operation and

Maintenance Onsite at TFHRC

◦ C-2: Conduct Crash Tests and Impact Tests at the FOIL to Characterize Material Properties and Support Crash Analysis Research

Overview of RFP

Full & Open Competition One Award Planned IDIQ Contract Type

◦ Firm Fixed Priced, Labor Hour, or Time &

Materials Task Orders

◦ Section C.5.1 lists all Labor Category

Requirements

Onsite vs. Offsite Work

◦ Government Furnished Property on Lab

Management Task Order

Overview of RFP

RFP Written in Uniform Contract Format Sections A through J = Model Contract Section K = Reps and Certs Section L = Proposal Instructions Section M = Evaluation Factors for Award

Period of Performance of 5 Years

◦ Task Orders may include Option Periods

Procurement Schedule and Info

RFP Issued 7/31/2020

◦ Please submit your questions by 8/24/2020

RFP Closes 9/1/2020 at 4:30 pm Eastern

◦ E-mail Offers to Sarah.Tarpgaard@dot.gov

Estimated Award Effective Date 1/15/2021 or sooner

Check www.beta.SAM.gov for RFP Amendments and Q&As mailto:Sarah.Tarpgaard@dot.gov http://www.beta.sam.gov/

Authorized Commercial Use of the FOIL

See RFP Attachment J.9.

OK to use lab for commercial non-contract purposes.

◦ Up to 500 hours/year (estimated to be 25% of the total use)

◦ “in exchange for fair rental or other adequate consideration”

Coordinate very closely with the COR on schedule.

Track usage and report in monthly progress report.

Contractor must operate lab during commercial use.

Visitors subject to TFHRC security procedures.

Adequate consideration: % cost share of Task Order #1.

Goal to increase non-contract use in future if possible.

Proposal Instructions

See RFP Section L Submit proposal by Email Volume I Technical Capability

40-Page Max for Parts I-III No page limit for Parts IV-V

Volume II Business and Price Separately Bound from Volume I No page limit for Parts I –V 5-Page Max for Part VI

Proposal Instructions - Pricing

Loaded Labor Rates (Fully Burdened)

◦ Attachment J-1 Table Completed

◦ Covers Prime & Subcontractor Labor

Other Direct Costs

◦ Identify Indirect Rates and Bases for Time &

Material Task Orders

◦ No Profit on Other Direct Costs

Proposal Instructions – TOPR #1 See Attachment J.10 for TOPR #1, “Operate &

Maintain the FOIL”

◦ Planned Time & Materials Task Order for award concurrent with IDIQ award or immediately after.

Include Task Order Technical Approach in Volume I

Include Task Order Price Proposal in Volume II

◦ Propose a % cost share to be deducted from monthly invoices as adequate consideration for authorized commercial non-contract use of FOIL.

Evaluation Factors

RFP Section M.2 Lists Evaluation Factors:

◦ Technical Capability

◦ Past Performance

◦ Price

◦ Small Business Subcontracting Plan (If applicable, evaluated but not rated.)

Integrated Assessment / Best Value Selection Decision

◦ Govt. May Select Other Than Lowest Price

Evaluation Process

Process of Evaluation Technical Evaluation Panel Past Performance Evaluation Price Evaluation Small Business Plan Evaluation

Award Without Discussions Unless Discussions Deemed Necessary

Contracting Officer = Selection Official

Questions?

Questions and answers from today will be summarized and issued at beta.SAM.gov by Monday

Direct further questions to Sarah Tarpgaard, FHWA Contracting Officer, at sarah.tarpgaard@dot.gov; (202) 493-3225 mailto:sarah.tarpgaard@dot.gov

FOIL Virtual Site Visit

Eduardo Arispe, FHWA, Lab Manager

Thank You

FHWA Federal Outdoor Impact Lab (FOIL)

Runout Area

Test Control Center, Conference Room & Office

Trailers

Vehicle Preparation

Facility

Vehicle –Parts Storage Buildings & Lot

Impact Area

Pendulum Area

Propulsion System Building

Track

FOIL Elements:

Facilities

◦ Vehicle & hardware prep building & shop

Vehicle accelerator

◦ Impact pendulum

◦ Accelerator

◦ Test control center

◦ Digital data capture equipment

Capabilities

◦ Vehicles up to 62 mph (depending upon mass)

◦ Pendulum impacts up to 2000 lbs @ 25 mph

Prep Facility:

Three bays Accommodates cars & trucks Vehicle hoists Equipment storage CG measurement equipment Full range of tools

Impact Pendulum:

Swing weights

◦ 2000kg & 820kg

◦ Various noses

◦ Ball weight

Drop weights Test article drop (e.g., roof crush, fuel tanks) Jig & attachments for mounting test articles Soil pit

Vehicle Accelerator:

Messering Continuous loop cable Computer controlled Runway (220 feet) Capabilities

◦ Full range of speeds for cars

◦ Up to 100 k/hr for trucks up to 15,000 lbs

Environmentally controlled ready room

Vehicle Accelerator:

Test Control Center:

Control computers

◦ Accelerator control

◦ Pendulum control

Data computers

◦ Accelerometers, load cells, speed traps, strain gages & other test recording devices

◦ Video feeds

Visitor center Staff offices

Data Collection Capabilities:

Video

◦ High speed video cameras

◦ Commercial video cameras

◦ High speed film cameras

Data devices

◦ Accelerometers

◦ Strain gages

◦ Load cells

◦ String pots

Multi-channel data bus

Types of Tests Conducted at the FOIL:

Full scale tests

◦ Vehicles into longitudinal barriers

◦ Vehicle side impacts into poles

◦ Vehicle to vehicle side impacts

◦ Trucks into anti-ram barriers

◦ Bogies into sign supports

Pendulum tests

◦ Guardrails post embedment

◦ Roof crush tests

◦ Mailbox & sign supports

◦ Cable strengths tests

◦ Vehicle component tests (e.g., engine mounts, suspension, windshield damage)