Instructions To Offerors and Evaluation Criteria.pdf

U.S. Department of Transportation

Volpe National Transportation Systems Center Aircraft Emissions CO 2 Standard Support

Instructions to Offerors and Evaluation Criteria

February 01, 2024

1. INSTRUCTIONS TO OFFERORS - SUBMISSION OF QUOTES:

Vendors are required to meet all solicitation requirements in addition to those identified as evaluation factors.

Failure to meet a requirement may result in a vendor submission being ineligible for award.

Questions shall be submitted by 12 PM Eastern Standard Time by Monday, February 05, 2024.

Quotes shall be submitted by 3:00 PM Eastern Standard Time on Wednesday, February 07, 2024.

Questions and quotes shall be submitted to Darcy Hubbard darcy.hubbard@dot.gov

Quote submission will consist of two (2) parts: Price and Technical Submission.

In addition to price the following technical factors will be used to determine best value. Technical Factors are more important than price:

• Technical Approach

• Staffing

• Past Performance

• Price

a. SECTION I –PRICE

The Government anticipates that a Purchase Order will be issued as a result of this RFQ. The vendor shall propose sufficient detail to meet the requirements of the Statement of Work (SOW).

The vendor should reference the attachment titled “CLIN Pricing Sheet” for CLIN structure. Please note that the vendor should include a firm fixed price for CLINS 00100 -00800 and a total price for all

CLINS.

b. SECTION II-TECHNICAL SUBMISSION

The Technical submission shall include the following:

FACTOR 1 – Technical Approach FACTOR 2 – Staffing FACTOR 3 – Past Performance mailto:darcy.hubbard@dot.gov

FACTOR 1 - Technical Approach

Vendors shall provide a Technical Approach Summary of how they will successfully meet contents in the SOW for this Request for Quote (RFQ). The Technical Approach Summary shall be no longer than 10 pages.

FACTOR 2 – Staffing

Vendors shall provide resumes of the Vendor’s proposed staff which includes the experience and expertise to meet the requirements of the SOW.

FACTOR 3 - Past Performance

The Government will evaluate the past performance record of the proposed Vendor for this requirement.

The vendor shall submit relevant work experience in the following areas including past performance and relevance to the current SOW:

• Flight test and analysis methods for determining airplane fuel mileage

• Airplane certification requirements and procedures

• ICAO working methods and procedures

• Title 14 Code of Federal Regulations (CFR) Part 25

• Draft ICAO Committee on Aviation Environmental Protection (CAEP) Annex 16 Volume III CO2 emissions standards

• Advisory Circular (AC) 25-7

2. Evaluation of Offers - Evaluation and Basis of Award:

This order will be awarded to the Vendor that can provide the services that represent the best value to the Government. The Government will make award to the responsible vendor whose submission conforms to the solicitation terms and conditions and represents the “Best Value” to the Government.

Therefore, award may be made to other than the lowest priced offer.

The Government reserves the right to award without discussions. Therefore, each initial offer should contain the Vendor’s best terms. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer (CO) to be necessary.

In addition to price, this assessment will be based on the Technical Factors: Factor 1 – Technical Approach, Factor 2 - Staffing, and Factor 3 Past Performance.

Comparative Evaluation: The Government may perform a comparative evaluation (comparing offers to each other) to select the contractor that is best suited and provides the best value, considering the evaluation factors in this solicitation.