6913G625Q300041 SOW - INSTRUCTIONS TO OFFERS.pdf

RFQ No. 6913G625Q300041 Procurement Request No. V3262162

STATEMENT OF WORK

SECTION 106 REVIEW SUPPORT

1. Background The John A. Volpe National Transportation Systems Center (Volpe Center) is a Federal fee-for-service organization within the Office of Research and Technology (OST-R) of the U. S.

Department of Transportation (USDOT). The Volpe Center’s mission is to improve the nation’s transportation system by anticipating emerging issues and advancing technical, operational, and institutional innovations. In partnership with sponsoring agencies and supporting private sector partners, the Volpe Center provides transportation planning, technical research, and analysis services to the USDOT, other Federal agencies, state agencies, and other organizations in connection with the transportation-related components of their missions.

2. Scope The Volpe Center’s activities fall primarily under ensuring compliance with Section 106 of the National Historic Preservation Act and its implementing regulations at 36 CFR Part 800.

Over the project period of performance, more than 100 transportation infrastructure projects are projected to require review and preparation of technical background and assessment documentation to ensure compliance with Section 106. The contractor shall assist in reviewing and preparing the compliance documentation for these transportation infrastructure projects so that these projects may proceed.

Task 1. Project Management

In addition to Section 106 support in reviewing technical documents for transportation infrastructure projects, the following project management tasks will be required under this purchase order:

• A project kick-off meeting will be required within two weeks of purchase order award.

• Monthly status meetings via remote media such as TEAMS or ZOOM.

• Monthly progress reports covering funded application completion status, remaining balance of funds, and any issues encountered. This report shall be submitted on the 15th of each month in MS Word format.

Task 2. Review Technical Documents for Transportation Infrastructure Projects

The contractor shall review and prepare technical documents to ensure transportation infrastructure projects are in compliance with Section 106. Projects may be of varying scope and scale and located throughout the United States. The Contractor must possess skills in the cultural resource disciplines below. The primary skill requirements for this contract will include the following:

• Meet or exceed the Secretary of the Interior (SOI) Professional Qualification Standards for Archaeology and/or Architectural History

• Conducting cultural Resources surveys, assessments and evaluations

• Preparing consultation documentation for all steps of the Section 106 process

• Access or ability to gain access to State Historic Property inventories and databases

• Conducting desktop reviews to evaluate archaeological sensitivity and probability for intact archaeological resources

• Archeological Monitoring plans and activities

• Adjusting level of effort for identification of historic properties as appropriate and meeting agency standards

• GIS Mapping and Data Science

3. Required Deliverables and Due Dates A detailed list of deliverables by Contract Line Item (CLIN) is presented below:

CLIN TASK Deliverable* Quantity Due Date

CLIN

00100

1. Kick Off Meeting Meeting 1 15 July

CLIN

00200

1. Monthly Status Meetings Meeting 12 Monthly

TBD

CLIN

00300

(optional)

1. Monthly Status Meetings Meeting 9 Monthly

TBD

CLIN

00400

2. Monthly Progress Reports Reports 12 15th of each month

CLIN

00500 (optional)

2. Monthly Progress Reports Reports 9 15th of each month

CLIN

00600

2. FY24 Section 106 Tasks Review 24 30 June

CLIN

00700

2. FY25 Section 106 Tasks Review 25 30 June

CLIN TASK Deliverable* Quantity Due Date

CLIN

00800

2. FY24 Section 106 Tasks (optional)

Review 8 28 March

CLIN

00900

2. FY24 Section 106 Tasks (optional)

Review 25 28 March

CLIN

01000

2. FY25 Section 106 Tasks (optional)

Review 25 28 March

*All deliverables shall be submitted to the Volpe Center Technical Point of Contact.

4. Period of Performance The project period of performance will start on the date of purchase order execution and continue through 3/28/2027 if all options are exercised.

5. Volpe Center Technical Point of Contact All deliverables shall be emailed to the TPOC, Travis Mast. The deliverables will be reviewed by the Volpe TPOC for compliance with the SOW, timeliness, and format to determine acceptability. The TPOC will acknowledge acceptance of each deliverable by email.

ACQUISITION SENSITIVE IAW FAR PART 3.104 1

U.S. Department of Transportation Volpe National Transportation Systems Center

Section 106 Review Support FAR 52.212-1, Addendum

1. INSTRUCTIONS TO OFFERORS - SUBMISSION OF QUOTES:

Vendors are required to meet all solicitation requirements in addition to those identified as evaluation factors.

Failure to meet a requirement may result in a vendor submission being ineligible for award.

Questions shall be submitted by 10AM Eastern Standard Time on Thursday, July 11, 2025.

Quotes shall be submitted by 3:00 PM Eastern Standard Time on Friday, July 11, 2025.

Questions and quotes shall be submitted to Karen Marino (karen.marino@dot.gov).

Quote submission will consist of two (2) parts: Price and Technical Submission.

In addition to price the following three technical factors will be used to determine the best value. In evaluating proposals, Technical Understanding/Merit is more important than Staffing, and Past Performance is less important than Technical Understanding/Merit or Staffing. The three technical factors are significantly more important than price.

• Technical Understanding/Merit

• Staffing

• Past Performance

a. SECTION I –PRICE mailto:karen.marino@dot.gov

ACQUISITION SENSITIVE IAW FAR PART 3.104 2

The Government anticipates that a firm fixed price purchase order will be issued as a result of this RFQ. The vendor shall propose in sufficient detail to meet the requirements of the Statement of Work (SOW).

The vendor should reference the attachment titled “Request for Quote (Line Items)” for CLIN structure. Please note that the vendor should include a unit price and total price for each CLIN.

b. Technical Submission

The Vendor shall limit the technical response to a total of fifteen (15) pages, exclusive of resumes which shall be limited to four (4) pages each.

FACTOR 1 – Technical Understanding/Merit

The Vendor shall provide all the necessary information to facilitate the Government’s consideration of Factor 1 – Technical Understanding/Merit. The Vendor shall be evaluated on its demonstration of technical understanding of the requirements of the PWS based on the information provided in response to the requirements.

FACTOR 2 - Staffing

The Vendor shall provide all the necessary information to facilitate the Government’s consideration of Factor 2 – Staffing, including resumes of key personnel. The Vendor shall be evaluated on its demonstration of the appropriate staffing skills and experience to meet the requirements of the PWS. Staffing will be evaluated based on the information provided in response to the requirements.

FACTOR 3 – Past Performance

The Vendor shall provide all the necessary information to facilitate the Government’s consideration of Factor 3 – Past Performance. The Vendor shall be evaluated on its performance on past projects relevant to the tasks of this PWS, preferably three (3) or more projects completed over the past five (5) years. Past Performance will be evaluated based on the information provided in response to the requirements.

The first aspect is to evaluate whether the Vendor’s past performance is relevant or not relevant to the effort to be acquired.

Adjectival Rating Description

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

ACQUISITION SENSITIVE IAW FAR PART 3.104 3

Not Relevant

Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires

The second aspect of the past performance evaluation is to determine how well the Vendor performed on the contracts. Past Performance information that is not recent or relevant is not considered in the assessment of Past Performance Confidence. In conducting a performance confidence assessment, each Vendor shall be assigned one of the ratings below:

Adjectival Rating Description

Acceptable Acceptable Based on the Vendor’s performance record, the Government has a reasonable expectation that the Vendor will successfully perform the required effort, OR the Vendor’s performance record is unknown.

Unacceptable Unacceptable Based on the Vendor’s performance record, the Government does not have a reasonable expectation that the Vendor will be able to successfully perform the required effort.

6913G625Q300041 TechCriteria