Attachment A_Performance Work Statement.pdf

Attachment A

6923G524Q0272

TRADESHOW EXHIBIT AND RELATED SERVICES

Performance Work Statement (PWS)

November 2023

Background

It is the intent of the Great Lakes Saint Lawrence Seaway Development Corporation (GLS) to contract for a Great Lakes St. Lawrence Seaway System tradeshow exhibit display for a 49 square meter 7m x 7m configuration to be used at the Posidonia exhibition in Athens, Greece 3-7

June 2024. The GLS information booth will be in Hall 2, USA Pavilion, booth number 2.425/19.

The contractor will provide design, build, and setup and takedown services for the display and direct coordination with the conference organizers.

This systemwide display will support the GLS’s objective of promoting and educating the maritime industry, to include commercial ship owners, operators, ship builders, shippers, freight forwards and cruise lines, about the opportunity to move cargo or passengers via maritime conveyance on the Great Lakes St. Lawrence Seaway System, through utilization of U.S. and

Canadian maritime port facilities directly to the heartland of North America.

The purchase supports the GLS’s trade and economic development program goal to increase cargo tonnage and vessel transits through the Great Lakes Seaway System.

SCOPE

The GLS seeks a contractor to perform and provide the following services:

Exhibit Display and Accessories

• Design – provide the GLS with an exhibit design rendering and final production art proofs for a display that will be placed in a 7m x 7m information booth to include, but not limited to, meeting space, video monitors, and graphics highlighting the geography of the

Great Lakes from the gulf of the St. Lawrence River to Lake Superior.

• Build – develop graphics to be reflected on a large display(s), brochure/materials holder, kiosks to greet visitors to the booth that also provides secure storage capacity, table/chair

(low or high) to accommodate meetings, monitor to run marketing videos, refrigerator, and refreshment serving area. Posidonia requires use of its internal ‘house’ contractor

‘EXPOSE’. EXPOSE is the sole source provider for onsite support. The awardee of this contract will be required to coordinate with the exhibition organizers Expose, Exhibition

Architecture, who provides graphics design services, rental of equipment and furniture for the USA Pavilion. Please see Attachment E, Expose-Furniture Equipment Price

List 2024, for details/pricing.

• Event & Exhibit Hall Site - The exhibition will take place at the Metropolitan Expo

Center, Athens International Airport “El. Venizelos”, 19019, Spata, Attica. The GLS has secured booth #2.425/19 in the USA Pavilion, and purchased the Executive Stand which includes blue carpet, storage room with slide door, desk with three chairs, bar top, stool, waste bin, electrical socket, spotlight, two round light boxes with digital printing, general stand cleaning before the exhibition opening and daily stand cleaning during the exhibition. See Attachment C -Executive Stand 2024 for breakdown on items included in the Executive Stand. See Attachment D -2.425_19 for booth diagram which indicates location of electrical, and water hook up. Of note, furniture provided with the Executive

Stand does not have to be built into the overall design.

• Freight Logistics – provide the GLS with all services related to shipping graphics or supporting materials to the exhibit hall.

• Setup, Takedown, and Maintenance Services at Posidonia Exhibition – provide the GLS with all aspects of the setup, and takedown, of the display, and accessories at the

Posidonia Exhibition.

Project Plan

The contractor shall develop and submit a detailed project plan for a successful execution of the contract. The project plan serves as a roadmap outlining the approach, activities, and key milestones required to achieve successful contract performance.

Status Reports

The contractor shall submit bi-monthly status reports. The bi-monthly status reports shall include, at a minimum, the following information:

• Summary of work performed, including milestones achieved and tasks completed

• Current status of ongoing activities, highlighting any deviations from the planned schedule.

Other Direct Costs (ODCs)

Other Direct Costs (ODCs) may include materials, shipping, equipment, and/or subcontractors.

Travel

Travel costs are cost-reimbursable at actual cost in accordance with the limitations set forth in

FAR 31.205-46. Detailed and adequate documentation must be submitted prior to approval of travel payments.

Kick-Off Meeting

The contractor shall attend a kick-off meeting to initiate the contract and establish a shared understanding of project objectives, requirements, and expectations. The kick-off meeting shall be within 5 days of contract award.

Deliverables

Deliverable Due Date/Frequency Submit To:

Kick-Off Meeting Within 5 days of Award COR

Project Plan Due at time of Proposal Submitted with

Proposal

Detailed Design TBD in approved project plan COR

Status Reports Bi-Monthly COR

Final Deliverable TBD in approved project plan COR