692M15-21-R-00027.pdf

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AAQ610-AFN

Atlantic City International Airport Fourth Floor, Bldg 300 FAA William J. Hughes Technical Center AAQ-610 Facilities & Grants

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AAQ610-AFN

Atlantic City NJ 08405 Atlantic City International Airport Building 300, Fourth Floor FAA William J. Hughes Technical Center AAQ-610 Grants & R&D

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07/08/2021 1530 ES

06/09/2021

609-485-5092John Desimone (No collect calls)

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692M15-21-R-00027

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Period of Performance: 10/01/2021 to 09/30/2026

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Section A - Solicitation/Contract Form Clauses

Section B - Supplies or Services/Prices Section B - Schedule

B.1 General This requirement is for non-personal support services contract to provide project management, engineering, and technical support needed for airport safety, airport design, data analysis and airport planning related projects, in accordance with the Statement of Work (SOW) provided in Section C. The Contractor must provide, by issued Task Orders (TOs), all management, supervision, labor, facilities, and materials necessary to perform support services on an Indefinite-Delivery, Indefinite-Quantity (IDIQ) basis.

The North American Industry Classification System (NAICS) code is 541330 Engineering Services and the size standard is $16.5 million.

B.2 Type of Contract-Indefinite-Delivery/Indefinite Quantity (IDIQ) This requirement is for a Single Award, Time and Material (T&M) Indefinite-Delivery, Indefinite- Quantity (IDIQ) contract and is structured and managed by Acquisition Management System (AMS) policy and guidance for TO contract. In particular, TO awards issued against this contract will be placed using the procedures described in Section G, Contract Administration Data. The types of TOs issued against the resulting contract may include Time and Materials (T&M), Labor-Hour (L-H), or Firm Fixed Price (FFP) TOs allowed by the FAA AMS Section T3.2.4 Types of Contracts, and as outlined in Section G, Contract Administration Data. Clauses for Labor Hour and Firm Fixed Price Task Orders will be added to Section I, Contract Clauses at the TO level if applicable.

Indefinite-Delivery, Indefinite-Quantity (IDIQ), Blanket Purchase Agreements (BPAs), and Letter Contracts are not permissible TO types under this contract.

B.3 Ordering Period This competitive procurement will be a unrestricted award utilizing Best Value Trade-Off procedures. The FAA will award an Indefinite Delivery, Indefinite Quantity (IDIQ), Time and Material (T&M) contract with a period of performance not to exceed 60 months (5 years). The resultant contract will have a one-year base year and four (4) one-year ordering periods. The contractor must provide the services necessary to accomplish the tasks described in Section C of this contract as authorized by the Contracting Officer (CO) through the issuance of TOs. The CO is the only person authorized to issue TOs under this IDIQ contract.

All terms and conditions contained in this document will be applicable to all orders issued.

B.4 Minimum Ordering Obligations and Maximum Ceiling The minimum ordering obligation under this contract is $20,000.00 and this amount will be obligated on TO No.

0001. The FAA has no obligation to order additional services or issue additional TOs to the Contractor beyond the minimum ordering obligation specified (see AMS Clauses 3.2.4-16 Ordering, and 3.2.4-20 Indefinite Quantity).

The total estimated maximum/not-to-exceed (NTE) contract ceiling amount is yet to be determined and will be determined based on the total value of all hours (40,500 maximum total hours) and the estimated travel and materials ceiling values identified in the pricing spreadsheet in Attachment A. TOs are anticipated to be placed on a yearly basis and incrementally funded in accordance with contract clause AMS 3.3.1-39. The aggregate value of all TOs placed against this contract will not exceed the total maximum contract ceiling amount. This effort will be funded on individual TOs. The initial obligation is $20,000.00 (details for how funding is applied to labor hours and/or travel costs will be outlined at time of award of each individual TO). Regardless of the estimated period of performance, the contractor must only continue work until the obligated amount of funds are depleted; the contractor is required to notify the CO when 75% of the obligated funds are depleted in accordance with contract clause AMS 3.3.1-39.

B.5 TIME AND MATERIALS (T&M) AND FIRM FIXED PRICE CLINS

The contractor must propose fully burdened labor hour rates as identified in the pricing spreadsheet contained in Attachment A.

One composite fully burdened labor rate will represent effort performed by either the prime contractor or subcontractor.

The awarded pricing spreadsheet will be contained in Attachment A and will be used for TO pricing and invoicing purposes. From the effective date of the contract award, it is anticipated that a transition period (not to exceed 30 days) will occur. The transition period will not be separately priced and must be included in the base period services.

A fully burdened rate is defined as the direct hourly labor rate that includes wages, overhead, general and administrative (G&A) expenses, profit, fringe benefits, and direct tax/labor/payroll burden. The rate will also reflect expenses for contract management, including the preparation of invoices, price and technical proposals, contract status reports, etc., but will exclude travel and other direct costs (ODCs) (as described in Section G). These rates, which will represent the rates that the Government will accept during the life of this contract, will be used on all TOs issued under this contract.

a. In performance of each TO under this contract, the Contractor must provide the total number of personnel based on the ordered amount of T&M labor hours as specified in the individual TO for the associated contract period.

Work will be performed for all SOW sections in accordance with Section C, unless specified otherwise. For purposes of this provision, labor hours are defined as actual work hours exclusive of vacation, holidays, sick leave and any other absences.

Only those labor categories indicated in the Attachment A pricing spreadsheet will be charged to this contract. The functional descriptions and education and experience requirements for these labor categories are provided in Attachment B, Labor Category Descriptions and Qualifications. It is estimated that the identified maximum amount of T&M labor hours, per year, in the pricing spreadsheet may be necessary to accomplish the requirements of the Statement of Work (SOW). FAA reserves the right to increase or decrease the T&M hours for any contract year depending on requirements. Changes to the number of hours will be made in accordance with Section I, AMS Clause 3.10.1-14 (Changes – Time and Materials or Labor Hours).

b. The success of this contract is heavily dependent on the use of office automation technology to allow collaborative work and the rapid dissemination of information among task participants. On this basis, the Contractor must consider the cost of an automated office as part of its fully burdened offsite rate.

This must include the following:

• Adequate contractor-owned/leased workstations at the contractor’s facility to support the contractor’s site staff.

Workstations must be capable, at a minimum, of running the most current Microsoft Office Suite being used by the FAA. Given the potential four (4) year life of this contract, the need for technology refresh is anticipated.

• Maintenance of an in-house local area network (LAN) capable of providing requisite levels of file sharing and e-mail for their employees.

• Telephone service, including PBX’s, voice over IP (VOIP), facsimile, local calls, long distance calls, cellular and satellite based cellular communications.

• Contractor maintenance, at its own facilities, of 24 by 7 hour access to the Internet via an Internet Service Provider at a minimum rate of 3.1 Mbps. Contractor will maintain and use its’ own corporate domain for company business.

• Contractor owning responsibility for adhering to the best practices in maintaining information technology security and data integrity. If required, Virtual Private Network (VPN) appliances, located in the contractor offices.

B.6 CONTRACT LINE ITEM NUMBER (CLIN) STRUCTURE

CLIN 1- Labor:

Time and Materials (T&M) for labor to complete the research and development technical support as set forth in Section C; Scope of Work. NOTE *** Not all labor categories are full time. The FAA will issue TOs for services as required. Prior to the issuance of each individual Task Order, requirements will be evaluated to determine the appropriate Task Order type. It is anticipated that Time and Material (T&M) and Fixed Price (FP) type task orders will be utilized.

CLIN 2: Travel:

This is a Cost Reimbursable with no fee CLIN for travel cost. Any General and Administrative Expense (G&A) percentage to be charged must be included in the price proposal. An estimated (NTE) value for travel cost is entered in the attached pricing spreadsheet (Attachment A) for proposal purposes.

B.7 Travel and Materials (ODCs) Other Direct Costs (ODCs) (e.g., materials, equipment) and travel may be required on individual TOs and, if so, and must be authorized in advance by the Contracting Officer. ODCs will be processed as Cost Reimbursable items. No profit or fee may be applied to either travel or ODCs. Materials and Handling (M&H) and General and Administrative fee (G&A) are allowed for ODCs and travel.

Clause List

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Section C - Description/Specifications Scope of Work

Airport Safety, Design, Analysis & Planning Support Statement of Work

1. Introduction This Statement of Work (SOW) documents the requirements for research, engineering and analysis support for the Federal Aviation Administration (FAA) Airport Technology Research and Development (R&D) Branch, Airport Safety, Design, Analysis & Planning (ASDAP) Research Program Area (RPA), and other R&D support. This SOW will focus on the project management, engineering, and technical support needed for airport safety, airport design, data analysis and airport planning related projects. Many of the systems, standards, and requirements for airport design and planning are found in FAA Advisory Circulars (AC), FAA Orders, FAA guidance documents, International Civil Aviation Organization (ICAO) documents, and industry standard documents.

2. Background Within recent years, new technologies and software applications have been introduced that may significantly improve the safety of operations on our nation’s airports. Examples include; technology capable of detecting foreign object debris (FOD) and exploring the use of trapezoidal-shaped runway grooves. Additionally, the introduction of Airplane Design Group (ADG) VI aircraft has challenged current airport design standards and the performance of these aircraft are routinely evaluated for further analysis. Efforts to reexamine airport design specifications to find areas of improvement that may reduce delays, increase capacity, and improve safety of operations are needed.

The topics covered by this research include but are not limited to;

· Airport planning and design

· Airport capacity improvements

· Data analysis and assessment,

· Testing and evaluating of airport runway safety technologies and enhancements

· Assessing airport sensors

· Heliport/vertiport facility design

· Demonstrations associated with various airport research products.

· Evaluating new technologies or procedures that increase the level of safety for airport operations and identify minimum functionality standards for each technology or system

3. Task Areas and Descriptions The following task areas are supported on this contract:

Airport Safety, Design, Analysis & Planning Research Program Task Areas:

3.1 Airport Planning & Design - This task area includes research and development on airport planning and airport design topics. Airport planning research is an important resource for ensuring that FAA and industry airport planners have the knowledge and tools required to provide technical leadership to guide airport development. FAA airport planners also have a unique role as advocates for the public interest in a national airport system that supports all of the air transportation needs of the country’s population and economy. The research will assist with ensuring the FAA’s planning processes support better decision-making about future airport development needs. Research may include the development of various airports planning tools by leveraging available data, in addition to, airport capacity and simulation models directed towards developing new concepts and criteria for airport design and airport safety-related issues. As levels of traffic increase and new technologies continue to be developed, this effort will focus on investigating technologies or procedures to meet the demands of NextGen aviation. As research progresses, further defined requirements will be determined at the Task Order level.

Airport design research focuses on assessing current design standards, for possible modification as aircraft operations and fleets change. This may include collecting data on surface movements and conducting statistical assessments. Research may also include identifying non-standard airfield geometry with high incidences of runway incursions for mitigation efforts.

An emerging topic that is of interest to the FAA includes developing new concepts and criteria for improved heliport/vertiport design and provide technical support in the evaluation of emerging vertical takeoff and landing (VTOL) aircraft technologies. Given the advent of VTOL aircraft, there is a need to define the requirements for the planning, design, and establishment landing areas or structures intended to service these aircraft, together with associated buildings and facilities. These aircraft include, but are not limited to, standard category aircraft (<7000lbs and <9 passengers), optionally piloted aircraft and unmanned aircraft. The landing area or structure may be used to provide commercial services in support of the operations of VTOL aircraft, including, but not limited to:

occupant and cargo transport, flight instruction, aerial work, aircraft rental, and maintenance services. Due to the variability in design and operational capabilities of evolving VTOL aircraft, in order to establish infrastructure design requirements and safety standards, the FAA will need to consider varying aircraft designs, both existing and proposed, from industry.

3.2 Airport Safety Data Mining & Analysis – This task area focuses on analyzing airport safety data available from a variety of databases to identify contributing factors of airport accidents and incidents. Additionally, analysis will be required to determine locations on airports with high number of runway incursions and non-standard geometry.

The FAA maintains an internal database called the Airport Safety Database (ASD). The database is comprised of data from the following sources: FAA Accident and Incident Data System (AIDS), NASA Aviation Safety Reporting System (ASRS), National Transportation Safety Board (NTSB) Accident/Incident Database, FAA Office of Runway Safety Runway Incursion Database, Pilot Deviation System (PDS) and Vehicle/Pedestrian Deviation System (VPDS). Additional databases and associated data may be added if deemed applicable. The data are regularly populated into the ASD under a separate contract. The Contractor must access the ASD, categorize the data by contributing factors, and other data fields in accordance with established categorization methods, and conduct annual analyses to identify the top risks to airport safety. The results of these data analyses help identify areas for future safety initiatives.

The Contractor may be required to conduct focused analyses, such as data for a specific airport or type of incident as part of a FAA safety initiative, such as wrong surface landings or runway excursions.

The Contractor must support the Runway Incursion Mitigation (RIM) program, a multi-year safety initiative that began in 2015. This program identifies specific airport areas with non-standard airfield geometry and known runway incursions in an effort to reduce incidents and accidents attributed to airport design issues. Geospatial tools and databases are used to manage the program, conduct annual analysis, track mitigations efforts and develop reporting.

3.3 Runway Surface Safety Technology – This task area provides support related to runway surface technology research. Topics under this task include runway friction and texture measuring and aircraft braking friction.

Modern transport category aircraft, which are heavier and are touching down at higher ground speeds, present greater challenges for braking performance on wetted and contaminated airport runways. Under certain conditions, hydroplaning or unacceptable loss of traction can occur, resulting in poor aircraft braking performance and possible loss of directional control. To address this concern, the FAA, National Aeronautics and Space Administration (NASA), United States Air Force (USAF), and various foreign governments conducted a number of research projects. These efforts concentrated in two major areas: (a) high skid-resistant pavement surface design and evaluation, and (b) application of proper pavement maintenance techniques and procedures. Airport research has contributed to guidelines for airport operators on how to locate and restore areas on the pavement surface where friction has deteriorated below acceptable levels for aircraft braking performance. Runway surface assessment technology such as continuous friction measuring equipment (CFME) and a friction level classification determines when airport action must be taken.

Airports have the responsibility to regularly assess runways to ensure the friction level classification is high enough to prevent aircraft skidding, and provide the most up-to-date runway surface condition information to ensure safe operations and maintain airport capacity. Runway assessments are critical to reporting the runway surface condition accurately and frequently so aircraft operators know the airport conditions prior to aircraft dispatching, departing, and landing.

This task area will continue to evaluate runway surface assessment and maintenance technology. The FAA is considering a single friction classification for assessing runways, and monitoring the research being conducted by the American Society for Testing and Materials (ASTM) in developing an equipment calibration and measurement standard. These are critical to the airport in developing a cost effective pavement maintenance plan, maintaining safe airport operations, and maintaining airport capacity. The accomplishment of this research may effect changes to FAA Advisory Circulars as well as ASTM and International Civil Aviation Organization (ICAO) standards.

The Contractor will be required to maintain, operate and conduct friction/texture testing on airport runways using the following FAA Runway Surface Technology Equipment:

· Dynatest Runway Friction Tester (RFT)

· SARSYS Surface Friction Tester (SFT)

· VIATECH CFME

· Vericom RFM4000 Runway Friction Meter

· NAC Dynamic Friction Decelerometers (DFD)

· Bowmonk Airfield Friction Meter MK3

· TES Instruments ERD MK3 Decelerometer

· ELA Texture Device

· Grease Smear Test Equipment

· Hydrotimer Outflow Meters

· AMES 9400HD Laser Texture Scanner

· MARWIS Infrared Sensor capable of measuring pavement surface temperature, ambient temperature, relative humidity, dew point temperature, relative humidity at road temperature, water film height, pavement condition, ice percentage, and friction.

This task area will also focus on the use of airport surface assessment equipment, assessing and reporting airport conditions through the utilization of the Runway Condition Assessment Matrix (RCAM), establishing snow removal and control procedures, and the effective use of aircraft performance data generated during landings on contaminated runway surfaces to accurately assess runway friction conditions. This research may make use of data generated by FAA-owned instrumented Boeing 727-25C aircraft, which is operated and maintained under a separate contract, for conducting braking friction testing on contaminated surfaces. The instrumented FAA B727-25C aircraft is used to conduct full speed (up to 140 knots) brake testing on wetted and contaminated (snow covered) runway surfaces. The FAA B727-25C aircraft is maintained in the “wash-rack area” on the FAA Ramp at Atlantic City International Airport (ACY). The B727-25C aircraft has been decertified for airborne operations and is used exclusively for ground test operations. Aircraft testing will include measuring and recording braking friction levels, wheel slip, and break pressure differential across the anti-skid brake system valves. The Contractor must develop brake testing plans and perform analysis of data generated from testing. The Contractor must develop a methodology for determining maximum available braking friction on contaminated runways. In addition, the Contractor may be tasked with research on new maintenance techniques, materials, procedures, and equipment to effectively remove ice, snow, and slush to develop methods to prevent the accumulation of such contaminants on airport surfaces. The Contractor will not be required to operate nor maintain the FAA aircraft, they will be responsible for maintaining sensor acquisition systems.

3.4 Airport Surveillance Sensors and Smart Airport Technologies - This task area is focused on determining a comprehensive solution to airport surface movement detection and surveillance encompassing aircraft, vehicle, and human traffic. Airports need to form and maintain a common operating picture of the airport surface in order to ensure safe and efficient operations. The most critical surface assets of the airport are its runways, taxiways and ramp areas. Detection and tracking of targets on the airport surface is increasingly the focus of smart technological systems that are either in the conceptual stage or exist in functional states that are applicable to non-airport related operations. Smart technology involves integrating data processing, communication, and sensor/control technologies into infrastructure systems to achieve gains in efficiency and effectiveness in the overall performance of an airport.

Areas of research may consist of evaluating safety/smart sensor technology and safety/smart systems, such as foreign object debris (FOD) systems and wildlife detection technologies, to determine their applicability for use by airport operators. Minimum performance requirements, assessment to the potential level of safety for airport operators, as well as cost-effectiveness, need to be appraised. The Contractor must develop operational concepts for sensors and systems and perform evaluations through simulations or operational demonstrations. As research progresses, further defined requirements will be determined at the Task Order level.

Reports generated from the research may be used for the development of FAA performance specifications for surveillance sensors or system(s) that will meet Airport Improvement Program (AIP) eligibility. A focus will be on how these systems can be operationally and cost effectively employed by airports to improve safety and operations.

4. General Requirements The Contractor must provide all necessary personnel, materials, facilities and services, except as stated otherwise, to accomplish all work in support of the SOW. The Contractor must provide project management, engineering support, field installations, maintenance, and write technical documents. The Contractor must conduct research, testing, and evaluation activities with limited direct Government direction. The Contractor may be required to travel to multiple airports, testing/evaluation locations, and for meetings. The Contractor personnel must obtain and maintain an ACY airport security badge (with driving privileges on the airport movement and non-movement areas) at the airport.

Further instructions and information can be found at https://www.sjta.com/acairport/employ_services_badges.asp.

The Contractor personnel must have proficient knowledge and understanding of the National Airspace System (NAS), Title 14 Code of Federal Regulations (CFR) Part 139 - Certification of Airports, FAA Advisory Circulars, FAA Orders, FAA CertAlerts, FAA Engineering Briefs, other FAA guidance documents, FAA air traffic policies and procedures for operating on airports. Further information can be found at www.faa.gov/airports. Work must be performed as required by task orders issued under this contract. The task orders will identify the scope, specific requirements, and deliverable items. All task orders will be issued in accordance with Section G.7.

4.1. Program Management

The Contractor must provide a Program Manager that will have responsibilities of performing the day-to-day and long-term project planning, scheduling, manage personnel, manage subcontracts and reporting of the work to be performed by the support staff under the requirements of this task. They will be responsible for setting up monthly meetings with the FAA Project Manager. This function may require the performance of some technical responsibilities in the execution of the research activities listed under this Statement of Work.

4.2. Work Outside Regular Hours

Except as may otherwise be specified, all work must be performed during the Government's regular working hours of 6:00 am – 6:00 pm, Monday through Friday on non-Federal holidays. If the Contractor has to work on Saturday, Sunday, Federal holidays, or outside regular working hours, a request must be submitted in writing to the COR, giving as much advanced notice as practicable, but no less than 48 hours. Upon approval from the COR, if work is required outside of the regular work hours, the Contractor may allow comparable time off to keep the hours to a normal 40 hour work week, which can also be averaged out over multiple weeks when necessary, so that there will be no additional charge to the Government.

5. Specific Requirements

5.1. Deliverables

Except as provided for below, specific performance periods, deliverable item requirements, and delivery dates for all task orders placed pursuant to this contract must be established at the time any such task order is awarded. All deliverables must be submitted by email to the CO and Contracting Officer Representative (COR). Secured large file transfer sites may be used for downloads. FAA servers are limited to a total of a 10 MB email size. All written deliverables must be delivered in electronic format in Microsoft Office 2010 or later applications, or other method approved by the COR. Preparation of the reports must be in accordance with existing DOT and FAA directives, orders and policies. In addition, reports must be compliant with FAA Order 1370.120, Section 508 Accessibility Policy. The FAA will provide report templates and sample reports. For those requirements common to all task orders the following delivery provisions are established:

a. Performance Plan - As mutually determined between the contracting parties, but no later than 30 calendar days https://www.sjta.com/acairport/employ_services_badges.asp after issuance of a task order.

b. Teleconferences/Conferences - Reoccurring teleconferences/conferences will be scheduled to discuss progress.

The Contractor must keep meeting minutes and distribute to meeting participants and project team members within two business days of the completion of the meeting.

c. Monthly Progress Reports - Letter-style technical progress reports must be submitted along with the monthly invoice to the FAA COR by email no later than the tenth calendar day of the month. These reports are to provide the following information:

i. The contract and task order numbers and the title and/or basic subject of the Order being reported on;

ii. a summary of pertinent technical progress during the reporting period, including the results of any quarterly period, whether positive or negative;

iii. technical conclusions achieved as a result of the foregoing accomplishments, and recommendations made therefrom;

iv. special problem areas (if any) and either proposed solution(s) therefore or resolution thereof;

v. a summary of pertinent support-oriented meetings or briefings held between the Contractor and the FAA technical staff, cognizant FAA officials, or other parties of an interest or expert nature within either the public or private sectors;

vi. workshops or seminars conducted or attended; and a brief projection of work expected to be accomplished during the next reporting period.

d. Weekly Progress Reports – will be required for each Task Order. Specific reporting requirements will be contained in the Task Order SOW.

5.2. Transition Planning

A smooth and orderly transition between contractor and any predecessor or successor contractor(s) is necessary to assure minimum disruption to vital Government business. The incumbent contractor must provide phase-in, phase-out services for any work that may be transitioned to a successor contractor for up to 60 days prior to Task Order and/or contract expiration date. The incumbent contractor Program Manager shall coordinate this effort. This will include personnel transition as well as any work-specific transition and the transition of any Government furnished property (GFP), equipment, data, software, etc.

5.7.1 Transition-In Plan

To ensure a smooth transition in the change of work effort from the current contract, the Contractor must submit a Transition-In Plan for COR approval within 15 business days prior to Task Order award. The first 30 business days after the Task Order award date will be considered a Transition-In period. During this Transition-In period, the Contractor must use this time to implement operating procedures described in their Transition-In Plan. The Contractor will have access to facilities to familiarize the Contractor’s supervisors, key personnel, and staff with equipment, reporting, work scheduling, and procedures. Contractor personnel must observe the performance of services defined within this Task Order during the Transition-In period. However, the Contractor’s actions to staff personnel and established procedures must not interrupt services at any time during this period.

The Contractor must prepare and deliver a Transition-In Plan that includes:

· General contract management;

· Recommendations/requests for work observance of current contractor;

· A schedule that details time to complete all staffing requirements including

· Staffing/hiring (includes subcontractors);

· Security clearances, if required;

· Training requirements and identification of training (includes subcontractor employees);

· Identification of personnel available during the Transition-In period;

· Acceptance and documentation of any GFP.

5.7.2 Transition-Out Plan and Execution

The Contractor must provide a Transition-Out Plan for COR approval 60 calendar days prior to the last day of a Task Order and/or contract. The FAA will use this Transition-Out Plan in the event the FAA awards a Task Order and/or contract following this one. If a follow-on Task Order and/or contract is awarded to other than the Contractor, the Contractor must cooperate to the extent required to permit an orderly change over to the successor. During this Transition-Out period, the Contractor must provide support for all required tasks.

Approximately 15 business days prior to a Task Order and/or contract end date, the Contractor must provide the following:

· All documentation as of the most recent version;

· A final financial report;

· A final status report that includes a projection of activities for the remainder of the Task Order and/or contract;

· A closeout meeting with the FAA (details and participants to be determined by the FAA);

· Return or transfer of data, disposition of equipment purchased using government funds, and any GFP to the FAA and/or successor;

· The Contractor must return all FAA security badges to the COR by closeout of the Task Order and/or contract.

Section D - Packaging and Marking Clause List

D.1 PREPARATION FOR DELIVERY

The Contractor must ensure all deliverables (e.g., reports, materials, hardware, and software, etc.) applicable to this contract are prepared for shipment in accordance with the Contractor’s best commercial practice to protect delivery to the FAA from damage, contamination, and deterioration during shipping and handling.

Packages containing software or other magnetic media must be marked on the external container with a notice reading substantially as follows: “CAUTION: SOFTWARE/MAGNETIC MEDIA ENCLOSED. DO NOT

EXPOSE TO HEAT OR MAGNETIC FIELDS.”

NOTE: If more than one package is shipped, it must be marked “1 of ,” etc.

D.2 MARKING

In addition to information provided with shipping information, all deliverables must be marked on the outside of the packaging as follows:

FAA Contract Number Contractor’s Name and Address List of Contents Name of Technical Point of Contact

D.3 MARKING OF REPORTS

All reports must include the following:

Number Date Distribution Name of Technical Point of Contact Contract Deliverable number Description of items contained therein

D.4 F.O.B. POINT

All items must be shipped F.O.B. destination with all shipping and transportation costs prepaid.

Section E - Inspection and Acceptance

3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JUL 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at:

https://fast.faa.gov/contractclauses.cfm.

(End of clause)

3.10.4-5 INSPECTION - TIME-AND-MATERIAL AND LABOR-HOUR (APR 1996)

E.1 INSPECTION AND ACCEPTANCE

The Government will review and verify that all deliverables associated with this contract fulfill the requirements and standards stated in this contract.

Inspection and acceptance of all items and services under this contract will be accomplished by the COR or Technical Monitor (TM). The COR or designated representative(s) will inspect, and be responsible for, the review and acceptance of all deliverables under this contract.

Section F - Deliveries or Performance Clause List

3.10.1-9 STOP-WORK ORDER (OCT 1996)

3.8.2-22 SUBSTITUTION OR ADDITION OF PERSONNEL (OCT 2006)

(1) The Contractor must assign only those individuals whose resumes, personnel data, or personnel qualification statements have been submitted and determined by the Contracting Officer to meet the minimum requirements of the contract. The Contractor must not substitute or add personnel except in accordance with this clause.

(2) Substitution of Personnel.

(a) For the first 180 days of contract performance, the Contractor must not substitute personnel for the individuals whose resumes or other personal qualification were submitted with its offer and that were determined by the Contracting Officer to be acceptable at the time of contract award, unless such substitutions are because of an individual's sudden illness, death, or termination of employment. In any of these events, the Contractor must promptly notify the Contracting Officer and propose substitute personnel as required by paragraph (4) below.

(b) If an individual becomes, for whatever reason, unavailable for work under the contract for a continuous period exceeding thirty (30) working days, or is expected to devote substantially less effort to the planned work, the Contractor must propose a substitute personnel as required by paragraph (4) below.

(3) Addition of Personnel. If an FAA requirement will increase the specified level of effort for a designated labor category, but not the overall level of effort of the contract, then the Contractor must notify the Contracting Officer to add personnel to the designated labor category. The Contractor must request added personnel as required by paragraph (4) below.

(4) Request and Review. The Contractor must submit the request for substitute or added personnel in writing to the Contracting Officer at least 14 days (if a security clearance must be obtained, at least 30 days) before the proposed date of substitution or addition. The Contractor's request must provide a detailed explanation of the circumstances causing the proposed substitution or addition, a complete resume for the proposed substitute or added personnel, and any additional information required by the Contracting Officer. Proposed substitutes and added personnel must have qualifications equal to or higher than those stated in the contract for the labor category. The Contracting Officer will evaluate the Contractor's request and promptly notify the Contractor of the decision to accept or reject the qualifications of the substitute or added personnel.

(5) The Contracting Officer may terminate the contract if the Contractor has not made suitable, timely, and reasonably forthcoming replacement of personnel who have been reassigned or terminated or otherwise become unavailable to work under the contract or the resulting loss of productive effort would impair the successful completion of the contract. Alternatively, if the Contracting Officer finds the Contractor to be at fault for the condition, then the Contracting Officer may equitably adjust (downward) the contract price or fixed fee to compensate the Government for any delay, loss or damage as a result of the Contractor's action.

(End of clause)

F.1 CONTRACT PERFORMANCE PERIOD

The period of performance for this contract is effective on the date of award and is anticipated to be for 60 months (5 years). The TO period of performance will be specified within each task order.

F.2 SCHEDULE OF REPORTS AND DELIVERABLES

TOs will provide task/deliverable schedules, as required.

All documents prepared by the Contractor will be on the behalf of the FAA. The Contractor must not independently publish or distribute any document without prior written permission from the CO. The Contractor must review and provide written comments on the technical accuracy and completeness of each document. No documents, reports, information, etc. may be released to the public or provided to any party other than the FAA and its contractors without written approval of the CO.

All test data, test scenarios, software code, hardware update records, PTRs (Pointer Record) and other data used in the performance of this contract are the property of the FAA and are subject to review/delivery upon request.

The Contractor must, upon FAA request and in accordance with this contract, conduct and/or participate in technical meetings, working groups meetings, and management meetings pertaining to this project. The Contractor must support the FAA’s COR or designated representative, as required, in the planning, management, conduct and administration of meetings; preparation of briefing materials/slides, preparation of attendees/distribution lists; and post-meeting preparation and distribution of meeting notes.

F.3 DELIVERABLE ADDRESS

Unless otherwise noted, all deliverables must be delivered to the following address:

Federal Aviation Administration William J. Hughes Technical Center Attn: Murphy Flynn, ANG-E261 Building Atlantic City International Airport Atlantic City, NJ 08405

F.4 PLACE OF PERFORMANCE

The Contractor must perform the work activities described in this SOW at either the Contractor’s offsite facility or onsite at the William J. Hughes Technical Center, Atlantic City International Airport, NJ. Some tasks may require the Contractor to travel to one or more locations, to be determined at the TO level, in support of the work effort.

F.5 TASK ORDERS (TOS)

(a) The period of performance, and deliverables, will be specified in each TO.

(b) All TOs will be issued by an authorized CO. Reference AMS 3.2.4-16, Ordering. Any effort undertaken by the contractor pursuant to oral directions by any individual other than the CO will be at the contractor’s risk and expense.

(c) Hours estimated in a TO are based upon the contractor working a 40-hour workweek. The FAA considers hours in excess of 40 hours per week to be "additional" hours. "Additional" hours, unless specified in the TO or approved in writing in advance by the COR, are not anticipated in TO performance. If the contractor works in excess of 40 hours per week without such approval, they do so at their own risk.

(d) Delivery of services, written documents, etc. (including required formats and delivery locations) will be in accordance with the TO requirements.

(e) For all TOs, the Contractor must send correspondence regarding schedule changes or problems with performance to the CO.

F.6 DELAYS AND NON-PERFORMANCE

The Contractor is liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the FAA in its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor must notify the CO in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, must remedy such occurrence with all reasonable dispatch, and must promptly give written notice to the CO of the cessation of such occurrence. In the event the Contractor encounters difficulty in meeting performance requirements, or when difficulty is anticipated in complying with the Contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this Contract, the Contractor must immediately notify the Contracting Officer and the COR, in writing, giving pertinent details, provided that this data must be informational only in character and that this provision must not be construed as a waiver by the FAA of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

Section G - Contract Administration Data Clause List

3.10.1-22 CONTRACTING OFFICER'S REPRESENTATIVE (APR 2012)

G.1 ADDRESS OF KEY FAA OFFICES

RESPONSIBILITY FOR CONTRACT ADMINISTRATION CONTRACTING OFFICE

The CO identified below, has the overall responsibility of this contract. The CO is authorized to take actions on behalf of the FAA to amend, modify, or deviate from the contract terms, conditions, and requirements. The CO may delegate certain other responsibilities to his/her authorized representatives or COR.

The CO for this contract is:

John DeSimone, AAQ-610 Atlantic City International Airport Atlantic City, NJ 08405

(609) 485-5092 E-Mail Address: john.d.desimone@faa.gov

PROJECT OFFICE

A COR will be appointed for the contract. The COR has the authority to monitor the technical progress of the services that are to be delivered under this contract. This includes visits to the place of performance, meetings and telephone conversations with contractor personnel, acceptance, or rejection of the contracted items and other duties that may be authorized by the CO.The COR cannot authorize or order the cessation of contract work or delete, change, or waive any of the technical requirements or other terms and conditions of the contract. Should the Contractor desire a change (monetary or otherwise) to the contract, a written request to the CO for consideration must be submitted. If appropriate, the change will be incorporated by a contract modification/revision.

Whenever a difference of opinion between the Contractor and the COR occurs, the Contractor must notify the CO immediately for resolution.

At the time of this solicitation, the COR has been identified as:

COR: Murphy Flynn, ANG-E261 Atlantic City International Airport Atlantic City, NJ 08405

(609) 485-5226 E-Mail Address: murphy.flynn@faa.gov

PAYING OFFICE

Federal Aviation Administration Accounts Payable Branch, AMZ-110 6500 S. MacArthur Blvd Oklahoma City, OK 73169

G.2 INVOICE SUBMISSION

Payment documentation and process:

Payment will be based on receipt of a proper invoice and satisfactory contract performance.

Content of invoices:

A proper invoice must include the following items:

Name and address of the Contractor

a) Invoice date and unique invoice number (Contractors must date invoices as close as possible to the date of the mailing or transmission).

b) Contract Number and TO Number

c) Each invoice must be broken out by Contract Line Item Number (CLIN)

d) Description, quantity, unit of measure, unit price and extended price of supplies delivered or services performed. Any material or equipment purchases must include receipts, warranty information and delivery information. Dates of performance for the invoiced billing cycle.

mailto:john.d.desimone@faa.gov mailto:murphy.flynn@faa.gov

e) Name (where applicable), title, phone number and mailing address of person to notify in the event of a question or defective invoice.

f) The invoice must be submitted no later than the 15th of the month along with the monthly progress report.

The Contractor must submit a properly executed original of its regular invoices identified by contract number to the following address: 9-AMC-AMZ-FAA-APInvoices@faa.gov e-Invoicing In accordance with US Office of Management and Budget (OMB), Federal agencies are making even greater strides to improve government efficiency and save taxpayer dollars using an electronic invoicing portal. As a measure of compliance, FAA will be migrating to electronic invoicing (eInvoicing) for our Federal vendors seeking payment for contracted goods and services.

The FAA will began requiring companies to submit invoices electronically via the Delphi e-Invoicing web-portal.

This will apply to all contracts with the FAA. The Contractor will be required to adhere to any changes in in the invoice process as part of the FAA’s E-invoicing initiative. The ESC, on behalf of the FAA, will be assisting with collecting necessary vendor information in order to establish vendor Delphi e-Invoicing web-portal accounts.

The instructions and information required to set-up a Delphi e-Invoicing web-portal account are below:

1. Provide the following information to the ESC via 9-AMC-FAA-iSupplier@faa.gov

a. Name

b. Email Address

c. Phone Number

2. Once verified, ESC will generate a new Delphi user accounts and email it to you.

3. Once you receive a user account in Delphi, you will be required to create a Login.gov account (https://login.gov/) using the same e-mail address provided to the ESC for the Delphi e-Invoicing web-portal account. An email containing instructions to complete this process will be sent to you once your Delphi account has been established.4.

When the login.gov account is established, you will use this account to access the Delphi e-Invoicing web-portal.

Once your company has successfully established a Delphi e-Invoicing account, the FAA recommends that your company visit the training module found at:

http://einvoice.esc.gov. Select “Vendor Training.”

For changes to existing accounts or system issues (i.e. login issues) related to your Delphi account please contact the ESC Delphi Help Desk at (405) 954-3000; or (866) 641-3500.

For additional Delphi user account creation, please provide the following information to ESC at: 9-AMC-FAA-iSupplier@faa.gov.

a. Name

b. Email Address

c. Phone Number

NOTE: IT IS A REQUIREMENT OF…