Pre-Proposal_Site_Visit_Minutes.docx

6913G619Q300019 Pest Control Services

PRE-PROPOSAL SITE VISIT MINUTES

Meeting Location, Date and Time:

Introductions of Key Personnel for the Volpe Center:

· Christine Guy, Contracting Officer

· Kerri-Lee DeRusha, Chief of Safety, Security and Admin Support V-241

· William Sullivan, Mechanical Engineer

· Nancy LaFrenier, Facilities Support Specialist (Technical Point of Contact but not in attendance)

Christine Guy provided combined synopsis/solicitation information below to attendees:

1. Attendees are advised that any remarks and/or explanations made at the site visit shall not change the terms of the solicitation, and that the terms of the solicitation and specification remain unchanged unless the solicitation is amended in writing. All questions, whether technical or administrative, are to be submitted in writing to the Contracting Officer Christine Guy, via email Christine.Guy@dot.gov

2. The due date for receipt of questions is 4:00 PM ET on Friday, November 20, 2018.

3. The due date for receipt of proposals is Friday, November 30, 2018, no later than 4:00 PM ET. Proposal may be email to Christine.Guy@dot.gov

4. All Amendments must be acknowledged. Offers submitted without signed copies of the Amendments may be rejected.

5. Period of performance is stated in the solicitation as:

· Base Year: Date of Award to September 30, 2019

· Option Year 1: October 1, 2019 to September 30, 2020

· Option Year 2: October 1, 2020 to September 30, 2021

· Option Year 3 October 1, 2021 to September 30, 2022

6. Award will be made to the offeror that represents the best value to the Government in accordance with the Instruction, Conditions and Notice to Offeror.

7. DOL Service Contract Act Wage Determination 2015-4047 Revision No. 8 dated 7/3/18 applies.

Tour of site began at 10:05am and continued as follows:

· Building 2 – Human Recourses area

· Building 1 Loading Dock area behind elevator – interior and exterior (dumpsters)

· Elevator to 4th floor to show standard office set up on each floor and open bowling alley offices

· Elevator back to 2nd floor - Cafeteria, including kitchen area, sitting area and library

· Walk to Building 4

· 2nd floor SGT kitchen and some standard offices

· 1st floor SGT 150 area

· 1st floor mailroom and childcare center – exit childcare adjacent to playground to show exterior of building (i.e. courtyard)

· Building 4 crawl space

· Discussed Buildings 5 and 6 layout and office space in each

Christine Guy collected contractors written questions completed during site visit and site visit concluded at 10:50am.

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