69056724Q000027_00001.pdf

(x)

69056724Q000027

X x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

690567

Vancouver WA 98661

610 E FIFTH STREET

FHWA WESTERN FED LANDS DIVISION

Federal Highway Administration

07/29/20240001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.

Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers x is extended,

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

07/23/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

N/A

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 0001 is issued to add scheduled site visit and extend the response date(s) for the solicitation.

A site visit is scheduled for Tuesday, 8/06/2024, at 10:00am PT at the WFLHD facility. The address of the facility is 610 E 5th Street, Vancouver, WA 98661. Response dates, as amended are: Technical Questions Due Thursday, 8/15/2024, at 4:00pm PT and Quotation Submission Due Tuesday, 8/20/2024, at 2:00pm PT. Updated Section A is included in its entirety with changes in red and/or lined-through text on the attached pages

All other stipulations remain unchanged.

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ONE (1)

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AMENDMENT 0001

REQUEST FOR QUOTATION (RFQ)

Issuing Office: United States Department of Transportation

Federal Highway Administration (FHWA) Western Federal Lands Highway Division 610 E Fifth Street

Vancouver, WA 98661-3801

Agency Contact: Doug Taylor, Contract Specialist, (360) 619-7738 Email: WFL.Purchasing@dot.gov

Solicitation Number: 69056724Q000027

Title: FHWA-WFLHD Vancouver WA Landscape and

Grounds Maintenance Services

Solicitation Release Date: 7/23/2024

Technical Questions Due Date: Thursday, 8/0815/2024, at 4:00pm PT

Quotation Due Date: Tuesday, 8/1320/2024, at 2:00pm PT

A-2 AMENDMENT 0001

SECTION A – RFQ INFORMATION AND

INSTRUCTIONS FOR PREPARATION OF QUOTATIONS

1. RFQ INFORMATION

This combined synopsis/solicitation is prepared in accordance with Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed in FAR 13, Simplified Acquisition Procedures, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This is a TOTAL SMALL BUSINESS SET-ASIDE solicitation, and the North American Industry Classification System (NAICS) code is 561730 with an industry size standard of $9.5 million and the associated Product Service Code (PSC) is S208. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05 effective 5/22/2024.

A responsible quoter is one whose quotation conforms to the solicitation and will be most advantageous to the Government. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. FAR Provisions and Clauses may be viewed and/or downloaded from https://www.acquisition.gov/?q=browsefar.

All contractors are reminded that, in accordance with FAR 52.204-7, System for Award Management (SAM), they must be registered and active in the www.SAM.gov database PRIOR to submission of a quote or offer.

2. INSTRUCTIONS FOR PREPARATION AND SUBMISSION OF QUOTATIONS

All questions concerning this RFQ shall be submitted electronically to WFL.Purchasing@dot.gov, no later than the due date and time on page 1 of this RFQ.

Each prospective Quoter should attempt to state each question in such a way that the Quoter would have no objection to the Government publishing that precise question (and its answer) in a formal amendment to the RFQ. Additionally, each prospective Quoter should attempt to word each question in such a way that the publication of that question (and its answer) would not divulge any information that the prospective Quoter considers to be proprietary or confidential.

NOTE: In accordance with FAR Provision 52.237-1, offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.

Site visit arrangements can be made by contacting the Facility Manager, Lynn Brundage, at lynn.brundage@dot.gov or by calling 360-619-7768A site visit of the WFLHD facility is being made available on Tuesday, 8/06/2024, at 10:00am PT. The facility is located at 610 E 5th

A-3 AMENDMENT 0001

Street, Vancouver, WA 98661. Interested vendors are urged and urged to attend the site visit to view the location where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance.

In responding to this RFQ, the Contractor shall address an understanding of logistics, schedule, and any other miscellaneous issues of which the Government should be aware. The Contractor shall indicate if any technical assumptions have been made, conditions have been stipulated or exceptions have been taken with the Government Description of Requirement as written. If technical assumptions are not noted, it will be assumed that the vendor’s quote reflects no technical assumptions for the award and agrees to comply with all of the terms and conditions set forth herein.

Quotations shall be submitted electronically as Adobe (.pdf) files to WFL.Purchasing@dot.gov in an email whose size shall not exceed twenty Megabytes (20MB) no later than the due date and time on page 1 of this RFQ. If multiple emails are required, they shall be identified in sequence (1 of 3, 2 of 3, etc.). Document(s) shall not contain any security restrictions (e.g., password protection, encryption, etc.) that prevent the Government from distributing and printing the document(s) and shall not include marketing materials or letters of support/recommendation.

Quotations submitted shall be valid for a period of no less than thirty (30) days from the closing date of the RFQ.

Offerors shall not be reimbursed for the costs of developing a quote for this RFQ.

In responding to this RFQ, quotations MUST include the following:

A. Volume 1 – Technical Quote

i. TECHNICAL APPROACH – Limited to ten (10) pages.

(1) Detailed technical and staffing approach, including a narrative for each that demonstrates a thorough understanding for performing the required tasks,

ii. RESUMES – No total page limitation however, each individual resume shall not exceed two (2) pages.

(1) Resumes for Key Personnel proposed staff which shall identify the education/academic credential, professional experience as it relates to the Governments requirements (including years of experience), professional experience with offeror, and any other pertinent information. The resumes should reflect how the proposed staff meet the requirements of this solicitation. The proposed Key Personnel must be employees of the offeror (Prime Contractor),

iii. RELEVANT EXPERIENCE – Limited to five (5) pages.

(1) Overview or matrix of recent (within the last seven years) relevant (similar size and scope to the Government’s requirement) experience which must include a short description of the work, the dates of work performance, the name of the

A-4 AMENDMENT 0001

client, and the contract value to facilitate the Government’s consideration of relevant experience,

iv. DRAFT QUALITY CONTROL PLAN – Limited to ten (10) pages.

(1) Draft QCP for review by the Government In accordance with Section C paragraph 12.A.i.

v. DRAFT WORK SCHEDULE – Limited to five (5) pages

(1) Draft work schedule for review by the Government in accordance with PWS paragraph 1.6.1.

vi. DRAFT SNOW AND ICE REMOVAL PLAN – Limited to five (5) pages

(1) Draft snow and ice removal plan for review by the Government In accordance with PWS paragraph 3.6.2.

vii. REPRESENTATIONS AND CERTIFICATIONS

(1) Completed copy of the Representations, Certifications, and Other Statements of

Quoter in Section D.

viii. SOLICITATION AMENDMENTS – No page limitations

(1) A completed copy of each SF30 Amendment issued, if any.

Also include any information that the Offeror wishes to bring to the attention of the Government, including any assumptions, concerns, or recommendations with respect to the tasks contained with the PWS.

B. Volume 2 – Price Quote and Business Information

i. PRICE QUOTE

(1) Completed copy of the Schedule of Services table in Section B -or- the same information on a similar, vendor-generated price quote sheet.

The quoted price shall include all necessary supervision, management, labor, transportation, equipment, materials, and any other direct costs, overhead, and profit.

ii. BUSINESS INFORMATION – Limited to one (1) page

(1) Official Company Name (shall align with SAM.gov records)

(2) Official Company Address (shall align with SAM.gov records)

(3) Business Size (Small, Woman-Owned, 8(a), Disadvantaged, Hub-Zone, Large, Non- Profit, etc.)

(4) Unique Entity Identifier (UEI)

(5) Federal Tax ID Number (TIN) (Nine digits)

iii. PAST PERFORMANCE – Limited to 25 pages.

A-5 AMENDMENT 0001

(1) A matrix of recent relevant past performance (within the last three years) for no more than five (5) relevant contracts or subcontracts performed by the Offeror, its predecessor companies, or its performance as a subcontractor performing major or critical aspects of the requirement. Relevant contracts/subcontracts are those similar in size and scope to the requirements of this solicitation, performed within the last three years. Each past performance reference must not exceed five pages for a total maximum page count of 25 pages.

Offerors are strongly encouraged to have references utilize the Past Performance Reference Questionnaire, Attachment 0001, and submit such surveys to FHWA via e-mail at WFL.Purchasing@dot.gov with the subject line “69056724Q000027 Past Performance Review for < insert vendor name >”.

Each past performance reference must contain contact information (including phone number and email address) for the Contracting Officer (CO) and Contracting Officer’s Representative (COR) if a federal contract, or for equivalent positions if non-federal or a subcontract, as well as the contract number with agency or business name, total potential value, value of work completed, description of work performed by the Offeror, and the period of performance.

NOTE: Failure to furnish all information required above may result in your quotation being considered non-responsive and eliminated from further consideration.

The timeliness of a quote is determined by the date and time of receipt. It is the Quoter’s responsibility to ensure that the quotation submission email is received by the designated cut-off date and time. Early submission is encouraged.

This is an electronic procurement. Hard copies of quotations will not be accepted or evaluated. Please reference the RFQ number in the subject line of any e-mails related to this procurement.

3. EVALUATION OF QUOTATIONS AND BASIS FOR AWARD

The Government will evaluate quotes and make a best value award resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

• Technical Capability

• Relevant Past Performance

• Price

Technical Capability shall be based on (1) Technical Compliance with Solicitation Requirements,

(2) Personnel Qualifications, (3) Quality Control Plan, and (4) Relevant Past Experience.

Technical Capability and Relevant Past Performance, when combined, are significantly more important than Price.

A-6 AMENDMENT 0001

Following receipt of quotations and completion of the evaluation of each Offeror’s response, the Government may perform a comparative analysis (comparing Offeror responses to each other) to select the Offeror that is best suited to fulfill the requirements based on the Offerors’ responses to the factors outlined in this RFQ.

The Government intends to award without discussions; however, the Government reserves the right to enter discussions if determined necessary. Additionally, the Government reserves the right to make no award from this solicitation.

4. EVALUATION FACTORS

A. Factor 1 – Technical Compliance with Solicitation Requirements. To meet this technical compliance factor, Offerors must comply with ALL instructions and submit ALL items as stated in Section A of the solicitation. Offerors will be evaluated on a PASS/FAIL basis for this evaluation factor. Quotes that do not meet the requirement will fail and be excluded from further consideration and quotes that pass will be further evaluated.

B. Factor 2 – Personnel Qualification. The Government will evaluate qualifications (resumes) for proposed Key Personnel by evaluating (1) the extent to which proposed Key Personnel resumes demonstrate they meet the experience and education requirements and

(2) the resumes demonstrate the technical competency of proposed Key Personnel to support the requirements of the SOW and PWS.

Proposed personnel demonstrating strengths in landscape architecture, high experience base in landscape and groundskeeping work, extensive familiarity with a variety of tree and plant types, expertise in operating small and large hand and motorized garden and landscaping tools, and ability/willingness to work in a variety of extreme outdoor temperatures will be evaluated more favorably. Proposed Key Personnel demonstrating greater strengths and little to no weaknesses and/or deficiencies will be evaluated more favorably and those with Professional Landscape Certifications, and/or membership(s) in Professional Landscape Associations/Organizations will be evaluated most favorably.

C. Factor 3 – Quality Control Plan. To meet this technical compliance factor, Offerors must provide a draft QCP in compliance with Section C, paragraph 12.A.i. Offerors will be evaluated on a PASS/FAIL basis for this evaluation factor. Quotes that do not meet the requirement will fail and be excluded from further consideration and quotes that pass will be further evaluated.

D. Factor 4 – Relevant Past Experience. The Government will assess its level of confidence that the contractor will successfully perform the contract requirements based on its corporate experience, considering matters such as:

i. Successful landscape and grounds maintenance contract execution which Federal agencies, A-7 AMENDMENT 0001

ii. Successful landscape and grounds maintenance contract execution which commercial companies,

iii. Eco-friendly irrigation system maintenance and repairs, The offering contractor shall provide information (limited to five (5) pages) to facilitate the Government’s consideration of Factor 3. The Government is most interested in examples of real work with actual results in providing landscaping and grounds maintenance services as described above.

The Government is more interested in the quality and similarity of the experience examples to the requirement rather than the number of examples. The offering contractor shall include the name and contact information of no less than three (3) references that can substantiate the real example of real work and real results. The information shall be sufficiently detailed that it allows evaluators to determine whether the examples demonstrate the contractor’s experience. The Government will not contact references to obtain details lacking from the offering contractor’s submission.

E. Factor 5 – Past Performance. Past performance information is an indicator of an offeror’s ability to perform the contract successfully. The currency and relevance of the information, source of the information, the context of the data, and general trends in the contractor’s performance will be considered. The Government will evaluate the merits of the Offeror's past performance based on its performance record. The Government will consider the following areas of relatively equal importance in its evaluation of past performance:

• Timeliness – Delivery or Performance.

• Quality of products or services provided.

• Cost control.

• Relevance of the prior work to the requirements of the solicitation including scope, size, and currency.

• Overall Management of the project.

• General trends in past performance.

Evaluation of past performance may be based on information obtained from references submitted by the offeror as well as information obtained from other sources such as CPARS, FAPPIS, PPIRS, SAM, and any other sources deemed necessary by the Contracting Officer. Only ongoing contracts and contracts completed within the past three years will be evaluated concerning past performance.

The government will evaluate past performance for strengths, weaknesses, and deficiencies. Offerors that lack relevant past performance will be evaluated neither favorably nor unfavorably on past performance.

F. Factor 6 – Price. The Government will determine the Total Evaluated Price for each

Offeror utilizing the completed Schedule of Services table in Section B -or- the same

A-8 AMENDMENT 0001

information provided on a similar, vendor-generated price quote sheet within the respective Offeror’s Price Quote.

Quoted prices will be evaluated, but not scored. The price evaluation will determine whether the quoted prices are accurate, complete, and reasonable in relation to the solicitation requirements, market rates, and the Independent Government Cost Estimate (IGCE). The IGCE will not be disclosed to the public.

Proposed prices must be entirely compatible with the technical proposal and consistent with the PWS to be determined fair and reasonable.

The Government reserves the right to request such additional information as may be necessary to determine the offeror’s qualifications for the award or to clarify any aspects of the technical and/or cost/price submissions. Such information shall be furnished promptly upon the Government’s request.