692M15-21-R-00027_Amend_004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 17

0004 06/09/2021

AAQ-610 Grants & R&D FAA William J. Hughes Technical Center Building 300, Fourth Floor Atlantic City International Airport

AAQ610-AFN

Atlantic City NJ 08405

AAQ-610 Facilities & Grants FAA William J. Hughes Technical Center Fourth Floor, Bldg 300 Atlantic City International Airport

AAQ610-AFN

Atlantic City NJ 08405 x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

692M15-21-R-00027

1 copies to the issuing office.

06/09/2021

(x)

The purpose of the Amendment is the following:

1) Provide questions and answers

2) Provide the Past Performance Data Form

3) Provide updated Attachment A-Pricing Spreadsheet

4) Provide updated Attachment B-Labor Category Description

Period of Performance: 10/01/2021 to 09/30/2026

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

John D. Desimone

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Section B - Supplies or Services/Prices was revised as follows.

Section B - Schedule was revised as follows.

B.1 General This requirement is for non-personal support services contract to provide project management, engineering, and technical support needed for airport safety, airport design, data analysis and airport planning related projects, in accordance with the Statement of Work (SOW) provided in Section C. The Contractor must provide, by issued Task Orders (TOs), all management, supervision, labor, facilities, and materials necessary to perform support services on an Indefinite-Delivery, Indefinite-Quantity (IDIQ) basis.

The North American Industry Classification System (NAICS) code is 541330 Engineering Services and the size standard is $16.5 million.

B.2 Type of Contract-Indefinite-Delivery/Indefinite Quantity (IDIQ) This requirement is for a Single Award, Time and Material (T&M) Indefinite-Delivery, Indefinite- Quantity (IDIQ) contract and is structured and managed by Acquisition Management System (AMS) policy and guidance for TO contract. In particular, TO awards issued against this contract will be placed using the procedures described in Section G, Contract Administration Data. The types of TOs issued against the resulting contract may include Time and Materials (T&M), Labor-Hour (L-H), or Firm Fixed Price (FFP) TOs allowed by the FAA AMS Section T3.2.4 Types of Contracts, and as outlined in Section G, Contract Administration Data. Clauses for Labor Hour and Firm Fixed Price Task Orders will be added to Section I, Contract Clauses at the TO level if applicable.

Indefinite-Delivery, Indefinite-Quantity (IDIQ), Blanket Purchase Agreements (BPAs), and Letter Contracts are not permissible TO types under this contract.

B.3 Ordering Period This competitive procurement will be a unrestricted award utilizing Best Value Trade-Off procedures. The FAA will award an Indefinite Delivery, Indefinite Quantity (IDIQ), Time and Material (T&M) contract with a period of performance not to exceed 60 months (5 years). The resultant contract will have a one-year base year and four (4) one-year ordering periods. The contractor must provide the services necessary to accomplish the tasks described in Section C of this contract as authorized by the Contracting Officer (CO) through the issuance of TOs. The CO is the only person authorized to issue TOs under this IDIQ contract.

All terms and conditions contained in this document will be applicable to all orders issued.

B.4 Minimum Ordering Obligations and Maximum Ceiling The minimum ordering obligation under this contract is $20,000.00 and this amount will be obligated on TO No.

0001. The FAA has no obligation to order additional services or issue additional TOs to the Contractor beyond the minimum ordering obligation specified (see AMS Clauses 3.2.4-16 Ordering, and 3.2.4-20 Indefinite Quantity).

The total estimated maximum/not-to-exceed (NTE) contract ceiling amount is yet to be determined and will be determined based on the total value of all hours (56,675 maximum total hours) and the estimated travel and materials ceiling values identified in the pricing spreadsheet in Attachment A. TOs are anticipated to be placed on a yearly basis and incrementally funded in accordance with contract clause AMS 3.3.1-39. The aggregate value of all TOs placed against this contract will not exceed the total maximum contract ceiling amount. This effort will be funded on individual TOs. The initial obligation is $20,000.00 (details for how funding is applied to labor hours and/or travel costs will be outlined at time of award of each individual TO). Regardless of the estimated period of performance, the contractor must only continue work until the obligated amount of funds are depleted; the contractor is required to notify the CO when 75% of the obligated funds are depleted in accordance with contract clause AMS 3.3.1-39.

B.5 TIME AND MATERIALS (T&M) AND FIRM FIXED PRICE CLINS

The contractor must propose fully burdened labor hour rates as identified in the pricing spreadsheet contained in Attachment A.

One composite fully burdened labor rate will represent effort performed by either the prime contractor or subcontractor.

The awarded pricing spreadsheet will be contained in Attachment A and will be used for TO pricing and invoicing purposes. From the effective date of the contract award, it is anticipated that a transition period (not to exceed 30 days) will occur. The transition period will not be separately priced and must be included in the base period services.

A fully burdened rate is defined as the direct hourly labor rate that includes wages, overhead, general and administrative (G&A) expenses, profit, fringe benefits, and direct tax/labor/payroll burden. The rate will also reflect expenses for contract management, including the preparation of invoices, price and technical proposals, contract status reports, etc., but will exclude travel and other direct costs (ODCs) (as described in Section G). These rates, which will represent the rates that the Government will accept during the life of this contract, will be used on all TOs issued under this contract.

a. In performance of each TO under this contract, the Contractor must provide the total number of personnel based on the ordered amount of T&M labor hours as specified in the individual TO for the associated contract period.

Work will be performed for all SOW sections in accordance with Section C, unless specified otherwise. For purposes of this provision, labor hours are defined as actual work hours exclusive of vacation, holidays, sick leave and any other absences.

Only those labor categories indicated in the Attachment A pricing spreadsheet will be charged to this contract. The functional descriptions and education and experience requirements for these labor categories are provided in Attachment B, Labor Category Descriptions and Qualifications. It is estimated that the identified maximum amount of T&M labor hours, per year, in the pricing spreadsheet may be necessary to accomplish the requirements of the Statement of Work (SOW). FAA reserves the right to increase or decrease the T&M hours for any contract year depending on requirements. Changes to the number of hours will be made in accordance with Section I, AMS Clause 3.10.1-14 (Changes – Time and Materials or Labor Hours).

b. The success of this contract is heavily dependent on the use of office automation technology to allow collaborative work and the rapid dissemination of information among task participants. On this basis, the Contractor must consider the cost of an automated office as part of its fully burdened offsite rate.

This must include the following:

• Adequate contractor-owned/leased workstations at the contractor’s facility to support the contractor’s site staff.

Workstations must be capable, at a minimum, of running the most current Microsoft Office Suite being used by the FAA. Given the potential five (5) year life of this contract, the need for technology refresh is anticipated.

• Maintenance of an in-house local area network (LAN) capable of providing requisite levels of file sharing and e-mail for their employees.

• Telephone service, including PBX’s, voice over IP (VOIP), facsimile, local calls, long distance calls, cellular communications.

• Contractor maintenance, at its own facilities, of 24 by 7 hour access to the Internet via an Internet Service Provider at a minimum rate of 3.1 Mbps. Contractor will maintain and use its’ own corporate domain for company business.

• Contractor owning responsibility for adhering to the best practices in maintaining information technology security and data integrity. If required, Virtual Private Network (VPN) appliances, located in the contractor offices.

B.6 CONTRACT LINE ITEM NUMBER (CLIN) STRUCTURE

CLIN 1- Labor:

Time and Materials (T&M) for labor to complete the research and development technical support as set forth in

Section C; Scope of Work. NOTE *** Not all labor categories are full time. The FAA will issue TOs for services as required. Prior to the issuance of each individual Task Order, requirements will be evaluated to determine the appropriate Task Order type. It is anticipated that Time and Material (T&M) and Fixed Price (FP) type task orders will be utilized.

CLIN 2: Travel:

This is a Cost Reimbursable with no fee CLIN for travel cost. Any General and Administrative Expense (G&A) percentage to be charged must be included in the price proposal. An estimated (NTE) value for travel cost is entered in the attached pricing spreadsheet (Attachment A) for proposal purposes.

B.7 Travel and Materials (ODCs) Other Direct Costs (ODCs) (e.g., materials, equipment) and travel may be required on individual TOs and, if so, and must be authorized in advance by the Contracting Officer. ODCs will be processed as Cost Reimbursable items. No profit or fee may be applied to either travel or ODCs. Materials and Handling (M&H) and General and Administrative fee (G&A) are allowed for ODCs and travel.

Section I - Contract Clauses was revised as follows.

Clause List was revised as follows.

AMS Clause 3.6.1-1 has been removed from Section I

The remainder of this page has been intentionally left blank.

Section K - Representations, Certifications, and Other Statements of Bidders was revised as follows.

Clause List was revised as follows.

3.2.2.3-2 MINIMUM OFFER ACCEPTANCE PERIOD (JUL 2004)

(a) 'Acceptance period,' as used in this provision, means the number of calendar days the FAA (we, us) has to award a contract from the date the SIR specifies for receiving offers.

(b) This provision supersedes any language about the acceptance period appearing elsewhere in this SIR.

(c) We require a minimum acceptance period of 120 calendar days.

(d) The offeror (you) may specify a longer acceptance period than the period shown in paragraph (c). To specify a longer period, fill in the blank: The offeror allows the following acceptance period: _____ calendar days.

(e) We may reject an offer allowing less than the FAA's minimum acceptance period.

(f) You agree to fulfill your offer completely if the FAA accepts your offer in writing within:

(1) The acceptance period stated in paragraph (c) of this provision; or

(2) Any longer acceptance period stated in paragraph (d) of this provision.

AMS 3.2.4-16_ orders may be issued from base contract award date through up to 5 years.

The remainder of this page has been intentionally left blank.

Section L - Instructions,Conditions, and Notices to Bidders was revised as follows.

Clause List was revised as follows.

L.1 GENERAL INSTRUCTIONS

(a) Offerors are expected to examine the entire SIR. Failure to do so will be at the Offeror's own risk.

(b) Replies to this SIR must follow the outlines and/or instructions concerning format given below.

(c) Any assumptions, exceptions, deviations and/or conditions to these terms and conditions must be clearly indicated in the proposal. For each assumption, exception, deviation and/or condition, the Offeror must identify the term or condition, state the reason for the assumption, exception, deviation and/or condition, and provide any other information concerning the assumption, exception, deviation and/or condition. The Offeror is advised that any assumption/exception/deviation/conditions taken to the terms and conditions of the solicitation may adversely impact their evaluation rating. The FAA reserves the right not to accept any assumption, exception, deviation and/or condition to this solicitation. If no assumption, exception, deviation and/or condition are taken, the proposal must affirmatively state that none have been taken.

(d) The Offeror assumes the full responsibility of ensuring that proposals are received at the place and by the date and time specified below:

(1) Address: The Offeror must submit the proposal to the Contracting Officer at the following email address:

john.d.desimone@faa.gov AND Christine.Kranz@faa.gov.

(2) Date and Time: The proposal must be received not later than August 04, 2021 by 3:30 PM (EDST).

L.2 SUBMISSION OF QUESTIONS

Questions and comments that arise from this SIR may be submitted, in writing only, via email to:

John.D.DeSimone@faa.gov AND Christine.Kranz@faa.gov by 3:30 PM (EST) on June 16, 2021. They will be answered in an Amendment to the SIR if deemed necessary for all interested parties to consider. Otherwise, an email response would be initiated to the party submitting the inquiry. If an amendment is issued, it will be posted at https://sam.gov under the current announcement. It is the Offeror’s responsibility to monitor this site for announcements of any amendments or activities related to this procurement. The Offeror must acknowledge the reading of all amendments posted for this procurement in its cover letter. The FAA reserves the right to share the text of questions and the FAA’s responses with other Offerors and the general public, but the original submitter of the question or clarification request will not be identified. Offerors and the general public, but the original submitter of the question or clarification request will not be identified.

L.3 EXPENSES RELATED TO OFFEROR SUBMISSION

The FAA will not pay for the information solicited nor reimburse the Offeror for any costs incurred in preparing and submitting the response to this SIR, responding to FAA clarification requests, or negotiating the contract terms and conditions or any other pre-award activities.

L.4 PROPOSAL FORMAT INSTRUCTIONS

The Offeror must provide a proposal that adequately addresses each of the two volumes outlined in Section L.6. The Offeror must respond to each factor separately. The following naming convention should be used for all files submitted as part of an Offeror’s proposal: “692M15-21-R-00027-company name.” The files should be in either MS Word or Adobe Acrobat. The FAA firewall will not permit emails with combined attachment file size of 10MB or greater; the Offeror may need to zip the attachments or transmit multiple emails. Proposals must be formatted using the following parameters:

Font Type: Times New Roman Font Size: 12 point (no reduction permitted) Page Margins: 1 inch (top, bottom and each side) Page size: 8 ½” x 11” All pages should be numbered with section and page numbers. Tables, charts, graphics, and figures should not use fonts smaller than 6 points. Data provided in tables, charts, graphics, and figures must be substantiated by the Offeror.

L.5 PROPOSAL CONTENT

Glossaries must not be used to define the proposed solution or approaches and will not be evaluated. Excluded from the page count limitations are volume covers, title pages, tabs, tables of content, lists of figures, glossaries, acronyms, abbreviation lists, prime Contractor cover letter, subcontractor commitment letters, and transmittal letters.

Proposal pages beyond the specified maximum limit will not be reviewed as part of the evaluation. See Section L.6 mailto:J@faa.gov mailto:Christine.Kranz@faa.gov mailto:Christine.Kranz@faa.gov https://sam.gov/ below for Proposal Volume limitations. Cover letter will not be technically evaluated.

Proposals submitted via electronic mail must not exceed an overall submission size of 10 megabytes (MB). See Section L.4 above for additional electronic submission requirements.

Offeror must respond to all requirements of the SIR. The Offeror has the burden of proof to demonstrate compliance with all the evaluation factors identified in this SIR. It is not the responsibility of the FAA to search for proposal information which is not addressed in the appropriate section. With the exception of the Cost/Price Volume, no cost or pricing information should appear in any volume. Inclusion of Cost/Price information within the technical portion of the proposal may be considered sufficient grounds for disqualification.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. The Offeror is responsible to present enough information to allow the FAA to evaluate the proposed work effort and support, as well as the Cost/Price proposal without opening discussions. Statements that the prospective Offeror understands, or can and/or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the FAA, and may render a rating of unacceptable.

The Offeror is expected to comply with all requirements of the SIR. Assumptions, exceptions, deviations and/or conditions will not, of themselves, automatically cause a proposal to be termed unacceptable. However, the FAA advises the Offeror that making assumptions, taking exception, deviating and/or attaching conditions to any term or condition of the SIR may make an offer unacceptable, and the proposal ineligible for award, unless the SIR expressly authorizes such an assumption, exception, deviation and/or condition with regard to that specific term or condition. The FAA may consider any assumption, exception, deviation, and/or conditions to any term or condition of the SIR that is not expressly authorized by the SIR to be a deficiency.

L.6 PROPOSAL VOLUME LIMITATIONS

The Offeror must submit the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes are defined in this table, all of which must be within the required page limits. Proposal pages beyond the specified maximum limit will not be reviewed as part of the evaluation.

Volume Number

Volume Title

Page Limit

I

Technical Proposal- Factor I: Technical Approach

10 Pages

Technical Proposal- Factor II:

Management Approach

5 Pages

(excluding Key Personnel Resumes)

Technical Proposal- Factor III:

Corporate Experience

3 Pages

Technical Proposal-Factor IV: Past Performance

3 Pages

II

Cost/Price Proposal- Factor V:

Cost/Price

3 pages

* The certified resumes along with their letter of intent (as applicable) is not part of the 5 page limitation.

L.7 MARKING OF INFORMATION AND RESTRICTION ON DISCLOSURE

The Offeror must mark all pages of the proposal that contain sensitive information as "Source Selection Sensitive."

Any restrictions imposed by the Offeror on the use or disclosure of the proposal content must be clearly marked on the title pages and the individual pages, as necessary.

L.8 PROPOSAL SUBMISSIONS

Annex #1 - Proposals must include a separate Annex #1, to include the following proposal submission documentation:

• Signed SF30 for basic SIR and each amendment (SF30) and/or acknowledgment of each amendment on signed

SF30

• Cover Letter signed by an individual who is authorized to contractually bind the Offeror. The cover letter must stipulate that the Offeror’s proposal is predicated upon all the terms and conditions of this SIR and is valid for the minimum acceptance period as identified in AMS clause 3.2.2.3-2

• Any SIR clauses that require information to be filled in by Offeror, and

• Signed Representations, Certifications and Acknowledgements (Sec Section K of SIR) See L.6 above for limitations, if any.

The Offeror must mark all pages of the proposal that contain sensitive information as "Source Selection Sensitive."

Any restrictions imposed by the Offeror on the use or disclosure of the proposal content must be clearly marked on the title pages and the individual pages, as necessary.Annex #1 - Proposals must include a separate Annex #1, to include the following proposal submission documentation:See L.6 above for limitations, if any.

Offerors are responsible for ensuring that proposals are received by the due date as specified in this SIR.

Submissions received after the specified date and time may not be eligible for award.

L.9 VOLUME I - TECHNICAL PROPOSAL

Volume I consists of the following four technical evaluation factors below. The technical proposal must be specific and in sufficient detail to enable an evaluation team to make a thorough evaluation to determine if the Offeror fully understands the requirement, and that the Offeror can meet all the requirements of the Statement of Work. If any portion of the Volume I proposal includes work by a company or employee other than those of the Prime contractor Offeror, the proposed subcontractor must be clearly identified and associated with the specific work which the subcontractor will perform. Offerors are advised to submit a proposal that is clear and comprehensive without the need for additional explanation or information. Additional information may be requested from Offerors whose proposals are considered the most likely to receive award; however, it is the intent of the FAA to award a contract based on initial offers received, without discussions or negotiations. Any proposal that does not explicitly comply with proposal instructions and SIR requirements may be considered non-responsive and removed from further considered for contract award.

TECHNICAL EVALUATION FACTORS

Factor 1 – Technical Approach

1. The Offeror must provide a sufficiently detailed discussion of the technical approach that the Offeror will take to meet or exceed the technical requirements in the following Statement of Work (SOW) Sections:

Functional Areas SOW Reference Airport Planning & Design Section 3.1

Airport Safety Data Mining & Analysis Section 3.2 Runway Surface Safety Technology Section 3.3 Airport Surveillance Sensors and Smart Airport Technologies

Section 3.4

2. The Offeror must not reiterate the SOW as a response, but rather must provide details addressing its proposed methodologies or recommendations that meet the SOW requirements. The Offeror must describe the risks inherent in the SOW requirements and any risks associated with the Offeror’s proposed technical approach; and the Offeror must describe any techniques, methods and actions that will be used by the Offeror to mitigate the risk(s) identified with the SOW and their technical approach.

3. The Offeror must provide the technical approach on how they will conduct work within the air operations area (AOA). The Offeror must address the following:

· Planning and coordination of activities

· Safety and security plan(s)

· Communication plan(s)

Factor 2 – Management Approach

The Management Approach must provide a detailed discussion of the Offeror’s plans for managing the services and the associated personnel in the SOW requirements. The Management Approach must include the following elements:

1. Management Plan: The Offeror must provide their project management process in managing a research project/assignment. The management plan must include the following:

· Schedule/Milestones/Tracking Resources

· Quality assurance/quality control of workmanship and insuring it meets industry standards and best practices

· Quality assurance/quality control of submittals/deliverables (e.g. standardized internal processes)

· Communication Plan

· Budget/Financial management

2. Transition Plan: The Offeror must provide a detailed plan which clearly describes the steps that will be taken to begin work on this contract and the time-frame for each of those steps. The transitions period must not exceed 30 business days from contract award. The Transition Plan must address the following elements:

· General contract management;

· Recommendations/requests for work observance of current contractor;

· A schedule that details time to complete all staffing requirements including

· Staffing/hiring (includes subcontractors);

· Security clearances, if required;

· Training requirements and identification of training (includes subcontractor employees);

· Identification of personnel available during the Transition-In period;

· Acceptance and documentation of any GFP.

3. The Offeror must provide evidence of a documented drug and alcohol awareness training program (e.g., a policy statement, certification, etc.). This drug and alcohol awareness training documentation will not be counted in the page limit for this factor.

4. Key Personnel: The Offeror must provide one resume for each of the key personnel positions of Program Manager and Technical Program Manager. The certified resume must not exceed three (3) pages. This page limitation does not include the Letter of Intent or evidence of compliance with AMS 3.14-3 as applicable. Resume format must include the following:

· Employee Name (including city and state of employee)

· Education – including, in reverse chronological order, colleges and/or technical schools attended (with dates), degree(s)/certification(s) received, major field(s) of study, and approximate number of total class hours in non-degreed/non-certified areas of study;

· Experience – including, in reverse chronological order, area(s) of work in which person is qualified, company and title of position, approximate starting and ending dates (month/year), specific experience on projects of similar size/scope/complexity/functionality, and specific experience related to the SOW requirements; and

· Certification - a statement signed by the intended Key Personnel that the information contained in the resume is correct and accurate in accordance with the requirements as stated in Attachment B Labor Category Descriptions and Qualifications.

· Letter of Intent – The Key Personnel must be employed by the prime contractor at the time of proposal submission, a signed and dated Letter of Intent must also be provided. The letter must be dated after the release of the SIR and indicate that he/she will be available for employment by the prime contractor within three (3) weeks of contract award.

· Evidence that all proposed employees meet the requirement of clause AMS 3.14-3 Foreign Nationals as Contractor Employees located in Section I of the SIR.

Factor 3 - Corporate Experience

The Offeror must provide information for three (3) recent and relevant experiences that describes the Offeror’s, and the Offeror’s proposed principal subcontractors’ experience that is similar to that for the SIR requirements performed within the last five (5) years and identify these by contract number. At least one (1) of the recent relevant experiences must be submitted for the Prime contractor/Offeror. These experiences must include the same contracts as identified in the Past Performance section. Specifically describe and provide examples of the experience, which demonstrates the ability to perform the required effort as delineated within the SIR, to include the similar size, scope and complexity of the effort required. In addition, explain why the experience is considered relevant to the SIR requirements. The Offeror must describe and compare the similar size, scope and complexity of the effort, and the support services involved to include number of Labor Hours and/or Full Time Employees (FTEs) and depth of knowledge required to fully document their understanding of the requirements.

Also, the Offeror should describe the extent to which they and their proposed principal subcontractors or teaming arrangements have worked with Government program teams and Government contracting teams, including the FAA.

For each example, the contract number and title of the program, and dates under which the experience was gained should be included.

For this procurement, greater weight will be given to the experience of the Prime contractor Offeror than to that of any proposed subcontractor.

Factor 4 – Past Performance

The Offeror must submit Past Performance information that includes details about the Offeror and proposed principal subcontractors and/or teaming arrangements.

The Offeror must submit Past Performance Evaluation Data for three (3) recent (performed within the last five (5) years) and relevant contracts and/or subcontracts awarded. At least one (1) of the recent relevant Past Performance Evaluation Data forms must be submitted for the Prime contractor/Offeror. These contracts must include the same contracts as identified in the Corporate Experience section. Contracts listed may include those entered into with the Federal Government, agencies of state and local governments, and commercial customers. The POC information on all Past Performance Evaluation Data forms must include a valid name, telephone number and electronic mail address if available. The following elements must be addressed in narrative form on the Attachment 3 Past Performance Evaluation Data form:

Quality of Service - The Offeror must describe past compliance with contract requirements, appropriateness of personnel, and technical excellence.

Timeliness of Performance - The Offeror must detail how it met milestones, provided reliable delivery and continuity of services, was responsive to technical direction, and completed work on time.

Customer Satisfaction - The Offeror must describe satisfaction of customers with the contractor’s service and product.

Business Relations/Integrity/Effective Management - The Offeror must detail its business relations with the customer with emphasis on its effectiveness to manage the contract requirements, subcontracts, and personnel while completing work on time.

Ability to Manage Cost/Control Cost – The Offeror must describe methods used in managing and controlling cost.

The Government may use the information provided by the Offerors in their past performance proposal to contact the references as part of the evaluation of their past performance. The Government intends to use the references to validate the accuracy of the past performance write-ups and intends to address the performance areas listed above with POCs in order to evaluate past performance.

Offerors are reminded that the Government may use information other than that provided by the Offerors in their proposals to evaluate past performance. The Government may use Past Performance information obtained from sources other than those identified by the Offeror. Additionally, the Past Performance Information Reporting system (PPIRs) will be utilized to evaluate Past Performance. It is incumbent upon the Offeror to explain the relevancy of the data provided. The Government does not assume the duty to search for data to cure the problems it finds in the information provided by the Offeror. The Offeror has the burden of providing thorough and complete past performance information.

In addition, Offerors are advised that the FAA reserves the right to obtain other information about the proposed contracts as well as information about other contracts not mentioned in the Offeror’s proposal, but which are believed to be relevant to the proposed effort. Problems not addressed by the Offeror will be considered to still exist.

If applicable, the Offeror must demonstrate how it has successfully applied continuous systemic improvement to resolve past performance problems.

L.10 VOLUME II – COST/PRICE PROPOSAL

Offerors are responsible for submitting sufficient information to enable the FAA to fully evaluate their price proposal.

The Offeror must ensure there is reasonableness and consistency between the Technical and Cost/Price Volumes.

The Offeror must ensure the total proposed cost/price is reasonable, realistic, and commensurate with the work required by the SIR and the Technical Volume of the proposal.

The Offeror must explain any inconsistency between proposed performance and price, as well as any appearance of unbalanced pricing, in the proposal. The Offeror must include a completed copy of the SIR Section B Pricing Schedule - Attachment A via the use of a MS Excel workbook(s), and must submit only an electronic soft copy of the Excel workbook. Scanned documents in PDF files and “read only” Excel spreadsheets are not acceptable. The formula cells in the pricing spreadsheet provided are locked and must not be altered. For scope purposes and inclusion into the final contract award, estimated amounts of funding have been associated with the Materials and Travel in the corresponding fields of the Excel spreadsheet.

If Offeror includes any assumptions, exceptions, deviations or conditions that affect the cost/price estimates, a detailed explanation must be provided.

All cost/price and supporting information must be contained in the Cost/Price Volume.

The FAA reserves the right to conduct comprehensive audits of proposals; however, such audits are not anticipated.

A DCAA point of contact including phone number and email address should be provided for the prime and each subcontractor, if available.

All proposed pricing in Attachment A will be incorporated into the resulting contract.

ADDITIONAL COST/PRICE DATA

As this is a competitive acquisition with adequate price competition anticipated, any cost/price documentation requested does not require certified cost or pricing data. However, in the event that adequate price competition does not exist after receipt of proposals, the FAA reserves the right to request additional cost or pricing data and may conduct negotiations with the Offeror in order to ensure a reasonable and realistic cost/price. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award. Offeror must acknowledge the requirement to provide additional cost or pricing information and certify the data prior to award if/when requested by the FAA.

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Section M - Evaluation Factors for Award was revised as follows.

Clause List was revised as follows.

M.1 EVALUATION PROCESS

This acquisition is issued in accordance with AMS policy 3.2.2.3 Complex and Noncommercial Source Selection.

This acquisition will utilize AMS source selection procedures to make an integrated assessment for best value award decision in accordance with the AMS. The FAA intends to award a contract resulting from this SIR to the responsible Offeror whose proposal represents the best value after evaluation, in accordance with the SIR. Award will be made to the Offeror whose proposal is determined to represent the best value to the FAA, all factors considered. “Best value” describes the offer that is most advantageous to the FAA based on the evaluation of the Offeror’s Technical Approach, Management Approach, Corporate Experience, Past Performance, and Cost/Price.

The Best Value determination will be based upon a trade-off analysis of the evaluation results for non-cost factors (Technical Approach, Management Approach, Corporate Experience, and Past Performance) and the evaluation results for Cost/Price in accordance with Section M. Offerors are advised that the proposal meeting the SIR requirements with the lowest price may not be selected for an award if award to a higher priced Offeror is determined to be more beneficial to the FAA.

In accordance with AMS Clause 3.2.2.3-19 Contract Award (July 2004), the FAA reserves the right to award without communications. Therefore, each initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the FAA reserves the right on to conduct discussions if the Contracting Officer determines them to be necessary. Be advised that discussions with Offerors, if required, may be reduced for purposes of efficiency pursuant to AMS policy 3.2.2.3.

The FAA intends to select one contractor and issue a single award for this acquisition. However, the FAA reserves the right not to award a contract at all, depending on the quality of the proposals and the prices submitted and the availability of funds.

The FAA may reject any proposal that is evaluated to be unreasonable or unrealistic in terms of program commitments, including contract terms and conditions, or unrealistically high or low in cost/price when compared to Government estimates, such that the proposal is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the program.

Offerors are advised that during the evaluation process, a factor rating of “Unacceptable” in the Technical Approach and/or Management Approach may result in the entire proposal being eliminated from further consideration. An Offeror with a rating of “Not Relevant” in Corporate Experience or “High Risk” in Past Performance may also be excluded from further consideration. Ratings are defined in Section M.2.

Offerors must be currently registered and in good standing in the System for Award Management (SAM) Database at time of proposal submission.

Any proposal that is grossly deficient and which does not address the proposal requirements to an acceptable degree as described in the following sections will be considered non-responsive and may be a basis for eliminating the proposal from further consideration by the Contracting Officer. A proposal determined to be “grossly deficient” is so poorly constructed as to require a rewrite, or substantially fails to present any evidence of qualifying with the requirements set forth in the SIR.

M.2. EVALUATION FACTORS FOR AWARD

Technical proposals will be evaluated using the factors of Technical Approach, Management Approach, Corporate Experience, and Past Performance, which are listed in descending order of importance. The elements listed under the factors of Management Approach and Past Performance are not separately weighted or separately rated, and are equally important under that specific factor. All elements are to be addressed and will be evaluated as part of its factor.

The non-cost factors, Technical Approach, Management Approach, Corporate Experience, and Past Performance factors, collectively, are more important than Cost/Price; however, Cost/Price is an important factor and should not be ignored. As the ratings of proposals in relation to non-cost factors become more equal, cost/price will become more of a deciding factor in selecting the best value offer. The evaluation factors and elements are as follows:

Factor I – Technical Approach

Factor II – Management Approach

· Management Plan

· Transition Plan

· Key Personnel

· The Offeror must provide evidence of a documented drug and alcohol awareness training program (e.g., a policy statement, certification, etc.). This drug and alcohol awareness training documentation will not be counted in the page limit for this factor.

Factor III – Corporate Experience

Factor IV– Past Performance

· Quality of Service

· Timeliness of Performance

· Customer Satisfaction

· Business Relations/Integrity/ Effective Management

· Ability to Manage Cost/Control Cost Factor V – Cost/Price

The proposal must demonstrate to the FAA’s satisfaction that the Offeror will provide a quality service that will ensure the successful accomplishment of the SIR requirements and overall program objectives. Proposal information provided for one factor may be used to assess other factors. However, it is not the responsibility of the Government to search for proposal information which is not addressed in the appropriate section as required by Section L. In addition, the Offeror’s non-price proposal will be reviewed to determine if it is consistent with the cost/price proposal, and reflects a clear understanding of the scope of work necessary to meet the SIR requirements.

M.2.1 FACTOR I - TECHNICAL APPROACH

The FAA will evaluate the Offeror’s Technical Approach to determine the Offeror's understanding of, approach to, and ability to meet or exceed the SIR requirements, and a rating below will be assigned. The Rating reflects the degree to which the proposed approach meets or does not meet the SIR requirements through an assessment of the strengths, weaknesses, and deficiencies of the proposal. The rating will also consider the risk of unsuccessful performance associated with the proposed technical approach. The Offeror will be evaluated on the degree to which they demonstrate the knowledge, proficiency, and expertise to provide the required support services of the SOW as outlined in Sections C and L.

Offerors are advised that during the evaluation process, a technical factor with an “Unacceptable” Technical Rating may result in the entire proposal being found unacceptable and eliminated from the competition.

TECHNICAL EVALUATION RATING DEFINITIONS FOR TECHNICAL APPROACH

FACTOR

Rating Description

Excellent The Offeror’s response is comprehensive and demonstrates an in-depth and exceptional approach to and understanding of the full range of SOW Task Requirements and work effort.

The proposal significantly exceeds requirements in a manner that benefits the Government. The combined impact of the strengths considerably outweighs the combined impact of the weaknesses. Risk of unsuccessful performance is very low.

Good The Offeror’s response exceeds the requirements and demonstrates a thorough approach to and understanding of the full range of the SOW Task

The proposal exceeds the requirements in a manner that benefits the Government. The combined impact of the strengths outweighs the combined impact of the weaknesses. Risk of unsuccessful performance is low.

Acceptable The Offeror’s response meets the requirements and demonstrates an adequate approach to and understanding of the SOW Task Requirements and work effort.

The proposal meets the requirements. Any identified strength(s) and/or weakness(es) are offsetting or will have little or no impact on performance.

Risk of unsuccessful performance is low to moderate.

Unacceptable The Offeror’s response does not meet the requirements nor does it demonstrate a complete understanding of SOW Task Requirements or work efforts. The proposal does not demonstrate the capability to support the Government’s requirements.

The combined impact of the identified weaknesses far outweighs the combined impact of the identified strengths (if any), or the proposal contains one or more deficiencies and therefore fails to meet the minimum requirements of the SIR. Risk of unsuccessful performance is high.

M.2.2 FACTOR II - MANAGEMENT APPROACH

The FAA will evaluate the Offeror’s Management Approach to determine the Offeror 's understanding of, approach to, and ability to manage the support services and the associated personnel that will meet or exceed the SIR requirements, and a rating below will be assigned. The Rating reflects the degree to which the proposed approach meets or does not meet the SIR requirements through an assessment of the strengths, weaknesses, and deficiencies of the proposal. The rating will also consider the risk of unsuccessful performance associated with the proposed management approach.

The Offeror will be evaluated on the degree to which they demonstrate the knowledge, proficiency, and expertise to manage the required support services of the SOW, responsibilities, independence and authority on the contract as outlined in Sections C and L.

If the Offeror intends to subcontract or team, they will be evaluated on the management approach they will take to ensure that individual support personnel affiliation with either prime or subcontractor will be transparent to the

FAA.

Offerors are advised that during the evaluation process, a technical factor with an “Unacceptable” Technical Rating may result in the entire proposal being found unacceptable and eliminated from the competition.

TECHNICAL EVALUATION RATING DEFINITIONS FOR MANAGEMENT APPROACH

FACTOR

Rating Description Excellent The Offeror’s response is comprehensive and demonstrates an in-depth and exceptional approach to and understanding of the full range of SOW Task

The proposal significantly exceeds requirements in a manner that benefits the Government. The combined impact of the strengths considerably outweighs the combined impact of the weaknesses. Risk of unsuccessful performance is very low.

Good The Offeror’s response exceeds the requirements and demonstrates a thorough approach to and understanding of the full range of the SOW Task

The proposal exceeds the requirements in a manner that benefits the Government. The combined impact of the strengths outweighs the combined impact of the weaknesses. Risk of unsuccessful performance is low.

Acceptable The Offeror’s response meets the requirements and demonstrates an adequate approach to and understanding of the SOW Task Requirements and work effort.

The proposal meets the requirements. Any identified strength(s) and/or weakness(es) are offsetting or will have little or no impact on performance.

Risk of unsuccessful performance is low to moderate.

Unacceptable The Offeror’s response does not meet the requirements nor does it demonstrate a complete understanding of SOW Task Requirements or work efforts. The proposal does not demonstrate the capability to support the Government’s requirements.

The combined impact of the identified weaknesses far outweighs the combined impact of the identified strengths (if any), or the proposal contains one or more deficiencies and therefore fails to meet the minimum requirements of the SIR. Risk of unsuccessful performance is high.

M.2.3 FACTOR III - CORPORATE EXPERIENCE

For the Corporate Experience factor, a Relevancy Rating below will be assigned. The Relevancy Rating reflects the

Government’s assessment on the extent to which the Offeror (and proposed principal subcontractors) has obtained recent, relevant experience on contracts or subcontracts performed with similar size, scope and complexity as the SIR requirements. When proposals are received from contractor entities (e.g. teaming arrangements/joint ventures) specifically formed to propose on a particular acquisition, the experience evaluation will consider each individual team member.

The Government will evaluate the degree to which recent relevant experience describes the Offeror’s, and proposed principal subcontractors’ experience performed within the last five (5) years, similar to the ASDAP requirements, and the degree to which it demonstrates the Offeror’s ability to perform the required effort as delineated within the SIR, to include the similar size, scope and complexity of the effort required.

For this procurement, greater weight will be given to the experience of the Prime contractor Offeror than to that of any proposed subcontractor.

Offerors are advised that during the evaluation process, a Corporate Experience factor with a “Not Relevant” Rating may result in the entire proposal being eliminated from the competition.

RELEVANCY RATING SCALE FOR CORPORATE EXPERIENCE FACTOR

Rating Description Very Relevant Experience involved essentially the same scope and magnitude of effort and complexities this solicitation requires. Based on the experience, the Government has a high expectation that the Offeror will successfully perform the required effort.

Relevant Experience involved much of the same or similar scope and magnitude of…