SOW_6913G619Q300019.docx

6913G619Q300019

U.S Department of Transportation Volpe National Transportation Systems Center Pest Control Services

STATEMENT OF WORK

INTRODUCTION/BACKGROUND

The U.S. Department of Transportation, Volpe National Transportation Systems Center (Volpe Center) is located at 55 Broadway, Cambridge, MA. The Volpe Center is made up of 6 buildings on a 14 acre campus in the Kendall Square area of Cambridge. The Volpe Center requires a contractor to provide a complete range of pest control services, in accordance with this Statement of Work.

SCOPE OF WORK

The contractor shall furnish all necessary supplies, materials, equipment, labor, supervision, and transportation necessary to develop and implement an Integrated Pest Management (IPM) plan and program that ensures the health and general well-being all of staff and visitors, including onsite childcare facility, and addresses the infestation and elimination of pests. Contractor shall provide weekly pest control services (estimated to be approximately 16 hours per month) to the Volpe Center, not including additional Mass Entrapment Services (CLIN 0600) required upon request.

Pest control services shall be provided for all buildings and grounds at the Volpe Center located at 55 Broadway, Cambridge, MA 02142. The Volpe Center consists of 6 buildings on a 14 acre campus in Kendall Square area. Site map is provided in Attachment #1. Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COR or designee.

CLIN 0100 – Pest Control Services

Interior of Buildings

Contractor shall provide weekly pest control services in all interior areas of buildings including, but not limited to, standard office spaces, kitchen and food preparation areas; food serving and dining areas; technical laboratories, data centers; common area lobbies, breakrooms, corridors and restrooms; mechanical rooms, storage rooms, custodial closets; and childcare center facility. Office space areas typically include 2 breakrooms with refrigerators and microwaves.

Weekly pest control services shall include, but not be limited to:

· Site inspection (weekly inspections shall include as a minimum the following locations: childcare center, kitchen/cafeteria, random sampling of interior lab and office spaces on multiple floors in multiple buildings, and areas identified by the COR or designee with reported sightings)

· Identification of planned use of pest control materials and equipment by area

· Placement and baiting of bait stations (i.e. traps, glue boards, tin cats)

· At least weekly, checking, rebaiting (as needed), and removal of caught pests from premises

· Implementation of ongoing monitoring and prevention measures

· Communication with Government on recommendations Storage of pest control materials or equipment at site is prohibited without the written approval of the COR. Bait stations and pest control materials shall be placed in inconspicuous places to the greatest extent possible. No pest control materials or bait stations shall be placed where it may be accessed by children in childcare facility, nor shall such material be allowed to contact food or serving equipment.

Interior buildings to be serviced include the following:

· Building 1 (200,000 Gross Square Feet (GSF)) – 13 stories

· 1st floor: lobby area and newsstand café

· 2nd floor: full service cafeteria

· 3rd to 12th floors: office space

· 9th floor: office space and health unit

· 13th floor: maintenance, back of house operations

· Building 2 (16,000 GSF) – 1 story - Auditorium, Fitness Center, office space

· Building 3 (58,000 GSF) – 3 stories

· Basement: office space, main computer room (data center), storage

· 1st floor: office space, aviation labs

· 2nd floor: office space

· Building 4 (38,000 GSF) – 2 stories

· 1st floor: Childcare Center (with full kitchen), mailroom, silo storage, office space

· 2nd floor: office space

· Building 5 (7000 GSF)– 1 story - HVAC plant

· Building 6 (11,500 GSF) – 2 stories

· 1st floor: Shipping/Receiving, warehouse, laboratories, office space

· 2nd floor: office space

Treatment in certain areas is limited to restricted times. Access is available as follows:

· Building 1, 1st floor newsstand café – only before 6 am or after 4pm and weekends

· Building 1, 2nd floor cafeteria – only before 6 am or after 2 pm and weekends

· Building 1, 9th floor health unit – only 9 am to 3 pm weekdays (not weekends)

· Childcare Center – only available before 6 am, after 6 pm and weekends Below Ground Tunnels and Crawl Space

· 20,000 square feet of crawlspace under Building 4 that is approximately 4 ½’ high

· 700 linear feet of underground tunnels connecting Building 1, 3, 4, 5; approximately 8’ high x 8’ wide Exterior of Buildings Contractor shall provide pest control services around the exterior of all buildings up to 3 feet from building perimeters, including, but not limited to all main entry ways, courtyards, and under/around the loading docks and dumpsters. Services include, but not limited to, placement and regular checking and rebaiting of traps to ward off the entry of rodents from interior of building, removal of caught pests from premises and implementation of ongoing monitoring and prevention measures.

Integrated Pest Management (IPM) Plan Within 2 weeks of contract award, the contractor shall provide an IPM plan. The IPM plan shall be approved by the COR prior to implementation. This will include proposed material and equipment to be utilized under this contract, schedules and dates of weekly services The IPM shall contain the following but are not limited:

· Site inspection to identify and determine appropriate pest management measures required

· Recommendation and communication to the COR of environmental sanitation practices that restrict or eliminate food, water or harborage for pests and recommend engineering practices that limit entry of pests.

· Selection and utilization of non-chemical control methods, which eliminate, exclude or repel pests, i.e. insect electrocution devices, traps, caulking, air screens, etc.

· Plan for collection and disposal of all pests.

· Selection and use of the most environmentally sound pesticide(s) to affect control when chemical control methods are necessary.

· Plan for control of general structural arthropod pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, etc.).

· Plan for control of insect pests (i.e., crickets, housefly, stable fly, blow flies, etc.).

· Plan for control of stored product pests (i.e., saw tooth grain beetle, red confused flour beetle, grain moths etc.)

· Plan for control of mice and rats (i.e., house mouse, field mouse, roof rat, Norway rats, etc.)

· Plan for control of pest birds (i.e., pigeons, sparrows, blackbirds, etc.)

· Plan for control of other vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.).

· Plan for control of wood destroying organisms (i.e., subterranean termites, dry wood termites, fungi, wood boring beetles, etc.).

Service Calls The Volpe Center’s operating hours are from 0630 to 1830 Monday through Friday, excluding Federal holidays. The contractor may find it necessary to deviate from the normal hours of operation, to ensure timely completion of work under this PWS at no additional cost to the government. The service schedule shall be developed between the contractor and COR prior to any service being performed.

Work scheduled but not accomplished due to weather or unforeseen emergencies, shall be communicated to the COR and accomplished as soon as possible.

Contractor shall report to the Volpe Center loading dock located at 44 Potter Street, Cambridge, MA, on service scheduled days coordinated in advance with the COR for instructions on location of recent sightings and infestation concerns. Contractor shall submit a written report of all activities following each visit for submission to the COR.

Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the Volpe Center facility, including utility services, fire protection systems, and visitors of designated personnel. In the event of an emergency, services may be stopped and rescheduled at no additional cost to the government.

Unscheduled service request may be required. After receipt of notification by the COR, the Contractor shall communicate to the COR within 2 hours the soonest available date/time that pest control services can be provided to correct the emergent condition. Services shall be scheduled to be provided within 48 hours of notification, unless otherwise agreed to by COR.

The contractor shall designate at minimum one service technician assigned to and responsible for servicing the Volpe Center. This technician shall be required to complete a national agency check with inquires (NACI) low risk background investigation, identity proofing and government identification card application procedures to determine suitability for access. The contractor shall pre-screen individuals designated for employment under the contract by verifying minimal suitability requirements to ensure that only qualified candidates are considered for employment.

Reporting The Contractor shall be responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances, which pertain to any services contained in this Statement of Work. After each service (scheduled or un-scheduled) contractor shall submit documentation including but not limited to:

· Date and time of pest control services provided

· Name of company employee(s) performing onsite services

· Location, by building and specific area (i.e. exterior of building #, office numbers, kitchen childcare center) where services were performed

· Pest or pests against which the services targeted (i.e. mice, fruit flies)

· Specifics of services provided (i.e. placement of glue traps)

· Any other related information pertaining to services (i.e. brand/manufacturer or the federal environmental protection agency registration number)

· Intended results of services and any recommended actions on behalf of Government

CLIN 0500 (OPTIONAL) - MASS ENTRAPMENT RAPID RESPONSE SERVICES (UPON REQUEST AS NEEDED)

The contractor shall provide by request of the Contracting Officer four (4) mass entrapments to be performed on a Friday at 6 pm and concluding Sunday at 6 pm. Contractor shall provide services to a 40,000 GSF area and including all necessary supplies, materials, equipment, labor, supervision, and transportation necessary. Mass entrapment services shall include baiting, removal, and clean-up from placement of excessive large quantity of baiting mechanisms with goal to elimination infestation of targeted pest (i.e. mice) for identified area(s).

PLACE OF PERFORMANCE

All work requested under this Statement of Work shall be performed at the Volpe Center located at 55 Broadway, Cambridge, MA 02142. The Volpe Center consists of 6 buildings on a 14 acre campus in Kendall Square area. Please refer to the Volpe Center campus site map attached.

PERIOD OF PERFORMANCE

Base Year: Date of Award to September 30, 2019 Option Year 1: October 1, 2019 to September 30, 2020 Option Year 2: October 1, 2020 to September 30, 2021 Option Year 3 October 1, 2021 to September 30, 2022

OTHER REQUIREMENTS

The contractor shall conform to all federal, state, and local regulations governing examining and licensing of pest control operators (PCO), including adherence to Massachusetts Department of Early Education and Care Licensing requirements, for the performance of pest control operations, use of approved pest control chemicals and equipment, and proper disposal methods for all products/containers, which may be in effect for the area where the work under the contract will be performed. The contractor shall perform in strict accordance with all terms, conditions, provisions, specifications, and schedules of this solicitation and any resulting contract and shall provide services in a manner that ensures the health and general well-being of employees, visitors and children in the childcare center.