6913G624Q300008 Instructions to Offerors.pdf

Request for Quotation (RFQ) No. 6913G624Q300008 V3132417

INSTRUCTIONS TO OFFERORS

SUBMISSION OF QUOTES

Vendors are required to meet all solicitation requirements in addition to those identified as evaluation factors.

Failure to meet a requirement may result in a vendor submission being ineligible for award. If the vendor finds it necessary to take exception to any of the requirements specified in the solicitation, the vendor shall clearly identify where it is addressed in its proposal and provide a complete explanation of why the exception was taken, what benefit (if any) accrues to the Government, and its impact (if any) on the performance, schedule, cost and specific requirements of the solicitation. Each exception shall clearly identify the specific paragraph and/or part of the solicitation to which the exception is taken.

Questions shall be submitted by 10:00 AM Eastern Standard Time on December 19, 2023.

Quote submission will consist of two parts:

I. Price Submission II. Technical Submission

In addition to price the following technical factors will be used to determine best value. Technical Factors are more important than price:

• Factor One: Technical Approach

• Factor Two: Staffing/Expertise

SECTION I –PRICE

The price component shall include the following:

Vendors shall submit a price component, which shall include the following:

• Unit Price and Total cost

• Supporting documentation

• Assumptions, conditions, and exceptions related to price

The Government anticipates that a Firm Fixed Price (FFP) purchase order will be issued as a result of this solicitation. The vendor shall propose in sufficient detail to meet the requirements of the Statement of Work (SOW). The vendor should propose what is believed to be the most advantageous to the government.

SECTION II-TECHNICAL SUBMISSION

The Technical submission shall include the following:

FACTOR 1 –Technical Approach FACTOR 2 –Staffing/Expertise

FACTOR 1 –Technical Approach

Vendors shall provide a Technical Approach Summary of how they will successfully meet contents in the SOW for this Request for Quote (RFQ).

FACTOR 2–Staffing/Expertise

The Government will consider and evaluate the following aspects of the Vendor’s quote regarding Staffing/Expertise:

The Vendor shall provide résumés that demonstrate the qualifications of the proposed key personnel (Subject Matter Expert support) for exploring alternatives to the Roadside Intervention Effectiveness Model (RIEM) and other proposed staff in terms of technical experience, expertise relevant to the effort described in the SOW such as articles, papers published, and courses taught.

Resumes should be provided for only those personnel for whom the Vendor can make a firm commitment to being assigned to this order. These resumes will be evaluated for experience, education, and accomplishments against the tasks described in the SOW. In addition, the vendor shall provide a list of studies conducted for the Federal Motor Carrier Safety Administration (FMCSA) and the following: 1) Motor Carrier Industry; 2) FMCSA data systems; and 3) FMCSA policies and programs.

Evaluation and Basis of Award

This order will be awarded to the vendor that can provide the services that represent the best value to the Government. Non-price factors are significantly more important than price. The Government will make award to the responsible vendor whose submission conforms to the solicitation terms and conditions and represents the “Best Value” to the Government. Therefore, award may be made to other than the lowest priced offer.

The Government reserves the right to award without discussions. Therefore, each initial offer should contain the Vendor’s best terms. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer (CO) to be necessary.

In addition to price, this assessment will be based on the Technical Factors: Factor 1 –Technical Approach and Factor 2 – Staffing/Expertise.

Comparative Evaluation: The Government may perform a comparative evaluation (comparing offers to each other) to select the contractor that is best suited and provides the best value, considering the evaluation factors in this solicitation.