679-22-8010-01

Avigilon Camera System RFQ Jasper County Middle School

August 17th, 2021

Statement of Purpose

It is the intent of Jasper County School District (“the District”) to have an Avigilon Video Surveillance system installed at Jasper County Middle School in Monticello, GA. Vendors must be authorized Avigilon partners in good standing with Avigilon.

Quote Deadline and Delivery

Quotes shall be submitted no later than 5:00 p.m. Eastern Daylight Time on August 23rd, 2021.

Quotes should be submitted to dkelley@jasper.k12.ga.us and aharrison@jasper.k12.ga.us on a single e-mail. Quotes will only be deemed accepted for consideration upon delivery of an e‐mail response confirming receipt.

If the vendor does not receive confirmation of receipt of the quotation via email within 24 hours, the vendor should consider the quote not to have been delivered.

Rights, Obligations, and Constraints

The acquisition of any program, product, or element for these requirements is subject to the approval and funding of the Jasper County Board of Education. The District reserves the right to reject or waive all responses when doing so is deemed to be in the best interest of the District.

Requests for Additional Information

Inquiries that must be answered in regards to the RFQ should be submitted in writing to: Dan Kelley, dkelley@jasper.k12.ga.us. Copies of all inquiries and responses will be shared with all Vendors upon request. All inquiries must be received no less than seven (7) business days prior to the final date for submitting proposals. The District will not address any question or clarification regarding specifications or procedures either orally or by telephone. The District is not bound by any oral representations, clarifications, or changes made to the written specifications by County’s employees, unless such clarification or change is provided in written addendum form from the District.

Nondiscrimination

No person shall be excluded from participation in, be denied benefits of, be discriminated against in the admission or access to, or be discriminated against in treatment or employment in the District’s contracted programs or activities on the grounds of disability, age, race, color, religion, sex, national origin, or any other classification protected by federal or Georgia State constitutional or statutory law;

nor shall they be excluded from participation in, be denied benefits of, or be otherwise subjected to discrimination in the performance of contracts with the District or in the employment practices of the District’s contractors. Accordingly, all vendors entering into contracts with the District shall, upon request, be required to show proof of such nondiscrimination and to post in conspicuous places, available to all employees and applicants, notices of nondiscrimination.

Scope of Work

This request is for an Avigilon total solution for surveillance of the inside and outside of Jasper County Middle School. This includes the school buildings, gym, and parking areas. It does not include the inside of the Board of Education building located on the same campus with the exception of a single pass‐through hallway.

Existing camera locations are per the accompanying drawings. These locations are for reference only and the location and number of cameras may be modified for optimal coverage.

Integrator/Contractor is responsible for field verification of all cable run lengths and routes. System shall be installed by an authorized Avigilon reseller with trained & certified technicians. Certification letter from the manufacturer or manufacturer’s representative shall be provided upon request.

The system shall consist of IP megapixel video cameras, digital video servers/recorders, video management software, network POE switches, vertical racks for mounting and wiring as necessary to provide a complete working system.

Location of the NVR server will be at the direction of the District’s IT/security department. Cameras will stream video over an installed private LAN to server location connecting to POE switches. Integrator/ Contractor shall work in conjunction with the District’s IT department to program the network information into the units and establish connectivity between megapixel cameras, servers and workstations. Integrator/Contractor shall be responsible for complete commissioning of the system, this includes installing the client software on District’s PC’s supplied by the District or as part of the equipment required.

Warranty

Provide at a minimum a full system parts and labor warranty covering materials and workmanship for a period not less than one‐year following system acceptance.

Manufacturer’s warranty on parts warrants that the products will be free of defects in material and workmanship for a period of 3 years from date of purchase. The manufacturer’s liability hereunder is limited to replacement of the product, repair of the product or replacement of the product with repaired product at the discretion of the manufacturer.

Installation

The Vendor shall install all system components in accordance with the manufacturer’s specifications, referenced practices, guidelines, and applicable codes. Furnish all necessary interconnections, services, and adjustments required for a complete and operable system as specified. Control signal, communications, and data transmission line grounding shall be installed as necessary to preclude ground loops, noise, and surges from adversely affecting system operation.

All low voltage wiring outside the control console, cabinets, boxes, and similar enclosures, shall be plenum rated where required by code.

All wiring conductors connected to terminal strips shall be individually numbered and each cable or wiring group being extended from a panel or cabinet to a building mounted device shall be identified with the name and number of the particular device as identified and shown on building drawings.

All exposed wiring inside and outside the control console, cabinets, boxes, and similar enclosures, shall be dressed down neatly and secured with wiring cleats or wire ties.

All junction boxes and small device enclosures below ceiling level and easily accessible to employees or the public shall be covered with a suitable cover plate and secured with tamper proof screws.

Specifications:

NOTE: Vendors may submit more than one quote with their response.

However, a bid matching this specification should be included. If a vendor believes that other Avigilon cameras or camera placements would result in a more cost effective installation, include the alternate plan quote marked as such. A blank version of the JCMS layout is included at the end of this file.

NVR: 1 Avigilon NVR4X‐STD‐24TB‐NA & Licensing for up to 80 cameras

Cameras:

31 Avigilon 3.0C‐H5SL‐D1‐IR 3.0 MP 41 Avigilon 3.0C‐H5SL‐BO1‐IR 3MP Outdoor IR Bullet Camera 3.0 MP 1 H5A Fisheye Camera

5 POE Network Switches, Ruckus

Cat 6 Plenum Cable for connections

Labor to install and configure NVR

Labor to install, mount, and aim cameras camera point fish-eye Network Closet