679-22-8010-02

9/14/21

To:

From:

Subject:

All Prospective Vendors

Dan Kelley Technology Director

Request for Quote ClearTouch Panels

Statement of Purpose

The purpose of this Request for Quote (RFQ) is to define the Jasper County Charter System’s (hereafter known as “District”) minimum requirements, solicit proposals, and gain adequate information by which the school district may evaluate the services and products offered by Prospective Vendors.

The District intends to purchase interactive Smart panels and floor stands. Specific criteria are listed on the final page.

Proposal Deadline and Delivery

Proposals shall be submitted no later than 5:00 p.m. on October 12th, 2020.

Prospective Vendors shall respond to the written RFQ and any exhibits, attachments, or amendments. A Prospective Vendor's failure to submit a proposal as required before the deadline shall cause the proposal to be disqualified. Late proposals shall not be accepted nor shall additional time be granted to any Prospective

Vendor.

Emailed proposals are required and should be submitted to dkelley@jasper.k12.ga.us and aharrison@jasper.k12.ga.us. Emailed proposals will only be deemed accepted for consideration upon delivery of an e‐mail response confirming receipt of the proposal. If the vendor does not receive confirmation of receipt of the proposal via email within 24 hours, the vendor should consider the proposal not to have been delivered.

Proposals will not be read until after the RFQ has closed.

Rights, Obligations, and Constraints

The acquisition of any program, product, or element for these requirements is subject to the approval and funding of the Jasper County Board of Education.

The District reserves the right to reject or waive all responses to the bid based on irregularities and/or technical details submitted whichever is deemed to be in the best interest of the District. Non‐acceptance of any response shall mean that another was judged more advantageous. The Jasper County Board of Education reserves the right to re‐bid, if said re‐bid is in the best interest of the District.

Jasper County Schools Kenny Garland, Superintendent 1411 College Street Monticello, GA 31064 706.468.6350

706.468.0045 fax

Requests for Additional Information

Inquiries that must be answered in regards to the RFP should be submitted in writing to: Dan Kelley, dkelley@jasper.k12.ga.us and Anne Harrison, aharrison@jasper.k12.ga.us Copies of all inquiries and responses will be shared with all Vendors upon request. All inquiries must be received no less than five (5) business days prior to the final date for submitting proposals.

Contract Requirements

In the event that a contract is required to complete any purchase, be aware that many standard clauses typically found in commercial contracts cannot be accepted by the District. These include the following:

• Indemnification and/or hold harmless clauses

• Governing law of or venue in any state other than Georgia

• Confidentiality of any aspect of the project or the RFP response

• Any provision requiring the District to be bound by terms and conditions that are unknown at the time of signing the agreement

Evaluation Criteria

The District may, at its sole discretion, select or reject the product and services proposed by the Vendor. The

District will select the Vendor whose proposal is determined to best meet the needs of the District based on the evaluation criteria set forth herein. The determination of the selected proposal will be based upon information supplied by the vendor in response to this RFP and upon other information that will be obtained by the District as deemed necessary.

The lowest‐cost proposal may not be determined to be the most appropriate proposal when all factors of evaluation have been considered. However, the total quoted price is an important factor in determination of the selected proposal. The District reserves the right to select the proposal that best meets the needs of the

District.

In determining the selected vendor, the District will apply the following criteria:

1. Costs of the proposed product and/or services

2. Conformance of proposal to instructions for contents of proposal

3. Significance of deviations of proposal from the requirements described by this RFP

4. The District’s past experiences (if any) with the both the Vendor and Manufacturer of any proposed products.

Nondiscrimination

No person shall be excluded from participation in, be denied benefits of, be discriminated against in the admission or access to, or be discriminated against in treatment or employment in the District’s contracted programs or activities on the grounds of disability, age, race, color, religion, sex, national origin, or any other classification protected by federal or Georgia State constitutional or statutory law; nor shall they be excluded from participation in, be denied benefits of, or be otherwise subjected to discrimination in the performance of contracts with the District or in the employment practices of the District’s contractors. Accordingly, all vendors entering into contracts with the District shall, upon request, be required to show proof of such nondiscrimination and to post in conspicuous places, available to all employees and applicants, notices of nondiscrimination.

SPECIFIC CRITERIA

The District seeks to purchase a total of 34 ClearTouch panels.

31 75" 6000K Series Interactive Panel with i5 CTI-PCMOD-PC55-ST PC Module

3 65" 6000K Series Interactive Panel with i5 CTI-PCMOD-PC55-ST PC Module

- 34 Fixed Mobile Stands, CTI-STAND-FIXM-V3

Must include delivery and installation, 5 year warranty and all necessary parts, hardware, wiring, cable, and connectors for the panels to be fully functional in the classrooms. Please provide a total cost based on the above.

In addition, please quote the following options. The price quoted for these items should not be dependent on number purchased and should not be included in the above total cost.

CTI-PCMOD-PC47-IG PC Module

CTI-STAND-ADJM-V4 Adjustable Mobile Stand