6923G222Q000012 AMENDMENT 0002 GRADUATION SET-UP TEAR DOWN.pdf

(x)

6923G222Q000012 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

6923G2

KINGS POINT NY 11024-1699

300 STEAMBOAT ROAD

USMMA PROCUREMENT

MARITIME ADMINISTRATION

05/20/20220002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

05/05/2022

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

a. The purpose of this amendment is to revise the Statement of Work.

b. As a result of the revised Statement of Work, please take note of the following changes:

Cancelled Line Items: 00007-00008 and cancelled Line Items 00011 and 00027 (June Ball requirement no longer needed)

Cancelled Line Items: 00021-00022 (June Ball requirement no longer needed)

Correct language in Line items 00005 and 00019 to read from: (this could be lavs or neck mics, or some kind of standed mic in appropriate areas) to read: (some kind of standed mic

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Deborah Porter

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

porterd Typewritten Text X porterd Typewritten Text X porterd Typewritten Text porterd Typewritten Text 05/20/2022

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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(A) (B) (C) (D) (E) (F)

6923G222Q000012/0002 in appropriate areas).

Correct measurement under Line Item 00005 and

00019 section 4 to read from: two (2) 8'x8' railed to read: two (2) 8'x8'x3' railed.

Correct language in Line items 00006 and 00020 to read from: (one hundred feet on each side of the aisle) decorative to read: (one hundred feet on each side of the aisle) 4' tall decorative

Correct Line Items 00012 and 00025 to read: 60 foot round tables to 60" round tables

Previous line items 00009-00012, 00021-00025 and

00027 - the verbiage for June Ball has been removed to now only read: Waterfront Barbeque

LIST OF CHANGES:

Date distributed : 18-MAY-22 changed to 20-MAY-22

CHANGES FOR LINE ITEM NUMBER: 25

Description changed from OPTION YEAR ONE - JUNE

BALL 2023 - Date and Time to be determined at a later date(and Waterfront Barbeque on date to be determined at a later date)-

*** All set-up within this section must be completed by (date and time to be determined at a later date) due to multiple Graduation weekend events using this area and the tables and chairs***

Contractor shall furnish and install the following tables: 22 EA 8 foot rectangular tables, 8 EA 6 foot rectangular tables, 12 EA 60 foot round tables with associated umbrella package. All tables will be covered with white linen tablecloths of adequate size.

*****Contractor shall move 12 EA 60 foot round tables and appropriate chairs (exact numbers as agreed to by the contractor and the COR) to the

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

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6923G222Q000012/0002

Furuseth Hall at the completion of theGraduation

Ball at 2400 hours (12 p.m.).

Qty: 22 each of 8 foot rectangular tables @

$__________ each = $__________

Qty: 8 each of 6 foot rectangular tables @

$__________ each = $__________

Qty: 12 each of 60 foot round tables @

$__________each = $___________

1 job for moving tables - $_________________ to

OPTION YEAR ONE - Waterfront Barbeque with date and time to be determined at a later date)-

*** All set-up within this section must be completed by (date and time to be determined at a later date) due to multiple Graduation weekend events using this area and the tables and chairs***

Contractor shall furnish and install the following tables: 22 EA 8 foot rectangular tables, 8 EA 6 foot rectangular tables, 12 EA 60" round tables with associated umbrella package.

All tables will be covered with white linen tablecloths of adequate size.

*****Contractor shall move 12 EA 60" round tables and appropriate chairs (exact numbers as agreed to by the contractor and the COR) to Furuseth

Hall as directed by the COR.

Qty: 22 each of 8 foot rectangular tables @

$__________ each = $__________

Qty: 8 each of 6 foot rectangular tables @

$__________ each = $__________

Qty: 12 each of 60" round tables @

$__________each = $___________

1 job for moving tables - $_________________

CHANGES FOR LINE ITEM NUMBER: 20

Description changed from OPTION YEAR ONE - The

Contractor shall provide 200 foot (one hundred feet on each side of the aisle) decorative security fence and stanchions to guide and prevent guest access to designated areas

(decorative/temporary white picket fencewith center access for the March On(arrival of faculty, staff, and midshipmen (students))

1 Job @ $_________________ to OPTION YEAR ONE -

The Contractor shall provide 200 foot (one

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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6923G222Q000012/0002 hundred feet on each side of the aisle)4' tall decorative security fence and stanchions to guide and prevent guest access to designated areas

(decorative/temporary white picket fencewith center access for the March On(arrival of faculty, staff, and midshipmen (students))

1 Job @ $_________________

CHANGES FOR LINE ITEM NUMBER: 23

Description changed from OPTION YEAR ONE - JUNE

BALL 2023 - Date and Time to be determined at a later date(and Waterfront Barbeque on date to be determined at a later date)-

Contractor shall furnish and install 500 plastic chairs in location to be determined by COR

*** All set-up within this section must be completed by (date and time to be determined at a later date) due to multiple Graduation weekend events using this area and the tables and chairs***

500 white plastic chairs @ $_____________ each =

$________________ to OPTION YEAR ONE - Waterfront

Barbeque on date to be determined at a later date)-

Contractor shall furnish and install 500 plastic chairs in location to be determined by COR

*** All set-up within this section must be completed by (date and time to be determined at a later date) due to multiple Graduation weekend events using this area and the tables and chairs***

500 white plastic chairs @ $_____________ each =

CHANGES FOR LINE ITEM NUMBER: 24

Description changed from OPTION YEAR ONE - JUNE

BALL 2023 - Date and Time to be determined at a later date(and Waterfront Barbeque on date to be determined at a later date)-

Contractor shall furnish and install two (2) tents, one approximately 50 feet by 80 feet over the dance floor, and one approximately 30 feet by

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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6923G222Q000012/0002

30 feet off to the side (for food tables).

*** All set-up within this section must be completed by (date and time to be determined at a later date) due to multiple Graduation weekend events using this area and the tables and chairs*** two (2) tents 50' x 80' @ $________________ each

= $________________ to OPTION YEAR ONE -

Waterfront Barbeque with date and time to be determined at a later date)-

Contractor shall furnish and install two (2) tents, one approximately 50 feet by 80 feet over the dance floor, and one approximately 30 feet by

30 feet off to the side (for food tables).

*** All set-up within this section must be completed by (date and time to be determined at a later date) due to multiple Graduation weekend events using this area and the tables and chairs*** two (2) tents 50' x 80' @ $________________ each

CHANGES FOR LINE ITEM NUMBER: 9

Description changed from JUNE BALL - Friday, June

17, 2022 @ 8 PM (and Waterfront Barbeque on

Thursday, June 16, 2022)-

Contractor shall furnish and install 500 plastic chairs in location to be determined by COR.

*** All set-up within this section must be completed by Wednesday, June 15, 2022 due to multiple Graduation weekend events using this area and the tables and chairs***

500 chairs @ $__________ each = $_______________ to Waterfront Barbeque on Thursday, June 16, 2022)-

Contractor shall furnish and install 500 plastic chairs in location to be determined by COR.

*** All set-up within this section must be completed by Wednesday, June 15, 2022 due to

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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6923G222Q000012/0002 multiple Graduation weekend events using this area and the tables and chairs***

500 chairs @ $__________ each = $_______________

CHANGES FOR LINE ITEM NUMBER: 6

Description changed from The Contractor shall provide 200 feet (one hundred feet on each side of the aisle) decorative security fence and stanchions to guide and prevent guest access to designated areas (decorative/temporary white picket fence with center access for the "March

On"(arrival of Faculty, Staff, and Midshipmen

(Students))

1 job $________________ to The Contractor shall provide 200 feet (one hundred feet on each side of the aisle)4' tall decorative security fence and stanchions to guide and prevent guest access to designated areas (decorative/temporary white picket fence with center access for the "March

On"(arrival of Faculty, Staff, and Midshipmen

(Students))

1 job $________________

CHANGES FOR LINE ITEM NUMBER: 5

Description changed from The Contractor shall provide and install a lighting and sound package for the stage. This will include lighting for the stage and backdrop, on-site quiet generator set and technician on-site (technician should be available and onsite for pre-commencement rehearsals and entire event).

1. Lighting shall provide sufficient illumination for professional video recording and live broadcasting.

2. Lighting shall include sufficient and appropriate fixtures to provide:

a. Key lighting for three (3) podiums

b. Lighting for the entire stage

c. Back lighting for the stage backdrop.

d. The audio package shall provide high quality, dynamic audio across the full spectrum of aural frequencies at all the audience seating locations.

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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6923G222Q000012/0002

3. The audio package shall include three (3) microphones at three (3) podiums (Center and both

Sides of the Stage), wireless mic capability at the sound board for administrative use, and three

(3) additional microphones to capture individual commands and voice during the ceremony, as described by the COR (this could be lavs or neck mics, or some kind of standed mic in appropriate areas).

4. The contractor shall supply media support to include: 6 channel audio package able to distribute direct audio feeds for media; 2 EA 6' tables with chairs. (note: "Maritime TV", 3 local news stations, and the potential for larger network coverage due to potential commencement guest speakers). Contractor will be prepared to provide two (2) 8' by 8', railed, skirted platforms for media camera postings. Platforms will be placed as directed by the COR.

5. The Contractor shall provide an on-site technician to operate the audio console.

1 job @ $__________________ to The Contractor shall provide and install a lighting and sound package for the stage. This will include lighting for the stage and backdrop, on-site quiet generator set and technician on-site (technician should be available and onsite for pre-commencement rehearsals and entire event).

1. Lighting shall provide sufficient illumination for professional video recording and live broadcasting.

2. Lighting shall include sufficient and appropriate fixtures to provide:

a. Key lighting for three (3) podiums

b. Lighting for the entire stage

c. Back lighting for the stage backdrop.

d. The audio package shall provide high quality, dynamic audio across the full spectrum of aural frequencies at all the audience seating locations.

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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6923G222Q000012/0002

3. The audio package shall include three (3) microphones at three (3) podiums (Center and both

Sides of the Stage), wireless mic capability at the sound board for administrative use, and three

(3) additional microphones to capture individual commands and voice during the ceremony, as described by the COR (some kind of standed mic in appropriate areas).

4. The contractor shall supply media support to include: 6 channel audio package able to distribute direct audio feeds for media; 2 EA 6' tables with chairs. (note: "Maritime TV", 3 local news stations, and the potential for larger network coverage due to potential commencement guest speakers). Contractor will be prepared to provide two (2) 8' by 8'X3', railed, skirted platforms for media camera postings. Platforms will be placed as directed by the COR.

5. The Contractor shall provide an on-site technician to operate the audio console.

1 job @ $__________________

CHANGES FOR LINE ITEM NUMBER: 10

Description changed from JUNE BALL - Friday, June

17, 2022 @ 8 PM (and Waterfront Barbeque on

Thursday, June 16, 2022)-

Contractor shall furnish and install two (2) tents, one approximately 50 feet by 80 feet over the dance floor, and one approximately 30 feet by

30 feet off to the side (for food tables).

*** All set-up within this section must be completed by Wednesday, June 15, 2022 due to multiple Graduation weekend events using this area and the tables and chairs***

One (1) tent 50 feet x 80 feet @ $_____________

One (1) tent 30 feet x 30 feet @ $_____________ to Waterfront Barbeque on Thursday, June 16, 2022)-

Contractor shall furnish and install two (2) tents, one approximately 50 feet by 80 feet over

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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6923G222Q000012/0002 the dance floor, and one approximately 30 feet by

30 feet off to the side (for food tables).

*** All set-up within this section must be completed by Wednesday, June 15, 2022 due to multiple Graduation weekend events using this area and the tables and chairs***

One (1) tent 50 feet x 80 feet @ $_____________

One (1) tent 30 feet x 30 feet @ $_____________

CHANGES FOR LINE ITEM NUMBER: 19

Description changed from OPTION YEAR ONE - The

Contractor shall provide and install a lighting and sound package for the stage. This will include lighting for the stage and backdrop, on-site quiet, generator set and technician on-site (technician should be available and onsite for pre-commencement rehearsals and entire event).

1. Lighting shall provide sufficient illumination for professional video recording and live broadcasting.

2. Lighting shall include sufficient and appropriate fixtures to provide:

a. Key lighting for three (3) podiums

b. Lighting for the entire stage

c. Back lighting for the stage backdrop.

d. The audio package shall provide high quality, dynamic audio across the full spectrum of aural frequencies at all the audience seating locations.

3. The audio package shall include three (3) microphones at three (3) podiums (Center and both

Sides of the Stage), wireless mic capability at the sound board for administrative use, and three

(3) additional microphones to capture individual commands and voice during the ceremony, as described by the COR (this could be lavs or neck mics, or some kind of standed mic in appropriate areas).

4. The contractor shall supply media support to include: 6 channel audio package able to distribute direct audio feeds for media; 2 EA 6'

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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6923G222Q000012/0002 tables with chairs. (note: "Maritime TV", 3 local news stations, and the potential for larger network coverage due to potential commencement guest speakers). Contractor will be prepared to provide two (2) 8' by 8', railed, skirted platforms for media camera postings. Platforms will be placed as directed by the COR.

5. The Contractor shall provide an on-site technician to operate the audio console.

1 job $_________________ to OPTION YEAR ONE - The Contractor shall provide and install a lighting and sound package for the stage. This will include lighting for the stage and backdrop, on-site quiet, generator set and technician on-site (technician should be available and onsite for pre-commencement rehearsals and entire event).

1. Lighting shall provide sufficient illumination for professional video recording and live broadcasting.

2. Lighting shall include sufficient and appropriate fixtures to provide:

a. Key lighting for three (3) podiums

b. Lighting for the entire stage

c. Back lighting for the stage backdrop.

d. The audio package shall provide high quality, dynamic audio across the full spectrum of aural frequencies at all the audience seating locations.

3. The audio package shall include three (3) microphones at three (3) podiums (Center and both

Sides of the Stage), wireless mic capability at the sound board for administrative use, and three

(3) additional microphones to capture individual commands and voice during the ceremony, as described by the COR (some kind of standed mic in appropriate areas).

4. The contractor shall supply media support to include: 6 channel audio package able to distribute direct audio feeds for media; 2 EA 6' tables with chairs. (note: "Maritime TV", 3 local

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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6923G222Q000012/0002 news stations, and the potential for larger network coverage due to potential commencement guest speakers). Contractor will be prepared to provide two (2) 8' by 8'x 3', railed, skirted platforms for media camera postings. Platforms will be placed as directed by the COR.

5. The Contractor shall provide an on-site technician to operate the audio console.

1 job $_________________

CHANGES FOR LINE ITEM NUMBER: 12

Description changed from JUNE BALL - Friday, June

17, 2022 @ 8 PM (and Waterfront Barbeque on

Thursday, June 16, 2022)-

*** All set-up within this section must be completed by Wednesday, June 15, 2022 due to multiple Graduation weekend events using this area and the tables and chairs***

Contractor shall furnish and install the following tables: 22 EA 8 foot rectangular tables, 8 EA 6 foot rectangular tables, 12 EA 60 foot round tables with associated umbrella package. All tables will be covered with white linen tablecloths of adequate size.

*****Contractor shall move 12 EA 60 foot round tables and appropriate chairs (exact numbers as agreed to by the contractor and the COR) to the

Furuseth Hall at the completion of the Graduation

Ball at 2400 hours (12 p.m.).

Qty: 22 each of 8 foot rectangular tables @

$__________ each = $__________

Qty: 8 each of 6 foot rectangular tables @

$__________ each = $__________

Qty: 12 each of 60 foot round tables @

$__________each = $___________

1 job for moving tables and chairs -

$_________________ to Waterfront Barbeque on

Thursday, June 16, 2022)-

*** All set-up within this section must be completed by Wednesday, June 15, 2022 due to

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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6923G222Q000012/0002 multiple Graduation weekend events using this area and the tables and chairs***

Contractor shall furnish and install the following tables: 22 EA 8 foot rectangular tables, 8 EA 6 foot rectangular tables, 12 EA 60" round tables with associated umbrella package.

All tables will be covered with white linen tablecloths of adequate size.

*****Contractor shall move 12 EA 60" round tables and appropriate chairs (exact numbers as agreed to by the contractor and the COR) to Furuseth

Hall as directed by the COR.

Qty: 22 each of 8 foot rectangular tables @

$__________ each = $__________

Qty: 8 each of 6 foot rectangular tables @

$__________ each = $__________

Qty: 12 each of 60" round tables @

$__________each = $___________

1 job for moving tables and chairs -

Period of Performance: 06/08/2022 to 06/20/2023

00007 LINE ITEM CANCELLED- NO LONGER NEEDED

Period of Performance: 06/08/2022 to 06/21/2022

00008 LINE ITEM CANCELLED- NO LONGER NEEDED

Period of Performance: 06/08/2022 to 06/21/2022

00011 LINE ITEM CANCELLED - NO LONGER NEEDED

Period of Performance: 06/08/2022 to 06/21/2022

00021 LINE ITEM CANCELLED- NO LONGER NEEDED

Period of Performance: 06/07/2023 to 06/21/2023

00022 LINE ITEM CANCELLED - NO LONGER NEEDED

Period of Performance: 06/07/2023 to 06/21/2023

00027 LINE ITEM CANCELLED - NO LONGER NEEDED

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6923G222Q000012/0002

Period of Performance: 06/07/2023 to 06/21/2023

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

STATEMENT OF WORK

1. DESCRIPTION: The Contractor shall provide all tools, labor, equipment, transportation and supervision necessary for the set-up and tear down for the 2022 Graduation which is being held at the U.S. Merchant Marine Academy Kings Point, New York 11024-1699. This contract is intended for one base year for Graduation Weekend 2022 with the addition of one (1) option year (2023) with dates for option year to be determined at a later date.

2. PERFORMANCE TIME: Period of Performance is from Wednesday, June 8, 2022 through Tuesday, June 21, 2022. Set-Up may begin on Wednesday, June 8, 2022 and set-up must be completed by Wednesday, June 15, 2022. A practice/walkthrough will occur on June 16, 2022 prior to commencement therefore it is crucial that the set-up is completed by Wednesday prior (lighting and sound may be agreed to be completed closer to commencement due to weather, cost and logistics requirements-to be agreed to by the Government and Contractor prior to initiation of set-up). Graduation weekend events are scheduled for Thursday, June 16, 2022 through Saturday, June 18, 2022. Graduation Commencement Ceremony will occur at 0900 on Saturday, June 18, 2022. Removal of all equipment shall be completed by Tuesday, June 21, 2022.

3. CONTRACTOR RESPONSIBILITIES: Verify exact location of new work with the Contracting

Officer’s Representative (COR). Verify conditions and dimensions at the site before ordering or delivery of material. Provide all tools, equipment, materials, transportation and labor to accomplish work. Contractor shall maintain a normal safe work area and remove all debris from the Academy when work is completed. Excess materials and waste will be disposed of in accordance with local and state ordinances. Any damage to existing facilities or appurtenances shall be repaired or replaced, in kind, by the contractor at no additional cost to the Government.

No vehicles shall be driven on the sidewalks or grass unless otherwise authorized by the

Contracting Officer’s Representative (COR).

4. COORDINATION OF WORK: Provide a set up/tear down plan to the COR three (3) days prior to the start of work.

5. PRINCIPLE FEATURES: The work to be accomplished consists of but is not limited to the following principal items. The Contractor is instructed to include all such items of work as part of his/her proposal of the work to be performed.

A. GENERAL

1. The Contractor shall field verify existing conditions prior to set-up.

2. The Contractor is required to obtain all permits and licenses necessary.

3. The work area is to be cleaned on a daily basis along with any debris.

4. No storage equipment may be left in parking areas, walkways, or visible to attendees.

5. The work shall mean to provide and install a complete finished, operating, functioning, assembly, framework, system, fixture, surface or apparatus ready for use by the government.

6. No vehicles of any kind are authorized on Tomb Field or the track. Designated areas for delivery of items will be indicated prior to set-up. There are multiple access points to the location of commencement and other Graduation Events.

Project Submittals:

The Contractor shall submit specifications for all equipment to be installed to be approved by COR prior to installation.

B. PROJECT REQUIREMENTS:

GRADUATION COMMENCEMENT:

a. The Contractor shall furnish and set-up 1500 white plastic chairs in locations to be determined by COR.

b. The contractor shall provide a stage with dimensions of 40 feet deep by 56 feet wide by

3 feet tall and will be constructed as directed by the COR. The stage will have two staircases on either side of the stage front with guard rails, black carpeting and a black skirt. The stage will include a 1 foot to 2 foot tier for the rear 16 feet of stage to place chairs. The tier requires a railing across the front and will require a single step up, located in the center of the tier front. Contractor will install Government Furnished Equipment (GFE) one (1) large stage backdrop which includes supporting backdrop-approximate dimensions of backdrop are 18'high x 20' wide.

c. The contractor shall install one "wing" tent with approximate dimensions of 96 feet wide by 40 feet deep. Tent is intended to cover the stage. The Contractor shall install a free-standing aluminum ridge tent over the stage, with approximate dimensions above and will include 15 foot of overhang on each side of the stage. There shall be no center support for this tent.

d. Contractor shall furnish and install four angle roofed tents – lower in the back than the front (for VIPs, faculty and staff) with dimensions of 20 feet by 50 feet in areas designated by the COR. Contractor shall furnish and install one additional tent for the Regimental Band with dimensions of 30 feet by 30 feet. All tents shall have eaves of ten feet with the angled-roofed tents a little higher in the front.

NOTE: NO STAKES OR OTHER DEVICES SHALL BE DRIVEN INTO ANY STONE OR ASPHALT

SURFACE. PROTECTIVE PADS (PLYWOOD OR OTHER SIMILAR MATERIAL) SHALL BE

USED FOR ALL TENT POLES, SUPPORTS AND OTHER STRUCTURES TO PROTECT BRICK,

STONE, GRASS AND OTHER SURFACES FROM DAMAGE. ADDITIONALLY, CONTRACTOR

SHALL NOT TAKE VEHICLES ONTO TOMB FIELD BUT, CAN MOVE EQUIPMENT WITH A

FIELD-TYPE FORKLIFT SO AS NOT TO DAMAGE THE FIELD SURFACE.

e. The contractor shall provide and install a lighting and sound package for the stage. This will include lighting for the stage and backdrop, on-site quiet, generator set and technician on-site (technician should be available and onsite for pre-commencement rehearsals and entire event).

1. Lighting shall provide sufficient illumination for professional video recording and live broadcasting.

2. Lighting shall include sufficient and appropriate fixtures to provide:

a) Key lighting for three (3) podiums (center and Both sides of stage)

b) Lighting for the entire stage

c) Back lighting for the stage backdrop.

d. The audio package shall provide high quality, dynamic audio across the full spectrum of aural frequencies at all the audience seating locations.

3. The audio package shall include three (3) microphones at three (3) podiums (Center and both Sides of the Stage), wireless mic capability at the sound board for administrative use, and three (3) additional microphones to capture individual commands and voice during the ceremony, as described by the COR (standed mic in appropriate areas).

4. The contractor shall supply media support to include: 6 channel audio package able to distribute direct audio feeds for media; 2EA 6' tables with chairs. (note: "Maritime TV", 3 local news stations, and the potential for larger network coverage due to potential commencement guest speakers). Contractor will be prepared to provide two (2) 8’ by 8’ by 3’, railed, skirted platforms for media camera postings. Platforms will be placed as directed by the COR.

5. The Contractor shall provide an on-site technician to operate the audio console.

6. The Contractor shall provide 200' (one hundred feet on each side of the aisle) decorative 4 foot tall security fence and stanchions to guide and prevent guest access to designated areas (decorative/temporary white "picket" fence with center access for the "March On"(arrival of faculty, staff, and midshipmen (students))

Waterfront Barbeque on Thursday, 16 June 2022)

f. *** All set-up within this section must be completed by Wednesday 15 June 2022 due to multiple graduation weekend events using this area and the tables and chairs***

g. Contractor shall furnish and install 500 plastic chairs in location to be determined by

COR.

h. Contractor shall furnish and install two (2) tents, one approximately 50’ by 80’ over the dance floor, and one approx. 30’ by 30’ off to the side (for food tables).

i. Contractor shall furnish and install the following tables: 22 EA 8’ rectangular tables, 8 EA 6’ rectangular tables, 12 EA 60” round tables with associated umbrella package.

All tables will be covered with white linen tablecloths of adequate size.

*****Contractor shall move 12 ea. 60” round tables and appropriate chairs (exact numbers as agreed to by the contractor and the COR) to the Furuseth Hall at the completion when directed by the COR.

AWARDS CONVOCATION – Thursday, 16 June 2022 at 0800 a.m.

j. Contractor shall furnish and set up 100 white plastic chairs in location to be determined by COR.

INCLEMENT WEATHER PLAN (Optional)-

In the event of Inclement weather, the Academy will delay the Graduation Commencement on June 18, 2022 from 0900 hours to a later start time during the day. The Contractor shall make plans to include a flexible start time and shall plan for the times running as late as 2100 hours (9:00 p.m. EST). USMMA will make a reasoned decision as to whether this option will be applied by Thursday June 16, 2022.