Amendment_0001_-_WI_ERFO_FS_2016-1(5).pdf

(x)

693C7319B000007 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Sterling VA 20166-6511

EFLHD-CO

21400 Ridgetop Circle Construction Office Eastern Federal Lands Highway Div.

Federal Highway Administration

Sterling VA 20166-6511

EFLHD-AC

21400 Ridgetop Circle Acquisitions Office Eastern Federal Lands Highway Div.

Federal Highway Administration

See Block 1402/21/20190001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

02/01/2019

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Project WI ERFO FS 2016-1(5)

The purpose of this Amendment is to:

1) Revise the Special Contract Requirements (J-pages) Section 108 to add construction completion dates for the high priority project sites.

2) Replace the B-Pages to delete the fixed completion date clause and add calendar day bidding.

3) Replace the Plans and add new Plan Sheet to update the culvert size information.

4) Provide a summary of responses to questions/clarifications asked by potential bidders.

5) The Bid Opening date of March 5, 2019, at 2:00 p.m. EST will remain the same.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Amendment No. 0001

Info Page 1 of 1

U.S. DEPARTMENT OF TRANSPORTATION

FEDERAL HIGHWAY ADMINISTRATION

EASTERN FEDERAL LANDS HIGHWAY DIVISION

Amendment No. 0001

Project WI ERFO FS 2016-1(5)

Chequamegon-Nicolet National Forest

Solicitation: 693C73-19-B-000007

The purpose of this Amendment is to:

1) Revise the Special Contract Requirements (J-pages) Section 108 to add construction completion dates for the high priority project sites.

2) Replace the B-Pages to delete the fixed completion date clause and add calendar day bidding.

3) Replace the Plans and add new Plan Sheet to update the culvert size information.

4) Provide a summary of responses to questions/clarifications asked by potential bidders.

B-Pages changes

Delete the Solicitation Bid Schedule Instructions and Bid Schedule page B-7, and substitute the amended Bid Schedule Instructions and Bid Schedule page B-7.

Plan changes

Delete the Plan Sheet C03, and substitute the amended Plan Sheet C03. Add new Plan Sheet

C03A.

Special Contract Requirement changes

1. Delete the first paragraph of Subsection 108.01 of the Special Contract Requirements, page

J-4, and substitute the following:

Complete all construction activities no later than November 15, 2019 for the following sites:

• All work along FS 199

• All work along FS 189

• FS 622, site # S17

• All work along FS 378

• All work along Trail 63

If all five sites listed above are not completed by November 15, 2019, Subsection 108.04 will apply.

BID SCHEDULE INSTRUCTIONS

PROJECT: WI ERFO FS 2016-1(5)

BIDDERS PLEASE NOTE: Before preparing the bid, carefully read the Instructions to

Bidders. While preparing the bid, comply with the following:

COMPLETING THE BID SCHEDULE

Complete the Bid Schedule(s) by handwriting in ink or typing. Specify a Unit Bid Price, in figures with cents to only two decimal places, for each pay item in the Unit Bid Price column for which a quantity is given. Do not enter or tender a Unit Bid Price for any pay item for which no estimated quantity appears in the Bid Schedule. Determine the products of the respective unit prices and quantities, and show them, in figures, in the Amount Bid column. If a Unit Bid Price and Amount Bid have been inserted by the Government for a pay item, do not change the Unit

Bid Price and Amount Bid for the pay item. Determine the Bid Total by adding the amounts of the listed items, and show in the block provided on Page B-6. In case of multiplication errors, the Amount Bid for the item will be based on the Unit Bid Price.

To be eligible for award, bidders must submit prices for each pay item.

Review Subsection 109.05 of the FP (standard specifications book) regarding scope of payment for direct and indirect payment work.

Fill in the Bid Total as directed on the Bid Summary page.

SCHEDULE OF WORK

The Bid Schedule is comprised of the following:

Schedule A - Pages B-1 thru B-6

BIDDING OF CALENDAR DAYS / COMPLETION OF WORK

Determine the number of calendar days necessary to complete Schedule A work from Notice To

Proceed to contract completion. Specify the number of calendar days (NOT to exceed the maximum number of calendar days shown in Block 11 of the SF-1442) in the space provided on the Bid Summary page. If a minimum number of calendar days is provided in Block 11 of the SF-1442, do not specify a number of calendar days lower than the minimum. Failure to specify a number of calendar days for contract completion indicates the bidder accepts the maximum contract completion time provided in Block 11 of the SF-1442.

The number of calendar days specified by the successful bidder for the completion of

Schedule A work will become the performance period for the contract.

In developing a construction schedule to determine the number of calendar days included in their

AMENDMENT 0001

bid, bidders should consider and include any work limitations shown in Sections 108 and 156 of the FP and Special Contract Requirements (SCR’s). Specific work limitations may be (but are not limited to): National legal holidays, weekends, rush hours, night work, specified no work periods, work or traffic control phasing, etc. Bidders are advised to consider those work items that are weather sensitive and when those work items will be performed. Specific work items are

(but not limited to): those that require a minimum ambient air temperature (asphalt paving and surface treatment, pavement striping, stone masonry, etc); those that require maintaining a minimum surface temperature (concrete pavement, structural concrete, painting, etc); and those that have specific planting seasons (turf establishment, sod, trees, plants, etc). Bidders are also advised to consider time required for preparing material and drawing submittals, and the allowable Government review times for those submittals (Subsection 104.03 of the FP-14 and

SCR’s). The total calendar days bid should also include any work limitations and any delay days or Contractor/supplier winter shutdowns required due to weather sensitive and/or heavy load restriction work items.

For the purposes of calculating calendar days, bidders are to assume that the award of the contract and approval of the Contractor’s Performance and Payment Bonds (see Block 12a of the SF-1442 and FAR Clause 52.228-15) may result in the start of construction activities to be no earlier than early April 2019. See Subsection 108.01 of the SCR’s for additional details.

When evaluating the bids, the Government will consider the Contract Administrative Cost for the project to be $1,500 per calendar day bid. The Contract Administrative Cost is only used to determine the Evaluation Total Price of Project.

Fill in the Bid Total and the Contract Administrative Cost as directed on the Bid Summary page. Fill in the Evaluation Total Price of Project in the space provided on the Bid Summary page.

The contract administration cost is used for evaluation and ranking purposes only. Do not include any contract administration costs when filling out Block 17 of the SF-1442. The amount in Block 17 should be completed as follows:

Schedule A - $ .

BASIS FOR AWARD

The contract will be awarded to the responsive, responsible bidder with the lowest Evaluation

Total Price of Project, which is defined as:

Schedule A Bid Total + Schedule A Contract Administrative Cost.

B - 7

BID SUMMARY

Project WI ERFO FS 2016-1(5)

(1) Schedule A Bid Total (from Page B-6) = (1) $____________________

Schedule A Contract Administrative Cost

Input the number of calendar days necessary to complete all Schedule A work from Notice to Proceed (or date specified in the Notice to Proceed) to the completion of Schedule A.

The total calendar days bid to complete all contract work must be greater than or equal to ( > ) 180 and less than or equal to ( < ) 540.

(2) calendar days x $1,500 per calendar day = (2) $____________________

Total Price of Project (for evaluation purposes only)

EVALUATION TOTAL PRICE OF PROJECT = (1) + (2) $____________________

DO NOT INCLUDE ANY CONTRACT ADMINISTRATION COSTS IN BLOCK 17 OF THE SF-1442

DRAINAGE SUMMARY

C03

SHEET 2 OF 3

SUMMARIES AND SCHEDULES

AMT 02/21/19

60103-0000 thru 60201-1100.

AMD #1 - Added Pay Items

AMENDMENT NO. 1

11111111111

DESCRIPTION BY DATE

REVISIONS

NO.

2 AMD #1 - Added Remarks AMT 02/20/19

STATE PROJECT

NUMBER

SHEET

NATIONAL FOREST

CHEQUAMEGON-NICOLET

U.S. DEPARTMENT OF TRANSPORTATION

FEDERAL HIGHWAY ADMINISTRATION

EASTERN FEDERAL LANDS HIGHWAY DIVISION

STERLING, VIRGINIA

WI WI ERFO FS 2016-1(5)

P lo tt e d

B y T o m a

A C q u a n ti ti e s

A M

E N

D .d g n

F il e

1/

D a te

C03A

SHEET 2 OF 3

SUMMARIES AND SCHEDULES

AMT 02/21/19

DRAINAGE SUMMARY

60201-1600 thru 60202-2100.

AMD #1 - Added Pay Items

1111111111111

DESCRIPTION BY DATE

REVISIONS

NO.

AMT 02/21/192 AMD #1 - Added Remarks

AMENDMENT NO. 1 1 2 STATE PROJECT

NUMBER

SHEET

NATIONAL FOREST

CHEQUAMEGON-NICOLET

U.S. DEPARTMENT OF TRANSPORTATION

FEDERAL HIGHWAY ADMINISTRATION

EASTERN FEDERAL LANDS HIGHWAY DIVISION

STERLING, VIRGINIA

WI WI ERFO FS 2016-1(5)

P lo tt e d

B y T o m a

A C

A q u a n ti ti e s .d g n

F il e

1/

D a te

Amendment 0001 Questions_Clarifications Page 1 of 2

Questions/Clarifications

Bidders can send written questions or inquiries for clarification to: eflhd.contracts@dot.gov.

Questions can be submitted at any time, but questions submitted within 7 days of the bid opening may not be answered in time for the bidder to properly incorporate the responses into their bids.

The following questions and issues were submitted via email. The Government response or clarification is provided. Due to the repetitive nature of several questions and issues, the wording of the questions may have been revised and some questions have not been included.

The Government’s direct response to the sender may also have been updated below for better clarity.

1. We are wondering if there would be any possibility of extending the project completion date to November 2020? Due to the somewhat limited local resources in the Northern Wisconsin area and with the previous projects, 2016-1(2) and 2016-1(3), being performed in 2019, it could potentially be very difficult to hit the November 2019 deadline.

Response: The fixed completion date of November 15, 2019 has been removed from the solicitation. Instead, calendar days will be bid a minimum of 180 calendar days and a maximum of 540 calendar days. However, several individual sites have November 15, 2019 completion dates.

2. The bid items for the pipes do not seem to match the actual pipe sizes in the plans, i.e. the different box culvert’s lengths match a random pipe size in the bid item list and not just an item for that size of box culvert. I just find it confusing on what dollar figures should go where for the individual pipes that do not have a corresponding bid item name. Am I misinterpreting something here or should there be different bid items?

Response: The culvert and headwall pay items are generally by the equivalent pipe diameter but that equivalent pipe diameter is not listed on the plans. Please refer to amended Plan Sheets C03 and C03A for details.

3. For the roadway reconditioning and shoulder reconditioning items without gravel or borrow quantities for those segments, are you figuring there will be no need for additional material? And we will just be using the material in place to fix the road or shoulder washouts?

Response: Existing material on the site should be used to build up shoulders and roadway.

These are generally smaller washed out areas where the materials have been displaced.

4. In the special conditions under road reconditioning it states that bedrock must be removed to 6 inches below the existing surface. Are you wanting a drilling and blasting operation in these areas? Are you able to quantify how much of this there is going to be? Will you just be paid the per foot price in the roadway reconditioning item?

mailto:eflhd.contracts@dot.gov

Amendment 0001 Questions_Clarifications Page 2 of 2

Response: We do not anticipate drilling and blasting to be required. Rock should be removed using conventional construction equipment. Roadway reconditioning will be paid for per the linear foot.

5. The herpetologist that is required for monitoring the wood turtles, does this have to be a firm or a biologist hired for the duration of the project to do every day inspection? That is my interpretation, just want to clarify.

Response: That is correct. Please refer to Subsection 107.01(c) of the Special Contract

Requirements for monitoring the presence of turtles.