69286_1.pdf

City Of Chicago Solicitation #69286,1

BRANDON JOHNSON SHARLA ROBERTS

MAYOR CHIEF PROCUREMENT OFFICER

Specification Number: 1295967 Type of Funding:

Title: Purchase of New and Replacement Electric Motors, Pumps and Air Compressors

Work Service Solicitation #69286,1 (BID)

CDA request for a new Competitive Bid Purchase of New and Replacement Electric Motors, Pumps and Air Compressors and Repair Service for Electric Motors, Pumps and Air Compressors

Specification Number:1295967

Required for use by: CHICAGO DEPARTMENT OF AVIATION

Bid/Proposal Submittal Date and Time: 11:00 AM Central Time, 30-JUL-2026

Deadline for Questions: 02:00 PM Central Time, 17-JUL-2026 Buyer: BRIDGES, PORSHA Email Address: porsha.bridges@cityofchicago.org Phone Number: 312-742-5042 Pre-Solicitation Conference Date and Time: 10:00 AM Central Time, 30-JUN-2026 Pre-Solicitation Conference Location: 10510 W. Zemke Road, Chicago, IL 60666 Conferance Room Mike Site Visit Date & Time: N/A Site Visit Location: N/A

Please submit your response to:

http://www.cityofchicago.org/eProcurement iSupplier vendor portal registration is required.

Allow 3 business days to complete registration.

Specification Number: 1295967 Page 2 Type of Funding:

Title: Purchase of New and Replacement Electric Motors, Pumps and Air Compressors

Table of Contents

1 Header Information

1.1 General Information

1.2 Terms

1.3 Attachments

1.4 Response Rules

2 Price Schedule

2.1 Line Information

2.2 Line Details

2.2.1 Line 1

2.2.2 Line 2

2.2.3 Line 3

2.2.4 Line 4

2.2.5 Line 5

2.2.6 Line 6

2.2.7 Line 7

2.2.8 Line 8

2.2.9 Line 9

2.2.10 Line 10

2.2.11 Line 11

2.2.12 Line 12

2.2.13 Line 13

2.2.14 Line 14

2.2.15 Line 15

2.2.16 Line 16

2.2.17 Line 17

2.2.18 Line 18

Specification Number: 1295967 Page 3 Type of Funding:

Title: Purchase of New and Replacement Electric Motors, Pumps and Air Compressors

1 Header Information

1.1 General Information

Title Purchase of New and Replacement Electric Motors, Pumps and Air

Compressors Description CDA request for a new Competitive Bid

Purchase of New and Replacement Electric Motors, Pumps and Air Compressors and Repair Service for Electric Motors, Pumps and Air Compressors

Amendment Date 24-JUN-2026 09:00:21 Amendment

Description Added Detailed Diverse Management Sheet

Preview Date 23-JUN-2026 10:49:31 Open Date 23-JUN-2026 10:49:31 Close Date 11:00 AM Central

Time, 30-JUL-2026 Award Date Not Specified

Time Zone Central Time Buyer BRIDGES, PORSHA Quote Style Sealed Email porsha.

bridges@cityofchicago.org Event Work Service Outcome Work Services Blanket

Agreement

1.2 Terms

Effective Start Date Not Specified Effective End Date Not Specified

Ship-To Address 085-1005 O'HARE

11601 W. TOUHY

Chicago, IL 60666 United States

Bill-To Address 085-1005 O'HARE

11601 W. TOUHY

Chicago, IL 60666 United States

Payment Terms IMMEDIATE Carrier FOB Freight Terms

Total Agreement Amount (USD)

Not Specified Minimum Release Amount (USD)

Not Specified

1.3 Attachments

Name Data Type Description ATTACHMENT 01: New and Replacement Electric Motors, Pumps and Air Compressors

File Purchase of New and Replacement Electric Motors, Pumps and Air Compressors and Repair Service for Electric Motors, Pumps and Air Compressors

ATTACHMENT 02:

Detailed Diverse Management Sheet

File Detailed Diverse Management Sheet

1.4 Response Rules

Solicitation is restricted to invited suppliers Suppliers are allowed to view other suppliers' contract terms, notes and attachments Suppliers are allowed to respond to selected lines X Suppliers are allowed to provide multiple responses Buyer may close the solicitation before the Close Date Buyer may manually extend the solicitation while it is open

Specification Number: 1295967 Page 4 Type of Funding:

Title: Purchase of New and Replacement Electric Motors, Pumps and Air Compressors

2 Price Schedule

2.1 Line Information

Display Rank As No indicator displayed

Ranking Price Only Cost Factors None

Line Item, Rev / Job

Target Quantity

Unit Unit Price Amount

1 REPAIR AND

PURCHASE OF

ELECTRIC MOTORS,

PUMPS, AND

COMPRESSORS -

LABOR RATE FOR

REPAIR MOTORS IN

CONTRACTOR'S

SHOP - STRAIGHT

TIME HOURLY

RATE, FIRST 8

HOURS, MONDAY

THROUGH FRIDAY,

6:00 A.M. TO 5:59 P.

M.

9296168

178,280 Hour

2 REPAIR AND

PURCHASE OF

ELECTRIC MOTORS,

PUMPS, AND

COMPRESSORS -

LABOR RATE FOR

REPAIR MOTORS IN

CONTRACTOR'S

SHOP - OVERTIME

HOURLY RATE,

MONDAY

THROUGH FRIDAY,

6:00 P.M. TO 5:59 A.

M., AFTER 8 HOURS

STRAIGHT TIME,

AND/OR ALL DAY

SATURDAY

9296168

1,100 Hour

3 REPAIR AND

PURCHASE OF

ELECTRIC MOTORS,

PUMPS AND

COMPRESSORS -

LABOR RATE FOR

REPAIR MOTORS IN

CONTRACTOR'S

SHOP - PREMIUM

TIME HOURLY

RATE, SUNDAY

AND DESIGNATED

HOLIDAYS

9296168

320 Hour

4 REPAIR AND

PURCHASE OF

ELECTRIC MOTORS,

PUMPS AND

COMPRESSORS -

9296168

1,400 Hour

Specification Number: 1295967 Page 5 Type of Funding:

Title: Purchase of New and Replacement Electric Motors, Pumps and Air Compressors

Line Item, Rev / Job

Target Quantity

Unit Unit Price Amount

LABOR RATE FOR

REPAIR MOTORS

ON SITE OR IN THE

FIELD - STRAIGHT

TIME HOURLY

RATE, MONDAY

THRU FRIDAY, 6:

00AM TO 5:59PM

5 REPAIR AND

PURCHASE OF

ELECTRIC MOTORS,

PUMPS &

COMPRESSORS -

LABOR RATE FOR

REPAIR MOTORS

ON SITE OR IN THE

FIELD - OVERTIME

HOURLY RATE,

MONDAY THRU

FRIDAY, 6:00PM TO

5:59AM OR AFTER 8

HOURS STRAIGHT

TIME & SAT.

9296168

220 Hour

6 REPAIR AND

PURCHASE OF

ELECTRIC MOTORS,

PUMPS AND

COMPRESSORS -

LABOR RATE FOR

REPAIR MOTORS

ON SITE OR IN THE

FIELD - PREMIUM

TIME HOURLY

RATE, SUNDAYS

AND DESIGNATED

HOLIDAYS

9296168

25 Hour

7 NEW AND

REPLACEMENT

ELECTRIC MOTORS,

PUMPS AND AIR

COMPRESSORS;

NEW, PARTS,

ACCESSORIES AND

MATERIALS - A.O.

SMITH/CENTURY

60,338 Discount From List

8 NEW AND

REPLACEMENT

ELECTRIC MOTORS,

PUMPS AND AIR

COMPRESSORS;

NEW, PARTS,

ACCESSORIES AND

MATERIALS -

BALDOR/RELIANCE

58,362 Discount From List

9 NEW AND

REPLACEMENT

ELECTRIC MOTORS,

PUMPS AND AIR

335,515 Discount From List

Specification Number: 1295967 Page 6 Type of Funding:

Title: Purchase of New and Replacement Electric Motors, Pumps and Air Compressors

Line Item, Rev / Job

Target Quantity

Unit Unit Price Amount

COMPRESSORS;

NEW, PARTS,

ACCESSORIES AND

MATERIALS - BELL

& GOSSETT

10 NEW AND

REPLACEMENT

ELECTRIC MOTORS,

PUMPS AND AIR

COMPRESSORS;

NEW, PARTS,

ACCESSORIES AND

MATERIALS -EIS

31,290 Discount From List

11 NEW AND

REPLACEMENT

ELECTRIC MOTORS,

PUMPS AND AIR

COMPRESSORS;

NEW, PARTS,

ACCESSORIES AND

MATERIALS -

FRANKLIN WATER

9,375 Discount From List

12 NEW AND

REPLACEMENT

ELECTRIC MOTORS,

PUMPS AND AIR

COMPRESSORS;

NEW, PARTS,

ACCESSORIES AND

MATERIALS -

FRANKLIN

ELECTRIC

29,600 Discount From List

13 NEW AND

REPLACEMENT

ELECTRIC MOTORS,

PUMPS AND AIR

COMPRESSORS;

NEW, PARTS,

ACCESSORIES AND

MATERIALS -

GENERAL

ELECTRIC

43,342 Discount From List

14 NEW AND

REPLACEMENT

ELECTRIC MOTORS,

PUMPS AND AIR

COMPRESSORS;

NEW, PARTS,

ACCESSORIES AND

MATERIALS -

LEESON

52,550 Discount From List

15 NEW AND

REPLACEMENT

ELECTRIC MOTORS,

PUMPS AND AIR

COMPRESSORS;

NEW, PARTS,

299,131 Discount From List

Specification Number: 1295967 Page 7 Type of Funding:

Title: Purchase of New and Replacement Electric Motors, Pumps and Air Compressors

Line Item, Rev / Job

Target Quantity

Unit Unit Price Amount

ACCESSORIES AND

MATERIALS -

MARATHON

ELECTRIC

16 NEW AND

REPLACEMENT

ELECTRIC MOTORS,

PUMPS AND AIR

COMPRESSORS;

NEW, PARTS,

ACCESSORIES AND

MATERIALS -

NORTH AMERICAN

ELECTRIC

330,562 Discount From List

17 NEW AND

REPLACEMENT

ELECTRIC MOTORS,

PUMPS AND AIR

COMPRESSORS;

REPAIR SERVICES -

UNSPECIFIED NEW

MOTORS, PUMPS,

AIR COMPRESSORS

AND

REPLACEMENT

PARTS -

VERIFIABLE BY

SUPPLIER'S

INVOICE

2,154,99 8.5

Allowanc e

18 NEW AND

REPLACEMENT

ELECTRIC MOTORS,

PUMPS AND AIR

COMPRESSORS;

REPAIR SERVICES -

WORK NOT

INCLUDED IN

CONTRACT LINE

ITEMS BUT

REQUIRED TO

COMPLETE JOB

25,000 Allowanc e

2.2 Line Details

2.2.1 Line 1 REPAIR AND PURCHASE OF ELECTRIC MOTORS, PUMPS, AND

COMPRESSORS - LABOR RATE FOR REPAIR MOTORS IN CONTRACTOR'S SHOP -

STRAIGHT TIME HOURLY RATE, FIRST 8 HOURS, MONDAY THROUGH FRIDAY, 6:00 A.

M. TO 5:59 P.M.

Category 92961. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

Specification Number: 1295967 Page 8 Type of Funding:

Title: Purchase of New and Replacement Electric Motors, Pumps and Air Compressors

2.2.2 Line 2 REPAIR AND PURCHASE OF ELECTRIC MOTORS, PUMPS, AND

COMPRESSORS - LABOR RATE FOR REPAIR MOTORS IN CONTRACTOR'S SHOP -

OVERTIME HOURLY RATE, MONDAY THROUGH FRIDAY, 6:00 P.M. TO 5:59 A.M., AFTER

8 HOURS STRAIGHT TIME, AND/OR ALL DAY SATURDAY

Category 92961. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.3 Line 3 REPAIR AND PURCHASE OF ELECTRIC MOTORS, PUMPS AND

COMPRESSORS - LABOR RATE FOR REPAIR MOTORS IN CONTRACTOR'S SHOP -

PREMIUM TIME HOURLY RATE, SUNDAY AND DESIGNATED HOLIDAYS

Category 92961. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.4 Line 4 REPAIR AND PURCHASE OF ELECTRIC MOTORS, PUMPS AND

COMPRESSORS - LABOR RATE FOR REPAIR MOTORS ON SITE OR IN THE FIELD -

STRAIGHT TIME HOURLY RATE, MONDAY THRU FRIDAY, 6:00AM TO 5:59PM

Category 92961. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.5 Line 5 REPAIR AND PURCHASE OF ELECTRIC MOTORS, PUMPS & COMPRESSORS -

LABOR RATE FOR REPAIR MOTORS ON SITE OR IN THE FIELD - OVERTIME HOURLY

RATE, MONDAY THRU FRIDAY, 6:00PM TO 5:59AM OR AFTER 8 HOURS STRAIGHT TIME

& SAT.

Category 92961. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.6 Line 6 REPAIR AND PURCHASE OF ELECTRIC MOTORS, PUMPS AND

COMPRESSORS - LABOR RATE FOR REPAIR MOTORS ON SITE OR IN THE FIELD -

PREMIUM TIME HOURLY RATE, SUNDAYS AND DESIGNATED HOLIDAYS

Category 92961. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total

Specification Number: 1295967 Page 9 Type of Funding:

Title: Purchase of New and Replacement Electric Motors, Pumps and Air Compressors

2.2.7 Line 7 NEW AND REPLACEMENT ELECTRIC MOTORS, PUMPS AND AIR

COMPRESSORS; NEW, PARTS, ACCESSORIES AND MATERIALS - A.O. SMITH/CENTURY

Category 92961.01 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.8 Line 8 NEW AND REPLACEMENT ELECTRIC MOTORS, PUMPS AND AIR

COMPRESSORS; NEW, PARTS, ACCESSORIES AND MATERIALS -BALDOR/RELIANCE

Category 92961.02 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.9 Line 9 NEW AND REPLACEMENT ELECTRIC MOTORS, PUMPS AND AIR

COMPRESSORS; NEW, PARTS, ACCESSORIES AND MATERIALS - BELL & GOSSETT

Category 92961.08 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.10 Line 10 NEW AND REPLACEMENT ELECTRIC MOTORS, PUMPS AND AIR

COMPRESSORS; NEW, PARTS, ACCESSORIES AND MATERIALS -EIS

Category 92961.20 Start Price (USD) Not Specified Shopping Category NEW AND

REPLACEMENT

ELECTRIC MOTORS,

PUMPS, AND AIR

COMPRESSORS; NEW

-EIS

Target Price (USD) Not Specified

Minimum Release Amount (USD)

Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.11 Line 11 NEW AND REPLACEMENT ELECTRIC MOTORS, PUMPS AND AIR

COMPRESSORS; NEW, PARTS, ACCESSORIES AND MATERIALS - FRANKLIN WATER

Category 92961.14 Start Price (USD) Not Specified Shopping Category NEW AND

REPLACEMENT

ELECTRIC MOTORS,

PUMPS, AND AIR

COMPRESSORS; NEW

- F&W

Target Price (USD) Not Specified

Minimum Release Amount (USD)

Not Specified

Estimated Total

Specification Number: 1295967 Page 10 Type of Funding:

Title: Purchase of New and Replacement Electric Motors, Pumps and Air Compressors

2.2.12 Line 12 NEW AND REPLACEMENT ELECTRIC MOTORS, PUMPS AND AIR

COMPRESSORS; NEW, PARTS, ACCESSORIES AND MATERIALS - FRANKLIN ELECTRIC

Category 92961.15 Start Price (USD) Not Specified Shopping Category NEW AND

REPLACEMENT

ELECTRIC MOTORS,

PUMPS, AND AIR

COMPRESSORS; NEW

- FRANKLIN

ELECTRIC

Target Price (USD) Not Specified

Minimum Release Amount (USD)

Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.13 Line 13 NEW AND REPLACEMENT ELECTRIC MOTORS, PUMPS AND AIR

COMPRESSORS; NEW, PARTS, ACCESSORIES AND MATERIALS - GENERAL ELECTRIC

Category 92961.16 Start Price (USD) Not Specified Shopping Category NEW AND

REPLACEMENT

ELECTRIC MOTORS,

PUMPS, AND AIR

COMPRESSORS; NEW

- GENERAL

ELECTRIC

Target Price (USD) Not Specified

Minimum Release Amount (USD)

Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.14 Line 14 NEW AND REPLACEMENT ELECTRIC MOTORS, PUMPS AND AIR

COMPRESSORS; NEW, PARTS, ACCESSORIES AND MATERIALS - LEESON

Category 92961.03 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.15 Line 15 NEW AND REPLACEMENT ELECTRIC MOTORS, PUMPS AND AIR

COMPRESSORS; NEW, PARTS, ACCESSORIES AND MATERIALS - MARATHON ELECTRIC

Category 92961.05 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release

Amount (USD) Not Specified

Estimated Total

Specification Number: 1295967 Page 11 Type of Funding:

Title: Purchase of New and Replacement Electric Motors, Pumps and Air Compressors

2.2.16 Line 16 NEW AND REPLACEMENT ELECTRIC MOTORS, PUMPS AND AIR

COMPRESSORS; NEW, PARTS, ACCESSORIES AND MATERIALS - NORTH AMERICAN

ELECTRIC

Category 92961.18 Start Price (USD) Not Specified Shopping Category NEW AND

REPLACEMENT

ELECTRIC MOTORS,

PUMPS, AND AIR

COMPRESSORS; NEW

-NORTH AMERICAN

ELECTRIC

Target Price (USD) Not Specified

Minimum Release Amount (USD)

Not Specified

Estimated Total Amount (USD)

Not Specified

2.2.17 Line 17 NEW AND REPLACEMENT ELECTRIC MOTORS, PUMPS AND AIR

COMPRESSORS; REPAIR SERVICES - UNSPECIFIED NEW MOTORS, PUMPS, AIR

COMPRESSORS AND REPLACEMENT PARTS - VERIFIABLE BY SUPPLIER'S INVOICE

Category 92961.37 Start Price (USD) Not Specified Shopping Category NEW AND

REPLACEMENT

ELECTRIC MOTORS,

PUMPS, AND AIR

COMPRESSORS;

REPAIR SERVICES-

UNSPECIFIED NEW

MOTORS, PUMPS AIR

COMPRESSORS AND

REPLAYMENT PARTS

- AT A MARK UP

OVER

CONTRACTOR'S

COSTS, VERIFIABLE

BY SUPPLIER'S

INVOICE

Target Price (USD) Not Specified

Minimum Release Amount (USD)

Not Specified

Estimated Total

Specification Number: 1295967 Page 12 Type of Funding:

Title: Purchase of New and Replacement Electric Motors, Pumps and Air Compressors

2.2.18 Line 18 NEW AND REPLACEMENT ELECTRIC MOTORS, PUMPS AND AIR

COMPRESSORS; REPAIR SERVICES - WORK NOT INCLUDED IN CONTRACT LINE ITEMS

BUT REQUIRED TO COMPLETE JOB

Category 92961.38 Start Price (USD) Not Specified Shopping Category NEW AND

REPLACEMENT

ELECTRIC MOTORS,

PUMPS, AND AIR

COMPRESSORS;

REPAIR SERVICES-

WORK NOT

INCLUDED IN

CONTRACT LINE

ITEMS BUT

REQUIRED TO

COMPLETE JOB AT A

MARK=UP OVER

COST

Target Price (USD) Not Specified

Minimum Release Amount (USD)

Not Specified

Estimated Total

Purchase of New and Replacement Electric Motors, Pumps, CDA, Specification Number 1295967 Work Services Form Contract

Table of Contents i

Table of Contents

Article 1. Requirements for Bidding and Instructions to Bidders

1.1. The Bid Documents

1.2. Obtaining the Bid Documents

1.3. Clarifications and Addenda

1.4. Examination of the Bid Documents and Work Site

1.5. Pre-Bid Conference

1.6. Questions Regarding the Bid Documents; Bidder Inquiry Deadline

1.7. Exceptions

1.8. Taxes Included in Bid Prices

1.9. Bid Prices Must Incorporate All Costs

1.10. Completion of the Bid Documents

1.11. Conflicts of Interest

1.12. Technical Difficulties

1.13. Required Forms and Fees

1.13.1. Certificate of Filing for Online EDS

1.13.2. MBE/WBE and VBE Programs

1.13.3. Bid Deposits and Bid Bonds

1.13.4. Performance and Payment Bonds

1.13.5. Contractor's Financial Statement

1.13.6. Other Required Forms and Documents

1.14. Trade Names and Substitutions

1.15. Authorized Dealer/Distributor

1.16. Estimated Quantities

1.17. Submission of Bids

1.17.1. Date, Time, and Place

1.17.2. Transparency Website; Trade Secrets

1.18. Withdrawal of Bids

1.19. Bid Opening

1.20. Effective Term of Bid

1.21. Evaluation of Bids

1.21.1. Determination of Responsiveness

1.21.1.1. Must Bid All Line Items

1.21.1.2. Mathematical Calculations

1.21.1.3. Unbalanced Bids

1.21.1.4. Cash Billing Terms

1.21.2. Determination of Responsibility

1.21.2.1. Bidder Debts or Defaults

1.21.2.2. Competency of Bidder

1.22. Rejection of Bids and Waiver of Informalities

1.23. Statutory Adjustments to the Bid

1.23.1. City-based Businesses (Chicago Business Preference)

1.23.2. Locally Manufactured Goods

1.23.3. Alternatively Powered Vehicles Bid Incentive

1.23.3.1. Definitions for Alternatively Powered Vehicles Bid Incentive

1.23.3.2. Eligibility for Alternatively Powered Vehicles Bid Incentive

Table of Contents ii

1.23.4. Bid Incentives for Veteran-Owned Business Enterprise and Eligible Joint Ventures

1.23.4.1. Definitions

1.23.4.2. Bid Incentive

1.23.5. Business Enterprises Owned By People With Disabilities (BEPD) Commitment

1.23.5.1. Policy and Terms

1.23.5.2. Definitions

1.23.5.3. Commitments

1.23.5.4. Records and Reports

1.23.6. Mentoring Program Bid Preference (MCC 2-92-535)

1.23.7. Child Support Arrearage

1.23.8. Bid Incentive to Encourage Diverse Management and Workforce (MCC 2-92-407)

1.23.9. MacBride Principles Ordinance

1.24. Consideration of Bids

1.25. Bid Protests

1.26. Award of Contract; Notice of Award

1.27. Title VI Solicitation Notice

1.28. Policy Prohibiting Sexual Harassment (MCC 2-92-612)

1.29. Policy Regarding Non-Disclosure of Salary History (MCC 2-92-385)

Article 2. Incorporation of Exhibits Article 3. Standard Terms And Conditions

3.1. General Provisions

3.1.1. Definitions

3.1.2. Interpretation of Contract

3.1.2.1. Order of Precedence

3.1.2.2. Interpretation and Rules

3.1.2.3. Severability

3.1.2.4. Entire Contract

3.1.3. Subcontracting and Assignment

3.1.3.1. No Assignment of Contract

3.1.3.2. Subcontracts

3.1.3.3. No Pledging or Assignment of Contract Funds Without City Approval

3.1.3.4. City’s Right to Assign

3.1.3.5. Assigns

3.1.4. Contract Governance

3.1.4.1. Governing Law and Jurisdiction

3.1.4.2. Consent to Service of Process

3.1.4.3. Cooperation by Parties and between Contractors

3.1.4.4. No Third Party Beneficiaries

3.1.4.5. Independent Contractor

3.1.4.6. Authority

3.1.4.7. Joint and Several Liability

3.1.4.8. Notices

3.1.4.9. Amendments

3.1.4.10. No Waiver of Legal Rights

3.1.4.11. Non-appropriation of Funds

3.1.4.12. Participation By Other Government Agencies

3.1.5. Confidentiality

3.1.6. Indemnity

Table of Contents iii

3.1.7. Non-Liability of Public Officials

3.1.8. Contract Extension For Continuity of Services

3.2. Compensation Provisions

3.2.1. Ordering, Invoices, and Payment

3.2.1.1. Purchase Orders

3.2.1.2. Invoices

3.2.1.3. Payment

3.2.1.4. Electronic Ordering and Invoices

3.2.1.5. City Right to Offset

3.2.1.6. Records

3.2.1.7. Audits

3.2.1.7.1. City’s Right to Conduct Audits

3.2.1.7.2. Recovery for Over-Billing

3.2.2. Subcontractor Payment Reports

3.2.3. Prompt Payment to Subcontractors

3.2.3.1. Incorporation of Prompt Payment Language in Subcontracts

3.2.3.2. Payment to Subcontractors Within Seven Days

3.2.3.2.1. Reporting Failures to Promptly Pay

3.2.3.2.2. Whistleblower Protection

3.2.3.3. Liquidated Damages for Failure to Promptly Pay

3.2.3.4. Action by the City

3.2.3.5. Direct Payment to Subcontractors By City

3.2.4. General Price Reduction – Automatic Eligibility for General Price Reductions

3.3. Compliance With All Laws

3.3.1. General

3.3.2. Certification of Compliance with Laws

3.3.3. Federal Affirmative Action

3.3.4. Civil Rights Act of 1964, Title VI, Compliance With Nondiscrimination Requirements

3.3.4.1. Title VI List of Pertinent Non-Discrimination Acts and Authorities

3.3.4.2. Compliance with Regulations

3.3.4.3. Nondiscrimination

3.3.4.4. Solicitations for Subcontracts, including Procurements of Materials and Equipment

3.3.4.5. Information and Reports

3.3.4.6. Sanctions for Noncompliance

3.3.4.7. Incorporation of Provisions

3.3.5. Other Non-Discrimination Requirements

3.3.5.1. Illinois Human Rights Act

3.3.5.1.1. Generally

3.3.5.1.2. State of Illinois Duties of Public Contractors (44 Ill. Admin. Code 750 et seq.)

3.3.5.1.3. State of Illinois Equal Employment Opportunity Clause

3.3.5.2. Chicago Human Rights Ordinance MCC Ch. 6-10

3.3.5.3. City of Chicago Equal Employment Opportunity Goals MCC 2-92-390

3.3.5.4. Business Enterprises Owned by People With Disabilities (BEPD)

3.3.6. Wages

3.3.7. Economic Disclosure Statement and Affidavit and Appendix A ("EDS")

3.3.7.1. Business Relationships With Elected Officials MCC Sect. 2-156-030(b)

3.3.7.2. MCC 1-23 and 720 ILCS 5/33E Bribery, Debts, and Debarment Certification

Table of Contents iv

3.3.7.3. Federal Terrorist (No-Business) List

3.3.7.4. Governmental Ethics Ordinance 2-156

3.3.7.5. Lobbyists

3.3.8. Restrictions on Business Dealings

3.3.8.1. Prohibited Interests in City Contracts

3.3.8.2. Conflicts of Interest

3.3.8.3. Prohibition on Certain Contributions, Mayoral Executive Order 2011-4

3.3.9. Debts Owed to the City; Anti-Scofflaw, MCC Sect. 2-92-380

3.3.10. Other City Ordinances and Policies

3.3.10.1. False Statements

3.3.10.2. MacBride Principles Ordinance, MCC Sect. 2-92-580

3.3.10.3. City Hiring Plan Prohibitions

3.3.10.4. Inspector General

3.3.10.5. Duty to Report Corrupt Activity

3.3.10.6. Electronic Mail Communication

3.3.10.7. Participation By Other Local Government Agencies

3.3.10.8. Policy Prohibiting Sexual Harassment (MCC 2-92-612)

3.3.10.9. Policy on Non-Disclosure of Salary History (MCC 2-92-385)

3.3.10.10. Business Diversity Program Reporting

3.3.10.10.1. Policy

3.3.10.10.2. Definitions

3.3.10.10.3. Business Diversity Program Reports

3.3.10.10.4. Applicability

3.3.11. Compliance with Environmental Laws and Related Matters

3.3.11.1. Definitions

3.3.11.2. Joint Ventures

3.3.11.3. Compliance With Environmental Laws

3.3.11.4. Costs

3.3.11.5. Proof of Noncompliance; Authority; Cure

3.3.11.6. Copies of Notices and Reports; Related Matters

3.3.11.7. Requests for Documents and Information

3.3.11.8. Environmental Claims and Related Matters

3.3.11.9. Preference for Recycled Materials

3.3.11.10. No Waste Disposal in Public Way MCC 11-4-1600(E)

3.4. Contract Disputes

3.4.1. Procedure for Bringing Disputes to the Department

3.4.2. Procedure for Bringing Disputes before the CPO

3.5. Events of Default and Termination

3.5.1. Events of Default

3.5.2. Cure or Default Notice

3.5.3. Remedies

3.5.4. Non-Exclusivity of Remedies

3.5.5. City Reservation of Rights

3.5.6. Early Termination

3.6. Department-specific Requirements

3.6.1. Department of Aviation Standard Requirements

3.6.1.1. Confidentiality of Airport Security Data

3.6.1.2. Aviation Security

Table of Contents v

3.6.1.3. Airport Security Badges

3.6.1.4. General Requirements Regarding Airport Operations

3.6.1.4.1. Priority of Airport Operations

3.6.1.4.2. Interruption of Airport Operations

3.6.1.4.3. Safeguarding of Airport Property and Operations

3.6.1.4.4. Work on the Airfield

3.6.1.4.5. Parking Restrictions

3.6.1.5. General Civil Rights (Airport and Airway Improvement Act of 1982, Section 520) .. 54

3.6.1.6. Firearms and Other Weapons Prohibited

3.6.2. Emergency Management and Communications (OEMC) Security Requirements

3.6.2.1. Identification of Workers and Vehicles

3.6.2.2. Access to Facilities

3.6.2.3. Security Badges and Vehicle Permits

3.6.2.4. Gates and Fences

3.6.2.5. Hazardous or Illegal Materials

3.6.3. Chicago Police Department Security Requirements

3.6.4. Department of Water Management ("DOWM") Security Requirements

3.6.4.1. Identification of Workers and Vehicles

3.6.4.2. Access to Facilities

3.6.4.3. Security Badges and Vehicle Permits

3.6.4.4. Gates and Fences

3.6.4.5. Hazardous or Illegal Materials

Article 4. Terms for Work Services Contracts

4.1. The Services

4.1.1. Scope of Services

4.1.2. Estimated Quantities/Level of Service

4.1.3. Unspecified Services

4.2. Performance of the Services

4.2.1. Standard of Performance

4.2.2. Standard Working Hours

4.2.3. Character of Workers

4.2.4. Quality of Materials and Inspection

4.2.5. Manufacturer's Warranty and Product Information

4.2.6. Contractor's Warranties

4.2.6.1. Correction or Re-Performance of Services

4.2.6.2. Timeliness

4.2.6.3. Delay

4.2.7. Public Convenience

4.2.8. Clean Up

4.2.9. Work Performed on City Property

4.2.10. Work In Progress

4.3. Compensation

4.4. Submission of Invoices

4.5. Clean Diesel Fleet MCC 2-92-595

Article 5. Scope of Work and Detailed Specifications

5.1. General

5.2. Basis of Award

5.3. Catalog Lines: Line Items 7-16

Table of Contents vi

5.4. No Stated Goals for VBE Participation

5.5. Illinois Prevailing Wage Act

5.6. Funding

5.7. Contract Term

5.8. Price Adjustments

5.8.1. Price Adjustment (CPI)(Lines 1-6)

5.8.2. No Price Adjustment Lines 7-18

5.9. Price Lists/Catalogs

5.10. Purchases from Catalogs

5.11. Authorized Dealer, Authorized Distributor, Authorized Reseller

5.12. Equipment Covered by Contract

5.12.1.1. Motor/Pump/ Air Compressor Manufacturer:

5.13. Contractor’s Work Methods

5.14. Services Facility

5.15. Service Notification

5.16. Services

5.17. Proposal

5.18. Labor in Contractor’s Shop or in the Field (Line Items 1 through 6)

5.19. New Motors, Pumps and Air compressors (Line Items 7 through 16)

5.20. Overlapping Catalogs

5.21. Unspecified Motors, Pumps, Air Compressors and Replacement Parts ( Line-Item 17)

5.22. New and replacement electric motors, pumps and air compressors; repair services – work not included in contract line items but required to complete job (Line-Item 18)

5.23. Inventory/Lead Time

5.24. Turn Around Time

5.25. Service Quality

5.26. Access to City Facilities

5.27. Personnel

5.28. Defective and/or Unauthorized Work

5.29. Guarantee

5.30. Visiting Work Sites

5.31. Clean Up

Article 6. Special Conditions Regarding Minority Business Enterprise Commitment, Women Business Enterprise Commitment, and veteran-Owned business enterprise commitment For Commodities or Services 78

6.1. Policy and Terms

6.2. Definitions

6.3. Joint Ventures

6.4. Counting MBE/WBE and VBE Participation Toward the Contract Specific Goals

6.5. Reductions to or Waiver of MBE, WBE, and VBE Goals

6.5.1. Direct Participation

6.5.2. Assist Agency Participation in wavier/reduction requests

6.5.3. Impracticability

6.6. Procedure to Determine Bid Compliance

6.7. Reporting Requirements During the Term of the Contract

6.8. Changes to Compliance Plans

6.8.1. Permissible Basis for Change Required

6.8.2. Procedure for Requesting Approval

Table of Contents vii

6.9. Non-Compliance and Damages

6.10. Arbitration

6.11. Equal Employment Opportunity

6.12. Attachments and Schedules

Attachment B - Sample Format for Requesting Assist Agency Comments on Bidder’s Request for Reduction or Waiver of MBE/WBE/VBE Goals Schedule B – Affidavit of MBE/WBE/VBE Joint Venture Schedule C-1: Letter of Intent From MBE/WBE To Perform As Subcontractor, Supplier and/or Consultant Schedule D-1: Affidavit of Implementation of MBE/WBE Goals and Participation Plan

SCHEDULE C-V

Article 7. Insurance Requirements

7.1. Insurance Required from Contractor

7.1.1. Workers Compensation and Employers Liability (Primary and Umbrella)

7.1.2. Commercial General Liability

7.1.3. Automobile Liability

7.1.4. Umbrella or Excess

7.1.5. Installation Floater (when applicable)

7.1.6. Professional Liability (when applicable)

7.1.7. Pollution Liability (when applicable)

7.1.8. Valuable Papers (when applicable)

7.1.9. Property

7.1.10. Railroad Protective Liability (when applicable)

7.2. Additional Requirements

Article 8. Economic Disclosure Statement and Affidavit (EDS)

8.1. Online EDS Filing Required Prior To Bid Opening

8.2. Online EDS Web Link

8.3. Online EDS Number

8.4. Online EDS Certification of Filing

8.5. Preparation Checklist for Registration

8.6. Preparation Checklist for EDS Submission

8.7. EDS Frequently Asked Questions

Article 9. Proposal Pages Article 10. Bidder Contact Information City-Based Business Affidavit Local Manufacturing Affidavit Eligible Business For Bid Incentive For Alternatively Powered Vehicles Affidavit Veteran-Owned Business Enterprise And Eligible Joint Ventures Affidavit Bidder must complete the applicable signature line(s) BELOW Bidder's Commitment To Utilize Business Enterprises Owned By People With Disabilities (BEPD) Mentoring Program Bid Preference Affidavit Diverse Management and Workforce Bid Incentives Affidavit ARTICLE 11. Execution And Acceptance Pages

11.1. Bid Execution By a Corporation

11.2. Bid Execution By A Joint Venture

11.3. Bid Execution By A Partnership

11.4. Bid Execution By a Sole Proprietor

11.5. Bid Acceptance by City

Table of Contents viii

EXHIBITS

Exhibit 1: Example Insurance Certificate of Coverage Exhibit 2: SEXUAL HARASSMENT POLICY AFFIDAVIT (SECTION 2-92-612) EXHIBIT 3:myCOI

City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 1

Missing Information, Documents, and/or Bonds May Invalidate Your Bid.

To help ensure that you are submitting a complete bid, place an "X" next to each item below after completing and incorporating the item into your bid package. Write “N/A” if an item does not apply to your bid.

1. _____ Bid Submittal Checklist

2. _____ Insurance Certificate of Coverage

3. _____ MBE/WBE Compliance Plan

a. _____ Schedule B – Affidavit of Joint Venture MBE/WBE – (only if bidder is a joint venture)

b. _____ Schedule C-1: Letter(s) of Intent from MBE/WBE to Perform as Sub-contractor, Supplier and/or Consultant (if applicable).

c. _____ Schedule D-1: Affidavit of MBE/WBE Goal Implementation Plan (if applicable).

d. _____ Request for a reduction or waiver of MBE/WBE goals (if applicable)

4. _____ Certificate of Filing of Economic Disclosure Statement and Affidavit (EDS)

5. _____ Bid incentive/preference affidavit(s): Chicago Business, Local Manufacture, Alternatively Powered Vehicles, Veteran-Owned Small Local Business or Eligible Joint Venture, Utilization of Veteran- Owned Subcontractors, Mentoring Program, Commitment Regarding BEPD, and/or Diverse Management and Workforce (if applicable)

6. _____ Proposal Page(s) (Schedule of Prices)

7. _____ Bid Execution Page

8. _____ Sexual Harassment Policy Affidavit

9. _____ Price Lists/Catalogs for bid line items 7-16 as described in Article 5

10. _____ In accordance with Section 5.11, documentation demonstrating 1) it is the manufacturer or an authorized dealer, authorized distributor, authorized reseller of each price list listed on the proposal pages/ price schedule and 2) it has authorization to transfer product warranties to the City of Chicago. This documentation should be provided for each manufacturer/catalog.

11. ______ Review of Section 5.3 regarding directions for how to bid the discount for bid line items 7-16.

12. ______ Review of Section 5.21 and 5.22 for instructions regarding how to bid the allowances on bid line item 17 and 18.

13. ______ Entered markup percentage for bid line 17 on the Bidder Contact Page as required in Article 5

NOTE: Each page requiring a signature must be signed by the person with proper authority and sworn before a Notary Public where noted.

NOTE: Each Bidder must acknowledge the receipt of a full set of Bid Documents and any and all Addenda at the top of the Bid Execution Page.

City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 2

ARTICLE 1. REQUIREMENTS FOR BIDDING AND INSTRUCTIONS TO BIDDERS

Read this carefully before preparing your bid.

1.1. The Bid Documents

This is an eProcurement Bid. Bids are to be submitted through the City’s “iSupplier” system, the City’s eProcurement computer system for electronic bidding and providing Contractors with access to contract, ordering and payment information for their City contracts.

The Bid Documents means all the documents issued by the Chief Procurement Officer, or referenced by the Chief Procurement Officer as being available in the iSupplier system and incorporated by such reference, in connection with an invitation for bids or proposals and include the various components of the solicitation which include the Cover Page, Legal Advertisement Notice, these Contract Terms and Conditions, the Detailed Specifications, Plans and Drawings (if any), Insurance Requirements, and all other attachments as listed in the iSupplier Header Information, “Attachments” section, and any and all Clarifications and Addenda issued by the City. Bid Proposal Pages, Requirements for Bidding and Instructions for bidding and the following provisions apply to this bid. Upon the award and execution of a contract pursuant to the Bid Documents, the Bid Documents become the Contract Documents.

1.2. Obtaining the Bid Documents

Bidders are solely responsible for obtaining all Bid Documents, including Clarifications and Addenda.

Documents may be downloaded from the Department of Procurement Services (“DPS”) website at the following URL:

http://www.cityofchicago.org/eProcurement

Click on “Current Bids”

In order to receive notice of clarifications and addenda, Bidders be registered for and log-in to iSupplier, search for the solicitation number, open the solicitation for review, accept the disclaimer. This will sign Bidders up for notifications.

Bid Document Holders are listed on the Bid & Bond Room Opportunity Take Out List. The Opportunity Take Our List is public information and is posted to the DPS web site at www.cityofchicago.org/TOL. To find Opportunity Take Out lists go to “Get Started Online” and search by the specification number.

1.3. Clarifications and Addenda

The City will send an email notification to suppliers who have indicated intent in a Bid that an addendum or clarification has been issued. The Clarifications and Addenda incorporated into the electronic bid document available at the following URL:

https://www.cityofchchicago.org/eProcurement

Suppliers that have indicated interest in a Bid will receive email notification that an addendum or clarification has been issued. There may be multiple Clarifications and Addenda. Failure to obtain Clarifications and/or Addenda, for whatever cause, will not relieve a Bidder from the obligation to bid accordingly to and comply with any changed or additional terms and conditions contained in the Clarifications and Addenda.

Electronic Acknowledgement of Clarifications and/or Addenda is mandatory to submit an electronic Bid. Any harm to the bidder resulting from failure to obtain all necessary documents, for whatever cause, will not be valid grounds for a protest against award(s) made under this bid Solicitation.

1.4. Examination of the Bid Documents and Work Site

Bidders are required to carefully examine all of the Bid Documents before completing the forms and submitting a Bid. If the specification calls for work to be performed onsite, Bidders are also required to inspect the site of the work to be performed, and familiarize itself with the conditions at the site that will affect the work.

http://www.cityofchicago.org/eProcurement http://www.cityofchicago.org/TOL https://www.cityofchchicago.org/eProcurement

City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 3

A Bidder that is awarded a contract will be solely responsible for all costs arising from and associated with that Bidder’s (i) failure to comply with the requirements of the Bid Documents, including, without limitation, this requirement to inspect the Bid Documents and site of the work, and (ii) failure to include any costs or expense attributable to site conditions that could have reasonably been discovered through a site inspection or examination of the Bid Documents.

1.5. Pre-Bid Conference

The City will hold a Pre-Bid Conference at 10510 W. Zemke Road | Building 804 at TBD 10:00 a.m. Central Time on TBD. All parties interested in responding to this Specification are strongly encouraged to attend the pre-bid conference.

All interested Attendees are encouraged to register in advance of the Pre-Bid Conference. Attendees should send an e-mail to porsha.bridges@cityofchicago.org.

E-mail Subject line must read: New and Replacement Electric Motors, Pumps, and Air Compressors

The City will answer questions and clarify the terms of the Specification at the Pre-Bid Conference. The City may respond both to questions posed on the day of the conference and to questions sent via online discussion in iSupplier prior to the conference.

Anything stated at this Pre-Bid Conference is not intended to change the solicitation document. Any changes will be in writing in the form of an Addendum issued by the Department of Procurement Services.

1.6. Questions Regarding the Bid Documents; Bidder Inquiry Deadline All inquiries regarding the Bid Documents or procurement process must be directed to the Procurement Specialist/Senior Procurement Specialist via online discussion in iSupplier or via the address listed on the front cover of the Bid Documents.

The Bidder Inquiry Deadline is listed on the front cover of the Bid Documents under “Deadline for Questions.” Inquiries received after the Bidder Inquiry Deadline will not be answered except at the discretion of the Chief Procurement Officer.

Bidders may only rely on written answers in a Clarification or in an Addendum duly issued by the Chief Procurement Officer. Bidders cannot rely on oral or informal responses; such answers will not be binding upon the City.

1.7. Exceptions

Any deviations from or exceptions to any provisions or requirements of the Bidding documents, including but not limited to the specifications of the goods and/or services to be provided, must be noted on the Proposal Page(s) or attached thereto, with the exact nature of the change outlined in sufficient detail, and as provided below under “Trade Names and Substitutions,” as applicable. Bidder must provide the reason for which deviations were made. Failure of a Bidder to comply with the terms of this paragraph may be cause for rejection of its Bid.

If a Bidder takes exception to or deviates from any provision or requirement, the Chief Procurement Officer shall reject the Bid as non-responsive in the event that the Chief Procurement Officer, in his or her sole opinion, determines such exception(s) or deviations to be material.

1.8. Taxes Included in Bid Prices

With few exceptions, materials purchased by the City of Chicago are not subject to the Federal Excise Tax.

The Illinois Retailers’ Occupation Tax, Use Tax, and Municipal Retailers’ Occupation Tax do not apply to materials or services purchased by the City of Chicago.

Bidders shall include all other applicable federal, state and local taxes, direct or indirect, in their Bid Prices.

1.9. Bid Prices Must Incorporate All Costs

Bid pricing must incorporate any/all peripheral costs including, but not limited to the costs of products/services, delivery/transportation charges, training, materials, labor, insurance, applicable taxes, warranty, overhead and profit, etc. that are required by the Bid Documents.

City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 4

1.10. Completion of the Bid Documents

Bids for this Specification must be submitted electronically through iSupplier. Each Bidder must complete all of the forms listed on the Bid Submittal Checklist (with the exception of the Proposal Pages) in the Requirements section and scan and upload them as attachments to the electronic bid submission via iSupplier. Bidders may not change any of the Bid Documents. Any changes made by a Bidder to the Bid Documents may result in rejection of the Bid, and will not be binding upon the City.

Bidders must submit their pricing electronically by filling out bid lines in the electronic Price Schedule in the iSupplier system.

Bidders must use the Bid Execution Page that is appropriate for their form of business organization (e.g. sole proprietorship, corporation, partnership, or joint venture). The individual(s) that sign the Bid Execution Page on behalf of the Bidder, by their signature, represents and warrants to the City that such individual is authorized to execute bids and contracts on behalf of the Bidder, and that the Bidder agrees and shall be bound to all of the terms and conditions of the Bid Documents and, upon execution by the City, the Contract Documents, Signatures must be sworn before a Notary Public. The form must be printed, signed, notarized and scanned then uploaded as an attachment to the electronic bid submission.

1.11. Conflicts of Interest

If any Bidder (or any partner in a joint venture or partnership or any member of the limited liability company if the Bidder is a joint venture, partnership, LLP, or LLC) has assisted the City in the preparation of these Bidding Documents such that provision of such assistance would give Bidder an unfair advantage or otherwise impair the integrity of the procurement process, or if Bidder has an organizational conflict of interest that might compromise Bidder’s ability to perform the contract, that Bidder may be disqualified from bidding. If applicable, Bidder must provide a statement and information disclosing its participation with respect to the Bid Documents and/or potential organizational conflicts of interest.

1.12. Technical Difficulties

The bidder is solely responsible for ensuring timely submission of their electronic solicitation response.

Failure to allow adequate time prior to the Bid Opening to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the bidder and their response at risk of not being accepted on time. The bidder is advised that the iSupplier system requires acknowledgement of a disclaimer and an electronic signature before a solicitation response is accepted. The bidder is further advised that the iSupplier system checks for the completion of system-required fields before allowing the bidder to electronically sign and submit their response electronically. Bidders who wait until nearly the time of Bid Opening may not be allowed to sign and submit their document due to missing required fields.

Should the bidder encounter technical difficulty with their bid submission, the bidder must contact the City’s eProcurement Help Desk at 312-744-HELP or customersupport@cityofchicago.org, Monday through Friday, 8:30 a.m. to 4:30 p.m., excluding City holidays.

1.13. Required Forms and Fees

1.13.1. Certificate of Filing for Online EDS

Bidders must complete an online EDS prior to the bid due date. A Bidder who does not file an electronic EDS prior to the bid due date may be found non-responsive and its bid rejected. If you are unable to complete the EDS online and print a Certificate of Filing prior to the response due date, the City will accept a paper EDS provided written justification is provided explaining the Bidders good faith efforts to complete it before the response due date and the reasons why it could not be completed. Refer to the Instructions for Completing Economic Disclosure Statement and Affidavit On-Line.

1.13.2. MBE/WBE and VBE Programs

The goals for MBE, WBE, and VBE participation are set forth in the Special Conditions Regarding Minority Business Enterprise Commitment, Women Business Enterprise Commitment, and Veteran-Owned Business Enterprise Commitment (“M/W/VBE Special Conditions”). The rules, regulations, and forms for achieving these goals are set forth in M/W/VBE Special Conditions.

• Schedule B: Affidavit of Joint Venture (if applicable)

City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 5

If applicable, complete and submit this form if a non-certified firm has formed a joint venture with one or more MBE/WBE or VBE certified firms (as applicable) to submit a Bid.

Such Affidavit should be signed by the appropriate Joint Venture members and notarized.

• MBE/WBE Letter of Intent to Perform as a Subcontractor, Supplier, or Consultant (Schedule C, C-1, C-2, or C-3 as specified in M/W/VBE Special Conditions.)

If applicable, include a completed Letter of Intent from each certified MBE or WBE that will perform as a Subcontractor, Supplier and/or Consultant. Such letter(s) must be signed and notarized.

• Affidavit of Prime Contractor Regarding MBE/WBE Utilization Compliance Plan (Schedule D, D-1, D-2, or D-3 as specified in M/WBE Special Conditions.)

If applicable, include the Bidder’s Affidavit of MBE/WBE Goal Implementation Plan. This Affidavit must be signed and notarized.

• VBE Letter of Intent to Perform as a Subcontractor, Supplier, or Consultant

(Schedule C-V, C-V-1, C-V-2, or C-V-3 as specified in the M/W/VBE Special Conditions.)

If applicable, include a completed Letter of Intent from each certified VBE that will perform as a Subcontractor, Supplier and/or Consultant. Such letter(s) must be signed and notarized.

• Affidavit of Prime Contractor Regarding VBE Utilization Compliance Plan

(Schedule D-V, D-V-1, D-V-2, or D-V-3 as specified in the M/W/VBE Special Conditions.)

If applicable, include the Bidder’s Affidavit of VBE Goal Implementation Plan. This Affidavit must be signed and notarized.

• Request for a Reduction or Waiver of the MBE/WBE/VBE Goals If applicable, after making good faith efforts, the Bidder is unable to provide a plan for the utilization of MBE, WBE, and VBE firms that will achieve compliance with the MBE/WBE/VBE goals, the Bidder must, as required by the M/W/VBE Special Conditions, submit a request for whole or partial waiver of the goals with its Bid. Any waiver request must include documentation as required by the M/W/VBE Special Conditions including but not limited to notification to an assist agency.

1.13.3. Bid Deposits and Bid Bonds

If a bid deposit is required, it will be indicated on the front cover of the Bid Documents.

When submitting an electronic bid, scan and upload a copy of your bid deposit with your submittal documents. The 1st and 2nd apparent low bidders will be required to deliver their original and properly executed bid deposit to the Bid and Bond Room within two business days following the Bid Opening.

Date.

1.13.4. Performance and Payment Bonds

If a performance and payment bond is required, failure to provide the required bond within the required time period when requested will result in rejection of the bid and forfeit of the bid deposit, if a deposit was required. The forfeiture shall not limit any other City remedies against the Bidder. Performance and payment bonds must be in the form specified by the City, a specimen of which will be attached to the Bid Documents as an exhibit or available from the Bid & Bond Room.

MCC Section 2-92-040 requires that the surety be listed as a certified surety in the current edition of U.S.

Treasury Department Circular 570 and have an underwriting limitation in that publication in an amount greater than the amount bid. Circular 570 is available at www.fms.treas.gov/c570. Co-sureties may be accepted in the sole discretion of the CPO, but each co-security must individually meet the requirement.

Reinsurance may not be used to achieve a sufficient underwriting limitation.

City-Funded: Requirements for Bidding and Instructions for Bidders (non-construction) 03.29.2022 6

If a performance and payment bond is required to be provided prior to contract award, it will be indicated on the front cover of the Bid Documents.

1.13.5. Contractor's Financial Statement

If requested by the Chief Procurement Officer, Bidder must file a "Contractor's Statement of Experience and Financial Condition" dated not earlier than the end of Bidder's last fiscal year period. The "Contractor's Statement of Experience and Financial Condition" will be kept on file as a representative statement for one year. The "Contractor's Statement of Experience and Financial Condition" forms are available in the Bid & Bond Room, City Hall Room 103, Chicago, IL 60602, or may be downloaded at https://www.chicago.gov/dam/city/depts/dps/ContractAdministration/StandardFormsAgreements/cont ractorsstatementexperiencefinancialcondition.pdf. Failure to provide a "Contractor's Statement of Experience and Financial Condition" if requested may be cause for rejection of the Bid.

1.13.6. Other Required Forms and Documents

Other forms required to be provided with the Bid include:

• Insurance Certificate of Coverage

• Sexual Harassment Policy Affidavit

• Economic Disclosure Statement and Affidavit (“EDS”)

• DBE or MBE/WBE compliance forms as applicable

• Proposal Page(s) (Schedule of Prices)

• Bid Execution Page

1.14. Trade Names and Substitutions

Reference to a specific manufacturer or trade name in this solicitation is intended to be descriptive (but not restrictive) and to indicate to prospective bidders those product(s) that have been deemed by the City to be satisfactory. The Bidder must, if awarded the Contract, provide the product(s) specified, unless equivalent alternatives have been proposed as described below and found acceptable to the Chief Procurement Officer.

A Bidder that chooses to respond to this solicitation for bids with alternate product(s) from those specified in the solicitation, must identify such alternate items with its Bid with a detailed explanation and documentation in support of how the alternate items proposed by the Bidder can perform as well as or better than those specified. Unless an alternate item is so identified, it is understood that the Bidder proposes, and will be required to provide, the specific item described in the specifications. No substitution of specified items will be allowed thereafter except as otherwise provided for in the specifications.

Documentation in support of alternate items includes:

1) Complete data substantiating compliance of proposed alternate items with requirements stated in the solicitation, including:

a) Product identification, including manufacturer's name and address.

b) Manufacturer's literature identifying:

i) Product description

ii) Reference standards

iii) Performance and test data

c) Samples, as applicable

d) Name and address of similar projects on which the product has been used, and date of usage.

2) Itemized comparison of the proposed alternate item with product or service specified; listing of significant variations.

A Bidder…