RFP_693JJ318R000025,_Amendment_2.pdf

SOLICITATION, OFFER AND AWARD 1.THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE of PAGES

1 104

2. CONTRACT NO. 3. SOLICITATION NO.

693JJ318R000025

4. TYPE OF SOLICITATION

SEALED BID (IFB)

x NEGOTIATED (RFP)

5. DATE ISSUED 6. REQUISITION/PURCHASE NO.

HRDS30180010PR

7. ISSUED BY CODE: HCFA-23 8. ADDRESS OFFER TO (If other than Item 7)

Federal Highway Administration

Office of Acquisition Management

1200 New Jersey Ave., SE, Mail Stop E62-204

Washington, DC 20590

NOTE: In sealed bid solicitation “offer” and “offeror” mean “bid” and “bidder”.

9. Sealed offers in original hard copy plus 6 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item

7 until 4:15 pm Washington, D.C. Time JANUARY 18, 2018 22, 2019. (See Section L for Proposal Instructions.)

THIS SOLICITATION IS FULL AND OPEN TO ALL SOURCES.

CAUTION - LATE Submission, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

FOR AREA CODE NUMBER EXT.

INFORMATION

CALL:

DeWhyte McPherson

366-0494

DeWhyte.McPherson@dot.gov

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 49

X B SUPPLIES OR SERVICES AND PRICES/PRICES 3 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 4 X J LIST OF APPENDICES 82

X D PACKAGING AND MARKING 11 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 12 X K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

X F DELIVERIES OR PERFORMANCE 13

X G CONTRACT ADMINISTRATION DATA 16 X L INSTRUCTIONS, CONDITIONS, AND NOTICES TO

OFFERORS

X H SPECIAL CONTRACT REQUIREMENTS 27 X M EVALUATION FACTORS FOR AWARD 101

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT

PAYMENT (See Section I, Clause No. 52.232-8)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) Calendar Days (%)

14. ACKNOWLEDGMENT OF

AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

15B. TELEPHONE NO.

15C.CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

23. SUBMIT INVOICES TO ADDRESS ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR {48 CFR} 53.214(c)

SOLICITATION

mailto:DeWhyte.McPherson@dot.gov

693JJ318R000025

NOTICE: Pre-proposal Conference and Site Visit

Federal Highway Administration (FHWA) will hold a Pre-proposal Conference and Site Visit on

January 3, 2018 to allow potential Offerors and interested parties to become familiar with

Human Factors On-Site Services Support and to view the facilities. Interested parties are encouraged to submit relevant questions via email to DeWhyte.McPherson@dot.gov. The questions are due on January 07, 2018 and will not be answered or addressed on the Pre-proposal conference day.

To attend the Pre-proposal Conference and Site Visit, you must RSVP by December 27, 2018 by emailing DeWhyte.McPherson@dot.gov the following information:

• Company Name and Address

• Names and Titles of all Attendees in your Party

Note: If necessary, the Government reserves the right to limit the number of attendees from a party.

Pre-proposal Conference and Site Visit Details:

DATE: Thursday, January 03, 2018

TIME: 10:30 am to 12:00 pm

LOCATION: Federal Highway Administration

Turner-Fairbank Highway Research Center

6300 Georgetown Pike

McLean, Virginia 22101

RSVP: Email DeWhyte.McPherson@dot.gov

Attendance at the Pre-proposal Conference and Site Visit is not mandatory in order to submit a proposal under this solicitation. Offerors may submit proposals under this solicitation even if they have not attended.

FHWA will summarize all questions pertaining to the Pre-proposal Conference and Site Visit for release as a Solicitation Amendment on www.FedBizOpps.gov under this Solicitation Number

693JJ318R000025.

http://www.fedbizopps.gov/

SECTION B - SUPPLIES OR SERVICES AND PRICES/PRICES

B.1 IDIQ MINIMUM AND MAXIMUM AMOUNT

During the term of this single award Indefinite-Delivery-Indefinite-Delivery (IDIQ) contract, the

Government shall place orders totaling a minimum of $10,000. The maximum amount of all task orders issued against this IDIQ as a result of this acquisition shall not exceed a ceiling of

$TBD.

The task orders placed under the IDIQ may be Firm-Fixed Price (FFP), Labor Hour (LH), Time-and-Materials (T&M), or a hybrid of those three types of contracts based on a determination by the Contracting Officer (CO) at the task order level.

B.2 SCHEDULE OF RATES

Labor category requirements and labor rate ceilings governing task orders under this contract shall conform to the descriptions found in J.2 and shall be listed in the Microsoft (MS) Excel format found at J.2 and apply for each of the described categories for each of the contract years.

The unit of issue (rates) is the fully burdened fixed price hourly rate. Please see 52.216-29(c)(2).

The maximum amount of the contract listed in Section B.1 includes travel and materials. Travel and materials will be reimbursed at cost. Inclusion of indirect burden amounts or fee on material costs, including travel expenses, is not allowable.

Note: Resulting contract award(s) will include Attachment J.2 with the accepted Contractor loaded labor rates inserted in the pricing table.

B.3 FIRM FIXED PRICE TASK ORDERS (TOs)

For FFP type TOs, the quantity of each item or labor category proposed will be multiplied against the fully loaded labor rate listed in Pricing Rate Tables Attachment 1or as negotiated for the TO, and the cumulative extended total of all items ordered will define the fixed price of the

TO.

B.4 TIME-AND-MATERIALS (T&M) / LABOR HOUR (LH) TASK ORDERS (TOs)

For T&M type TOs, the quantity of hours ordered from each labor category will be specified as deliverable hours billable at the ceiling rates specified in the Attachment J.2 Pricing Rate Table or as negotiated, if lower rates are proposed for a given TO. Materials will be estimated for each TO. Profit/fee is unallowable on materials. The cumulative extended total of all labor categories ordered plus materials will define the TO ceiling price. The government will not reimburse the Contractor for Prices incurred beyond the ceiling price, for hours not delivered, for hours delivered but in excess of the quantities ordered for a particular labor category or for

ODCs exceeding authorized amounts. For hours ordered but not delivered, the Government may issue a unilateral modification to the order that reduces the price of the order and de-obligates funds from the order in proportion to the number of hours ordered but not delivered.

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 BACKGROUND

The Federal Highway Administration’s Office of Safety, Research and Development (R&D), Human Factors (HF) Team is the lead organization responsible for human factors activities in the

RD&T, Safety, and Operations program areas. To fully meet its research responsibilities and agency’s mission in a timely and effective way, the HF Team requires both technical and administrative support.

The HF Team is seeking support in human factors and highway engineering to provide effective program administration and the special skills needed to address complex technical program issues. This contract will provide support to the FHWA with the administration and execution of its behavioral research programs requiring human factors, experimental design and data analysis, and traffic engineering expertise. However, ultimate decision-making responsibility remains with the FHWA. Contractor staff, under Government oversight, will handle technical and administrative program activities. FHWA staff will always handle programmatic decision-making. This Request for Proposals will procure that support from a fully qualified non-Federal source. The nature of this work demands that the Contractor does not engage, nor have a potential to engage, in other activities that give rise to either perceived or real conflicts of interest.

Some FHWA research entails close cooperation with state, local and private entities. The

Contractor must be able to provide objective, independent, technical support, be free from any competitive threat to FHWA’s program partners, and adequately assure these partners that proprietary information will remain confidential.

Specific technical capabilities will be required of the Contractor. In particular, detailed knowledge of and practical experience in (1) human factors and behavioral research concerning highway safety; (2) human factors and behavioral research concerning highway operations; (3) traffic engineering; (4) Intelligent Transportation Systems/Connected and Automated Vehicles;

(5) driving simulator experiments and analysis, and (6) simulation research including virtual reality.

Availability of contract staff in the Washington, D.C. area is necessary, to facilitate the needed close working relationship with FHWA staff required by the effort. All full-time, key Contractor staff shall be located at FHWA’s Turner-Fairbank Highway Research Center in McLean, Virginia.

Organization of Human Factors Team

FHWA’s Human Factors Program cuts across many programs within the areas of safety and operations such as intersection, roadway, pedestrian/bicyclist, visibility, traffic control device, weather, work zone, and ITS/Connected and Automated Vehicles. Consequently, funding sources for human factors studies come from various FHWA offices and programs such as

Office of Operations, Office of Safety, and the Exploratory Advanced Research Program.

The work described in this RFP is primarily for support of the Human Factors Team within the

Office of Safety R&D. Most research studies will be conducted at the Human Factors

Laboratory (HFL) at the Turner-Fairbank Highway Research Center (TFHRC) in McLean, Virginia or at field sites in the greater Washington D.C. metropolitan area. The Contracting

Officer’s Representative (COR) will supply the contractor with Government furnished equipment and facilities to conduct such studies, and will provide funds for payment of subjects;

or the Government will reimburse the contractor for the acquisition of any additional equipment needed.

Human Factors Research Resources Located at TFHRC

1. Highway Driving Simulator (HDS): The HDS is a fully interactive highway driving simulator utilized for a variety of behavioral studies related to safety and operations conducted for FHWA and other stakeholders. The simulator consists of a full automobile chassis surrounded by a semicircular projection screen. Three high resolution, digital projectors render a seamless 200-degree view (motorists’ field-of-view) of high-fidelity, computer-generated roadway scenes. HDS was recently upgraded to enhance the motion base, from 3 to 6 degrees of freedom. This improvement makes the motion and vestibular feedback much more realistic. Although HDS is serviced and operated by a separate contract, the Contractor under this prospective contract shall be able to perform technical and administrative support for the HDS as requested by the Contracting Officer’s Representative

(COR).

2. Field Research Vehicles (FRV): The FRVs include an instrumented 2007 Jeep® Grand Cherokee Sport Utility Vehicle and a 2014 Infiniti M37. FRV has been outfitted with equipment to record GPS position, vehicle speed, and vehicle acceleration. FRV is also equipped with an eye-tracking system that consists of two infrared (IR) light sources and three face cameras mounted on the dashboard of the vehicle.

3. Sign Design and Research Facility: This facility, known as the “Sign Lab,” consists of a 60in.

LED/LCD Hi-definition TV connected to a computer control center which enables researchers to present traffic signs to participants in a controlled environment. In the development of new traffic signs, it is important to determine the maximum distance at which the sign can be recognized as well as testing a participant’s comprehension. To this end, signs are displayed as small distant objects and are enlarged such that their appearance approximates that of driving towards the sign at a specified speed. The size of the image at the moment the sign is recognized is then used to approximate the sign's recognition sight distance. Precise control of sign display duration, image size, and the measurement of participant reaction time are achieved through computer control. Sign comprehension is generally recorded using open-ended questions relating to a participant’s understanding of a traffic sign.

4. MiniSimTM Driving Simulator: In partnership with the National Highway Traffic Safety Administration (NHTSA), the MiniSimTM is a part-task simulator consisting of a quarter cab set up that includes an adjustable driver's seat, driver controls, and meter cluster. Recently, MiniSimTM was upgraded to three 42" forward display LCD TVs, as well as software upgrades, and computers for generating driving scenes and controlling vehicle dynamics.

This tool is useful for evaluating driver performance in simpler environments.

5. Data Analysis Facility: This facility is used for the review and analysis of analog and digital imagery and data recorded during behavioral research experiments. The facility uses customized video analysis software and high-end video capture and data recording devices.

6. Virtual Reality (VR) Lab: In the VR Lab, two virtual reality headsets from different manufacturers are being tested. The two devices are very similar with respect to display resolution and field of view. The systems principally differ with respect to controllers and tracking systems. Current work has focused on creating a scenario to support V2P research.

Parts of the Turner-Fairbank Highway Research Center campus have been modeled along with the new signal installed by the Saxton Operations Research Laboratory.

C.2 CONTRACT SCOPE

The Human Factors Team is seeking support in human factors and transportation engineering to address complex technical program issues. This contract will provide support to FHWA with the administration and execution of its research studies, under Government oversight. Some FHWA research entails close cooperation with state, local and private entities. The Contractor must be able to provide objective, independent, technical support, be free from any competitive threat to

FHWA’s program partners, and adequately assure these partners that proprietary information will remain confidential.

C.3 OBJECTIVE

The objectives of this effort are:

1. Planning and conducting human factors research in one or more of the following areas – intersection, roadway, pedestrian/bicyclist, visibility, traffic control device, weather, work zone, SHRP2 and other naturalistic data, and ITS/Connected and Automated

Vehicles.

2. Providing technical support in the design and execution of contract and in-house research to fulfill program requirements.

3. Providing technical and administrative support in ongoing and planned special projects.

4. Analyzing and reviewing specific technical and/or program issues.

5. Preparing documentation to support FHWA in planning, executing, and managing program activities.

6. Ensuring that program documentation, research designs, and laboratory products are technically sound and Price effective.

7. Maintaining and inspecting equipment in HFL.

C.4 DETAILED REQUIREMNT

When tasked, the Contractor shall provide the necessary personnel, material, equipment, technical services and administrative support to perform the requirements in this work statement, as ordered in separate task orders. Individual task orders will be managed, monitored, and evaluated by the federal employee assigned by the office requiring support services.

Activities that the FHWA anticipates supporting under this contract include the following:

C.5.1 TASK A – Conduct empirical and analytical human factors and behavioral research in one or more of the following areas: intersection, roadway, pedestrian/bicyclist, visibility, traffic control device, weather, work zone, ITS/Connected Vehicle and

Automated Vehicles, Pooled Fund Studies, SHRP2 and other naturalistic data, and

Exploratory Advanced Research. This research includes:

1. Prepare research work plans, Price estimates, and other required documents;

2. Perform literature reviews and gather other background information;

3. Interface with other researchers conducting joint efforts within FHWA;

4. Prepare experimental designs;

5. Participate in peer review of work plans for in-house studies;

6. Prepare and test experimental apparatus and equipment;

7. Recruit, transport, and pay research subjects;

8. Train, instruct, and prepare subjects for experimental procedures;

9. Obtain subjects’ informed consent;

10. Collect data;

11. Conduct statistical and other analyses on obtained data;

12. Prepare draft and final reports of study results; and

13. Present research findings to FHWA staff and others.

C.5.2 TASK B – Provide support on contract research activities related to the Human

Factors Program. This support includes:

1. Produce annotated bibliographies and develop state-of-the-art synthesis reports;

2. Conduct technical reviews of work plans and other documents submitted;

3. Meet with research contract staff to conduct technical reviews of ongoing or planned projects;

4. Perform technical review and editing of documents such as executive Summary, interim draft reports, and final technical reports;

5. Provide support in the preparation of report publication documents and forms; and

6. Provide support in the processing of reports through the review, approval, and publication cycles.

C.5.3 TASK C – Provide support on activities related to the Human Factors Laboratory

(HFL). This support includes:

1. Implement enhancements and upgrades to equipment as required by the COR;

2. Provide input to periodic reviews of scientific equipment needs and other technical issues;

3. Provide technical support as required by the COR;

4. Provide maintenance support;

5. Manage participant payments; and

6. Provide other laboratory support as required by the COR.

C.5.4 TASK D – Provide support on FHWA initiatives to further develop the Human

Factors Program. This support includes:

1. Within the program requirements, define objectives; develop flow charts, schedules, and estimate Prices;

2. Provide full and detailed program descriptions, including summaries of each study within the program, how the work will be coordinated with other federal programs, and potential benefits of the research; and

3. Provide supporting program documentation as required by the COR.

C.5.5 TASK E – Project Management and General Support. This management and support includes:

1. Establish and maintain updated computer and paper files for efforts, staff studies and program related items (e.g., updated status synopses, budget information, etc.);

2. Provide support in the preparation of letters or other materials for use by FHWA in responding to congressional and other inquiries;

3. Prepare visual aids and support in writing reports and presentations;

4. Provide support on outreach activities related to the Human Factors Program, including travel to Government designated meetings and conferences for the purpose of disseminating information;

5. Provide support for activities related to the Highway Driving Simulator;

6. Assist with activities related to Pooled Fund Studies; and

7. Provide other administrative support as required by the COR.

C.5.6 .6 Professional Staffing Requirements

Due to the highly specialized technical nature of the work performed under this contract, the

Contractor is required to provide the following professional staffing positions.

On-Site Staff

1. A Project Manager to oversee the support service staff and to work with the Human

Factors Team Leader/COR in carrying out Team’s responsibilities.

2. A Research Psychologists/Human Factors Specialists ranging from mid- to senior level who will be assigned to manage and conduct behavioral research in one or more projects.

3. A Statistician/Data Analyst ranging from mid- to senior level who will conduct statistical analysis from various projects.

4. An Electronics Technician to assist with a variety of technical activities related to the

Human Factors Team.

5. An Administrative Assistant to provide word processing, fiscal record management, and other assistance as assigned by the Human Factors Team.

Other Staff

6. Transportation Engineer(s) ranging from mid- to senior level to assist in managing and conducting behavioral research in one or more projects.

7. Research Assistants who will provide support to human factors/behavioral research in one or more projects.

C.6 PROGRESS REPORTS

The Contractor shall submit a Monthly progress report by the 10th of the month following the reporting period. The report shall provide at a minimum:

(a) Clear and complete account of the work performed under each task order during the reporting period.

(b) An outline of the work to be accomplished during the next reporting period.

(c) A description of any problem encountered or anticipated that will affect the completion of any individual Task Order within the time and fiscal constraints as set forth in the Task

Orders, together with recommended solutions to such problems; or, a statement that no problems were encountered.

(d) A tabulation of the planned, actual and cumulative person-hours expended by the personnel identified in each task order (applies to Time & Material/Labor Hour task orders only).

(e) A chart showing current and cumulative expenditures versus planned expenditures for each task order (applies to Time & Material task orders only).

C.7 ANNUAL REPORT

The Contractor shall furnish one electronic copy (in Microsoft Office 2016 or equivalent) of a letter-type annual report to the CO and to the Contracting Officer and to the Contracting

Officer’s Representative on or before 30 calendar days before the end of each contract year. The annual report shall contain the following:

(a) A brief narrative commenting on performance during the reporting period for each of the following areas:

(1) Quality of Product/Service

(2) Schedule

(3) Price Control

(4) Business Relations

(5) Management of Key Personnel

(6) Utilization of Small Businesses

(7) Other

The annual report will be used by the COR as part of the annual performance review.

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING

Preservation, packing, and packaging of items shall be in accordance with commercial practice and adequate for acceptance by common carrier for safe transportation at the most economical rates.

The Contractor shall clearly mark each shipment with the company name, the contract number, task order number (if applicable), and as appropriate the item identification, quantity of items, and notice of partial or final delivery.

D.2 MARKINGS

All deliverables submitted to the Contracting Officer (CO), the designated Contracting Officer’s

Representative (COR), and/or TOCOR, shall be accompanied by a packing list or other suitable shipping document that shall clearly indicate the following:

(a) Contract number;

(b) Task order number;

(c) Name and address of the consignor;

(d) Name and address of the consignee;

(e) Government bill of lading number covering the shipment (if any); and

(f) Description of the item/material shipped, including Deliverable Item Number (If applicable), Report Requirement, or Project Title under which the item is being delivered.

Specific marking objectives may be addressed in individual task orders.

The offeror shall take all necessary precautions to ensure that all sensitive data developed under this contract are delivered to the Government in a secure manner.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 ACCEPTANCE

All work hereunder shall be subject to review by the Government. The COR or Task Order

Contracting Officer’s Representative (TOCOR) as specified in each notification letter at the contract and task order level, is responsible for inspection and acceptance of all incoming shipments, documents, and services.

E.2 ACCEPTANCE PERIOD

Unless stated elsewhere in each task order, the COR will have 15 calendar days to review draft deliverables and make comments. The Contractor shall have five calendar days to make corrections and return the corrected deliverable to the government.

Upon receipt of the final deliverables, the COR will have 10 calendar days for final review prior to acceptance or providing documented reasons for non-acceptance. Upon receipt of the final deliverables, the COR will have 30 calendar days for final review prior to acceptance or to provide documented reasons for non-acceptance to the Contractor.

E.3 CLAUSES INCORPORATED BY REFERENCE

FAR Clause No. Title and Date

52.246-4 Inspection of Services - Fixed-Price. (AUG 1996)

52.246-6 Inspection -- Time-and-Material and Labor-Hour (MAY 2001)

52.246-9 Inspection of Research and Development (Short Form) (APR 1984)

52.246-16 Responsibility for Supplies (APR (1984)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The period of performance under this IDIQ contract (for the purpose of placing orders) is five years, beginning on the effective date of the contract. Task orders may be issued up to the final day of the contract period of performance provided that the task order can be completed in accordance with FAR 52.216-22. There are no option periods under the contract. Options may be used for task order performance. In no event shall the total contract performance period exceed five years without written authorization from the CO.

F.2 PLACE OF DELIVERY

The Contractor shall submit interim and final deliverables, progress reports and documents concurrently to the COR and the Task Order Contracting Officer’s Representative (TOCOR) once these deliverables have been accepted by the Government. The Contractor shall include the contract number (and task order number if appropriate) in the email for each deliverable. The

Government may request the Contractor to include specified keywords in the subject line of emails containing deliverables. Additionally, the Government may request the Contractor to submit deliverables to an electronic repository as specified by the COR.

F.3 PLACE OF PERFORMANCE (TASK ORDER SPECIFIC)

The location of work performed under this contract will be specified in each task order. The

Contractor is authorized to perform minimal administrative and support work, or other work as appropriate, under this contract at the Contractor’s facilities or other Contractor-approved locations. The Government anticipates the place of performance for Task Orders will be either on-site at the TFHRC in McLean, Virginia, or at the Contractor’s own locations as appropriate.

F.4 DELIVERABLE/DELIVERY SUMMARY

For task orders issued under this contract, specific deliverables and due dates will be specified in the task order documents. Below is a general guide for the anticipated deliverables under the contract.

Deliverable

Frequency

Number of

Copies

Medium/Format

Submit

To

Progress Reports

Section C.5

Monthly, submitted by the

10th of the month following the reporting reported.

One (1) electronic copy

Electronic copy in either MS Word or

Adobe Acrobat formats.

COR,

TOCOR

and CS

Deliverable

Frequency Number of

Copies

Medium/Format

Submit

To

Annual Reports

Section C.6

Annually, on or before 30 calendar days before the end of each contract year.

One (1) electronic copy

Electronic copy in either MS Word or

Adobe Acrobat formats.

COR,

TOCOR

and CS

F.5 TASK ORDER DELIVERABLES

Task orders will identify specific deliverables and performance standards required in the performance of each order.

F.6 EDITORIAL REQUIREMENT FOR ALL DELIVERABLES

All drafts submissions and the final must be reviewed by an editor on the Contractor’s staff before being sent to the COR for review. The Contractor shall prepare reports and other deliverables according to the specifications put forth in the Communications Reference Guide

(Publication FHWA-RD-03-074, accessible at http://www.fhwa.dot.gov/publications/research/general/03074/index.cfm). This guide is for

FHWA staff members and contractors who produce Research, Development, and Technology

(RD&T) reports, fact sheets, technical flyers (Tech Briefs, Product Briefs, and Application

Notes), brochures, booklets, web pages, articles, other publications, events, and marketing outreach. This is not a technical editor, but someone familiar with the Government Printing

Office (GPO) Style Manual to eliminate redundancy and ensure that proper grammar and punctuation, as well as flow, is incorporated into any product before submission. The FHWA must share documents for review with technical experts, as such, the product—draft as well as final—is a representation of FHWA and the Contractor. Submissions with grammatical errors will be returned to the Contractor. Submission of draft or final documents that fail Government review will not be accepted as meeting the deliverable requirements of the task order.

F.7 MINIMUM REQUIREMENTS FOR MATERIALS TO BE POSTED ON FHWA

WEBSITES

All web-based deliverables shall conform to the Minimum Requirements for FHWA Web Pages and be compatible with the current FHWA web platform of Adobe ColdFusion (version 10 compatible) and Microsoft SQL (server 2012 or higher compatible). Deliverables will be evaluated for Section 508 compliance, including graceful degradation when JavaScript is disabled and color contrast tests. Deliverables shall meet W3C coding standards

(http://www.w3.org/), FHWA coding standards, and conform to USDOT Secure Web

Application standards to prevent cross-site scripting (XSS) and SQL Injection.

http://www.fhwa.dot.gov/publications/research/general/03074/index.cfm http://www.w3.org/

F.8 COPYRIGHTS

The Government anticipates preparing derivative works based on the contractor’s final publication and anticipates distributing the contractor’s final publications to the public.

Therefore:

1. The Contractor shall develop the materials for products with appropriate supporting photos/graphics/clipart. The contractor shall make efforts to use images from the following sources, in the following order of preference: (1) FHWA stock; (2) DOT stock;

(3) publicly available (royalty free) sources; and (4) commercial sources where proper copyright license and permissions are obtained.

2. The Contractor shall be responsible for compiling information provided by the

Government, preparing drafts, incorporating edits, proofing, designing the layout, and preparing printing files for GPO offset and digital printing as well as providing section

508 captions and content for web posting by the FHWA web team.

3. As specified in FAR clause 52.227-14 Rights in Data – General (DEC 2007) is incorporated by reference. As required by that clause:

• The contractor shall not, without the prior written permission of the contracting officer, incorporate in data delivered under this contract any data not first produced in the performance of this contractor unless the contractor 1) identifies the data; and 2) grants to the government or acquires on its behalf, a license of the same scope as set forth in FAR 52.227-14(c)(1). See FAR 52.227-14(c)(2).

• Data including images, photographs, pictures, and drawings that are delivered to the

Government without any restrictive markings shall be deemed to have been furnished with unlimited rights. The Government is not liable for the disclosure, use or reproduction of such data. See FAR 52.227-14(f).

• The Contractor is responsible for obtaining any and all necessary releases. The contractor shall obtain written permission and releases for recognizable non-public individuals. The contractor is responsible for properly acknowledging and crediting of sources.

F.9 CLAUSES INCORPORATED BY REFERENCE

FAR Clause No. Title and Date

52.242-15 Stop-Work Order (AUG 1989) – Alternate I (APR 1984)

52.242-17 Government Delay of Work. (APR 1984)

52.247-34 F.O.B. Destination (NOV 1991)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 PAYMENT

For each FFP task order, the Government shall pay the Contractor for the prices delineated in each task order. Payment shall be made upon review and written acceptance of the FFP deliverable(s) by the Government.

For each T&M task order, the Contractor may request payment no more than monthly, for work performed during the preceding reporting period. The Contractor shall provide sufficient detail, including fully burdened labor rates and hours worked, to support the invoice.

The Contractor shall not accrue Prices in excess of the amount funded under a T&M task order.

Any work performed in excess of the amount funded is at the Contractor’s own risk.

Note: For each T&M task order, allowable materials Prices, including travel expenses shall be reimbursed at Price. Inclusion of indirect burden amounts or fee on material Prices, including travel expenses, is not allowable.

G.2 FHWA LIMITATION OF FUNDS ON TIME AND MATERIALS AND LABOR

HOUR ON CONTRACTS AND ORDERS

(a) Of the total contract price, only the funding stated in the amount column associated with each contract line item on the contract award document or subsequent modifications is now available for payment and obligated under this contract. It is anticipated, from time to time, additional funds will be obligated under the contract until the total price of the contract is obligated.

(b) The Government is not obligated to pay or reimburse the contractor more than the amount obligated to the contract. The Contractor agrees to perform the contract up to the point at which the total amount paid and payable by the Government (including amounts payable for subcontracts) approximates but does not exceed the total amount obligated.

(c)

(1) If the contractor considers the funds obligated under this contract to be insufficient to cover the work to be performed, the contractor shall notify the Contracting Officer in writing and indicate the date on which it expects expended funds to approximate 75 percent of the total amount obligated. The notice shall state the estimated amount of additional funds required to continue performance.

(2) If, after notification is provided pursuant to paragraph (c)(1) of this clause, additional funds are not obligated, the contractor shall not be obligated to continue performance under this contract (including actions under the termination clause of this contract) beyond the funds obligated for contract performance.

(d) When additional funds are obligated for continued performance of this contract, the contract shall be modified to increase the funds and to indicate the period of performance for which those funds are applicable.

G.3 NOTIFICATION OF EXPENDITURE OF FUNDS

The Contractor shall notify the Contract Specialist (CS) and COR in writing, within 5 calendar days, when Prices incurred exceed 75% of the obligated funds.

G.4 TRAVEL AND PER DIEM

Travel (other than local) may be expected to occur throughout the duration of the contract. The

COR will issue the written request for travel if required (excluding local travel).

The Contractor shall invoice in accordance with FAR 31.205-46, Travel Prices, and Federal

Travel Regulations, and must submit documentation of all travel Prices.

Travel requirements under this contract shall be met using the most economical form of transportation available. All travel shall be scheduled sufficiently in advance to take advantage of offered discount rates, unless authorized by the CO.

The following web site provides information on current Per Diem rates:

http://www.gsa.gov/portal/category/100120 https://aoprals.state.gov/web920/per_diem.asp

G.5 SUBCONTRACTS – ADVANCE NOTIFICATION AND CONSENT

Under this contract, the requirement of FAR 44.2, Consent to Subcontracts, has been fulfilled for the following subcontracts:

(a) [APPROVED SUBCONTRACTOR NAME]

Any future change or revision to the Statement of Work or other applicable aspects of this contract shall include the subcontract(s) only to the extent that performance of the subcontract(s) is directly affected by the change or revision.

G.6 INVOICES

Invoices shall not be sent prior to acceptance of the deliverable for FFP or monthly progress report, for FFP and T&M for services being billed.

http://www.gsa.gov/portal/category/100120 https://aoprals.state.gov/web920/per_diem.asp

All invoices and required supporting documents shall be sent via e-mail to the following e-mail address:

9- AMC-AMZ-FHWA-Invoices@faa.gov, and other recipient(s) (if applicable) as directed by the

COR.

(a) Include the invoice as an attached PDF document

(b) Include in the e-mail subject line the following:

(1) Invoice No.

(2) Contract Number

(3) Name of your Company/Organization

(4) Attention: Contract Specialist

Example: Invoice No. 35 – DTFH6116D00033 – Contractor Name –

Attention: Contract Specialist

If the invoice and supporting documents exceed 8 MB as an e-mail attachment, the

Contractor must select one of the other submission options presented below:

Invoices submitted via an overnight service must use the following physical address:

MMAC

FHWA/AMZ-150

6500 S. MacArthur Blvd

Oklahoma City, OK 73169

Attention: CS

Express Delivery Point of Contact: Accounting Technician

Invoices may be submitted via regular U.S. Postal Service to the following address:

Federal Highway Administration

I-Supplier Processing

P.O. Box 268865

Oklahoma City OK 73126-8865

Attention: Accounting Technician

An invoice submitted to an address other than those identified will be returned to the vendor as non-conforming.

An electronic copy of the invoice shall be sent by email to the CO and the COR.

G.7 TECHNICAL DIRECTION

Performance of the work under this contract is subject to the Technical Direction of the COR.

mailto:9-AMC-AMZ-FHWA-Invoices@faa.gov

The Contracting Officer may also appoint a Task Order Contracting Officer’s Representative

(TOCOR) to provide Technical Direction related to specific Task Orders under this IDIQ contract.

The term “Technical Direction” is defined to include, without limitation, the following:

(a) Direction to the Contractor which redirects the efforts, shifts work emphasis between work areas, requires pursuit of certain lines of inquiry, fills in details or otherwise serves to accomplish the statement of work;

(b) Provision of information to the Contractor that assists in the interpretation of drawings, specifications or technical portions of the work description; and,

(c) Review and approval/rejection of technical reports, drawings, specifications and technical information to be delivered by the Contractor.

All Technical Direction must be within the general scope of work stated in the contract and task order. The COR and TOCOR do not have the authority to and may not issue any Technical

Direction that:

(a) constitutes an assignment of additional work outside the general scope of the base contract;

(b) constitutes a change as defined in the base contract clause entitled “Changes”;

(c) in any manner causes an increase or decrease in prices set forth in Section B; or

(d) changes any of the expressed terms, conditions or specifications of the contract.

All Technical Direction must be issued in writing, or shall be confirmed in writing by the COR or TOCOR (as applicable) within 3 working days after issuance. The Contractor shall proceed promptly with the performance of duly issued Technical Directions. However, if in the opinion of the Contractor, the direction issued by the COR or TOCOR is within one of the prescribed categories in (i) through (vi) above, the Contractor shall not proceed, but shall notify the

Contracting Officer in writing, within 3 working days after receipt of any such direction. The

Contracting Officer will determine if the Technical Direction is proper, or if a contract modification would be required to properly implement the direction. Failure of the parties to agree upon the nature of the direction or upon the contract action to be taken with respect thereto shall be subject to the clause included in Section I entitled “Disputes.”

G.8 CONTRACTING OFFICER’S REPRESENTATIVE AND TASK ORDER COR

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work delivered under this contract.

(b) The Contracting Officer shall designate a Contracting Officer’s Representative (COR) by written notice to the Contractor. The COR’s responsibilities shall include technical monitoring of the Contractor’s performance on the overall contract award and inspecting and accepting deliveries under the contract. The COR shall be appointed in writing, at which time ALL of the responsibilities of the COR shall be detailed, and a copy of the appointment memorandum shall be furnished to the Contractor. Any changes to the COR delegation shall be made in writing, either by changes to the existing memorandum, or by issuance of a new appointment memorandum. Copies of any changes shall be provided to the Contractor.

As needed, the Contracting Officer may appoint a TOCOR. The TOCOR’s responsibilities shall include technical monitoring of the Contractor’s performance as well as inspecting and accepting deliveries under specified task order(s). Any changes to the TOCOR delegation will be made in writing, either by changes to the existing memorandum or by issuance of a new appointment memorandum. Notification of any changes will be provided to the Contractor and COR.

(c) The COR and, if designated, the TOCOR are not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to any modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor’s right to proceed, or issue any order causing the Contractor to stop work; or

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR or TOCOR, if applicable, has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR or

TOCOR’s appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all Prices, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer’s response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the

Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR and TOCOR, if applicable.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting

Officer or the COR acting within his or her appointment, shall be at the Contractor’s risk.

G.9 CONTRACTOR SUPERVISION

The contractor shall provide total supervision of its staff. Government personnel are not authorized or permitted to supervise any contractor personnel. The contractor's Project Manager

(PM) for this contract is [See Section I, 1252.237-73], who shall communicate with the COR to determine the Government's work requirements as set forth in the SOW and shall assure that these requirements are fulfilled. In the event the designated PM is incapacitated due to illness or injury or otherwise is to be removed by the Contractor during the contract performance, replacement of the incumbent PM shall be subject to the approval of the CO.

G.10 AGENCY TASK ORDER OMBUDSMAN

The CO’s selection decision on each task order request shall be final and is not subject to protest, except for a protest that the task order increases the scope, period, or maximum value of the contract. Accordingly, in accordance with FAR 16.505 (b) (5), an ombudsman has been appointed to hear and facilitate the resolution of contractor’s concerns resulting from task order award. The existence of the ombudsman does not diminish the authority of the CO. Further, the ombudsman does not participate in the evaluation of the proposals or the adjudication of formal contract disputes. Therefore, before consulting with the ombudsman, interested parties must first address their concerns, issues, disagreements and/or recommendations to the CO for resolution.

If the CO cannot make resolution, interested parties may contact the FHWA ombudsman at the following address:

United States Department of Transportation

Federal Highway Administration

1200 New Jersey Avenue, SE

Washington, DC 20590

Location: E65-101

Attention: Ombudsman

G.11 TASK ORDER SELECTION CRITERIA

The FHWA anticipates that the following elements will be the standard criteria for awarding individual task orders: technical, staffing, price, past performance in relation to task order requirements. Each task order will indicate any changes or additions to standard criteria. The order of importance for the factors will be identified in each individual task order proposal request. Evaluation of past performance will be based on the past performance data at the time of award as supplemented by the Government and Contractor during the period of performance.

As work proceeds under this contract, it is probable that the past performance rating from each

Contractor’s award will be given less weight than current performance reports received on task orders performed under this contract.

G.12 TASK ORDER PROCEDURE

All funds expended under this contract shall be incurred and accounted for under individual task orders. All task orders are subject to the terms and conditions of this contract.

The following ordering procedures apply to all task orders issued under this contract. All task orders under this contract will be competed unless a special exception to competition applies.

Any supplies/services to be furnished under this contract will be ordered by issuance of written

TOs. TOs shall be issued in accordance with FAR 52.216-18, 52.216-19, and 52.216-22 (See

Section I). In addition:

(a) Only an authorized FHWA CO can issue a task order for this contract.

(b) All task orders are subject to the terms and conditions of the contract. In the event of conflict between a task order and the contract, the contract will take precedence.

(c) All Prices associated with preparation, presentation, and/or discussion of the

Contractor’s task order proposal shall not be billable as direct contract expenses.

(d) The CO or COR will issue Task Order Proposal Requests (TOPRs) electronically in response to (Fill-in RFP Number or Program Name/title), as requirements are identified. Each TOPR will indicate the objective or results required by the

Government. This objective will be within the scope, period, and maximum value of the contract. Each TOPR will indicate the Task Order type, the due date for proposal submission, the estimated level of effort (if applicable), any Government estimates for equipment and/or travel, any special requirements, and any additional selection criteria not specifically identified in the Task Order Selection

Criteria clause below.

(e) Upon receipt of a TOPR, the Contractor shall prepare and submit a written task order proposal within the timeframe specified for submission. The Contractor shall submit one electronic copy of the task order proposal to the CO and one electronic copy to the COR. The task order proposal shall include, as a minimum, the following information:

(1) A discussion of the task order objective demonstrating the Contractor’s understanding of the required outcome.

(2) A concise work plan for achieving the task order objectives that clearly demonstrates the Contractors’ understanding of and planned approach to the problem.

(3) A performance schedule that provides the following information:

(i) Planned accomplishments/milestones

(ii) Anticipated problems or challenges

(iii) Planned…