Amendment 0001 SF30.pdf

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693JF722R000001

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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WASHINGTON DC 20590-0001

693JF7

MAIL STOP W-28-201

1200 NEW JERSEY AVENUE SE

OFFICE OF ACQUISITION MAR-380

US DOT MARITIME ADMINISTRATION

12/30/20210001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

11/19/2021

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to provide answers to questions received from Industry.

Attachments:

Attachment 1: Midshipman Survey

Attachment 2: Pictures of Topside

Attachment 3: Pictures of Seafarer

Attachment 4: Inventory List

Attachment 5: Pictures of Delano Kitchen Equipment

Period of Performance: 05/01/2022 to 04/30/2023

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

1. What is the name and DUNS number of the current USMMA cafeteria and concession services contractor?

Response: There is currently no active concession services contract. The DUNS number for the USMMA cafeteria contract is 041002973

2. What is the contract number and value of the current USMMA service provider?

Response: The contract # is 693JF721C000001, and the value is $5,661,795.19

3. Please provide current Statement of Work (SOW)

Response: Please see Attachment 1 – Performance Work Statement and Statement of Work of the solicitation.

4. Attachment II – Past Performance. Is there a page limit for each of the proposal past performance references submitted by the offeror?

Response: In accordance with Section L- Instructions, Conditions, and Notices to Offerors, the page limit for Past Performance is 1 (one) page.

5. RSA Price Factor. For proposal Evaluation will the Government use the 5%/$1 million limitation (Ref: National Council of State Agencies for the Blind, Inc. dated 25 Apr 2012) to determine a “fair and reasonable” price during the proposal evaluation process? If not, what percent price premium will the Government allow for the Randolph-Shepard offeror, e.g., 10%? (Ref:

FAR Provision 52.212-2 Evaluation-- Commercial Items (Oct 2018))

Response: Please refer to Section M – Evaluation for Award for detailed information of the price evaluation factor.

6. RSA Evaluation Factors. The RFP states: “If the SLA is within the competitive range, is found to be technically acceptable, has a neutral or better past performance rating, offers a price determined to be fair and reasonable, and is deemed a responsible contractor, the SLA priority will pre-empt award to the Best Value Offeror.” As a practical matter, it appears the non-RSA “best value” proposals will not be considered. Can the Government confirm non-RSA offers will have a reasonable chance to be awarded the contract?

Response: As indicated in Section M – Evaluation Factors for Award, “The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered, unless preempted by application of the State Licensing Authority (SLA) priority under the Randolph-Sheppard Act. If the SLA is within the competitive range, is found to be technically acceptable, has a neutral or better past performance rating, offers a price determined to be fair and reasonable, and is deemed a responsible contractor, the SLA priority will pre-empt award to the Best Value Offeror. If an SLA submits an offer that is in the competitive range, the Contracting Officer may initiate discussions solely with the SLA to facilitating an award to the SLA without further consideration of the other offers. The SLA may be included in the competitive range even if it is not the lowest priced.”

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7. Electronic Proposals. Is there a size limit of the electronic document size of the proposal volumes to be submitted, e.g., 10 megabytes?

Response: No. Please refer to Section L- Instructions, Conditions, and Notices to Offerors for detailed information on proposal submission.

8. Personal Protective Equipment (PPE). Will the Government provide PPE e.g., face masks, gloves, etc. to contractor employees?

Response: The contractor will be required to provide PPE.

9. On-Site Work Space. Will the Government provide the contractor with an on-site work office and/or storage space? If so, how much space? What location(s)?

10. Response: Yes, as shown during the site visit. The location is within the Delano Commissary.

11. Will the government provide a 30 Day Transition Period and on-site space during the phase-in period?

Response: Yes, the Government will provide a 30-Day transition period. The Academy will provide a limited space with chairs and tables only for the transition period.

12. Price Assumptions. Can offerors list any price assumptions in their Section B proposals and not have the Government determine this as qualifying their offer with a resulting determination of the offer is non-responsive?

Response: Yes

13. Please clarify if variations of menus is defined by the variety of meals within the six (6 )week menu cycle or by menu cycle changes every six (6) weeks.

Response: This will be up to the contractor

14. Please provide copies of recent on-site records of inspections and corrective actions. Is there a data base are contractors required to create a data base for inspection reports?

Response: Not available

15. Please provide copy of recent pest extermination report and recent NY State Inspection. Have there been problems in this area. If so please describe the type of pest problems the Academy has experienced.

Response: No problems in this area, we have an extermination contract that address these needs, inspection certificate not available

16. Please provide current reports of non-compliance issues re: state & federal regulations. Please clarity food service related non-compliance issues, sanitation, environmental pollution.

Response: No non-compliance issues

17. Please clarify what is referred to as a “Contractor Sales Report” and provide a copy of the report.

Response: There is no reference to a Contractor Sales Report in the RFP or PWS.

18. Please provide a copy of the weekly electronic midshipmen survey. Does the government maintain a data base, If not, what are the contractors expected duties for the electronic survey e.g. Describe or identify Actions required by the Food Service Contractor.

Response: Please find example survey attached.

19. Corporate recipes may be considered proprietary. Is the government requesting access to the contractors’ proprietary information? Vendors have invested corporate resources in the development of recipes. PWS says contractor shall provide all recipes however, this may be considered proprietary to the offeror. Offerors may share confidential and proprietary information with the government; however, contractors do not transfer intellectual property or ownership to the government and request PWS be revised to state the following:

Contractor shall use their own proprietary recipes and related Food Service Data. Government will not claim this information or transfer.

Response: Government is NOT requesting access to the contractors’ proprietary information

20. Are midshipmen permitted to take food out of Delano after they have dinned to their satisfaction? If not how is this monitored?

Response: No, Midshipmen are not permitted to take food out of the dining hall

21. Please clarify the “Eat Until Satisfied” dining concept? Will midshipmen pile their plates while moving through the line for their first meal serving? Are they required to return for additional servings e.g. seconds, or thirds once they have consumed their previous servings? Contractors prepare progressively to ensure everyone is served and the line does not stop for replenishing all while minimizing food waste. Given the current supply chain problems it may not be practical to continue the Eat Till Satisfied. Are midshipmen required to consume their first meals before returning for additional portions?

Response: Midshipmen are served an adequate meal while moving through the line. They are welcome to return to the line if they are still hungry. Midshipmen are required to finish their first meal prior to returning to the line. They can return as many times as they want.

22. How will the contractor manage food waste without an ability to forecast food production.

Response: Typically, monitoring food waste on a daily basis will provide a good baseline.

Government will assist to give information on Midshipmen schedules and historical food waste estimates. Food contractor should have production sheets and monitor all meals.

23. Please provide list of government furnished equipment (GFE), available in each food handling facility; date of installation, level of current condition for Delano, Seafarer, and the Concession Stand. GFE data base if please so please will the contractor be required to maintain the data base. Will the government provide a list of GFE and its’ condition. Will the government provide a list of GFE and its’ condition.

Response: Please see the attached Inventory List.

24. Will the contractor be required to receive equipment that is in poor condition, not in proper working order, or unsanitary at the start of the contract? Since the government is aware of the current repair and maintenance operation for the GFE, will the government consider funding a CLN for the repair and maintenance of GFE equipment?

Response: Government equipment is in good working order. Government will repair any of its owned equipment at its expense unless equipment is damaged by the contractor by misuse.

25. What permits & licenses are required? This is unclear, can the government provide a list of permits and licenses required

Response: Any permits or licenses are the responsibility of the contractor.

26. How many home events are expected in a non Covid regular season for concessions.

Response: Average is 4

27. Would the Academy be willing to subsidize labor costs for the Seafarer and Concessions if sales do not support the operation?

Response: No

28. Please confirm hours and days of operation for the seafarer.

Response: Please see page 21 in Attachment 1-Performance Work Statement and Statement of Work of the solicitation.

29. Please confirm hours and days of operation for the seafarer.

Response: Please see page 21 in Attachment 1-Performance Work Statement and Statement of Work of the solicitation.

30. Who is responsible to set up and maintain the POS System for both Concessions and the Seafarer.

Response: The contractor.

31. Can midshipmen be hired as Per Diem employees to run concessions.

Response: No

32. Melville Hall was previously condemned, is there a restoration planned? If so what is the timeline and what is the expected participation of the food service company.

Response: The contractor will not be required to perform any services in Melville Hall for this requirement.

33. The RFP specifies at least three project references are required. Is there a maximum number of references that the offeror can submit?

Response: Per Section L- Instructions, Conditions, and Notices to Offerors of the solicitation, the reference list must be limited to 1 (one) page.

34. Attachment II has a one-page limit. Is that a one-page limit per project/experience reference?

Response: No, please read Section L- Instructions, Conditions, and Notices to Offerors of the solicitation for complete details of what is required.

35. Please confirm that Delano Hall is the main catering/food services supplier for all other locations besides concessions and the vessel.

36. Response: Yes, confirming that Delano Hall is the main catering/food services supplier for all locations, including concessions and the vessel.

37. Please provide a list of approved vendors for fresh food procurements (dairy, meats, produce, etc.)

Response: The Government does not maintain a list of approved fresh food vendors.

38. What is the maximum level of total food inventory that is required on hand?

Response: Enough to last 4 days.

39. Melville Hall is in disrepair and unsafe for food service operations. When does the Government expect this facility to be ready for food service?

Response: The contractor will not be required to perform any services in Melville Hall for this requirement.

40. Offeror requests list of GFE by location, to include operational condition of each piece (non-operational/needs repair or replacement, fair condition, or good operational condition).

Response: Please see attached.

41. Will the Government please provide the historical data for Midshipmen and for Faculty by month over the past four years?

Response: No. Midshipmen strength information has been provided in the RFP.

42. Will the Government please provide the planned annual Academy schedule for the base and all option years?

Response: Please refer to pages 8 and 9 of the RFP, under Section F- Deliveries of Performance

43. Can the Government please provide the historic data, by month and total headcount, for the past four years for Topside, Special, VIP, and other catered events that are outside the regular planned meal services and annual events?

Response: No, not available.

44. Is the contractor responsible for procuring all food items for Midshipmen/Faculty meals (breakfast, lunch, dinner) in accordance with the proposed/approved schedule?

Response: Yes

45. Is the contractor responsible for providing separate food storage for concession services?

Response: No

46. Is there equipment in the concession stands to cook, cool, and serve food.

Response: No

47. Will the Government provide the contractor with WiFi services at the concession areas.

Response: No

48. Is there WiFi availability at the concession areas?

Response: No

49. How many home events are expected in a non Covid regular season for concessions?

Response: Average 4

50. Will the academy be upgrading the concessions area with equipment.

Response: No

51. Please confirm hours and days of operation for the seafarer.

Response: Up to the contractor, typically it has been Monday thru Friday, 0730 to 1000, and 1130 to 1400.

52. Would the Academy be willing to subsidize labor costs if sales do not support the operation.

Response: No

53. Who is responsible to set up and maintain the POS System for both Concessions and the Seafarer.

Response: The contractor

54. Can midshipmen be hired as Per Diem employees to run concessions.

Response: No

55. Melville Hall was previously condemned, is there a restoration planned? If so what is the timeline and what is the expected participation of the food service company?

Response: The contractor will not be required to perform any services in Melville Hall for this requirement.

56. Please provide the number of service days for the last 12 months

Response: Zero, due to COVID. Average non-covid year, approximately 200 days.

57. Please provide enrollment count for the current year by week & by month.

Response: Range is 750 to 800 midshipmen per year. Weekly or monthly enrollment count isn’t available. Please refer Section B of the solicitation about details on midshipmen strength.

58. Please provide Academy Schedule for May 1, 2022 thru April 30, 2023.

Response: This information is not yet available.

59. Please provide the Sports teams schedules for May 1, 2022 thru April 30, 2023.

Response: This information is not yet available.

60. Please provide the Section B Pricing CLIN pricing for the current contract.

Response: Section B pricing for the current award is $5,661,795.19

61. Please include the Contract Number, and the time period that the pricing represents.

Response: Contract # is 693JF721C000001 and pricing applies from the start to the end of the performance period.

62. Please provide the current contract's annual dollar value.

Response: The annual value at time of award was $5,661,795.19

63. Please provide a copy of Sample weekly Menu for Buffet and family style service –

Response: This information currently unavailable.

64. Is there currently a Collective Bargaining agreement (CBA) in place covering the hourly food service employees.

Response: No.

65. If the employees are working under a Collective Bargaining agreement (CBA), then please provide a copy of current CBA to be used for this contract.

Response: No

66. Please describe how annual contract price adjustments - modifications are calculated.

Response: Based on the Government Production Price Index.

67. Please provide a copy of the most recent food service inspection, completed by NY State Health Department

Response: We are a federal facility and are not inspected by NYS. Food Service Contractor must comply with NYS Board of Health regulations.

68. Please confirm meal hours listed for meal service days in Solicitation & PWS. During the site visit we were informed that there has been a change to Saturday meal schedule. New schedule is Brunch & Dinner vs. Breakfast, Lunch & Dinner.

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Response: Please refer to page 6 of the solicitation, under Section F- Deliveries and Performance, for a complete list of service days and times.

69. In Solicitation: Traditional Service Rates per Midshipmen Strength is asking for tier pricing. Are the Strength Counts priced on a weekly basis?

Response: No

70. Please provide number of tables that are in Dining room.

Response: 80

71. Please supply a list of Government supplied equipment for Delano Hall service.

Response: Please reference page 5, under Part 3 -Government Furnished Property, Equipment, and Services for a complete list of government furnished equipment.

72. Please provide a list of Government supplied equipment that is in The Seafarer Café.

Response: Please see attached Inventory List.

73. ACADEMY TRAINING –2.1 Food Services for all required meals shall be provided by Contractor for the Academy Training Vessel (Kings Pointer). The number of Midshipmen and Crew on board for these trips can range from approximately 25 – 40 people. Trips can include day, overnight, weekends, or additional trips for a period of approximately 10 days or more. How many training sessions are there each school year?

Response: Typically, four (4) one week trips a year.

74. Please provide Pictures of Delano Dining Hall seating area, to include salad bar areas.

Response: Please see pictures attached

75. Please provide pictures of Delano Dining Hall Buffet Lines.

Response: Please see pictures attached

76. Please provide pictures of Seafarer service, kitchen and dining room areas

Response: Please see pictures attached

77. Please provide pictures of the Topside event space area to include buffet equipment.

Response: Please see pictures attached

78. Proposal related, Technical Approach –No more than 50 single-sided, 8 ½” x 11” pages, including Appendices and Attachments. Technical Proposals less than 50 pages are permitted. Requesting that the allowable pages please be increased to at least 65 pages

Response: Please limit technical proposal attachment to a maximum of 50 pages as indicated in Section L- Instructions, Conditions, and Notices to Offerors of the solicitation.

79. Proposal related, Requesting that the due date please be extended from 7 January 2022, at least 7 days, to 14 January 2022.

Response: The solicitation closing date is January 7, 2022. This date remains unchanged.

80. Regarding Cash Sales, Visitors are to pay for their meals. Please provide the policy and procedure as to how these cash sales will collected and reconciled with the government.

Response: To be determined by COR and Food Service Contractor.

81. “ODC” is listed in CLINS 0002, 0005 and 0007, 0009, 0011, please clarify what “ODC” means?

Response: ODC stands for Other Direct Cost.

82. Regarding Melville Hall- we want to highlight to the government that based on the site visit, Melville Hall can not be utilized as a food service location until such time as a substantial -meaningful investment is made into the facility to get it to code, so that it would pass health inspections and be operationally sound.

Response: Melville Hall remains closed for the foreseeable future.

83. Is there anyway to schedule a consulting walkthrough for our tech to be able to submit an accurate proposal?

Response: There were two scheduled organized site visits; Tuesday, November 30, 2021 and Thursday, December 09, 2021 at 10:00 AM EST. No other site visits or walkthrough will be scheduled.