693354-event.pdf
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- Attached to
- Library Coffee Shop/Cafe
- Solicitation number
- 18-347
- Issued by
- Weber County, Utah
About this file
This is a Request for Proposal (RFP) issued by the Weber County Library Board of Trustees in Utah for a coffee shop/cafe operation at the North Branch Library located at 475 E 2600 N, North Ogden, UT 84414. The solicitation (No. 18-347) seeks a private or not-for-profit vendor with at least two years of experience in specialty coffee facilities or cafes to operate a cafe within the library, comprising a food preparation area, food service area, and commons customer area with indoor and outdoor seating. The mandatory pre-bid meeting was scheduled for January 3, 2019, at 4:00 PM, with proposals due by January 24, 2019, at 2:00 PM, and the targeted operational date is March 1, 2019.
The selected vendor will be required to propose a monthly rent structure, including a base rent until receipts reach a minimum monthly gross, followed by a percentage of gross sales as rent. The proposal process involves multiple stages, including a pre-bid meeting, written proposal submission, selection committee evaluation, interviews, menu and service utensil sampling, and final selection by the Library Board of Trustees. The agreement will require final review by the library's legal counsel and ratification by the Weber County Commission. Vendors must submit their proposals to the Weber County Purchasing Department and are advised that all questions must be submitted through the SciQuest Vendor Proposal Process.
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Text version
Library Coffee Shop/Cafe coffee shop, cafe, barista, food services, vending, beverages, Open 12/13/2018 5:00 PM MDT Type Request for Proposal No Line Item
Close 1/24/2019 2:00 PM MDT Number 18-347 Currency US Dollar
Sealed Until 1/24/2019 2:00 PM MDT
Contacts
Jason Horne jhorne@co.weber.ut.us
Commodity Codes
Commodity Code Description
90100 Restaurants and catering including banquet services and cafeteria services and carryout and takeaway services
56121 Cafeteria and lunchroom furnishings including mobile bench tables and mobile stool tables and mobile tables
90101 Concessions and vending and food trucks and catering and recreation rental services including boat rentals and personal watercraft rentals and horseback riding
Description
Library Coffee Shop/Cafe
Weber County Library System - North Branch
Solicitation # 18-347
General Information
The Weber County Library Board of Trustees (Library) is soliciting proposals for a private or not-for-profit vendor (Vendor) to operate a Coffee Shop/Cafe (Cafe) located in the North Branch, 475 E 2600 N, North Ogden, UT 84414.
The Cafe is located in the ground floor (adult services level) of the North Branch and is comprised of three spaces: a food preparation area; a food service area; and a commons customer area. Seating will be available both indoors and outdoors, weather permitting.
Catering for groups using the Library's meeting rooms may also be included in the agreement.
For the purposes of this proposal, the successful vendor should plan to be operational by March 1, 2019.
Minimum Requirements
The preferred Vendor shall have two or more years experience in the ownership, management, or operation of one or more specialty coffee facilities or cafes. In addition, Vendors shall:
1. Propose a monthly rent to be paid until receipts reach a proposed minimum monthly gross. Vendors shall also propose a percentage of gross sales which shall be paid as rent, once this monthly minimum is met or exceeded. The monthly gross shall include any catering that is done on Library premises.
2. Be qualified to sign a Commercial Property Lease Agreement between the Vendor and the Weber County Library. The Lease Agreement will be distributed at the *pre-bid meeting at 4 p.m., Thursday, January 3, 2019 (See Section VI).
Proposals that do not meet the above two requirements may be disqualified.
*A mandatory pre-bid meeting will be held, Thursday, January 3, 2019 @ 4:00O PMMST
24 January 201924 January 2019 mailto:jhorne@co.weber.ut.us mailto:jhorne@co.weber.ut.us mailto:jhorne@co.weber.ut.us
**All questions must be submitted through SciQuest
Vendor Proposal Process
The process for selecting a Vendor includes the following steps:
1. Candidates attend the pre-bid meeting and facility tour on Thursday, January 3, 2019 at 4:00 PM. (See Section VI.)
2. Candidates prepare a written proposal. (See Section VII.)
3. Library Selection Committee evaluates proposals and selects those Vendors who will advance to the final Interview.
4. Library Selection Committee conducts final reviews, which may include sampling menu items, and evaluating the proposed service utensils.
5. Library Selection Committee makes a recommendation to the Library Board of Trustees, who will select the Vendor.
6. Library Board's legal counsel reviews and approves a contract.
7. Library Board awards the contract.
8. Weber County Commission ratifies the agreement.
Submission of Proposals
Proposals should be submitted to:
Weber County Purchasing Department 2380 Washington Blvd., Suite 260 Ogden, UT 84401 Attn: Jason Horne
All proposals must be received no later than 2:00 p.m., Thursday, January 24, 2019.
Those proposals received after this deadline will be considered late, and will not be opened.
24 January 201924 January 2019
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