692M15-20-R-00012_FINAL_V3_23June2021_FINAL.pdf

692M15-20-R-00012; Operations & Maintenance of the NextGen Pavement Materials Laboratory and Advanced Pavement Materials Research Laboratory

Section A - Contract Form The period of performance for this contract is effective on the date of award. It is anticipated to be for one

(1) base year and four (4) one (1) year options.

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Section B - Supplies or Services/Prices This will be a Firm-Fixed Price (FFP) contract with Other Direct Costs (ODCs) CLINs. The contract will consist of one (1) base year and four (4) one (1) year options. Contract Line Item Number (CLINs) 0001, 1001, 2001, 3001 and 4001 are for the support services for the existing NextGen Pavement Materials Laboratory. CLINs 0002, 1002, 2002, 3002 and 4002 are for the support services for the new Advanced Pavement Materials Research Laboratory. Please note that CLIN 0002 in the base year is an option to be exercised when the construction of the new Advanced Pavement Materials Research Laboratory is complete, approximately in the third quarter of FY 2022 and therefore may be exercised in part at that time.

CLINs 0003, 1003, 2003, 3003 and 4003 are for ODCs for material and equipment with Not to Exceed (NTE) limits.

CLIN 0001: NextGen Pavement Materials Laboratory support services as set forth in Section C (Firm- Fixed Price)

CLIN 0002 (Option): Advanced Pavement Materials Research Laboratory support services as set forth in Section C (Firm-Fixed Price). This Option may be exercised partially.

CLIN 0003: ODCs for expenses related to accreditation, consumables, equipment, maintenance, subscriptions, training and travel, and subject matter experts.

CLIN 1001: Option Period One - NextGen Pavement Materials Laboratory support services as set forth in Section C (Firm-Fixed Price)

CLIN 1002: Option Period One - Advanced Pavement Materials Research Laboratory support services as set forth in Section C (Firm-Fixed Price)

CLIN 1003: Option Period One - ODCs (NTE)

CLIN 2001: Option Period Two - NextGen Pavement Materials Laboratory support services as set forth in Section C (Firm-Fixed Price)

CLIN 2002: Option Period Two - Advanced Pavement Materials Research Laboratory support services as set forth in Section C (Firm-Fixed Price)

CLIN 2003: Option Period Two - ODCs (NTE)

CLIN 3001: Option Period Three - NextGen Pavement Materials Laboratory support services as set forth in Section C (Firm-Fixed Price)

CLIN 3002: Option Period Three - Advanced Pavement Materials Research Laboratory support services as set forth in Section C (Firm-Fixed Price)

CLIN 3003: Option Period Three - ODCs (NTE)

CLIN 4001: Option Period Four - NextGen Pavement Materials Laboratory support services as set forth in Section C (Firm-Fixed Price)

CLIN 4002: Option Period Four - Advanced Pavement Materials Research Laboratory support services as set forth in Section C (Firm-Fixed Price)

CLIN 4003: Option Period Four - ODCs (NTE)

Section C – Statement of Work - Description/Specifications

INTRODUCTION

This effort requires support services for operations and maintenance of the NextGen Pavement Materials Laboratory and the Advanced Materials Research Laboratory. These operations and maintenance services are related to the FAA Airport Technology Research and Development Branch, Pavement R&D Section (ANG-E262). The Branch is responsible for conducting research, tests, and demonstration efforts related to airport runway safety, airport planning and design, heliport/vertiport facility design, airport pavements, National Airport Pavement Test Facility (NAPTF), and National Airport Pavement Materials Research Center (NAPMRC). ANG-E262 conducts airport pavement research at two facilities: 1) NAPTF and 2) NAPMRC. The FAA owns and operates a pavement materials and geotechnical laboratory known as the NextGen Pavement Materials Laboratory to perform tests in support of the construction and research for NAPTF and NAPMRC. The laboratory also develops new tests for inclusion in FAA Advisory Circulars.

The laboratory must be a leader in the conduct and development of airport pavement materials testing.

In addition to the NextGen Pavement Materials Laboratory, the FAA is in the process of building an additional lab, the Advanced Pavement Materials Research Laboratory. The FAA anticipates the completion of the new lab in the third quarter of FY2022. This new laboratory will increase pavement material testing capacity and capabilities and will also include asphalt binder property testing equipment in support of the NAPTF and NAPMRC. This Statement of Work (SOW) includes the operation and maintenance of both the NextGen Pavement Materials Laboratory and Advanced Pavement Materials Research Laboratory, which will be referred to as the Lab in this document.

SCOPE

The Contractor must provide quality technical, engineering, analytical, planning, and administrative support to the ANG-E262 mission. The Contractor must furnish and make available all personnel, supplies, equipment, materials, data, facilities, and services necessary to assist the ANG-E262 in accomplishing its mission. As directed by the FAA, the Contractor may also be required to interface with system integration contractors, equipment manufacturers, airport personnel, and various FAA and U.S. Government organizations.

REQUIREMENTS

The Contractor must provide all of the necessary on-site technical engineering, operations research, business, and administrative support such as: planning, organizing, managing, coordinating, and tracking (e.g., report management, cost/schedule/performance measurement, risk management, component procurement management, resource management, data management) required to perform all of the activities successfully as required in accordance with this SOW. The Contractor must provide trained personnel, including a Materials Laboratory Manager and Civil Engineering Laboratory Technicians, capable of properly running tests according to ASTM International, American Association of State Highway Transportation Officials (AASHTO), American Concrete Institute (ACI) standards and other recognized standards or test standards in development, see Exhibit A. This support will provide necessary laboratory testing and advanced materials research.

TECHNICAL TASKS

A. The Contractor must operate, maintain, and manage the Lab. The Contractor must conduct tests on airport pavement materials to support FAA research and the development of airport pavement specifications, standards, advisory circulars, and engineering briefs. The Lab’s highest priority is to support NAPTF and NAPMRC by performing tests in an accredited laboratory. The AASHTO Accreditation Program (AAP) will include participation in the AASHTO resource or Cement and Concrete Reference Laboratory (CCRL) proficiency sample programs, and laboratory assessments or inspections. The Materials Laboratory Manager must stay informed of the most recent accreditation requirement changes and notify the FAA Contracting Officer Representative (COR) of any changes. The most up to date information regarding AASHTO Accreditation can be found at www.aashtoresource.org. The FAA reserves the right to add or detract tests from the current list of accredited tests (see Exhibit A for current list of accredited tests). The Contractor must have subscriptions to IHS subscriptions, AASHTO Proficiency Sample Program, CCRL Proficiency Sample Program, laboratory assessments or inspections, and AASHTO resource Accreditation.

B. The Contractor must submit a Task Plan specific to the operation, maintenance, and management of the Lab as identified in section C.3.1 Tasks A-K, no later than thirty (30) days after contract award date. The plan must include maintenance of the current AASHTO Accreditation, a narrative of the objectives of the task, technical approach to be used, a listing of the technical deliverables, and a list of major milestones. The Task Plan must be approved by the FAA COR before starting work. The deliverable for Task C.3.1.B will be a Task Plan submitted to the FAA COR in an email and also stored on an FAA shared drive under a location approved by the FAA COR.

C. The FAA will provide the Contractor with a list of tests required. This does not include all tests to be performed over the course of the contract. Additional tests will be requested over the course of the contract.

The Contractor must provide the Government with a project schedule that includes all tasks identified in this SOW along with a task execution timeline for the tests provided at the time of award. The Contractor must provide the project schedule no later than 30 days after contract award. After submission of the initial project schedule, the Contractor is responsible to maintain the project schedule and provide monthly updates on the 1st business day of the month or as requested by the FAA COR. The schedule will be completed in latest version of Microsoft Project and submitted to the FAA COR in an email and also stored on an FAA shared drive under a location approved by the FAA COR. The schedule will be used to identify bottlenecks and reduce conflicts between testing for various projects. The FAA may require adjustments to the schedule based on agency priorities. This schedule will be used in regular meetings to update the FAA on the progress of testing. The deliverable for Task C.3.1.C will be a project schedule submitted to the FAA COR in an email and also stored on an FAA shared drive under a location approved by the FAA COR.

D. The Contractor must perform requested pavement material property testing for research and construction support. The Contractor must test pavement materials for characterization or acceptance before, during, and after construction. Testing of pavement materials for construction acceptance has priority over non-construction related testing. The pavement material property testing will include but is not limited to subgrade soils, aggregate subbase and base materials, asphalt mix pavement, and cement concrete pavement.

The Contractor must collect, store, and maintain samples of material. The material will be either be delivered to the Lab or the Contractor will travel to the site of the material and follow ASTM or AASHTO procedures for collection, storage and maintenance of material. The Contractor is responsible for packaging and shipping samples to FAA collaborative partners as directed by the FAA COR. Test completion dates must be included in the project schedule and approved by the FAA COR. During construction support of NAPTF and NAPMRC, specific times required for submission of test results to the FAA will be provided to the Contractor (e.g., air voids, slump, and temperature testing of cement concrete pavement must be reported immediately upon delivery which overrides the 24 hour requirement in Task 3.1.H).

E. If testing in the Lab is not able to be performed due to lack of testing equipment, the Contractor must notify the FAA COR. The Contractor must arrange for the testing to be completed by an accredited laboratory and arrangements must be approved by FAA COR. Tests performed by other laboratories must be included in the project schedule and test completion dates must be approved by the FAA COR.

F. Along with the FAA, the Contractor must develop airport specific pavement material tests and standards at the direction of the FAA COR. The tests and standards may require assistance of a Subject Matter Expert

(SME) in the field for asphalt mix pavement, cement concrete pavement, aggregate, soils, or as required by the FAA COR. The Contractor must assist the FAA in developing and refining the criterion for pavement materials performance based tests. The use of a SME must be coordinated with and approved by the FAA COR prior to the start of development of tests.

G. The Materials Laboratory Manager is responsible for data management and access to the Lab’s data.

The management of Lab data and test results are an integral part of the overall management of the Lab. The Contractor must utilize the FAA’s current system for organizing and storing data, retrieval of data by FAA and other stakeholders, and archiving and maintaining data. The Contractor must provide the FAA COR with suggested updates to the current system or propose a new system in order to maximize data storage efficiency and reduce likeliness of system failure. Management of all data must be centralized and accessible to the FAA at all times. The data must be stored in a single network available location and not on individual computers. The Contractor must provide a detailed Laboratory Data Reporting and Management Plan detailing how the data is organized, stored, backed up, and retrieved no later than 30 days after contract award for approval by the FAA COR. The deliverable for Task C.3.1.G is a Laboratory Data Reporting and Management Plan submitted to the FAA COR in an email and also stored on an FAA shared drive under a location approved by the FAA COR.

H. Raw test data must be made available to the FAA COR within 24 hours upon completion of the individual test(s) in both electronic and hard copies. The deliverable for Task C.3.1.H will be raw test data submitted to the FAA COR in an email and also stored on an FAA shared drive under a location approved by the FAA COR.

I. Test reports must be submitted in conformance with the reporting requirements of the specific test standard according to the agency publishing the standard. The FAA may require additional reports based on the research requirements. Final test reports with results and analyses must be submitted within 15 business days of completion of the laboratory tests. The Contractor must submit the results in a document free of spelling and grammatical errors. The documents must identify the test standard followed, deviations from the test standard, and description of the tests performed, photographs as necessary, and reports of significant findings. The Contractor must provide the FAA COR electronic copy in a Microsoft Office format and Portable Document Format (PDF) as requested. The deliverable for Task C.3.1.I will be test reports submitted to the FAA COR in an email and also stored on an FAA shared drive under a location approved by the FAA COR.

J. The Contractor must review the current Lab Health and Safety (H&S) Manual to ensure protection of Lab employees as well as safe operation of equipment and handling of materials. Any person working in the Lab must be briefed on the Lab H&S Manual procedures. A copy of the Lab H&S Manual must be available at all times for employees to review. Any safety deficiencies or incidents must be reported immediately to the FAA COR and followed up in the monthly meeting with resolution or plan for resolution. The Materials Laboratory Manager must update and maintain the Lab H&S Manual. The Lab H&S Manual must be continuously reviewed and updated by the Materials Laboratory Manager as Lab procedures and equipment changes. The Lab H&S Manual must be coordinated with FAA safety officials for input and review after Safety Office site visits, on an annual basis, in the event of any incident. The Lab H&S Manual must include Job Hazard Analyses for specific test procedures performed in the Lab and for equipment operated in the Lab.

K. The Contractor must review and update all project technical documents related to this contract on a continuous basis. This includes, but not limited to: site survey reports, equipment installation and integration drawings, test plans, schedules, procedures and acceptance test reports, equipment training and maintenance records, equipment performance and operation data collection, and management.

LABOR REQUIREMENTS

*KEY PERSONNEL: MATERIALS LABORATORY MANAGER:

The Materials Laboratory Manager is required to be a registered Professional Engineer (P.E.) in the civil engineering discipline, in possession of a current license or certificate of registration in active status in the United States. Professional engineering registration must be maintained continuously during employment as the Materials Laboratory Manager as a requirement to maintain the laboratory’s AASHTO accreditation.

The Materials Laboratory Manager must maintain the laboratory’s AASHTO accreditation, develop standard operating procedures, ensure lab safety, maintain a clean work environment, manage budget, manage personnel, manage materials, and manage equipment. The Materials Laboratory Manager’s resume must include the following:

1. Education: including, but not limited to, in reverse chronological order, colleges and/or technical schools attended (with dates), degree(s)/certification(s) received, major field(s) of study, and approximate number of total class hours in non-degreed/non-certified areas of study in accordance with the following

a. This candidate must have (1) a Ph.D. in Civil Engineering from an accredited college or university with at least eight (8) years of full time professional civil engineering experience in testing of asphalt, concrete, aggregate, and soils, in an AASHTO accredited laboratory or,

b. (2) a M.S. in Civil Engineering from an accredited college or university with at least fifteen (15) years of full time professional civil engineering experience in testing of asphalt, concrete, aggregate, and soils, in an AASHTO accredited laboratory.

2. Experience -including, but not limited to, in reverse chronological order, area(s) of work in which a person is qualified, company and title of position, approximate starting and ending dates (month and year), specific experience on projects of similar size, scope and complexity; and specific experience related to engineering experience in testing of asphalt, concrete, aggregate, and soils, in an AASHTO accredited laboratory (see Section L.9.2.a and L.9.2.b)

3. Certification – a statement signed by the intended Materials Laboratory Manager that the information contained in the resume is correct and accurate.

CIVIL ENGINEERING LABORATORY TECHNICIAN 1 (CELT1)

CELT1 must assist with test set up and preparation. CELT1 must assist in maintenance and cleaning of the Lab. If properly certified, CELT1 may perform tests under the Materials Laboratory Manager’s supervision.

CELT1 must have a two-year associate degree in an engineering field from an accredited college or a minimum of four years of experience in civil engineering materials testing with minimum of three certifications from industry recognized agencies such as ACI, NJ Society of Asphalt Technologists (NJSAT) or other State DOT sponsored asphalt and concrete testing certifications, Asphalt Institute, National Ready Mix Concrete Association (NRMCA) in one or more of: soils, asphalt and/or concrete. All technician certifications must be from programs that require both a written test and a performance examination to demonstrate ability to perform all tests required. Must possess knowledge of laboratory certification protocols. CELT1 must not perform tests they are not certified for.

CIVIL ENGINEERING LABORATORY TECHNICIAN 2 (CELT2)

CELT2 must set up testing equipment, prepare test samples, and perform tests under the Materials Laboratory Manager’s supervision. CELT2 must maintain and clean the Lab. This candidate must have a two-year associate degree in an engineering field from an accredited college or a minimum of six years of experience in civil engineering materials testing and with minimum of five certifications from industry recognized agencies such as ACI, NJ Society of Asphalt Technologists (NJSAT) or other State DOT sponsored asphalt and concrete testing certifications, Asphalt Institute, National Ready Mix Concrete Association (NRMCA) in one or more of: soils, asphalt and/or concrete. All technician certifications must be from programs that require both a written test and a performance examination to demonstrate ability to perform all tests required. Must possess knowledge of laboratory certification protocols. CELT2 must not perform tests they are not certified for.

CIVIL ENGINEERING LABORATORY TECHNICIAN 3 (CELT3)

CELT3 must set up testing equipment, prepare test samples, and perform tests under the Materials Laboratory Manager’s supervision. CELT3 must maintain and clean the Lab. This candidate must have a Bachelor of Science degree from an accredited college, or a minimum of ten years of experience in civil engineering materials testing and knowledge of laboratory certification protocols. In addition, this candidate must possess a minimum of six certifications from industry recognized agencies such as ACI, NJ Society of Asphalt Technologists (NJSAT) or other State DOT sponsored asphalt and concrete testing certifications, Asphalt Institute, National Ready Mix Concrete Association (NRMCA) in testing protocols related to concrete, asphalt and/or soils, or hold a NICET technician certification in construction materials testing. All technician certifications must be from programs that require both a written test, and a performance examination to demonstrate ability to perform all tests required. CELT3 must not perform tests they are not certified for.

CERTIFICATION REQUIRED FOR CIVIL ENGINEERING LABORATORY

TECHNICIANS

The Contractor must ensure all certifications listed below are held by either a single Civil Engineering Laboratory Technician or through a combination of multiple technicians. At all times, the Contractor must provide an employee or combination of employees which hold the certifications listed below. All certifications must be current and maintained as current throughout the performance of the contract. Copies of certifications will be reviewed by the FAA COR and must be kept on-site.

a. ACI Aggregate Testing Technician, Level 1

b. ACI Concrete Laboratory Testing Technician, Level 1

c. ACI Concrete Strength Testing Technician

d. ACI Aggregate Base Testing Technician

e. ACI Concrete Field Testing Technician, Grade 1

f. NICET Construction Materials Testing – Asphalt, Level 1

g. NICET Construction Materials Testing – Concrete, Level 1

h. NICET Construction Materials Testing – Soils, Level 2

i. NJSAT HMA Construction Technologist

j. NJSAT HMA Plant Technologist, Level 2

k. Asphalt Institute Basic Binder Technician Training

l. Asphalt Institute Asphalt Mix Design

m. Asphalt Institute Principles of Quality HMA Pavement Construction

ADMINISTRATIVE SUPPORT AND DOCUMENTATION

The Contractor must, upon Government request and in accordance with this contract, conduct and/or participate in technical meetings, working groups meetings, and management meetings pertaining to this project. The Contractor must arrange and facilitate a regular monthly virtual working group with the FAA COR on the 1st business day of each month or as requested by the FAA COR. These meetings will include the FAA Project Managers that have testing performed by the Lab. Monthly virtual meetings will be established to review project progress during the past month and to discuss upcoming activities. The Contractor must support the FAA’s COR or designated representative, as required, in the planning, management, conduct and administration of meetings; preparation of briefing materials/slides, preparation of attendees/distribution lists; and post-meeting preparation and distribution of meeting notes. The Contractor must provide and/or conduct briefings or briefing material on any project information. The Contractor must take minutes of all project meetings attended. The Contractor must include in the minutes the names of attendees/positions, organizations, email addresses of all persons attending meetings, major topics such as project status, meetings and travel, technical accomplishments, planned activities before the next meeting, technical challenges, proposed solutions, current inventory of testing samples, schedule of testing, equipment status, accreditation status, data management and distribution, current budget, projected expenditures, and any other topic pertaining to the operation of the Lab. All minutes of meetings must be reviewed and approved by the FAA. The Contractor must incorporate all FAA comments into minutes and forward the minutes to the FAA for distribution. The Contractor must not distribute meeting minutes unless directed in writing by the FAA. The Contractor must obtain approval for all Contractor personnel they plan to have attend FAA meetings. The deliverable from Task C.6 will include meeting minutes provided to the FAA within 48 hours of the end of each meeting submitted to the FAA COR in an email and also stored on an FAA shared drive under a location approved by the FAA COR.

GENERAL REQUIREMENTS

The Contractor must coordinate with the ANG-E262 on all reports, letters, memoranda, project documentation, minutes of meetings, monthly reports, telephone conversation reports, trip reports and other written material. All documents must coordinate through the FAA COR or designee prior to distribution.

DOCUMENT REVIEW

The Contractor must provide support to the FAA in the writing and/or reviewing of FAA program documentation. All documents prepared by the Contractor must be on the behalf of the FAA and the Contractor may not independently publish or distribute any document without prior written permission from the FAA. The Contractor must review and provide written comments on the technical accuracy and completeness of each document.

CONTRACTOR RESPONSIBILITIES

A. The Contractor must provide all management, administrative, clerical, and supervisory functions required for the effective and efficient performance of this contract.

B. The Contractor must save and hold harmless and indemnify the Government against any and all liability, claims, and costs of whatever kind and nature for injury to or death of any person or persons and for loss or damage to any property occurring in connection with, or in any way incident to, or arising out of, the occupancy, use, service, operations, or performance of work under the terms of this contract, to the extent resulting from the negligent acts or omissions of the Contractor.

C. The Government will not be liable for any injury to the Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to another Federal statutory authority.

D. A smooth and orderly transition between the Contractor and a predecessor or successor Contractor is necessary to ensure minimum disruption to vital Government business. The Contractor must cooperate fully in the transition. The Contractor must provide a transition plan to include the lead time for full staffing within 30 business days after contract award. This will include personnel transition as well as any work-specific transition and the transition of any Government furnished property/equipment.

OTHER DIRECT COSTS

During the performance of the contract, Other Direct Costs will be required for continued operations of the lab(s). All ODCs must be approved in advance by the Contracting Officer (CO) and COR.

ACCREDITATION

The Contractor must have subscriptions to AASHTO Proficiency Sample Program, CCRL Proficiency Sample Program, laboratory assessments or inspections, and AASHTO resource Accreditation.

CONSUMABLE

The Contractor will be responsible for proper equipment operation, maintenance, calibration, and record keeping of all Lab equipment compliant to AASHTO Accreditation Program (AAP) requirements. The Contractor must purchase consumables necessary to perform laboratory tests in support of FAA projects.

Materials will be consumed during operation of equipment while performing laboratory tests in support of FAA projects. Purchases of consumables must be coordinated with and approved by the FAA COR prior to purchasing.

EQUIPMENT

The Contractor will be responsible for proper equipment operation, maintenance, calibration, and record keeping of all Lab equipment compliant to AASHTO Accreditation Program (AAP) requirements. The Contractor must purchase equipment to perform laboratory tests in support of FAA projects. Purchases of equipment must be coordinated with and approved by the FAA COR prior to purchasing.

MAINTENANCE

The Contractor will be responsible for proper equipment operation, maintenance, calibration, and record keeping of all Lab equipment compliant to AASHTO Accreditation Program (AAP) requirements. The Contractor must purchase maintenance necessary to perform laboratory tests in support of FAA projects.

Purchases of maintenance must be coordinated with and approved by the FAA COR prior to purchasing.

SUBSCRIPTIONS

The Contractor must have subscriptions to IHS subscriptions.

TRAINING AND TRAVEL

The Contractor must travel and obtain training as required by AAP. The Contractor must travel to various airports, training sites, and other locations throughout the United States. The FAA COR must approve all training and travel in advance of its occurrence. The Contractor will not be reimbursed for any unauthorized travel.

SUBJECT MATTER EXPERT (SME)

A SME may be required to assist the Contractor in performing specialized testing and specific FAA research objectives performed under this contract. The SME will be on an as needed basis and the FAA will review the resumes and approve the proposed SME. The SME must have recognized academic expertise in pavement material testing. SME must have a Ph.D. or equivalent doctoral degree in Civil Engineering with a focus on pavement materials, and eight years of full-time professional civil engineering experience in testing of asphalt mix pavement, cement concrete pavement, aggregate base, and soils.

REPORTING REQUIREMENTS

The Contractor must provide a progress report and presentation to the FAA COR and FAA Contracting Officer. The report must describe the work accomplished during the reporting period, discuss problems encountered and corrective action taken, pending issues and work planned for the next period. In particular, the report must address the extent to which any problems or circumstances will cause conflicts with the ANG-E262 program schedules. When applicable, the Contractor must provide a monthly detailed breakdown ODCs during the reporting period. The deliverable for Task C.9 is a report and presentation materials provided on the 1st business day of each month.

DELIVERABLES

Task End Result/Deliverable Due Date Frequency Format

C.3.1.B Task Plan 30 days after award Once Contractor’s format

C.3.1.C Project Schedule 1st business day of every month Monthly Microsoft

Project

C.3.1.G Laboratory Data Reporting and

Management Plans 30 days after award Once Contractor’s format

C.3.1.H Raw Test Data 24 hours upon completion of the individual test(s) As required Contractor’s format

C.3.1.I Test Report 15 business days upon completion of individual test (s)

As required Microsoft

Office format and PDF

C.6 Meeting Minutes 48 hours after each Meeting Monthly Contractor’s format

C.9 Progress Reports 1st business day of every month Monthly Contractor’s format

GOVERNMENT FURNISHED PROPERTY RECORD AND MATERIAL

The Contractor must maintain a record of all Government Furnished Property provided to their employees for use in support of this SOW. This record shall ensure a chain of custody is properly documented, and shall be subject to review by the FAA for completeness and accuracy. The complete record shall be provided to the FAA along with any Government Furnished Property being returned to the Government at the end of this contract.

GOVERNMENT FURNISHED PROPERTY/ EQUIPMENT

FAA will provide the Materials Laboratory Manager and Civil Engineering Laboratory Technicians with the following infrastructure support in order to enable proper fulfillment of the services described herein:

LAPTOP

One (1) per Materials Laboratory Manager and Civil Engineering Laboratory Technician with the FAA’s standard software load, including remote access software to provide FAA Intranet access.

PIV CARD

Proper security access to FAA facilities via PIV card.

APPLICATIONS

Access to FAA’s applications as needed through FAA’s network in accordance with FAA’s Information Technology control policies made known to or known by the Contractor as appropriate to deliver the services as described herein.

ACCESS TO FAA PROPERTY AND FACILITIES

The Contractor is required to perform work at facilities operated by the FAA. The Contractor, therefore, will be granted ingress and egress at the specific sites where the effort is to be performed. Access to a site must be coordinated with the FAA. While Contractor personnel are at a site, they are required to comply with all rules and regulations of the site, particularly in the areas of health and safety. The facilities to which the Contractor has access will remain in the custody of the FAA at all times, and will not be considered Government Furnished Property or facilities. The Contractor must require that all Contractor personnel who perform work at FAA facilities wear FAA identification badges that clearly identify individuals as Contractor employees. If it is brought to the attention of the FAA that any Contractor or subcontractor employee working on this Contract does not comply with the rules and regulations of the site, the Contractor will be advised in writing by the Contracting Officer and access to the FAA facilities may be denied or withdrawn for that employee.

SAFETY AND ACCIDENT PREVENTION

In performing any work under this Contract on premises which are under the direct control of the Government, the Contractor must (a) conform to all safety rules and requirements as in effect on the date they access the premises; and (b) take such additional precautions as the Contracting Officer may reasonably require for safety and accident prevention purposes. The Contractor agrees to take all reasonable steps and precautions to prevent accidents and preserve the life and health of Contractor and Government personnel performing or in any way coming in contact with the performance of the Contract on such premises. Any violation of such rules and requirements, unless promptly corrected as directed by the Contracting Officer, will be grounds for termination of this Contract.

SUPPORTING INFORMATION

SUBCONTRACTING PLAN

Subcontracting agreements may be made for this proposed work.

PLACE OF PERFORMANCE

Place of Performance will be on site with the ANG-E262 at William J Hughes Technical Center, Building 296, ANG-E262, Atlantic City International Airport, NJ 08405, except for occasional travel authorized by the FAA. The Contractor must be operational at the place of performance no later than 10 business days after contract award.

PERIOD OF PERFORMANCE

The period of performance for the work described in this document is one (1) base year and four (4) one (1) year options.

ACRONYMS

AASHTO American Association of State Highway Transportation Officials ANG-E262 FAA Airport Technology Research and Development Branch, Pavement R&D Section CCRL Cement and Concrete Reference Laboratory CELT1 Civil Engineering Laboratory Technician 1 (CELT1) CELT2 Civil Engineering Laboratory Technician 2 (CELT2) CELT3 Civil Engineering Laboratory Technician 3 (CELT3) CLIN Contract Line Item Number (CLIN) CO Contracting Officer COR Contracting Officer's Representative FAA Federal Aviation Administration H&S Health and Safety ODC Other Direct Cost NAPMRC National Airport Pavement Materials Research Center NAPTF National Airport Pavement Test Facility NJSAT NJ Society of Asphalt Technologists NRMCA National Ready Mix Concreate Association NTE Not to Exceed PDF Portable Document Format P.E. Professional Engineer SME Subject Matter Expert SOW Statement of Work

Exhibit A – List of Accreditations FAA NextGen Pavement Materials Laboratory

National Airport Pavement Test Facility

William J. Hughes Technical Center

Building 296, ANG-E-262

Atlantic City International Airport, New Jersey 08405

Quality Management System - accredited since 7/1/2013

R18, C1077 (Aggregate), C1077 (Concrete), D3666 (Asphalt Mixture), D3666 (Aggregate), D3740 (Soil)

Asphalt Mixture - accredited since 7/1/2013

D979, D2041, D2726, D3203, D3549 D4867, D5444, D6307, D6752, D6925, D6926, D6927, D6931

Soil - accredited since 7/1/2013

D421, D422, D698, D854, D1556, D1557, D1883, D2216, D2937, D4318

Aggregate - accredited since 7/1/2013

C29, C40, C117, C127, C128, C136, C566, C702, C1252, D2419, D4791, D75

Concrete - accredited since 7/1/2013

C31, C39, C78, C138, C143, C172, C173, C192, C231, C496, C511, C617 (9000 psi and below), C1064, C1231 (7000 psi and below)

* This information is only valid as of 2/17/2021. Please visit http://www.aashtoresource.org for current accreditation status.

Section D - Packaging and Marking

PREPARATION FOR DELIVERY

The Contractor must ensure all deliverables (e.g., reports, materials,) applicable to this contract are prepared for electronic delivery in accordance with the Contractor’s best commercial practice to protect delivery to the Government.

NOTE: If more than one package is shipped, it must be marked “1 of ___,” etc.

MARKING OF EMAILS

All emails must be marked as follows:

• Contract Deliverable Number in Subject Line

• Short Description in Subject Line

• Name of Technical Point of Contact in Greeting

• List of Attachments

• Contractor’s Name in Signature

• Contractor’s Email in Signature

• Contractor’s Phone Number in Signature

MARKING OF REPORTS

• Report Title

• FAA Contract Number

• Date

• Distribution

• Name of Technical Point of Contact

• Contract Deliverable number

• Description of items contained therein

F.O.B. POINT

All items must be shipped F.O.B. destination with all shipping and transportation costs prepaid.

Section E - Inspection and Acceptance

CLAUSE LIST

3.10.4-4 INSPECTION OF SERVICES - BOTH FIXED-PRICE & COST REIMBURSEMENT (APR

1996)

3.10.4-16 RESPONSIBILITY FOR SUPPLIES (APR 1996)

INSPECTION AND ACCEPTANCE DELIVERABLES

A. The Contracting Officer (CO), or their designated representative, is authorized to perform inspection on behalf of the Government for the purpose of acceptance of all materials, data, or services to be provided. In this regard, the Contracting Officer’s Representative (COR) is an authorized representative of the CO.

B. Inspection, review, or the anticipation of acceptance/approval of a deliverable item during the course of its preparation must not be construed as assurance of acceptance of the finished product.

C. Non-conforming deliverables will be rejected. The Contractor must correct deficiencies within thirty (30) calendar days of the rejection notice. If the deficiencies cannot be corrected within thirty (30) calendar days, the Contractor must immediately notify the CO of the reason for the delay and provide a proposed corrective action plan within ten (10) calendar days.

D. Reports, documents and narrative type deliverables will be accepted when all discrepancies, errors or other deficiencies identified in writing by the Government have been corrected.

E. The Government will accept or reject deliverables as promptly as practicable after delivery. Final acceptance of all deliverables under this contract will be made by the CO or designee in writing. If no explicit acceptance is provided earlier, deliverables will be presumed accepted within forty-five (45) calendar days after receipt of the final deliverable.

E.2 INSPECTION AND ACCEPTANCE OF SERVICES

A. The Government will monitor and assess the delivery of services throughout the period of performance.

In the event that any issues are identified, and/or the Government determines that the provided services do not meet the contract requirements, the Government will advise the Contractor as promptly as practicable.

The Contractor must remedy any issues/discrepancies within ten (10) calendar days or provide the Government with a corrective action plan within ten (10) calendar days if the issue/discrepancy cannot be resolved within that timeframe.

B. Unless explicitly notified of any issues or deficiencies, the Government’s acceptance of the services will be implicit. The Government reserves the right to notify the Contractor of issues and discrepancies up to fifteen (15) calendar days following delivery of the service. The Contractor must not invoice for any services for which there are outstanding issues or discrepancies until those issues are resolved or as otherwise approved by the CO.

C. Cost reimbursable items such as Other Direct Costs (ODCs) will be accepted upon receipt of proper documentation as specified in Section G.4.

Section F - Deliveries or Performance

3.10.1-9 STOP-WORK ORDER (OCT 1996)

CONTRACT PERFORMANCE PERIOD

The period of performance for this contract is one (1) base year and four (4) one (1) year options.

SCHEDULE OF REPORTS AND DELIVERABLES

See Section C for task/deliverable schedule.

All documents prepared by the Contractor will be on the behalf of the FAA. The Contractor must not independently publish or distribute any document without prior written permission from the COR. The Contractor must review and provide written comments on the technical accuracy and completeness of each document. No documents, reports, information, etc. may be released to the public or provided to any party other than the FAA and its contractors without written approval of the CO.

All test data, test scenarios, software code, hardware update records, PTRs (Pointer Record) and other data used in the performance of this contract are the property of the Government and are subject to review/delivery upon request.

DELIVERABLE ADDRESS

Unless otherwise noted, all deliverables must be emailed to the FAA COR.TBD

PLACE OF PERFORMANCE

Place of Performance will be on site with the ANG-E262 at William J Hughes Technical Center, Building 296, ANG-E262, Atlantic City International Airport, NJ 08405, except for occasional travel authorized by the FAA. The Contractor must be operational at the place of performance no later than 10 business days after contract award.

Section G - Contract Administration Data

3.10.1-22 CONTRACTING OFFICER'S REPRESENTATIVE (APR 2012)

ADDRESS OF KEY GOVERNMENT OFFICES

RESPONSIBILITY FOR CONTRACT ADMINISTRATION CONTRACTING

OFFICE

The CO identified below, has the overall responsibility of this contract. The CO is authorized to take actions on behalf of the Government to amend, modify, or deviate from the contract terms, conditions, and requirements. The CO may delegate certain other responsibilities to his/her authorized representatives or COR. The CO for this contract is:

Elizabeth Ford Ochs, AAQ-620

Federal Aviation Administration

William J. Hughes Technical Center

Atlantic City International Airport

Atlantic City, NJ 08405

(609) 485-5557

E-Mail Address: Elizabeth.Ford@faa.gov

CONTRACTING OFFICER REPRESENTATIVE

A FAA COR will be appointed for the contract. The FAA COR has the authority to monitor the technical progress of the services that are to be delivered under this contract. This includes visits to the place of performance, meetings and telephone conversations with Contractor personnel, acceptance, or rejection of the contracted items and other duties that may be authorized by the FAA CO.

The FAA COR cannot authorize or order the cessation of contract work or delete, change, or waive any of the technical requirements or other terms and conditions of the contract. Should the Contractor desire a change (monetary or otherwise) to the contract, a written request to the FAA CO for consideration must be submitted. If appropriate, the change will be incorporated by a contract modification/revision.

Whenever a difference of opinion between the Contractor and the FAA COR occurs, the Contractor must notify the FAA CO immediately for resolution.

The FAA COR has been identified as: TBD

PAYING OFFICE

Federal Aviation Administration

Accounts Payable Branch, AMZ-110

6500 S. MacArthur Blvd

Oklahoma City, OK 73169 mailto:Elizabeth.Ford@faa.gov

INVOICE SUBMISSION

Payment documentation and process:

GENERAL

Payment will be based on receipt of a proper invoice and satisfactory contract performance.

CONTENT OF INVOICES

A proper invoice must include the following items:

a. Name and address of the Contractor

b. Invoice date and unique invoice number (Contractors must date invoices as close as possible to the date of the mailing or transmission).

c. Contract Number

d. Each invoice must be broken out by Contract Line Item Number (CLIN)

e. Description, quantity, unit of measure, unit price and extended price of supplies delivered or services performed. Any material or equipment purchases must include receipts, warranty information and delivery information.

f. Dates of performance for the invoiced billing cycle

g. Name (where applicable), title, phone number and mailing address of person to notify in the event of a question or defective invoice.

The Contractor must submit a properly executed original of its regular invoices identified by contract number to the following address: 9-AMC-AMZ-FAA-APInvoices@faa.gov, or a hard copy may be sent to:

U.S. D.O.T/Federal Aviation Administration

Accounts Payable Branch, AMZ-110

6500 S. MacArthur Blvd

Oklahoma City, OK 73169

NOTE: IT IS A REQUIRMENT OF THIS PROCUREMENT TO HAVE A SINGLE POINT OF

CONTACT WITH THE AWARDEE’S COMPANY WITH THE AUTHORITY TO NEGOTIATE AND

RESOLVE ANY AND ALL INVOICE AND BILLING ISSUES UNDER THIS CONTRACT WITH THE

FAA. THIS SINGLE POINT OF CONTACT MUST BE IDENTIFIED AFTER AWARD. AN

ALTERNATE SINGLE POINT OF CONTACT MAY BE PROVIDED FOR CONTINGENCIES.

INTERPRETATION OR MODIFICATION

No oral statement of any person, and no written statement of anyone other than the CO, or his/her authorized representative, will modify or otherwise affect the terms or meaning of the schedule or specifications. All requests for interpretation or modifications must be made in writing to the CO.

Contractor response to oral contract changes from any source other than the CO or a person with such delegated authority is at its own risk of liability.

mailto:9-AMC-AMZ-FAA-APInvoices@faa.gov

OTHER DIRECT COSTS

All ODCs must be approved by the FAA CO and FAA COR prior to purchase. Contractor’s invoice must itemize all ODC costs. Sufficient information (e.g., receipts) must be provided with the Contractor’s invoice to support all itemized costs

Indirect costs may be applied to ODCs in accordance with the Contractor’s established accounting practices.

The Government will not pay fee/profit on ODCs.

G.4.1 TRAVEL

Minimal travel is anticipated under this contract.

Travel to and from the Contractor place of performance(s) to the William J. Hughes Technical Center (WJHTC) is anticipated, and will be considered local travel and is not reimbursable under this contract.

Travel within a Government installation, if required, where Government transportation is available including daily travel to and from work, will not be reimbursed. Travel performed for personal convenience will not be reimbursed. Daily travel to and from home and work will not be reimbursed. Local travel will not be reimbursed.

Any travel must be approved by the FAA COR prior to any travel expenses being incurred. The Government will reimburse the Contractor for allocable, allowable, and reasonable expenses incurred in accordance with the Federal Travel Regulations (FTR). The Contractor must provide the FAA COR with a copy of a trip report of all project related trips within five business days of the conclusion of each trip. The trip report must include the dates of the travel, purpose, organization and telephone numbers of the persons contacted, any problems encountered, action items, plans or other pertinent project information. The Contractor must make all travel arrangements required for contract personnel’s travel.

Reference the federal travel regulations at the following General Services Administration website:

https://www.gsa.gov/travel-resources

Authorized use of private automobile (POV) for travel purposes will be reimbursed at the current GSA Government rate per mile.

The Contractor may, on occasion, be required to drive or operate vehicles that are the property of the Government outside the local area of the FAA WJHTC. The Contractor must ensure that their employees are properly licensed, trained, and insured to operate these vehicles while performing work in support of this contract. Use of a Government owned vehicle will only be granted if Contractor owned vehicles are being used on other FAA projects under this contract, or if the FAA COR determines a Government owned vehicle is necessary to complete the task.

OBSERVANCE OF LEGAL HOLIDAYS AND EXCUSED ABSENCE

Government personnel observe the following listed days as holidays:

• New Year’s Day

• Martin Luther King’s Birthday

• President’s Day

• Memorial Day

• Independence Day

• Labor Day

• Columbus Day

• Veteran’s Day

• Thanksgiving Day

• Christmas Day

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President’s Proclamation

• Any other day designated by the Center Director

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel will not otherwise be a reason for an additional period of performance. In the event of the Contractor’s personnel work during the holiday, no form of holiday or other premium compensation will be reimbursed, other than their normal compensation for the time worked.

In the case of a Government furlough, all Contractor personnel will report to work at their regularly scheduled shift start time and until a Stop Work Order has been issued by the CO.

Contractor personnel will not be allowed to make up hours in the course of a pay period in which a holiday falls unless the requirements dictate the necessity.

When the Federal, State, Local and other Government entities grant excused absence to its employees, assigned Contractor personnel may also be dismissed; however, they will not be directly reimbursed for the excused absence.

Information about WJHTC delayed openings or closings may be obtained by…