Instructions,_Conditions_and_Notice_to_Offeror_6913G619Q300010.pdf

6913G619Q30001069136913G 6913G619Q300010619Q3000103232

INSTRUCTIONS, CONDITIONS, AND NOTICE TO OFFERORS

I. PROPOSAL FORMAT

The Offeror’s written proposal must include the following:

PRICE QUOTATION

The Offeror shall complete the Test Pricing Sheet (attached), which serves the basis for each Test to be performed under CLINs: 0200, 0300, and 0400, as well as optional Sub-CLINs:

0201 through 0213, 0301 through 0306, and 0401 through 0404. The Test Pricing Sheet will define each test: the Unit Cost per Test (with the repeat test numbers included, see Statement of Work, Table 2), Required Cost (based on Required No. Tests), Maximum Optional Cost (based on Maximum Optional No. Tests), Total Maximum Cost, and Turnaround Time. The offeror shall provide the above pricing information for all tests that the offeror is capable, equipped and experienced with conducting. A required number of tests being zero shall not prevent the offeror from providing the pricing information.

The Offeror shall also complete CLIN Pricing Sheet (attached), which provides the pricing for all required CLINs and pricing for optional Sub-CLINs.

TECHNICAL PROPOSAL

The Offeror’s technical proposal shall include the following:

1) A written description of the Offeror’s technical approach for successfully achieving the requirements identified in the Statement of Work (maximum 5 pages);

2) Resume(s) for the proposed subject matter expert(s) (maximum 5 pages);

3) Documentation demonstrating the Offeror’s prior experience in the following areas (maximum 10 pages):

• Professionally accredited testing capabilities of the ASTM standard tests listed in the Statement of Work, Table 2;

• In-house facility and equipment to conduct the testing work;

• Prior experiences with conducting the ASTM standard tests listed in the Statement of

Work, Table 2;

• Ability and experience with advanced edge-cutting techniques in test coupon preparation, to avoid compromised test results due to edge damage;

• Ability to statistically analyze the test data and provide reports that meet the requirements spelled out in the Statement of Work.

4) Identification of proposed substitutions for any test in the test matrix in the Statement of Work, Table 2, and descriptions of rationale for the proposed substitutions;

5) Project schedule/timetable including turnaround time for each test;

6) A copy of the QA/QC plan for test procedure, test outcome, verification of test results, etc.;

7) Example data reports for tests including but not limited to: ASTM D3039/D3039M, D5379/D5379M, D790, D7136/D7136M, D3479/D3479M, C394/C394M, and C393/C393M.

FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS –

COMMERCIAL ITEMS

The Offeror must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (see Attachment 2). An Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certifications electronically using the System for Award Management (SAM) accessible via http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically in SAM, the Offeror shall complete only paragraphs (c) through (o) of this provision. The Offeror is reminded that if it completes its annual representations and certifications electronically in SAM it must update its representations and certifications as necessary, but at least annually, to ensure they are kept current, accurate, and complete. All Contractors must be registered in SAM in order to receive an award from a DOT Agency.

ANY PROPOSAL THAT DOES NOT INCLUDE THE COMPONENTS SPECIFIED

ABOVE WILL BE CONSIDERED NON-RESPONSIVE.

II. EVALUATION FACTORS FOR AWARD

Basis for Award

The Government reserves the right to award single or multiple awards to responsive and responsible Offerors whose offers, conforming to the solicitation, are determined to offer the overall best value to the Government in terms of: 1) technical approach; 2) staffing; 3) prior experience; and 4) price (including unit prices per test method). It is the Government’s intent to award one or more firm fixed price purchase orders based upon initial offers without entering into discussions or negotiations (except clarifications as described in FAR 15.306(a)).

Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price standpoint, reflecting ANY AVAILABLE DISCOUNTS. While it is the Government's intent to make awards based upon initial offers, the Government may, nevertheless, determine during the evaluation period that it is necessary to conduct discussions.

Order of Importance

The technical evaluation criteria that are addressed in the Technical Proposal are considered more important than price in the selection of the contractor(s) for award. When the Technical Proposals are evaluated as essentially equal, the quoted price may become the determining factor in making award(s).

Evaluation Criteria http://www.acquisition.gov/

The Offeror’s proposal will be evaluated in terms of the following criteria:

1) Technical Acceptability

a) Technical Approach

b) Staffing

c) Prior experience

d) Schedule

2) Price

Technical Acceptability Technical acceptability of the Offeror’s proposal will be evaluated based on the following:

Technical Approach - The Offeror’s technical capability to satisfy the requirements of the SOW as demonstrated by its written technical approach;

Resume – The experience and expertise of the Offeror’s proposed staffing to meet the requirements of the SOW as demonstrated by the proposed subject matter expert’s resume.

Prior Experience - The Offeror’s relevant work experience in the following areas as demonstrated by its prior experience:

• Professionally accredited to conduct the ASTM standard tests listed in the Statement of Work, Table 2;

• In-house facility and equipment to conduct the testing work;

• Ability and experience with advanced edge-cutting techniques in test coupon preparation, to avoid compromised test results due to edge damage;

• Ability to statistically analyze the test data and provide reports that meet Volpe requirements spelled out in the Statement of Work.

Schedule for meeting all the requirements in the Statement of Work

Price

The Offeror’s quoted price will be evaluated based on unit prices per test and total price proposed for required CLINs /Sub CLINs and optional Sub CLINs.