6923G224Q000013 Amendment 0002.pdf

(x)

6923G224Q000013 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

6923G2

KINGS POINT NY 11024-1699

300 STEAMBOAT ROAD

USMMA PROCUREMENT

MARITIME ADMINISTRATION

07/30/20240002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

07/12/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

A. Disseminate questions received from prospective bidders with answers.

B. Extend the Offer due date from Thursday, August 1, 2024 @ 0900 EST to Friday, August 2, 2024 @ 1530 EST.

C. Attach Revised Statement of Work (SOW). See changes in Statement of Work part a..

NOTE: Offerors are advised that they are responsible for obtaining ALL quotation documents and acknowledging any amendments, and should re-visit this website periodically to check

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

07/30/2024

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 4

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

6923G224Q000013/0002 for any changes to this notice, updates, or amendments without further notice from the USMMA.

Period of Performance: 09/03/2024 to 06/02/2025

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Solicitation 6923G224Q000013/Amendment 0002 Questions and Answers PAGE 3 OF 4

QUESTION AND ANSWERS

1. How many resumes can we submit for the Higher Education Academic Assessment Specialist position?

Answer: There is no limitations as to how many resumes can be submitted as long as the potential candidate(s) meet all the qualifications in the Statement of Work (SOW). Please Note: The awardee is ultimately responsible for overseeing this project.

2. With the solicitation stating this action is for a commercial simplified procurement, please advise/clarify which threshold will be used- up to $250k or up to $7.5M as listed in FAR

13.000 - scope of part and subpart 13.5.

Answer: Up to $7.5M

3. While the Statement of Work mentions that remote work or telework is not available for this position, are there any components of the project (such as report writing, data analysis, or virtual training sessions) that could be completed remotely to provide flexibility in case of unforeseen circumstances or to accommodate the contractor’s needs?

Answer: The possibility for remote work will only be considered in extenuating circumstances and on a case-by-case basis.

4. Given the contractor's extensive experience in higher education and proven track record in academic assessment, is there any possibility that the USMMA would consider a remote or hybrid work arrangement for this contract, as the contractor is confident in their ability to meet and exceed the requirements of the role but is unable to relocate at this time?

Answer: This work requires a high degree of interaction between the contractor and faculty/staff, which will require them to be physically present at the Academy. Any possibility of hybrid or remote work would need to be assessed on a task by task basis.

5. Are there any specific challenges or areas of concern that the USMMA has identified in its current assessment practices?

Answer: We need an evaluation of our assessment process as a whole, with recommendations. We specifically need better development of assessment for our business units, development of unit goals, artifacts, etc. We need someone who could provide workshops for both academics and non-academics to improve data collection and assessment.

6. What resources (e.g., software, data access) will be provided to the contractor to facilitate the development and implementation of assessment tools and processes?

Answer: Contractor will have access to Anthology (Campus Labs), Blackboard, CAMS / Campus

Solicitation 6923G224Q000013/Amendment 0002 Questions and Answers PAGE 4 OF 4

Solutions (Student Information System) and any other system deemed necessary.

7. Will there be designated staff members to assist with data collection and analysis?

Answer: Yes

STATEMENT OF WORK FOR AN ACADEMIC ASSESSMENT SPECIALIST TO WORK

AT THE U.S. MERCHANT MARINE ACADEMY, KINGS POINT, NEW YORK

BACKGROUND:

The United States Merchant Maine Academy (USMMA) is engaged in a self-study in preparation for its Middle States Council on Higher Education (MSCHE) reaccreditation in 2025. The self-study is due in the summer of 2024, ahead of the MSCHE team visit in the Spring of 2025. The Academy requires an experienced Academic Assessment Specialist to provide instruction on assessment best practices and advice on implementing an effective institutional assessment system at USMMA. The contractor must demonstrate experience and competence in institutional assessment for undergraduate college programs and a familiarity with the accreditation requirements of the Middle States Commission on Higher Education (MSCHE). Our academic assessment system is comprised of Institutional Learning Objectives (ILOs) that are mapped with Program Learning Outcomes (PLOs) and Course Learning Outcomes (CLOs). While academic departments have the PLOs and CLOs, the institution-wide assessment needs additional support to develop unit goals and metrics for non-academic functions. Training of faculty and staff will be required to develop a clear understanding of the assessment process and related best practices.

Objective:

The Contractor shall provide training and support to the faculty and staff to aid in developing, assessing, and reporting on our Academic Assessment System. All work shall be in accordance with the below Statement of Work (SOW).

Statement of Work (SOW)-

a. The Contractor (Awardee) shall provide an experienced temporary Academic Assessment Specialist to work in the Deans Office at the U.S. Merchant Marine Academy, Kings Point, New York.

The Contractor has the overall responsibility and will oversee the project. Remote work or telework is not available. The period of performance will be from September 3, 2024 and ending on or about June 2, 2025. The work schedule is Monday to Friday, 8:00 A.M. - 16:30 P.M (EST). with one half hour for lunch. The total amount of work days shall not exceed 187 days or approximately 1,496 hours.

CONTRACTOR PERSONNEL SHALL BE PAID ONLY FOR ACTUAL HOURS WORKED.

Duties and Responsibilities-

1. Provide guidance in the development of an institution-wide culture of assessment through consultation, instruction, and professional development with faculty, staff, and administrators.

2. Provide advice and best practices on designing, implementing, and improving all aspects of the assessment of program-level student learning outcomes.

3. Provide instruction to faculty on developing learning outcomes.

4. Aid faculty in development of valid and reliable assessment instruments aligned to outcomes and provide examples.

5. Facilitate norming sessions and juried assessment of student work no less than twice per month.

6. Provide instruction and best practices on how to collect and archive materials and information needed to document compliance with accreditation.

7. Provide instruction and best practices on how to present data analysis to administration and faculty as needed to keep all relevant stakeholders well informed.

8. Provide training to faculty and staff on analysis of assessment and accreditation reports and documentation.

9. Provide instruction and best practices on Identifying and collecting data required.

10. Provide instruction and best practices on Assessing collected data and generating reports on key issues.

11. Conduct an audit of current practice and programs and provide a written report with feedback and recommendations for process improvement and identifies any critical issues.

12. Aid in the development of a training and familiarization program for new faculty and staff.

13. The contractor shall provide training to faculty on effective assessment strategies and processes to include, but not limited to, lectures, small group workshops, departmental presentations, and manager & institutional leadership sessions.

b. Contractor shall receive technical guidance (for clarification purposes only) in reference to the Duties and Responsibilities that is prescribed in the Statement of Work (SOW) from the Contracting Officer’s Representative (COR).

c. Compensation Payment shall be made within 30 days after receipt of proper invoices.

Qualifications:

1.The contractor shall have prior experience in higher education as a faculty member with academic assessment duties or experience in academic program management.

2. The contractor shall have academic assessment experience at the institutional or programmatic level.

Three to five years minimum experience is preferred.

3. The contractor must understand academic accreditation for higher education. Experience in an institution under the Middle States Commission on Higher Education is preferred.

4. The contractor will certify that s/he possesses the requisite qualifications to provide services as an Academic Assessment Specialist, without further training.

5. The contractor must have experience with some Microsoft Products (i.e., Works, Word, PowerPoint and Outlook E-mail).

6. Must be proficient and articulate in English to communicate effectively with the faculty and staff.

GENERAL INFORMATON-

(a) Personnel in the employ of the Contractor shall, in the operation of motor vehicles, possess a valid State driver's license and registration, and current insurance certificate.

(b) When the Academy is closed for administrative reasons during the workday or work week, the contractor will not be reimbursed for lost hours. CONTRACTOR PERSONNEL WILL BE PAID

ONLY FOR ACTUAL HOURS WORKED.

(c) The contractor will take all necessary precautions to avoid injury to persons and damage to property and equipment. Any damage caused to Academy or tenant’s property or equipment will be the sole responsibility of the Contractor. All damages caused by the Contractor's employees will be repaired or replaced to the satisfaction of the tenant and/or the contracting officer at no additional cost to the Government.

(d) During the following Federal Holiday’s the Academy will be closed for business.

Eight (8) Federal Holiday(s) Total:

Monday, October 14, 2024 Columbus Day

Monday, November 11, 2024 Veterans Day

Thursday, November 28, 2024 Thanksgiving Day

Wednesday, December 25, 2024 Christmas Day

Wednesday, January 01, 2025 New Year’s Day

Monday, January 20, 2025 Birthday of Martin Luther King, Jr.

Monday, February 17, 2025 Washington’s Birthday

Monday, May 26, 2025 Memorial Day

NOTE: THE U.S. MERCHANT MARINE ACADEMY RESERVES THE RIGHT TO

TERMINATE THIS CONTRACT FOR THE CONVENIENCE OF THE GOVERNMENT

BEFORE THE COMPLETION DATE.