693JJ317NF0008 - 2017 LC Program Guidelines Final NOFO Attachment A.pdf

693JJ317NF0008

Attachment A

DWIGHT DAVID EISENHOWER

TRANSPORTATION FELLOWSHIP PROGRAM

PROGRAM ADMINISTRATION GUIDELINES

FOR

LOCAL COMPETITIONS

AT INSTITUTIONS DESIGNATED AS

HISTORICALLY BLACK COLLEGES AND UNIVERSITIES

HISPANIC SERVING INSTITUTIONS

TRIBAL COLLEGES AND UNIVERSITIES

COMMUNITY COLLEGES

2017 AWARD CYCLE (JULY 2017)

These guidelines are in effect until further notice and were prepared for institutions designated as Historically Black Colleges and Universities, Hispanic Serving Institutions, Tribal Colleges and Universities, and Community Colleges participating in the Dwight David Eisenhower Transportation Fellowship Program Local Competition. Additional copies may be obtained from the Universities and Grants Programs, Center for Transportation Workforce Development, Office of Innovative Program Delivery, Federal Highway Administration. Versions dated before July 2017 should be destroyed.

DWIGHT DAVID EISENHOWER TRANSPORTATION FELLOWSHIP PROGRAM

2017 DDETFP LOCAL COMPETITION

Local Competition Guidelines - July 2017 Page 1

Table of Contents

BACKGROUND

PURPOSE

STUDENT ELIGIBILITY CRITERIA

DDETFP FELLOWSHIP PROGRAMS

AWARD AMOUNTS

PROGRAM ADMINISTRATION

CRITERIA FOR SELECTION PANEL EVALUATION

TENURE

FUNDING

TRANSPORTATION RESEARCH BOARD (TRB) ANNUAL MEETING

INTERNSHIPS

PROJECT REQUIREMENTS

RESTRICTIONS

U&GP Staff Responsibilities U&GP Contact information Technical Application Information Sheet & Checklist

INSTITUTION TECHNICAL APPLICATION INFORMATION

APPLICATION FORMS CHECKLIST

TECHNICAL APPLICATION CONTENT CHECKLIST

Figure 1 - APPLICATION FOR FEDERAL ASSISTANCE, SF-424 Figure 2 - KEY CONTACTS FORMS Figure 3 - ASSURANCES FOR NON-CONSTRUCTION PROGRAMS, SF-424B Figure 4 - DISCLOSURE OF LOBBYING ACTIVITIES, SF-LLL Student File Information Sheet

STUDENT APPLICATION CONTENT CHECKLIST

Figure 5 - APPLICATION FOR FEDERAL ASSISTANCE, SF-424 Suggested Announcement Information Local Competition Application Report and Ranking Sheet Figure 6 - CONFLICT OF INTEREST - NON DISCLOSURE FORM Transportation Related Academic Disciplines* file://Fhwiadwfp003vh/shared/Universities%20&%20Grants/DDETFP/MSIs_LCs/Local%20Competition/2017-2018/Announcements/693JJ317NF0008%20%20-%202017%20LC%20Program%20Guidelines%20Final%20NOFO%20Attachment%20A.docx#_Toc488058572

Local Competition Guidelines - July 2017 Page 2

BACKGROUND

The Dwight David Eisenhower Transportation Fellowship Program (DDETFP) is currently authorized by Public Law 114-94, Fixing America’s Surface Transportation (FAST) Act. The DDETFP is intermodal, interdisciplinary, and encompasses all modes of transportation. The DDETFP is managed and administered by the FHWA Universities and Grants Programs (U&GP). Since its inception over 2,000 DDETFP fellowships totaling over $30 million were awarded to Institutions of Higher Education.

The DDETFP seeks to attract the nation's brightest minds to the field of transportation; to enhance the careers of transportation professionals by encouraging them to seek advanced degrees; and to retain top talent in the transportation industry of the United States. To accomplish this, the DDETFP gives fellowship awards to students and transportation professionals pursuing transportation-related disciplines. There are eight different fellowships within the DDETFP:

• Eisenhower Graduate (GRAD) Fellowship enables students to pursue master’s degrees or doctorates in transportation-related fields at the education institution of their choice.

• Eisenhower Grants for Research (GRF) Fellowship acquaints undergraduates and graduate students with transportation research, development, and technology transfer activities at U.S. Department of Transportation facilities.

• Eisenhower Historically Black Colleges and Universities (HBCU) Fellowship provides HBCU students with additional opportunities to pursue transportation-related education preparing them to enter careers in transportation. HBCU Fellowships also serves as a feeder for other Eisenhower fellowships.

• Eisenhower Hispanic Serving Institution (HSI) Fellowship provides HSI students with additional opportunities to pursue transportation-related education preparing them to enter careers in transportation HSI Fellowships also serve as a feeder for other Eisenhower Fellowships.

• Eisenhower Tribal College and Universities (TCU) Fellowship provides TCU students with additional opportunities to pursue transportation-related education preparing them to enter careers in transportation. TCU Fellowships also serve as a feeder for other Eisenhower fellowships.

• Eisenhower Intern Fellowship (IF) provides students with opportunities to perform a wide range of significant transportation-related activities at public and private-sector transportation organizations.

• Eisenhower Community College (CC) Fellowship provides students at 2 year public institutions with opportunities to enter careers in transportation. This fellowship serves as a feeder for other Eisenhower fellowships.

• Eisenhower Transportation Research Board (TRB) Minority Student Fellowship provides funding for undergraduate (juniors/ seniors) and graduate students conducting transportation research at selected Minority Serving Institutions.

The objective of the DDETFP Local Competition is to facilitate the administration of the DDETFP at institutions that are currently designated as Historically Black Colleges and Universities, Hispanic Serving Institutions, Tribal College & Universities, and Community Colleges.

Category Certification

Historically Black Colleges and Universities (HBCU) www2.ed.gov/programs/iduestitle3b/eligibility.html

Accredited HBCU as identified by the White House Initiative on Historically Black Colleges and Universities

Hispanic Serving Institutions (HSI) www2.ed.gov/programs/idueshsi/eligibility.html

FY17 Designation as an Eligible Institution for Title III and Title V Programs

Tribally Colleges and Universities (TCU) www2.ed.gov/programs/iduesaitcc/eligibility.html

Accredited TCU as identified by the White House Initiative on American Indian and Alaskan Native Education

Community College (CC) www2.ed.gov/about/offices/list/ovae/pi/cclo/index.html

Two-year public institutions providing higher education and lower-level tertiary education, granting certificates, diplomas, and associate's degrees http://www2.ed.gov/programs/iduestitle3b/eligibility.html http://www2.ed.gov/programs/idueshsi/eligibility.html http://www2.ed.gov/programs/iduesaitcc/eligibility.html http://www2.ed.gov/about/offices/list/ovae/pi/cclo/index.html

Local Competition Guidelines - July 2017 Page 3

PURPOSE

The purpose of the Dwight David Eisenhower Transportation Fellowship Program (DDETFP) Local Competition is to stimulate interest among students attending HBCUs, HSIs, TCUs, and CCs to conduct transportation-related research, pursue transportation-related degrees, to enter the transportation workforce and to serve as a feeder to the DDETFP GRAD, GRF, and IF.

COLLEGE/UNIVERSITY PROGRAM PARTICIPATION REQUIREMENTS

Each interested Institution is required to submit a DDETFP Local Competition application package that includes:

• Application for Federal Assistance SF-4241

• Key Contacts Forms2 (Provide information for the following: Campus Program Manager, Grant Official, and all members of the Local Competition Selection Panel)

• Technical Application Information Sheet and Checklist

• Assurances for Non-Construction Programs (SF-424B)3

• Disclosure of Lobbying Activities (SF-LLL)4

FHWA will review all submitted DDETFP Local Competition Program Plans for HBCUs, HSIs, TCUs, and CCs to determine their eligibility to participate and host the DDETFP Local Competition. Submissions must be received by the Application Due date and time listed on page 1 of the Notice of Funding Opportunity (NOFO). The plan will be evaluated to ensure program requirements are addressed. FHWA anticipates notifying educational institutions of the status of the submission on or about October 2017.

No educational institution will be permitted to run a local competition unless FHWA approves the submittal and provides notice to proceed. To ensure consistency in program management requirements, there will be no exceptions.

Institutions selected to administer the DDETFP Local Competition are required to ensure proposed applicants meet the Dwight David Eisenhower Transportation Fellowship Program eligibility requirements for student designees.

IMPORTANT INFORMATION AND REVISION NOTES

Higher Education Institution Application Packages and Administration

• Using standard forms found on Grants.gov.

• All institutions will use the same forms for the local competition student application.

• Institution submitting applications in response to NOFO 693JJ317NF0008 must submit via Grants.gov as identified in the

NOFO and here in the 2017 DDETFP Local Competition Guidelines.

• The Recipient must submit the following electronically to the U&GP Program Manager at FHWA_UGP@dot.gov:

o Annual Accomplishments Report shall be submitted electronically is due September 30th.

o Copies of Student Designees’ completed research project shall be submitted electronically and are due by September

30th.

Local Competition Student Application

• Student applications are standard forms found on Grants.gov.

• Faculty Advisor and Campus Program Managers signatures are no longer required on student application.

• The student application requires one letter of recommendation from the Faculty Advisor, which counts as one of the four required for a complete application.

1 Available on Grants.gov 2 Available on Grants.gov 3 Available on Grants.gov 4 Available on Grants.gov mailto:FHWA_UGP@dot.gov http://www.grants.gov/web/grants/forms.html http://www.grants.gov/web/grants/forms.html http://www.grants.gov/web/grants/forms.html

Local Competition Guidelines - July 2017 Page 4

STUDENT ELIGIBILITY CRITERIA

Eisenhower Fellowship Applicants must:

• Possess a baccalaureate degree from an accredited U.S. institution or be a confirmed graduating senior at an accredited U.S.

institution5;

• Be enrolled full time in an accredited U.S. institution of higher education no later than the Fall 2017 academic year;

• Be pursuing a degree in a full-time program in a transportation-related discipline6;

• Have at least one full academic year remaining in program of study;

• Conduct ongoing research in one or more transportation-related disciplines; and

• Plan to enter the transportation profession after completing their higher level education.

Non-U.S. citizens must attach a valid copy of their Student and Exchange Visitor Information System (SEVIS) Form I-20 issued by the educational institution you attend or I-20 or Permanent Resident Card Form I-551 issued by the U.S. Citizenship & Immigration.

Service (USCIS). Applications without this information will be considered incomplete.

Applicants must meet all of the aforementioned requirements to be considered.

DDETFP FELLOWSHIP PROGRAMS

HBCU, HSI Fellowships are intended for:

• Undergraduate students (juniors and seniors) pursuing transportation-related undergraduate degrees who plan to enter the transportation profession upon completing their higher education.

• Graduate students (Masters or Doctorate) pursuing transportation-related graduate degrees who plan to enter a transportation profession upon completing their higher education.

TCU Fellowships are intended for:

• Undergraduate students (sophomores, juniors, and seniors) pursuing transportation-related undergraduate degrees who plan to enter the transportation profession upon completing their undergraduate education.

• Graduate students (Masters or Doctorate) pursuing transportation-related graduate degrees who plan to enter a transportation profession upon completing their graduate education.

CC Fellowships are intended for:

• Students pursuing transportation-related degrees at a community college who plan to enter the transportation workforce as a technician.

• Students who plan to continue their educational pursuits at a 4-year institution and enter the transportation profession upon completing their higher education.

AWARD AMOUNTS

The funding for the DDETFP Local Competition is based on availability. If funding becomes available, the award amounts for each institution will be based on the fellowship category.

Fellowship Category Student Designee Award Ranges

HBCU, HSI, TCU $1,500 - $10,000

CC $1,500 - $5,000

5 This eligibility requirement is not applicable for Community College Fellowship Applicants.

6 A list of acceptable transportation-related disciplines can be found on page 19 - Attachment A.

Local Competition Guidelines - July 2017 Page 5

PROGRAM ADMINISTRATION

Each participating Institution shall designate an DDETFP Local Competition Campus Program Manager and a backup Campus Program Manager. DDETFP Local Competition Campus Program Manager responsibilities are to:

• Respond to the Notice of Funding Opportunity (NOFO) and submit application package by the date and time identified on page 1 of the NOFO to www.Grants.gov. All institutions interested in hosting a DDETFP Local Competition must apply annually.

o The DDETFP Local Competition application package for the applying institution will consist of:

Technical Application Information Sheet & Checklist (page 10, Attachment A) Application for Federal Assistance, SF-424 (page 11, Figure 1, Attachment A) Key Contacts Form (page 11, Figure 2, Attachment A) for:

• Campus Program Manager

• Grant Official

• All members of the Local Competition Selection Panel (composed of a minimum of three members, at least one of who is employed by the FHWA Division Office in your State) Campus Recruitment Plan: Briefly describe how the DDETFP will be advertised, announcements and application distributed, selection panel convened, and recipient selected and notified.

Planned Timelines/Schedule: Dates associated with posting the announcement, application due dates, selection panel meeting, proposed recipient package, and accomplishment report DDETFP Local Competition Announcement Assurances for Non-Construction Programs, SF-424B (page 12, Figure 3, Attachment A) Disclosure of Lobbying Activities, SF-LLL (page 12, Figure 4, Attachment A) Briefly address the nine (9) items at Section 6. EDUCATIONAL INSTITUTION ORGANIZATIONAL

INFORMATION (6a-6i) on pages 7 and 8 of the NOFO 693JJ317NF0008.

Failure to provide all aforementioned items will result in an incomplete application.

• Selected institutions are required to administer the program to ensure the applicants meet the Dwight David Eisenhower Transportation Fellowship Program eligibility requirements for student designees.

• Be prepared to distribute announcements to all potential applicants as soon as possible after receiving FHWA notice of selection/proceed.

• Distribute student application forms and submission requirements. Application forms include the Student File Information

Sheet and the Application for Federal Assistance Individual, SF-424 Individual. Customized applications or prior year applications will not be accepted.

• The DDETFP Local Competition Fellowship application deadline should be such that Local Competition Application Review & Recommendation Package is received by FHWA Universities and Grants Programs (U&GP) on or before September 15, 2017. Applications must be typed. Complete application packages shall include:

o Student File Information Sheet (page 11 – Attachment A) o SF 424 Individual (page 14, Figure 5 – Attachment A).

o Personal Statement o Research Plan and Impact Statement o Official Transcripts o Resume o Four Recommendation Letters

• Designate and convene a panel to evaluate and rank Fellowship applications. The panel shall be named the DDETFP Local

Competition Selection Panel @ Insert Institution Name Here and shall be composed of a minimum of three members, at least one of who is employed by the FHWA Division Office in your State. The Selection Panel should be convened such that Local Competition Application Review & Recommendation Package is received by FHWA U&GP on or before September 15, 2017.

• Submit a Local Competition Application Review & Recommendation Package to FHWA U&PG at FHWA_UGP@dot.gov no later than September 15, 2017. The Local Competition Application Review & Recommendation Package must include:

http://www.grants.gov/ mailto:FHWA_UGP@dot.gov

Local Competition Guidelines - July 2017 Page 6 o Application Evaluation Summary describing the evaluation, ranking process employed, and DDETFP Local Competition Selection Panel’s Recommendations for award;

o DDETFP Local Competition Selection Panel’s individual ranking for all eligible applications with the highest score as the #1 proposed recipient to the lowest;

o Signed Conflict of Interest - Non-Disclosure Form (page 18, Attachment A) for each DDETFP Local Competition Selection Panelist;

o Complete Local Competition Application Report & Ranking Sheet (Table 1 & Table 2, page 17, Attachment A) – FHWA will provide formatted spreadsheet to institutions that receive Notice to Proceed. Rankings should be listed from the highest to the lowest with #1 listing being the highest rated application; and o Compilation of all student application packages submitted in response to call for applications.

• FHWA will review the recommendations of the DDETFP Local Competition Selection Panel. Note: all award recommendations must be supported by a complete application package when Local Competition Application Review & Recommendation Package are submitted to FHWA. Incomplete application packets will be designated as ineligible and will not be considered for award.

• Notify DDETFP Student Designees of their selection for the fellowship within one (1) week of receipt of FHWA U&GP Program Manager’s written notification. Ensure that all Student Designees meet enrollment criteria and complete all acceptance forms. Acceptance forms must be received by the U&GP staff as indicated in the FHWA U&GP Program Manager’s written notification.

• To ensure we meet deadlines for processing DDETFP Local Competition Grants, forms received after the date indicated in the FHWA U&GP Program Manager’s written notification will not be accepted. FHWA will work directly with the Grant Official or designee to ensure documents are signed and returned in a timely manner.

• Serve as liaison to the FHWA U&GP staff, and ensure adherence of all DDETFP requirements.

• Meet with students at least two times per quarter/semester to discuss academic progress, Transportation Research Board

(TRB) Annual Meeting participation, and opportunities for broader exposure in the transportation field.

• Establish a system to manage DDETFP to include:

o Reviewing Recipient accounts with the appropriate College / University financial office at the end of each quarter/semester;

o Electronic submission of each Student Designees completed research project to the FHWA U&GP Program Manager no later than September 30th of the awarding Academic Year;

o Submit year-end reports as identified in the NOFO #693JJ317NF0008 to FHWA U&GP; and o Ensure that all unused funds are returned to the FHWA U&GP within 90 days of completion of the Fellowships.

• Ensure that all award modifications and changes are approved in advance by the FHWA U&GP Program Manager.

• Ensure that the FHWA U&GP Program Manager is notified of any changes in the recipient’s academic and/or enrollment status.

• Submit an institutional annual accomplishments report to the FHWA U&GP Program Manager for the preceding year no later than September 30th. The report should provide summaries of the academic achievements of the fellowship Student Designees, summaries of student research projects conducted by the Student Designees, and a financial accounting of funds received and report of any unused funds to be returned.

o Future awards are contingent upon the timely receipt of the required accomplishment report.

• Copies of Student Designees’ completed research projects should be submitted no later than September 30th.

Local Competition Guidelines - July 2017 Page 7

CRITERIA FOR SELECTION PANEL EVALUATION

Fellowships will be awarded on the basis of merit. Evidence of merit will include:

• Academic Record

• Proposed Research Plan / Plan of Study

• Potential for Outstanding Career in Transportation

• Quality of Recommendation Letters – 4 Letters required

• Overall Quality of Application

FHWA has provided the general student application evaluation criteria. These criteria are distinct from eligibility criteria (Page 4, Student Eligibility Criteria) that are addressed to identify if an application is eligible or ineligible review. Each Institution will need to document the evaluation and process that will be used to complete this activity in the Technical Application.

TENURE

• The duration of the fellowship will be 9 to 12 months for each academic year.

• Student Designees are eligible for funding only during the months of full-time enrollment in undergraduate or graduate degree programs, or during on-site research projects or internships with approved transportation agencies.

• Student Designees are only allowed to receive the fellowship for a maximum of two consecutive years from the same institution.

• During the tenure of the award, the Student Designees must maintain satisfactory academic performance as established by the college or university.

FUNDING

The fellowship, if applicable will cover tuition, fees, and/or program-related expenses. All Student Designees may not receive a full award (i.e. tuition, stipend, and travel to the Transportation Research Board (TRB) Annual Meeting.) Recipient awards will be based on the ranking given and available funding.

DDETFP Local Competition Campus Program Managers will determine stipends based on the local cost of living figures and shall be calculated as follows:

Monthly Stipend Associate’s Level Up to $1,000 Bachelor’s Level Up to $1,450 Master’s Level Up to $1,700 Doctoral Level Up to $2,000

• Student Designees shall be advised that the stipend portion of the award is taxable.7

• All program-related expenses must be supported by receipts/invoices.

• All unused funds must be returned to the FHWA within 90 days of the conclusion of the fellowship, early departure, or graduation.

TRANSPORTATION RESEARCH BOARD (TRB) ANNUAL MEETING

Student Designees will be provided a one-time expenditure (up to $1,500) for travel to Washington, D.C. to attend the TRB Annual meeting held January 7-11, 2018. Failure to meet this requirement will result in loss of funding associated designated for this activity.

The Student Designees are responsible for logging on to www.trb.org and registering themselves and for arranging travel and hotel

7 Refer to the Internal Revenue Service Publication 970 – Tax Benefits For Education http://www.trb.org/

Local Competition Guidelines - July 2017 Page 8 accommodations through the College / University to obtain the most cost-efficient rates. Discounted registration is provided for all DDETFP Student Designees. Since funding is provided, attendance at the TRB Annual Meeting is mandatory. In addition to attendance at TRB, it is also required that students attend ALL Eisenhower Events. All students should plan to arrive by Sunday, and leave after the Networking Reception on Tuesday evening. If students have other commitments (i.e., presentations or poster sessions) during TRB they must submit a request to the FHWA U&GP Program Manager in advance to be excused from the Showcase session that conflicts with the event they would like to attend. Approvals are generally given for request to present at another TRB session.

Campus Managers are responsible for students securing per diem for their trip by December 15, 2017.

Student Designees are also required, regardless of funding level, to submit an abstract of their research (or proposed research) for review and consideration for presentation at TRB. The abstract will contain 300 words maximum and should be submitted by the Campus Manager to FHWA U&PG no later than October 12, 2017. The FHWA U&GP will notify Student Designees if their abstract was selected for presentation by October 31, 2017. Selected Student Designees will be required to deliver a 10 – 15 minute presentation describing their research project at the TRB Annual meeting.

The following contact information shall be provided with each abstract:

• Name of Recipient;

• Name of Eisenhower Campus Manager;

• Name of Faculty Advisor;

• University / College;

• Research Title;

• Major of Recipient; and

• Name as it is to appear on the TRB Badge.

The DDETFP Local Competition Campus Manager should submit a complete abstract package to FHWA U&GP Staff at Universities and Grants Programs staff at FHWA_UGP@dot.gov no later than October 12, 2017. FHWA U&GP will notify Campus Managers and Student Designees if their abstract was selected for presentation by October 31, 2017.

Note: Campus Managers should ensure student travel arrangements (registration, lodging, per diem and airfare) for TRB should be completed by December 15, 2017.

INTERNSHIPS

Student Designees may study or participate in research at transportation organizations during their tenure if, in the judgment of the faculty advisor and the DDETFP Local Competition Campus Program Manager, such study will enhance their knowledge in transportation. The FHWA U&GP Program Manager must approve all internships. The stipend rate will remain the same.

PROJECT REQUIREMENTS

• All Student Designees shall prepare a thesis/dissertation, or research paper on a topic directly related to a relevant transportation problem or issue. The Faculty Advisor must approve student research topics.

• Student Designees are required to attend TRB held in January in Washington, D.C. and be prepared to present on their research project.

• The results of all research will be the property of FHWA and a copy must be made available to FHWA on an unlimited, royalty-free basis.

• Upon completion of the fellowship, a copy of each student’s thesis/dissertation, or research paper and any other related research must be submitted to the FHWA U&GP Program Manager along with the educational institutions year end DDETFP report.

Local Competition Guidelines - July 2017 Page 9

RESTRICTIONS

• Reimbursements of College / University administrative or overhead costs are prohibited.

• Student Designees are eligible for funding only during the months of full-time enrollment in a degree program, or during on-site research projects or internships at federal, state, or local government agencies.

• All unused funds must be returned to the FHWA within 90 days of the conclusion of the fellowship, early departure or graduation.

• Fellowships do not cover dependents of DDETFP Student Designees.

• Student Designees must notify the FHWA U&GP Program Manager immediately on the acceptance of any additional Federal funded fellowships or similar scholarships. Receipt of additional funding may impact funding provided via the DDETFP.

• Any changes to the grant agreement must be approved, in writing, by the FHWA U&GP Program Manager/Agreement

Officer.

• If a recipient declines or departs early from the DDETFP fellowship award, only the FHWA U&GP Program Manager has the discretion to approve selection of the next applicant on the ranked list.

PRIVACY ACT STATEMENT

The information is required under the authority of the Privacy Act of 1974, as amended and Title 49 U.S.C. 332(b) (3) (4) (5).

Your request cannot be processed unless the data below is complete. Disclosure of your race and ethnicity are optional. Refusal to furnish your race and/or ethnicity will not result in the denial of any right, benefit or privilege provided by law. Records maintained in the system are routinely used to determine eligibility/qualifications for fellowships, and for program evaluation and analysis purposes.

U&GP STAFF RESPONSIBILITIES

FHWA U&GP staff will provide all participating Institutions with Program Guidelines when the institutions enter the program and when new guidelines are issued. U&GP staff is available to respond to programmatic questions and schedule site visits when requested. The FHWA U&GP Program Manager will make final decisions on any requests for program changes.

Recipient Selection: The FHWA U&GP Program Manager will make the final selection of Student Designees. Participating institutions will be notified of the selection and funding decisions.

Fellowship Awards: FHWA U&GP staff will send all recipient forms to the DDETFP Campus Program Manager for processing.

Grant agreements will be sent to the campus grant official upon receipt of the completed recipient forms.

U&GP CONTACT INFORMATION

Universities and Grants Programs

Center for Transportation Workforce Development Federal Highway Administration

1310 North Courthouse Road, Suite 300 Arlington, VA 22201

Web Site: https://www.fhwa.dot.gov/innovativeprograms/centers/workforce_dev/ E-mail: FHWA_UGP@dot.gov https://www.fhwa.dot.gov/innovativeprograms/centers/workforce_dev/

Local Competition Guidelines - July 2017 Page 10

TECHNICAL APPLICATION INFORMATION SHEET & CHECKLIST

INSTITUTION TECHNICAL APPLICATION INFORMATION

General Application Data

1. Institution Name: _____________________________________________________________________________

2. Fellowship Program (check one): HBCU HSI TCU CC

3. Please check if the following academic programs exist at the institution?

Sciences Business Engineering

Human Development Law Planning

Public Policy Aviation Transportation

4. Provide web link to institution course catalog: ______________________________________________________ Historical Program Data

5. Please identify if you have administered the Dwight David Eisenhower Transportation Fellowship Program in previous years? Yes No

6. If the institution has previously administered the DDETFP, please identify the last academic year you participated.

2013-2014 2014-2015 2015-2016 2016-2017 Other________________

APPLICATION FORMS8 CHECKLIST

Application for Federal Assistance SF-424 Key Contacts Forms Assurances for Non-Construction Programs (SF-424B) Disclosure of Lobbying Activities (SF-LLL)

TECHNICAL APPLICATION CONTENT CHECKLIST

Program Administration Plan (Narrative Response Required) Please provide a narrative to describe how the DDETFP Local Competition Program will be managed by your institution.

Identify the Campus Program Manager and the Grant Official and provide e-mail address for each. A Key Contacts Form should be submitted for each of the individuals included here.

Selection Panel Evaluation Plan (Narrative Response Required) Please provide a narrative to describe the evaluation and ranking process that will be used to complete this activity. This narrative should include a complete list of the DDETFP Local Competition Selection Panel members. The DDETFP Local Competition Selection Panel must consist of a minimum of three members including at least one individual who is employed by the local FHWA Division Office.

Campus Recruitment Plan (Narrative Response Required) Please provide a narrative as to describe how the DDETFP Local Competition Program will be advertised, announcements and application distributed, panels convened, and recipient selected and notified. Please include a Campus Recruitment Plan Timeline / Schedule that includes the following chart at the end of the Campus Recruitment Plan.

Campus Recruitment Plan Timeline / Schedule Activity Date

Planned Announcement Posting Institutional Application Due DDETFP Local Competition Selection Panel Meeting Submission of Proposed Recipient Package

Campus Announcement (Attachment Required) Provide submit a copy of the proposed campus announcement(s) you intend to use announce the funding opportunity to students on your campus.

NOFO Questions (Narrative Response Required) Address the nine (9) items at Section 6. EDUCATIONAL INSTITUTION ORGANIZATIONAL INFORMATION (6a-6i) on pages 7 and 8 of the NOFO #693JJ317NF0008.

8 Available on Grants.gov

Local Competition Guidelines - July 2017 Page 11

Figure 1 - APPLICATION FOR FEDERAL ASSISTANCE, SF-424

Figure 2 - KEY CONTACTS FORM

Local Competition Guidelines - July 2017 Page 12

Figure 3 - ASSURANCES FOR NON-CONSTRUCTION PROGRAMS, SF-424B

Figure 4 - DISCLOSURE OF LOBBYING ACTIVITIES, SF-LLL

Local Competition Guidelines - July 2017 Page 13

STUDENT FILE INFORMATION SHEET

FELLOWSHIP CATEGORY HBCU HSI TCU CC

STUDENT NAME

Prefix (Mr./Ms.) First Name Last Name

RACE (optional) American Indian Alaskan Native Asian African/African American Native Hawaiian/Other Pacific Islander White Other

ETHNICITY (optional) Hispanic or Latino Not Hispanic or Latino Hispanic or Latino in Puerto Rico Not Hispanic or Latino in Puerto Rico

Check one box and place X to indicate your status as of September 1st of the application year:

Associates Bachelors Masters Doctoral ___ 1st Year __ Junior ___ 1st Year ___ 1st Year ___ 3rd Year ___ 2nd Year __ Senior ___ 2nd Year ___ 2nd Year ___ 4th Year

College / University Applicant’s Major (i.e. Civil Engineering, Urban Planning)

Academic Department

Applicant’s Field of Study (i.e. Traffic Studies, Physical Planning)

Faculty Advisor

Name:

Title:

Telephone No.:

E-mail Address:

Campus Program Manager

Name:

Title:

Telephone No.:

E-mail Address:

STUDENT APPLICATION CONTENT CHECKLIST

Complete Student File Information Sheet SF 424 Individual Application Essays Personal Statement: The Personal Statement should include relevant background and future goals. Please outline your educational and professional development plans as well as your career goals. Describe how your education will prepare you for a career in transportation (Limit 8000 characters).

Research Plan & Impact Statement: The Research Plan and Impact should summarize both your plan of study and research plan. Describe how your research will impact and enhance the field of transportation; contribute to an understanding of transportation, and provide societal benefits. The proposed research must be conducted in one of the approved transportation-related academic disciplines (Limit 8000 characters).

Resume 4 Letters of Recommendation (one of the letters of recommendation must be from the Faculty Advisor)

Name Type Faculty Advisor (Required) Personal Academic Professional Personal Academic Professional Personal Academic Professional

Official Transcripts I am applying for funding to support the following degree: I have submitted the following official transcript(s) to complete my application.

Associate Bachelor Transcript from current institution

Master* Transcript from current institution Transcript from institution that awarded bachelor’s degree

Doctorate* Transcript from current institution Transcript from institution that awarded master’s degree

*Individuals applying for Graduate level funding must possess a baccalaureate degree from a U.S. accredited institution or be a confirmed graduating senior at an U.S. accredited institution.

Local Competition Guidelines - July 2017 Page 14

Figure 5 - APPLICATION FOR FEDERAL ASSISTANCE, SF-424

Local Competition Guidelines - July 2017 Page 15

SUGGESTED ANNOUNCEMENT INFORMATION

The following information may be helpful in constructing your announcement.

PROGRAM OBJECTIVES:

The DWIGHT DAVID EISENHOWER TRANSPORTATION FELLOWSHIP PROGRAM (DDETFP) provides funding for the pursuit of Associate’s, Bachelor’s (junior and senior), Master’s or Doctoral Degrees in transportation related fields. The program objectives are to attract the nation's brightest minds to the field of transportation; to enhance the careers of transportation professionals by encouraging them to seek advanced degrees; and to retain top talent in the transportation industry of the United States.

ACADEMIC DISCIPLINES:

The list of transportation related academic disciplines approved for the DDETFP can be found at the

ELIGIBILITY REQUIREMENTS:

Include the requirements that are applicable to the Local Competition Fellowship Category you are announcing.

• For all DDETFP LC Fellowships: Applicants must be enrolled in an accredited U.S. institution of higher education, must be pursuing a degree in a full-time program and be enrolled for the entire academic year, must be in a transportation-related discipline, must conduct ongoing research in one or more transportation-related disciplines, and should be planning to enter the transportation profession after completing their higher level education.

• HBCU, and HSI Fellowships: Applicants applying for the Eisenhower HBCU, and HIS Fellowships must be at least an undergraduate junior or higher at the start of the upcoming Fall Semester.

• TCU Fellowships: Applicants applying for the Eisenhower TCU Fellowship must be at least an undergraduate sophomore or higher at the start of the upcoming Fall Semester.

• CC Fellowships: Applicants, applying for the Eisenhower Community College Fellowships must be enrolled in an accredited United States institution of higher education, must be pursuing a degree in a full-time program, must be in a transportation-related discipline, must conduct ongoing research in one or more transportation-related disciplines, and should be planning to enter the transportation profession after completing their education.

• Fellowships for LC Institutions offering Graduate Fellowships: Applicants applying for Graduate Fellowships must possess a baccalaureate degree from a U.S. accredited institution.

• ALL Fellowships: Students who are not U.S. citizens must provide a valid copy of their student I-20 ID from the College / University or I-551 Permanent Resident Card that is issued by the U.S. Citizenship and Immigration Service (CIS)9. Applications without this information by application deadline will not be considered complete.

EVALUATION CRITERIA:

The Eisenhower Fellowships will be awarded on the basis of merit. Merit includes:

• Academic Record

• Potential for Outstanding Career in Transportation

• Proposed Research Plan / Plan of Study

• Quality of Recommendation Letters – 4 required

• Overall Quality of Application

9 A Permanent Resident Card (Form I-551), commonly known as a Green Card, is evidence of your status as a lawful permanent resident with a right to live and work permanently in the United States. It also is evidence of your registration in accordance with United States immigration laws. Once students are accepted by the school, the University / College provides students a form known as a Certificate of Eligibility (SEVIS I-20).

Local Competition Guidelines - July 2017 Page 16

SUGGESTED ANNOUNCEMENT INFORMATION (CONTINUED)

STUDENT APPLICATION REQUIREMENTS & CONTENT:

All application materials must be typed. Essays must include Title Block in the upper right hand corner that includes essay title, applicant name, and institution name. A complete student application consists of the following:

• SF 424 Individual

• Student File Information Sheet

• Official Transcripts10

• Resume

• 2017 Application Essays

1) Personal Statement: The Personal Statement should include relevant background and future goals. Please outline your educational and professional development plans as well as your career goals. Describe how your education will prepare you for a career in transportation (Limit 8000 characters).

2) Research Plan & Impact Statement: The Research Plan and Impact should summarize both your plan of study and research plan. Describe how your research will impact and enhance the field of transportation; contribute to an understanding of transportation, and provide societal benefits. The proposed research must be conducted in one of the approved transportation-related academic disciplines (Limit 8000 characters).

TUITION CAP:

Annually a maximum of $10,000 in tuition and mandatory fees will be covered. All Student Designees may not receive a full award (i.e. tuition, stipend, and travel to Transportation Research Board (TRB) Annual Meeting). Recipient award will be based on the rankings from the local Selection Panel. Student Designees will receive a minimum of $1,500, for attendance at the Transportation Research Board’s Annual Meeting in Washington D.C (January 2018).

STIPEND & TAXES:

DDETFP Local Competition Campus Program Managers will determine stipends based on the local cost of living figures and shall be calculated as follows:

MONTHLY STIPEND

ASSOCIATE’S LEVEL UP TO $1,000

BACHELOR’S LEVEL UP TO $1,450

MASTER’S LEVEL UP TO $1,700

DOCTORAL LEVEL UP TO $2,000

Recipients shall be advised that the stipend portion of the award is taxable.11

10 Transcripts must be sent from all institutions in which a degree was obtained. If you are applying for the Doctoral Fellowship, official transcripts must be sent from the institution where you obtained your Master’s Degree and your current institution. If you are applying for the Masters Fellowship, official transcripts must be sent from the institution where you obtained your Bachelors transcripts and your current institution.

11 Refer to the Internal Revenue Service Publication 970 – Tax Benefits For Education.

Local Competition Guidelines - July 2017 Page 17

LOCAL COMPETITION APPLICATION REPORT AND RANKING SHEET

FHWA will provide formatted spreadsheet customized for each participating institution with the notice to proceed. Following you will see a visual of the 1) Local Competition Application Report and Ranking Sheet (Table 1 & Table 2) that includes the data elements required for the Local Competition Application Review and Recommendation Package.

Table 1 - LOCAL COMPETITION APPLICATION REPORT AND RANKING SHEET TAB A – Eligible

Table 2 - LOCAL COMPETITION APPLICATION REPORT AND RANKING SHEET TAB B – Ineligible & Incomplete

Local Competition Guidelines - July 2017 Page 18

CONFLICT OF INTEREST - NON DISCLOSURE FORM

FHWA will provide the Conflict of Interest - Non Disclosure Form (Figure 6) for each institution selected to participate. This form is required for each member of the DDETFP Local Competition Selection Panel. The signed forms must be returned to FHWA with the Local Competition Application Review & Recommendation Package.

Figure 6 - CONFLICT OF INTEREST - NON DISCLOSURE FORM

Local Competition Guidelines - July 2017 Page 19

SCIENCES

Architecture Biology Chemistry Communication Computer Science Criminal Justice Environmental Science Information Systems Mathematics Physics

BUSINESS

Accounting Business Administration Finance Economics Management

HUMAN DEVELOPMENT

Human Factors Human Resources Psychology

AVIATION

Aeronautical Studies Airway Science Aviation Flight Management Science

ENGINEERING

Chemical Engineering Civil Engineering Construction Engineering Electrical Engineering Electronic Engineering Environmental Engineering Geotechnical Engineering Manufacturing Engineering Mechanical Engineering Structural Engineering Transportation Engineering

LAW

Environmental Transportation

PUBLIC POLICY & PLANNING

Public Policy and Analysis Public Administration Political Science/Government Urban and Regional Planning Urban Studies

TRANSPORTATION

Logistics Management Planning Policy

* Other Transportation-Related Academic Disciplines may be approved on a case by case basis by the FHWA Universities and Grants Programs, Program Manager.

TRANSPORTATION RELATED ACADEMIC DISCIPLINES*

Transportation Related Academic Disciplines*